HomeMy WebLinkAboutLibrary Commission - 2021EMPLOY F THE OF CUPERTlr-iO
PENAL,TY OF
This will be a teleconference m u ro'n..2\!L'-l
We dn e s d ay, - =l I+f % l l .t . i a- %l/ l ' Ii L. Ay lkHE NOT E GENDA ON THE
LLETIN BOAR kT"Y HALL
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Wednesday, May 12th to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during l'oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advarice and access the
meeting:
Page I
Library Commission a Agenda May 12, 2021
Please click the link below to join the webit.ar:
https://cityofcupertino.zoom.us/webinar/register/WN7ohvMnGpQdWBO6pv971Llw
Phone
Dial 669-900-6833 and enter Webinar ID: 965'0049 9167
. (Type *9 to raise hand to speak)
oa Unregistered participants will be called on by the last four digits of their phone number.
' Or an.H.323/SIT room system.
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
115.114.131.7 (India Mumbai)
115.114.115.7 (India Hyderabad)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
149.137.40.110 (Singapore)
64.211.144.160 (Brazil)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
207.226.132.110 (Japan Tokyo)
149.137.24.110 (Japan Osaka)
Meeting ID: 965 0049 9167
SIP: 96500499167@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instnuctions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Pirefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
Page 2
Library Commission Agenda May 12, 2021
3. When the Chair calls for the item on which you wish to speak, click on /'raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY
COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino
Library Commission is hereby called for Wednesday, May 12, 2021, commencing at 7:00
p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting."
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
APPROV AL OF MINUTES
1. l: Meeting Minutes for April 7, 2021.
Recommended Action: Review and approve the meeting minutes for the April 7, 2021
Library Commission meeting.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portio;n of the meeti;ng is reserved for persons wishing to address the Commission 072 any matter
within the jurisdiction of the Commission and not 07? the agenda. Speakers are Limited to three (3)
minutes. 77? most cases, State 7aw w'd7 prohibit the Commission from making any decisio'ns with respect
to a matter not 07? the agenda.
Page 3
LibraryCommission Agenda Mayl2,2021
WRITTEN COMMUNICATIONS
OtD BUSINESS
2. $: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
3. $: Overview of Conducting Commission Meetings and Review of
Subcommittees.
Recommended Action: Receive an overview of conducting Commission meetings and
a review of subcommittees.
Staff Report
A - Rosenberg-s-Rules-of-Order
B - Commissioner Handbook
C - A Guide to the Ralph M. Brown Act
4. $: Superfest Disability Film Festival.
Recornrnended Action: Discuss the status of the proposed Superfest Disability Film
Festival.
NEW BUSINESS
5.3: Update on the Library Commission Budget.
Recommended Action: Receive an update on the Library Commission budget.
Staff Reoort
A - Library Commission Fiscal Year 2020-21 Budget
ST AFF AND COMMISSION REPORTS
6. $: Monthly Update Reports.
Recommended Action: Receive MonthIy Update Reports from:
Cupertino Cornrnunity Librarian
County Librarian Monthly Update
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
Page 4
Library Commission Agenda May 12, 2021
In compliance with t7ie Americans wit7i Disabilities Act (ADA), anyone who is p(anning to attend this
teleconference meeting who is visual(y or hearing impaired or 7ias any disab'dih) that needs specia7
assistance shou(d cau the Cih) Cierk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arra;nge for assistance. by addition, upon request, in adva;nce, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made availabLe
in the appropriate alternative format.
Art:!/ writings or documents provided to a majorih) of tJie members after publication of the agenda will
be made available for public inspection. P4ease contact the Cih) C1er7c's Office in Cih) Hal7 (ocated at
10300 Torre Avemte during normal business hours.
IMPORTANT NOTICE: PLease be advised that pursuant to Cupertino MrmicipaL Code 2.08.100
written commtmications sent to the Cuperti;rho Cih) Cormcil Commissioners or City staff concerning a
matter (:)7? the agenda are inchtded as supplemental materia7 to the agendized item. These writtert
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to inchtde any persona7 or private information in written communications to
the Cih) that you do not wish to make public; doing so shal7 constitute a waiver of any privacy rights
you may have 07? the information provided to the Cih).
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for tliis meeting, before or during consideration of that item. If you wish to address the
members on any other item not 07? the agenda, you may do so during the public comment.
Page 5
STATE OF CALIFOP,NfA
1@ AN
This will be a teleconference meetinJTJMlf
?OSIEll .. - -..--- --- --wednesday'oecey'efilHNuno.xi<ohrcrrynttbt.
