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HomeMy WebLinkAboutLibrary Commission - 2023STATE OF CALIFOR'!t"c CITY OF CUPERTINO ROI,L CALL APPROVAL OF MINUTES 1.$: October 4, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the October 4, 2023 Library Commission meeting minutes. A - Draft A/Iinutes POSTPONEMENTS ORAI, COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter roithin the jurisdiction of the Commission and not own the agenda. Speakers are limited to three (3) miwtes. /7? most cases, State law wiu prohibit the Commission from malcing any decisions with respect to a matter not 072 the agenda. WRITTEN COMMUNICATIONS Ol,D BUSINESS 2.$: Poet Laureate Playbook Recommended Action: Discuss the Library Commission's role in the Poet Laureate Program, including expectations of the Steering Committee. A - Poet Laureate Playbook NEW BUSINESS REPORTS/UPDATES 3. $: Monthly Update Reports Page 1 Library Commission Agenda Recornrnended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librariaii Friends of the Library Cupertiiio Library Foundation Poet Laureate December 6, 2023 ST AFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT }7? compliance with the Americans roith Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that meds special assistance should cali the Citi) Clerk's Office at 408-777-3223, at Least 48 liours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person zoith a disabilih), meeting agertdas and writi;ngs distributed for the meeting tliat are public records wi(( be made available in the appropriate alternative format. Arty writings or documertts provided to a majority of the members after pub7icatio;n of the agenda will be made available for public inspection. Piease contact the City C(erk's Office in City HaL7 (ocated at 10300 Torre Avenue, Cupertino, California 95014, during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code -sectio;n 2.08.l00zoritten commurtications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are inc7ttded as supplementa7 materiai to the agendized item. These written communications are accessible to the public through the City's website and kept in packet arcliives. Do not include any personal or private information inn writtert comrmmications to the City that you do not wish to make public, as written comm;imications are considered public records and zoill be made pub7ic7y available 07? the City website. Members of the public are entitled to address the members concerning a;ny item that is described in the notice or agenda for tliis meeting, before or during consideration of tliat item. If you zoish to address the members O?? any other item not 07? the agenda, you may do so during the public comment. Page 2 CUPERTINO aTY OF cUsHgcALIFOF'.N[A Amended on 12/01/23 at I p.m. to add Agenda Item #3. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.$: October 4, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the October 4, 2023 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meefing is reserved for persons wishing to address the Commission Oft my matter vnithin the jurisdictim of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from makingmy decisions mth respect to a matter not 072 the agenda. mN COMMUNICATIONS OLD BUSINESS 2.$: Poet Laureate Playbook Recommended Action: Discuss the Library Commission's role in the Poet Laureate Program, includiitg expectations of the Steering Committee. A - Poet Laureate Playbook NEW BUSINESS 3. $: Discuss City Council work program items for 2024 Page I LibraryCommission Agenda December6,2023 Recommended Action: Recommend City Council work program items for 2024. A - FY 23-25 Adopted City Work Program B - Submission Form REPORTS/UPDATES 4.$: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Friends of the Library Cupertino Library Foundation Poet Laureate STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting wlio is visually or hearing impaired or has any disability that needs specia( assistance shovdd car( the City C(erk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. J?'2 addition, upon request, in advance, by a person with a disability, meeting agertdas and writings distributed for the meeting that are public records wig/ be made avaiiable in the appropriate alternative format. Any writings or documents provided to a majority of Uxe me'bers after publicaHon of the agenda uAll be made available for pubiic inspection. Please contact the City Clerk's Office in City Hall {ocated at 10300 Torre Avenue, Cupertino, Califomia 95014, during mrmal busimss hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.l00writte;n comrmmications sent to the Cuperti;no City Coi,mcil, Commissioners or City staff concerning a matter 07? the agenda are