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HomeMy WebLinkAboutParks and Recreation Commission - 20237:00 PM I g.y CALLTOORDER DArE S[GNATURE ROLI, CALL CEREMONIAL MATI'ERS AND PRESENTATIONS 1. $: Cupertino Senior Center Recommended Action: Receive a presentation on the Cupertino Senior Center. APPROVAL OF MINUTES 2.$: October 5, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the October 5, 2023 Parks and Recreation Coission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS Thus pgrtim of the meeting is reserved fr persons wishing to address the Commission on any matter mthin the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes- In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not O?Z the agenda. mN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3.$: Discuss City Council Work Program Items for 2024 Recommended Action: Recommend City Council Work Program Items for 2024. Staff Re'oort A - FY 23-25 Adopted City Work Program B - Items not included in FY 23-25 City Work Program C - Submission Form Page 1 Parks and Recreation Commission Agenda Decembet 7 2023 4.$: Parks and Recreation Department Organizational Update Recommended Actioi: Receive an organizational update on the Parks and Recreatioit Department. A - Parks and Recreation Organization Chart B - Parks and Recreation Functional Organization Chart ST AFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCEAT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance uyith the Americans with Disabilities Act (ADA), anyone who is p/anning to g&'nd this meeting who is visually or hegring impaired or has any disability that needs special assistance should ca(l the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meefing to arrange for assistance. Irt addition, upon request, in advance, by a persort with a disability, meeting pgmlas aml witings distributed for the meeting that are public records will be made available in the appmpriabe alternative format. Any writings or documents promded to a majority of the members after publimuon of the agenda will be made available for public impection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avertue, Cupertino, Califmrnia 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cuperti;no City Cormcil, Commissioners or City staff concerning a matter on the agenda are included as supplementa7 material to the agendized item. These written communications are accessible to the public through the City's website a'nd kept in packet archives. Do not include any personal or private information i;n written communicahons to the City that you do not wish to malce public, as zoritten communications are co;nsidered pub(ic records and wi(l be maae publicly avaiJable on the City ;oebsite. Members of the pub(ic are e;ntitled to address the members concern'mg any item that is described in the ;notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item not on the agenda, you may do so during the public comment. Page 2 CITY OF CUPERTINO CUPERTINO PARKS AND gecge4MTh COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, November 2, 2023 beginning at 7:00 p.m., is canceled due to lack of business. The next regular meeting will be held on Thursday, December 7, 2023 beginning at 7:00 p.m. at the Quinlan Community Center Social Room, 10185 North Stelling Road, Cupertino, CA 95014. Dated this 23'd Day of October, 2023 hv:ean,gecreationmanager Parks and Reaeation Department CITY OF STATE OF CALIFORN[A ROLI, CALL CEREMONIAt MATTERS AND PRESENTATIONS 1. APPROV At OF MINUTES 2.: September 7, 2023 Parks and Recreation Cornrnission Meeting Minutes Recornrnended Action: Review and approve the September 7, 2023Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on cmy matter within the jurisdiction of the Commission and not 072 the agenda. Speakers are limited to three (3) minutes. In most cases, State law zoilL prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. l: Park Amenity Improvements Project Update Recommended Action: Receive an update on the Capital Improvement Programs (CIP) Park Amenity Improvements project. Page 1 Par!and Recreation Commission Agenda October 5, 2023 A - 2021 Park Amenities - Commission Recommendations by Park B - 2021 Park Amenities - Commission Recommendations by Amenity C - 2023 Park Amenities Survey ST AFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance uiith the Americans witli Disabilities Act (ADA), anyone who is planning to attertd this meetirtg ztiJio is visually or hearing impaired or has any disability that needs special assistance should cau the City Clerk's Office at 408-777-3223, at 7east 48 liours in advance of tlie meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records zo'dl be made available in the appropriate a(terncttive format. Any zoritings or documents provided to a majorih) of tlie members after publication of the agenda zoi([ be made available for public inspection. Please contact the City Clerk's Office in City Hall Located at 10300 Torre Avenue, Cupertino, California 95014, during norma( business hours. IMPORTANT NOTICE: Please be advised tliat pursuant to Cupertino hlhmicipal Code