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATIOmRMATION TO ffELP 31P-4'iE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in thefollowing ways:
1) E-mail comments by 5:00 p.m. on Wednesday, December I to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconfetencing Instructions
Members of the public may obsewe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page I
Libzary Commission Agenda December 1, 2021
https://cityofcupertino.zoom.us/webinar/register/WNe4Z80d7GTzWIQSCj5ShrFQ
Phone
Dial 669-900-6833 and enter Webinar ID: 925 9980 8397
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323: - " ='+l=
162.255.37.11 (US West)
162,255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
I03.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 925 9980 8397
SIP: 92599808397@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instrtictions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calfs for the item on which you wish to speak, dick on "raise hand."
Speakers will be notified shortly before they ate called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
Page 2
Library Commission Agenda December 1, 2021
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROV AL OF MINUTES
1.$: Minutes for the November 3, 2021 Joint Special Meeting of the Library
Commission and Fine Arts Commission
Recornrnended Action: Review and approve the minutes of the November 3, 2021 joint
special meeting of the Library Commission and Fine Arts Commission.
A - Draft Minutes
2.2: Minutes for the November 3, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes of the November 3, 2021
Library Cornrnission meeting.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission ort any matter
within the jurisdiction of the Commissiort and not orx the agenda. Speakers are Limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3. $: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
4. $: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcornrnittee
5. $: Update on Addressing the Digital Divide
Recornrnended Action: Receive an update from the cornrnission subcommittee on
addressing the digital divide.
Page 3
Library Commission Agenda December 1, 2021
NEW BUSINESS
6.$: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023
City Work Program, identifying the top three proposals, limited to no more than five.
Staff Report
A - Commission Proposal Template
7. $: Consider Canceling the January 2022 Library Commission Meeting
Recommended Action: Discuss and cancel the January 2022 Library Commission
meetmg.
ST AFF AND COMMISSION REPORTS
8.$: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americans with Disabilities Act (ADA), anyorxe who is p7anning to attend this
teleconference meeting who is visually or hearirtg impaired or has any disability that needs special
assistance should call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agertdas and writ'mgs distributed for the meetirtg that are pub(ic records wir( be made ava'dab7e
irt the appropriate alternative format.
A?Z!/ writings or documents provided to a majorih) of the members after publication of the agerida wil[
be made availab7e for public inspection. Please corttact the City Clerk's Office irt Cih) Hail located at
10300 Torre Avenue, Cupertirto, Califorrtia 95m4, during rtormal bus'mess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code section
Page 4
Library Commission Agenda December 1, 2021
2.08.l00writtert commtmications serxt to the Cupertino Cih) Council, Commissioners or City staffconcernirtg a matter on the agenda are included as supplemerttal material to the agendized item. These
written commurtications are accessible to the public through the City's website and kept in packet
archives. Do not irtc)ude any personal or private'mformation irt roritten communications to the City
that you do not wish to make public, as zoritten communications are considered pub7ic records and wiu
be made public7y available on the Cih) website.
Members of the public are entit7ed to address the members concerning any item that is described irx the
notice or ageryda for this meeting, before or dur'mg cortsideration of that item. If you roish to address themembers 07? any other item rtot on the agertda, you may do so during the public commertt.
Page 5
STATE OF CALIFORNIA
7!
TELECONFERENCE / PUBLIC PARTICIPATIONt/lt%TPd)RMATX)N r"O HELP STOP THE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September I to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screeri, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Ittstructions
Members of the public may observe the
comments as follows:
teleconference meeting or provide oral public
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item,
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page I
September 1, 2021,, I,i4rary Commission " " a " a " :" ' lQ'§enda
htl;ps://cityofcupertino.zoom.us/webinar/register/WNbgljkqg3RxeF4QqS7FRBlg
Phone
Dial 669-900-6833 and enter Webinar ID: 964a6822 4700
(Type *9 to raise hand to speak)
Unregistered participants mill"be c,alled on by the last four digits of their phone number.
Or an H.323/SIProonn system:
H.323:
162.255.37.11 (tTS West)= ,.
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 964 6822 4700
SIP: 96468224700@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sute you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your rematks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
Page 2
LibraryCommission Agenda Septemberl,2021
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CAJLL TO ORDER
ROLL CALL
APPROV AL OF MINUTES
1. $: Minutes for the August 4, 2021 Library Commission Special Meeting
Recornrnended Action: Review and approve the minutes for the August 4, 2021 Library
Commission special meeting.
A - Draft Minutes
POSTPONEMENTS
2.$: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and
Library Commission Special Meeting
Recommended Action: Review and approve the amended minutes or the May 24, 2021
joint Fine Arts Cornrnission and Library Commission special meeting.
A - Draft Amended &Iinutes
B - Draft Amended Minutes (Redliiie)
3. $: Update on Addressing the Digital Divide.