i'ncluded as supplemental materia( to the agendized item. These written communications are accessible to tlie public through the City's website and kept in packet archives. Do not include any persona7 or private information in writte;n communications to the City that you do not wish to make public, as written communications are corisidered public records and wil7 be made public7y available 07? the City website. Members of the public are entitled to address the members concerrting any item that is described in the notice or agenda for this meeti;ng, before or during consideration of that item. If you wish to address the Page2 Library Commission Agenda December 6, 2023 members on any other item ;not on the agenda, you may do so during the public comment. Page 3 CUPERTINO CITY OF STATE OF CALIFORN[A CAI,L TO ORDER DAi'E Sn C.isryif Tat"Rb ROLL CAtl, APPROVAL OF MINUTES 1.: August 2, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the August 2, 2023 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAt COMMUNICATIONS This portio;n of the meeting is reserved for persons zoishing to address the Commission on any matter zoithin the jurisdiction of the Commission and not on the agertda. Speakers are (imited to three (3) miwtes. In most cases, State Law wi77 prohibit tlie Coynmission from mctking any decisions zoith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. NEW BUSINESS REPORTS/UPDATES 3. : Monthly Update Reports Page 1 Library Commismon Agenda October 4, 2023 Recommended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Poet Laureate ST AFF AND COMMISSION REPORTS COMMISSIONER ATTENDA.N(-B,AT UPCOMING MEETINGS AND EVENTS l: k FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans zoith Disabilities Act (ADA), anyone zoho is planning to attend this meeting who is visually or liearing impaired or has any disabiliti) that needs special assistance should cau the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrcmge for assistance. In addition, upon request, in advance, by a person with a disabi7ih), meeting agertdas and writings distributed for the meeting that are pub(ic records wi(l be made ctvailctbde in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspectio;n. Please contact tlie Cih) Clerk's Office in Cih) Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPOR-TANT NOTICE: P(ease be advised that pursuant to Cupertino Municipal Code section 2.08.I00 zoritten communications se;nt to the Cupertino City Council Commissioners or City staff concerning a matter on the agenda are included as supp7ementa( material to the agendized item. These written commurxicatio;ns are accessib(e to the public through the Citi)'s website and kept in packet archives. Do not inchtde any persona7 or private information in written communiccttions to the City that you do not zoish to make public, as zoritten commtmications are considered pub(ic records and zoill be made publicly available ort the Cit'i) website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you zoish to address the members on any other item not on the agenda, you may do so during the public comme;nt. Page 2 CITY OF CU'PE,RT"IN6a " a (aOl)NT QF S ': 'S CALL TO ORDER ;1,,ptl3 SIGNATURE ROLL CA[L APPROV AL OF MINUTES 1.$: June 7, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the June 7, 2023 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are limited to three (3) mimttes. In most cases, State law wi71 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2.$: Poet Laureate Playbook Selection Process Recommended Action: Discuss and provide feedback on updates for the Poet Laureate Playbook Selection Process. A - Poet Larireate Playbook REPORTS/UPDATES 3. $: Monthly Update Reports Page I LibraryCommission Agenda Recommended Action: Receive MontMy Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Poet Laureate August 2, 2023 ST AFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE ,AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Inn complia;nce with tlie Americans with Disabilities Act (ADA), a;nyone who is planning to attend this meeti;ng who is visually or hear'mg impaired or has any disabilih) that needs specia7 assista;nce should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeti;ng to arra;nge for assistance. by addition, upon request, in advance, by a person with a disabilih), meeting agertdas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Arty writings or documents provided to a majorih) of the members after publication of the agenda wiu be made availab[e for pub(ic inspection. P(ease contact the City C(erk's Office in City Hail 7ocated at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cuperti;no Municipa7 Code section 2.08.l00written commvmications sent to the