section 2.08.I00 written commxmications se;nt to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are'mcluded as supplemental material to the agendized item. These writtert comrmmications are accessible to tlie public tlirough tlie City's website and kept in packet archives. Do not inchtde any personal or private information in written communications to tlie Cih) that you do not wish to make public, as zorittert commvmications are considered public records and wil7 be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described i;iz the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not 07? the agenda, you may do so during the pub(ic comment. Page 2 CUPERTINO CAtL TO ORDER ROLL CAI,L 'B'U'JL'L'EuTIN' BOA.RD ."T (ITY HALL. HlBTB\q SNGNA7i"URE CEREMONIAt MATTERS AND PRESENTATIONS 1. : ElderAid App Presentation Recommended Action: Receive a presentation on tlie ElderAid App. 2.: Parks and Recreation Department Summer Programs and Events Recommended Action: Receive a presentation on the Parks and Recreation Department summer programs and events. APPROV AL OF MINUTES 3.: August 3, 2023 Parks and Recreation Cornrnission Meeting Minutes Recommended Action: Review and approve the August 3, 2023 Parks arxd Recreation Commission meeting minutes. A - Draft Minrites POSTPONEMENTS ORAL COMMUNICATIONS This portio;n of tlie yneetiyig is reserved for persons wishing to address the Commissiort on any tnatter within the jurisdiction of tlie Commission and not on t7ie agenda. Speakers are Limited to three (3) minutes. In most cases, State law wi(7 prohibit the Commissiort from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 4. : Fiscal Year 2022-2023 Community Fiinding Grant Program Written Reports Page 1 Parks and Recreation Commission Agenda September7,2023 Recommended Action: Receive an update on the Fiscal Year 2022-23 Community Funding Grant Program Written Reports. Staff Report A - Community Funding Grant Policy B - Community Funding Annual Reports & Checklist C - Cupertino Historical Society Annual Report ADJOURNMENT In complictrtce with the Americans with Disabilities Act (ADA), a;n!one to)'xo is planning to attertd this meeting ;tilxo is visually or hearing impaired or has any disabiliti) that needs speciai assistance should ca(( the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upo;n request, in advance, by a person zoith a disability, meeting agendas and writings distributed for the meeting that are pub(ic records voill be made available in the appropriate a(ternative format. Any zoritings or documents provided to a majorih) of the members after publication of the agenda zoi(l be made available for pxibtic inspection. Please contact the City Clerk's Office in Cih) Hail located at 10300 Torre Avenue, Cxtpertino, Ca(ifornia 95014, during normal business hours. IMPORTANT NOTICE: P(ease be advised that pursuant to Cupertino Mxmicipal Code sectiort 2.08.l00uwitten coriwunicatio;ns sent to the Cupertino City Cotmcil Commissio;ners or City staff concerning a matter on the agenda are inc(uded as supplemental material to the agendized item. These zoritten communications are accessib(e to the pubric through the City's zoebsite and kept in packet archives. Do not indude any personal or private information in zoritten comwmications to the City that you do not wisli to make public, as written communications are considered public records and wi77 be made publicly availcible on the City website. Ma'bers of the public are entitled to address the members concerning gny item that is described in the notice or agenda fi this meeting, before or during consideration r4 that itm. If ymt wish to address the mernbm on mryother itm not on the agenda, you may do so during thepublic comment. Page 2 CUPERTINo PARKSANDRECREA CA[L TO ORDER SIGNATURE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1. $: McClellan Ranch Preserve Programs Recommended Action: Receive a presentation on McClellan Ranch Preserve programs. APPROV AL OF MINUTES 2.$: June 1, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the June 1, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission a;nd not 07? the agenda. Speakers are Limited to three (3) mimttes. 17? most cases, State Law wiu prohibit the Commission from mak'mg any decisio;ns with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. $: Cupertino Historical Society Annual Report Recommended Action: Receive a presentation on the Cupertino Historical Society annual report. ST AFF AND COMMISSION REPORTS Page I Parks and Recteation Commission Agenda August 3, 2023 COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visuauy or hear'mg impaired or has any disabi)ih) that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request,'m advance, by a person with a disabilih), meeti;ng agendas and writings distributed for the meeti'ag'4M,are public records wil( be made available in the appropriate alterncttive format. Arty writings or docume;nts provided to a majorih) of the members after publication of the agenda will be made ava'dab7e for public inspection. Please contact the Cih) Clerk's Office in City Hall Located at 10300 Torre