HomeMy WebLinkAbout22-097 HF&H_Service Order #16 dated 8-7-26 Rate Year 7 SupportContract/Purchasing Action
Personnel Information
Name Nicole Lee Department Public Works
Division Environmental Date 07.31.2026
Service Order
Upload Quote
Quote, Description of Project,
Scope of Service, Schedule of
Performance and
Compensation
SO 16 RY 7 Support clean v2.pdf
Service Order Amount $14,395.00
Master Agreement
Number
2023-004 Contract
Start Date
07/25/2022 Contract
End Date
01/31/2027
Firm Name HF&H Consultants Address 590 Ygnacio Valley Rd
#105, Walnut Creek, CA
94596, USA
Phone (925) 977-6968
Consultant/Contractor
Name
HF&H Consultants Consultant/Contractor
Email
pdeibler@hfh-
consultants.com
Project Name SO 16 Rate Year 7
Support
Project Location City of Cupertino
Cupertino Project
Manager Name
Ursula Syrova Cupertino Project
Manager Email
ursulas@cupertino.gov
Master Agreement
Maximum Compensation
$430,000.00 Total Previously
Encumbered to Date
$399,892.27
Encumbrance this Service
Order
$14,395.00 Master Agreement
Unencumbered Balance
$15,712.73
SO GL #520-81-801 700-702 NWS Project Code
Signature
08/04/2026 PDT
Consultant/Contractor Signature Date
08/04/2026 PDT
Manager/Supervisor Signature Date
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above
fund for the above contract as estimated and that fund are available as of this date of signature.
08/07/2026 PDT
Management Analyst Signature Date
Email: pdeibler@hfh-consultants.com
Date: 08/04/2026 PDT
Email: ursulas@cupertino.org
Date: 08/04/2026 PDT
Email: jindyg@cupertino.org
Date: 08/07/2026 PDT
City of Cupertino
Service Order 16 – RY 7 Support
June 10, 2026
HF&H Consultants, LLC
SERVICE ORDER 16 RATE YEAR 7 SUPPORT
Service Order 16 provides HF&H support in identifying and addressing issues related to the
Rate Year 7 (RY7) index rate review for rates effective February 1, 2027. The City will take
the lead in the RY7 process, and HF&H will assist as and when requested by the City. Service
Order 16 focuses on the mechanics of the rate adjustment process including checking for
completeness as well as correct application of the methodology. More detailed discussion of
issues that may affect RY7 or planning for RY8, such as options for reserve expenditures, rate
phasing over time, the role of SB 54, and the SMaRT transition, will occur under the budget
provided in Service Order 17 On-Call Assistance.
Scope of Work
Task 1 Recology Application. HF&H staff will be available to provide input prior to
application submission, to review and comment on the application, and to assist in ensuring
the City receives all necessary information and data to support the application.
Task 2 Support for R7 Review. HF&H staff will be available to assist with rate review
support including checking for and flagging any issues related to the capture of costs (or
savings) related to the separate C&D processing agreement.
Task 3 Meetings, Other Communications. Task 3 provides a pool of hours related to the
above tasks for HF&H participation in meetings and in email or other communications with
the City’s MSA manager, Department management, the City Attorney’s Office, the City
Manager’s Office, other City staff, City contractors, etc.
Fee Estimate
HF&H will perform this work under the billing arrangements and rates included in our amended
master services agreement with the City. It is difficult to know what level of effort will be
necessary. We estimate that the fees required to perform this scope of work will not exceed
$14,395.00, however this is an estimate, and we will keep the City advised of the budget
status. Our estimate of the hours by staff role and task are presented below.
HF&H respectfully reserves the right to reallocate budget among staff and tasks within this
total not-to-exceed amount to accommodate issues that arise during the performance of
work, which always varies somewhat from the preliminary estimates.
Project Team
President
Senior
Manager
Senior
Associate
Associate
Analyst Admin
Total
Hours
Proposed
Cost
$335 $315 $225 $175 $125
Task 1 Recology Application 0 6 22 0 0 28 $6,840
Task 2 Support for RY 7 0 2 8 0 0 10 $2,430
Task 3 Meetings, Other Communications 1 6 12 0 0 19 $4,925
Total Labor - All Tasks 1 14 42 0 0 57 $14,195
Out-of-Pocket Expenses $200
Total Budget $14,395
City of Cupertino
Service Order 16 – RY 7 Support
June 10, 2026
HF&H Consultants, LLC
Schedule
The work associated with this task order will likely be episodic, occurring as needed from June
2026 through early 2027.
SO 16 Rate Year 7 Support - Service Request
Created:08/04/2026
Status:Signed
Transaction ID:71f6261d-8f6f-4715-a426-09d65f61f25e
"SO 16 Rate Year 7 Support - Service Request" history
Sundari Pilaka created the document
08/04/2026 1:17:45 PM PDT - IP address 64.165.34.3
Document was emailed to HF&H Consultants
08/04/2026 1:17:46 PM PDT
HF&H Consultants opened the document
08/04/2026 1:19:03 PM PDT - IP address 157.131.131.237:50380
HF&H Consultants signed the document
08/04/2026 2:38:14 PM PDT - IP address 157.131.131.237:50023
Document was emailed to Ursula Syrova
08/04/2026 2:38:15 PM PDT
Ursula Syrova opened the document
08/04/2026 3:13:42 PM PDT - IP address 174.194.194.53:5177
Ursula Syrova signed the document
08/04/2026 3:14:05 PM PDT - IP address 174.194.194.53:5177
Document was emailed to Public Works Management Analyst
08/04/2026 3:14:06 PM PDT
User Jindy Gonzalez delegated the document
08/07/2026 8:41:06 AM PDT - IP address 71.198.170.154
Document was emailed to Jindy Gonzalez
08/07/2026 8:41:07 AM PDT
Jindy Gonzalez opened the document
08/07/2026 8:41:12 AM PDT - IP address 71.198.170.154:62333
Jindy Gonzalez signed the document
08/07/2026 8:41:21 AM PDT - IP address 71.198.170.154:62333
Document was successfully signed and filed
08/07/2026 8:41:21 AM PDT