Cupertino City Council Commissioners or Cih) staff concerning a matter 072 the agenda are inchtded as supplementa7 materia7 to the age;ndized item. These written comrmmications are accessible to the public through the City's website and kept'trt packet archives. Do not inchtde any personal or private information in written communications to the Cih) that you do not wish to make public, as writteri communications are considered public records and will be made publicly availab(e O?? the Cih) website. Members of the public are entitled to address the members co;ncerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item not 07? the agertda, you may do so during the public comment. Page 2 ST"TE OF CALIFt�±_-NlA ) SS. CITY OF CUhERTI'NO 1 NVAAN r'N.IPH—)YEE, CIF _. . i Y' Oi= ;'i PLi , ;''��40 AGENDA ._ r� �_: ,, r ,V i- I ti �I, S L•, OF CUPERTINO LIBRARY COMIVIISSNf l -�r Cupertino Library,10800 Tore ;Ave; A Wednesday, J�)T.L?PIN BCC. fit) r1 C:I"I''Y 11AL.L. 7:00 PM �a CALL TO ORDER SIGNXI LIRE ROLL CALL APPROVAL OF MINUTES 1. Subject: May 3, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the May 3, 2023 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zoishing to address the Commission on any matter within the jitrisdiction of the Commission and not on the agenda. Speakers are limited to three (3) mintttes. In most cases, State lazy mill prohibit the Commission from making any decisions u7ith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. Subject: Cupertino Library Operations Presentation and Facility Tour, 10800 Torre Avenue Recommended Action: Receive a presentation on the Cupertino Library operations and a facility tour. REPORTS/UPDATES 3. Subject: Monthly Update Reports Page 1 Library Commission Agenda June 7, 2023 Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian Monthly Update - Friends of the Library - Cupertino Library Foundation - Poet Laureate STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 CITY OF CUPERTINO AGENDA'S Ur CUPERTINOLIBRARY C ' "ISON� Alr Y` Cupertino Library, 10800 Torrye �nue, Room 201ATY �_1 Wednesdayy , Ma G'-- - `TALC 0 7:00 RY THAT C_) I `� - --' CALL TO ORDER POSTED THE N+� � } 1�-T PF' IN BULLETIN B0"\R. D CITY II. 1..v. ROLL CALL APPROVAL OF MINUTES DATE 1. Subject: April 5, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the April 5, 2023 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. Subject: Cupertino Poet Laureate Subcommittee Recommended Action: Discuss and select a new subcommittee to support the 2023-2024 Cupertino Poet Laureate. 3. Subject: Library Commission Photo Selection Recommended Action: Review and select a photo for the Library Commission to be displayed at the Cupertino Library. A - Photo Options Page 1 Library Commission Agenda May 3, 2023 4. Subject: Consider Adjusting the Start Time and Frequency of the Library Commission Meetings - 11; ' Recommended Action: Discuss and consider adjusting the start time and frequency of the Library Commission meetings. REPORTS/UPDATES 5. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian Monthly Update - Friends of the Library - Cupertino Library Foundation - Poet Laureate STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the Page 2 Library Commission , Agenda May 3, 2023 notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do &a duffing the public comment. Page 3 STATE OF CALIFC)RNIA r Y ) SS. CIrTY OF CUPERTINO_ AN YE41i, �F ,-� , ���j; Y C!F C'UPL -r-INO AGENDA— - — [) F PA RT- i, h 'A\ LT 10, F Tf C O P E RT I N O LIBRARY COMMI46N Y Cupertino Library,10800 To ' a g T d 201 Wednesday, April 5, 2023 7:00 i CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Recommended Action: Receive Email Phishing Campaign presentation from the City's Infrastructure Division. APPROVAL OF MINUTES 2. Subject: March 9, 2023 Library Commission Special Meeting Minutes Recommended Action: Review and approve the March 9, 2023 Library Commission special meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to.a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Cupertino Poet Laureate Annual Calendar Update Recommended Action: Receive an update on the Cupertino Poet Laureate annual calendar. Page 1 Library Commission Agenda April 5, 2023 A - Cupertino Poet Laureate Proposed 2023 Annual Calendar REPORTS/UPDATES 4. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian Monthly Update - Friends of the Library - Cupertino Library Foundation - Poet Laureate STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 STATE OF CALIF(-) I `." IA ) SS. COUNT ' �N"i, C' .iF � CITY OF CUPkRTINWA�M' Gti AN EMPLOYEE OF TI II- CITY OF C'-i p�: AGENDA —► kl',ENT, STATE Uri r >i- P, PL i .A OF Cl1PERTINO LIBRARY COM �1�JT AT ON DATE) r T c) GIVE I P,_:.S . ,y L Y Cupertino Library, 1080OTo PA n]oe�4&n�MFILE%r.GEND:� ON T1IE Thursday, Marly, TNN BOARD ) IF CITY MALL. 5:30 PM � A`� DA 'E SIGNATURE Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission is hereby called for Thursday, March 9, 2023, commencing at 5:30 p.m. at the Cupertino Library, Room 201, 10800 Torre Ave, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Subject: February 1, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the February 1, 2023 Library Commission meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter zvithin the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lazy will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2. Subject: Cupertino Library Programs and Events Marketing Page 1 I Library Commission Agenda March 9, 2023 Recommended Action: Receive a presentation on the current Cupertino Library programs and events marketing and provide feedback. STAFF AND COMMISSION REPORTS 3. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian Mbrifhly, Update - Friends of the Library - Cupertino Library Foundation - Commissioners - Poet Laureate - Staff FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 Library Commission Agenda March 9, 2023 Page 3 CITY OF CUPERTINO I STATE CIF CALIF"11-i "N'.), SI)SS. N COU]N41Y 4V PARKS AND RECREA z\N Cke QUINLAN COMMUNI ER Tyr'(T � I 10185 NORTH STELLING OAD • ClJ'PrEt kb, A95014=573Lt L. I )F TELEPHONE: (408) 777S120 - FAQ 13 '416 ''YX - 05 0 )-� CUPERTINO.ORG L Y T11 POSTED i E C" ri BULLET N BOARD C'j-l'Y f1ALL. CUPERTINO LIBRARY C4"N S NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Library Commission scheduled for Wednesday, March 1, 2023 beginning at 7:00 p.m., was canceled due to postponed business. The next regular meeting will be held on Wednesday, April 5, 2023 beginning at 7:00 p.m., Cupertino Library Room 101A, 10800 Torre Avenue, Cupertino, CA 95014. Dated this 21st Day of February, 2023 7P'4�pl�' 9a4'� Molly James, Recreation Manager Parks and Recreation Department CITY OF CUPERTINO-, � - - ) ss. AN AGENDA CI <<'L:; -T,yNO DEPAPff— CUPERTINO LIBRARY COMMISSIO, FE + ;ti PENAL"- OF This will be a teleconference meeting withoutsical location. PE ;( NALLY Wednesday, Februar` 1 20231E M VJC'E,'Z GENDA ON ri-(F 7:00 1LLENN BOAkD 1r CITY H1%LL. / P TELECONFERENCE /PUBLIC PARTICIPATIPN� I ATI61 O —E-L = S T - — SPREAD OF COVID-19 JiGl�' pf In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, February 1, 2023 to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page 1 Library Commission Agenda February 1, 2023 https://Cityofcupertino.zoom.us/webinar/register/WN_zO9uMWxiTeGEmnPzse08KQ Phone Dial 669-900-6833 and enter Webinar ID: 996 6789 9199 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 996 6789 9199 SIP: 99667899199@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability Page 2 Library Commission Agenda February 1, 2023 that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Chair and Vice Chair Selection Recommended Action: Conduct the selection of the Chair and Vice Chair. APPROVAL OF MINUTES 2. Subject: December 7, 2022 Library Commission Meeting Minutes Recommended Action: Review and approve the December 7, 2022 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zvishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law zvill prohibit the Commission from making any decisions zvith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Cupertino Poet Laureate Subcommittee Update Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee. NEW BUSINESS 4. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Community Engagement on Alternative Transportation and Parking Recommended Action: Receive an update on the Community Engagement on Alternative Transportation and Parking Fiscal Year 2022-2023 work program item. Page 3 to Library Commission Agenda February 1, 2023 5. Subject: Consider Canceling the March 1, 2023 Library Commission Meeting Recommended Action: Cancel the March 1, 2023 Library Commission meeting. STAFF AND COMMISSION REPORTS 6. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Page 4 Library Commission Agenda February 1, 2023 members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG CUPERTINO LIBRARY COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Library Commission scheduled for Wednesday, January 4, 2023 beginning at 7:00 p.m., was canceled due to postponed business. The next regular meeting will be held on Wednesday, February 1, 2023 beginning at 7:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, or will be held in -person at Cupertino Library Room 101A, 10800 Torre Avenue, Cupertino, CA 95014. Dated this 151h Day of December, 2022 Molly James, Recreation Manager Parks and Recreation Department STATE OE CA L.1 ,` , `.