Avemte, Cupertino, Ca7ifor;nia 95014, during ;normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mu;nicipal Code section 2.08.l00written comrmmications sent to the Cupertino Cih) Cormcil, Commissioners or Cih) staff concerning a matter on the age;nda are inchtded as supplementa7 material to the agendized item. These written communications are accessible to the public through the Cihfi website and kept inn packet archives. Do not inchtde any persona7 or private information in written comrmmications to the City that you do ;n.ot wish to make pubric, as written comrmmications are considered public records and wi7l be made publicly available 07? the Cih) website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not 07? the agenda, you may do so during the public comme;nt. Page 2 CITY OF CUPERTINO CUPERTINO PARKS AND RECREATION COMMISSION NOTICE OF CANCELLATION SIGNAI'URE NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, July 6, 2023 beginning at 7:00 p.m., is canceled. The next regular meeting will be held on Thursday, August 3, 2023 beginiung at 7:00 p.m. at Community Hall, 10350 Torre Avenue, Cupertino, CA 95014 and via teleconference. Dated this 27' Day of June, 2023 Parks and Recreation Department S"1�'Lr'L O ­1�'I CITY OF CUPERTINO� ) ENIt'LVYrE UI Ti; " t "� L Pi ,, AGENDA E — I i iv . LI OF f r; 1 _,V I _` C O P E RT I N O PARKS AND RECREAf�T,OMVIISIN 10350 Torre Avenue, Communiit d e— 'e i E: , )A ON i !E Thursday, un� BOARD AT CITY HALL, y� J 7:00 ,'q, M c_ `L, DATE SIGNATURE This meeting will be televised IN -PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall,10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. 2) E-mail comments by 5:00 p.m. on Thursday, June 1 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. Members of the public may provide oral public comments during the meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 Parks and Recreation Commission Agenda June 1, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register[WN_5g2fLwKGRfgmnN7AZmplOA Phone Dial: 669-900-6833 and enter Webinar ID: 937 5086 4174 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 937 5086 4174 SIP: 93750864174@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 Parks and Recreation Commission Agenda June 1, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Summer Events Recommended Action: Receive a presentation on the Parks and Recreation Department summer events. APPROVAL OF MINUTES 2. Subject: May 4, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the May 4, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the sleeting is reserved for persons wishing to address the Commission on any matter Within the jllrlsdlctlon of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lain u7ill prohibit the Commission from making any decisions zoith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Update on the community input and conceptual design progress of the Memorial Park Specific Plan project. Recommended Action: Receive an update on the community input and conceptual design progress of the Memorial Park Specific Plan project. Staff Report A - MPSP Survey rotund 2 results NEW BUSINESS STAFF AND COMMISSION REPORTS Page 3 Parks and Recreation Commission Agenda June 1, 2023 COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 ? SS. ,z CITY OF CUPERTj -0AN a _ J AGENDA.}5 Issv , .1_. L C,1~ C U P E RTI N O PARKS AND RECREATION COMMISSION S- 10350 Torre Avenue, Community Hall and. via Teleconference � ; L: N 1 :i G 1 L Thursday, May 4 2023.= _ ,' = AF CITY iLALL. 7:00 PM Z' L I)�°tI' • � SI��NA'TUf�tJ This meeting will be televised IN -PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. 2) E-mail comments by 5:00 p.m. on Thursday, May 4 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. Members of the public may provide oral public comments during the meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 Parks and Recreation Commission Agenda May 4, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_ccle7DwgQYK_77SkXlyiSQ Phone Dial: 669-900-6833 and enter Webinar ID: 930 4312 2753 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 930 4312 2753 SIP: 93043122753@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 Parks and Recreation Commission Agenda May 4, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Update on Fiscal. Year 2022-23 City Work Program Item Intergenerational Engagement Recommended Action: Receive an update on the status of the Intergenerational Engagement Fiscal Year 22-23 work program item. Staff Report 2. Subject: Blackberry Farm Summer Updates Recommended Action: Receive a presentation on Blackberry Farm summer updates. APPROVAL OF MINUTES 3. Subject: April 6, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the April 6, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zvishing to address the Commission on any matter zvithin the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) mintites. In most cases, State lazy zvill prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 4. Subject: Update on the Playground Replacement Capital Improvement Project Recommended Action: Receive an update on the playground replacement capital improvement project and provide input on playground elements. NEW BUSINESS Page 3 Parks and Recreation Commission Agenda May 4, 2023 STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 STATE OF CALIFORNfA ) _ ) SS. � N�J'�1, C_"� � RA CITY OF CUITRj1 4dF SSAA AN F' `T'L.OYEE OF TI-11;: CITY OF CUPERTINO AGENDA_-- , DEPA) T PARKS AND RECREATION CO I SI' 1'L.'