Recommended Action: Receive an update from the commission subcommittee on
addressing the digital divide.
ORAL COMMUNICATIONS
This portiort of the meeting is reserved for persons wishing to address the Commission 07';1 any matter
within the jurisdiction of the Commission and not 072 the agenda. Speakers are limited to three (3)
m'mutes. by most cases, State Law roiL7 prohibit the Commission from making arty decisions with respect
to a matter not on the agertda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
4. $: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
5. $: Update from the Poet Laureate Subcommittee
Page 3
LibraryCommission Agenda Septemberl,2021
Recommended Action: Receive an update from the Poet Laureate Subcommittee
6. $: Superfest Disability Film Festival
Recommended Action: Receive information on the Superfest Disability Film Festival
and discuss a recornrnendation to the Cupertino Library.
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
7.$: Monthly Update Reports.
Recommended Action: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Friends of the Library
Cupertino Library Foundation
Cornrnissioners
Poet Laureate
Staff
FUTURE AGENDA SETTING
ADJOURNMENT
by compliance with the Americans with Disabilities Act (ADA), artyone who is plaming to attertd this
teleconference meeting who is visually or hearirtg impaired or has any disability that needs special
assistartce should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meetirtg to arrange for assistance. Irt addition, upon request, in advance, by a person with a disabi7ih),
meeting agendas and writ'mgs distributed for the meeting that are public records will be made avai{abre
irt the appropriate alternative format.
Arty writings or documents provided to a majority of the members afier publication of the agenda w'dl
be made available for public irtspectiory. P(ease contact the City Clerk's Office in City Hall 7ocated at
10300 Torre Avenue during norma7 busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sertt to the Cupertino City Council, Commissioners or City staff concernirig a
matter on the agenda are included as supplemental material to the agendized item. These voritten
communicatiorts are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in writtert commu;nications to
the City that you do not wish to make public; doing so shall corxstitute a waiver of arty privacy rights
you may have on the information provided to the Cih).
Page 4
Library Commission Agenda September 1, 2021
Members of the public are entitled to address the members concernirtg any item that is described in thenotice or agertda for this meeting, before or during consideration of that item. If you zoish to address themembers on a;ny other item not on the agenda, you may do so during the public comme;nt.
Page 5
STATE OF CALIFORNIA
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be ateleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in thefollowing ways:
1) E-mail comments by 5:00 p.m. on Wednesday, March 3rd to the Commission at
librarycommission@cupertino.org. These e-mail comments will be teceived by the
commission members before the meeting and posted to the City's website after themeeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral publiccomments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during J'oral communications" for matters not on the agenda, and during thepublic comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access themeeting:
Page 1
:. ' aLibra,ryCommission Agenda March 3, 2021
' Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNGnHWidyIQZqdauuOMddRbg
Phone
Dial 669-900-6833 and enter Webinar ID: 965 0203 5584
,,, (Type *9 to raise hand to speak)-- - -
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 965 0203 5584
SIP: 96502035584@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instmctions carefully:
1. You can directly download the telecqnference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
Page 2
Library Commission Agenda Match 3 2021
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distribufed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALt
APPROV AL OF MINUTES
1.$: Meeting Minutes for February 3, 2021.
Recornrnended Action: Review and approve the minutes for the February 3, 2021
Library Cornrnission meeting.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the Commission 072 any matter
withirt the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3)
minutes. h most cases, State law will prohibit the Commission from making any decisiorts with respectto a matter not on the agerzda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. $: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
3.$: Quarterly Update on the Library Commission Ongoing Items.
Recornrnended Action: Receive a quarterly update on the Library Commission ongoing
items.
Staff Reoort
A - Library Commission Ongoing Items
NEW BUSINESS
Page 3
Library Commission Agenda MarCh 3, 2021
ST AFF AND COMMISSION REPORTS
4.$: Monthly Update Reports.
Recommended Action: Receive Monthly Update Reports From:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
5.$: Schedule for Annual Items and Future Agenda Items.
Recommended Action: Review and provide feedback on the sa'iedule for annual items
and future agenda items.
A - Commission Annual Schedule
B - Library Commission - Items TBD
ADJOURNMENT
by compliance with the Americarts with Disabilities Act (ADA), anyo;ne who is planning to attend this
te7econference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours irt advance of the
meeting to arrange for assistartce. In addition, uport request, in advance, by a person with a disability,
meeting agendas and roritirygs distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after pub7icatiort of the agenda will
be made available for public inspection. Please corttact the Cih) Clerk's Office in City Har( (ocated at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cuperti'no M'tmicipal Code 2.08.I00
written communicatiorts sent to the Cupertino Cih) Council, Commissioners or City staff cortcerrting a
matter on the agertda are included as supplemental material to the agendized item. These written
comm'tmications are accessible to the public through the City's website a;nd kept irt packet archives. You
are hereby admonished not to include arty persona( or private informatiotx in written communications to
the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
Page 4
Library Commission Agenda March 3 2021
you may have on the information provided to the City.
Members of the public are entitled to address the members concerrxing arxy item that is described in thenotice or agertda for this meeting, before or dur'trtg cortsideration of that item. If you wish to address themembers on any other item not on the agenda, you may do so during the public commertt.
Page 5
AG AN
SPREADOFCOVID-19 nh'rh I sxauh'rugs
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconfetence meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, February 3rd to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting arid posted to the City's website after the
meeting.
2) E-mail comments during the times. for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time fot public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page 1
, Lin:vary Commission " a ' " Agenda February 3, 2021
"' https:/fcityo- rcupertino.zoom,us/wibiffar/rigister/WNZDaqeEfzTDO-S9LOSRLVw
Phone
Dial 669-900-6833 and enter Webinar ID: 968 8017 4027
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the Iast four digits of their phone number.
Or an H.323/SIP room system:
=-= H.323:
162.255.37.1'l (US West)
Meeting ID: 968 8017 4027
SIP: 96880174027@zoomcrc.com
After registering, you will receive a confirmation email containirrg information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Library Commission Agenda Febnuary 3, 2021
CALL TO ORDER
ROLL CALL
CEREMONIAl MATTERS AND PRESENT ATIONS
1.$: Oath of Office for Newly-Appointed Commission Members; Training on
Cornrnissioner Handbook Approved by City Council on January 19, 2021.
Recommended Action: 1.) Conduct Oath of Office for newly-appointed Commission
members; and
2.) Conduct training on Commissioner Handbook:
a. Structure of Government
b. Commission Purpose
c. Attendance
d. Ralph M. Brown Act
e. Political Reform Act
f. Rosenberg's Rules of Order
g. Ethics Policy
h. City Work Program
i. Email Policy
Commissioner Handbook (Jan. 2021)
2.
3.$: Chair and Vice Chair Selection.
Recommended Action: Conduct the selection of the Chair and Vice Chair.
APPROV AL OF MINUTES
4.3: Meeting Minutes for the January 6, 2021 Library Commission Meeting.
Recommended Action: Review and approve the minutes for the January 6, 2021
Library Commission meeting.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meet'mg is reserved for persons wishing to address the Commission on any matter
with'm the jurisdiction of the Commission and not 072 the agenda. Speakers are Limited to three (3)
minutes. In most cases, State lava roill prohibit the Commissiort from making any decisions with respect
to a matter not on the agenda.
Page 3
Library Commission Agenda Febmary 3, 2021
WRITTEN COMMUNICATIONS
OLD BUSINESS
5. $: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
6.$: Review of the Library Patron Survey and Engaging the Community on Survey
Feedback.
Recommended Action: Review of the Library Patron Survey and discuss ways to
engage the community on survey feedback.
Staff Reoort
A - Key findings from the 2019 Library Patron Satisfaction Survey
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
7.$: Monthly Update Reports.
Recommended Action: Receive Monthly Update Reports From:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Grorip
Friends of the Library
Cupertino Library Foundation
Cornrnissioners
Poet Laureate
Staff
FUTURE AGENDA SETTING
8.$: Schedule for Annual Items and Future %enda Items.
Recommended Action: Review and provide feedback on the schedule for annual items
and future agenda items.
Commission Annual Schedule
Library Commission - Items TBD
ADJOURNMENT
I;n compliance with the Americarts with Disabilities Act (ADA), anyone who is plamting to attertd this
teleco4ere;nce meeting who is visuar(y or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the
meeting to arrange for assistance. bt addition, upon request, inn advance, by a person with a disability,
meetirtg agendas arid writings distributed for the meeting that are public records will be made available
Page 4
Library Commission Agenda February 3, 2021
in the appropriate aLterrxative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall Located at10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipa7 Code 2.08.100
written communications sertt to the Cupertirto City Cou;ncil, Commissioners or City staff concerrxing a
matter ort the agenda are'mcluded as supplemerytal material to the agendized item. These written
communications are accessible to the pub(ic through the Cih)'s website and kept'm packet archives. You
are hereby admortished riot to include any personal or private'mformation in written communications to
the City that you do not zoish' to make public; doing so shaL7 constitute a niaiver of aryy privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agertda for this meeting, before or during cortsideratiort of that item. If you wish to address the
members 07? arty other item not on the agenda, you may do so during the public comment.
Page 5