�lAL 4 OF CUPERTINO '� OlV 10350 Torre Avenue, Community Hall an�v TleldConferenc�' _ T . C `Y I { E Thursday, April 6 0 3riN Ptf `''' ` -VI C'Fl Y IIALL. 7:00 PM!�J?kW)' L)1L�TE IT : t This meeting will be televised IN -PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. 2) E-mail comments by 5:00 p.m. on Thursday, April 6 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. Members of the public may provide oral public comments during the meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 Parks and Recreation Commission Agenda April 6, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_MlCpT1yyQ7yCF93C1ezlpg Phone Dial: 669-900-6833 and enter Webinar ID: 9661298 4686 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 9661298 4686 SIP: 96612984686@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 Parks and Recreation Commission Agenda April 6, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Recommended Action: Receive Email Phishing Campaign presentation from the City's Infrastructure Division. APPROVAL OF MINUTES 2. Su ject: March 2, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the March 2, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lazy zvill prohibit the Commission from malting any decisions zvith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Fiscal Year 2023-24 Community Funding Application Evaluations and Recommendation to City Council. Recommended Action: Receive staff report, allow for clarifying questions, receive public comment, receive Commissioner scoring, consider evaluations, and decisions to provide funding recommendation to City Council for the Fiscal Year 2023-24 Community Funding applications. Page 3 Parks and Recreation Commission Agenda April 6, 2023 Staff Report A Organization Responses to Commission Questions from March Meetine B - Community Funding Grant Policy C - Community Funding Applications & Eligibility Criteria Q - Commissioner Community Funding Evaluation Form E - Evaluation Totals Form F - Community Funding Historical Funding FY 2018 to 2023 G - Community Funding Applications Summary 4. Subject: Consider Canceling the July 6, 2023 Parks and Recreation Commission Meeting Recommended Action: Cancel the July 6, 2023 Parks and Recreation Commission meeting. STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 Parks and Recreation Commission Agenda April 6, 2023 Page 5 STXTE OF CALIF" -- —- — - ) SS. CITY OF CUP,EI -- °a! KA. } A N AGENDA 5,"._ PAN "I'Y CIF C U P E RTI N O PARKS AND RECREATION COMMISSION Pi'l �uy , F.) 10350 Torre Avenue, Community Hall and via Teleconference , r y Uw Thursday, March.2 J2023 N LOA I C'I f Y fi;�Ll,. 7:00 PM�"�� This meeting will be televised IN -PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. 2) E-mail comments by 5:00 p.m. on Thursday, March 2 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. Members of the public may provide oral public comments during the meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 Parks and Recreation Commission Agenda March 2, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_s2ZLYbjtR3ebveLFjavFOA Phone Dial: 669-900-6833 and enter Webinar ID: 943 6709 8106 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 943 6709 8106 SIP: 94367098106@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 Parks and Recreation Commission Agenda March 2, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy Recommended Action: Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item Senior Strategy. Staff Report APPROVAL OF MINUTES 2. Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the February 2, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter zvithin the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State laze zvill prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Recommended Action: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Staff Report A - Community Funding Policy B - Community Funding Applications Summary C - Community Funding Applications and Elieibilitv Criteria Page 3 Parks and Recreation Commission Agenda March 2, 2023 4. Subject: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Recommended Action: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Staff Report A - Community Ftmding Grant Policy (Redlined) B - Community Funding Grant Policy(Clean) C - Commissioner Community Funding Evaluation Form (Redlined) D - Commissioner Community Funding Evaluation Form (Clean) E - Evaluation Totals Form STAFF AND COMMISSION REPORTS 5. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 Parks and Recreation Commission Agenda March 2, 2023 Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTMO__;�� ANT AGENDA _ C' Y OF 10 C U P E RTI N O PARKS AND RECREATION; CQMr.§1�,,c -� I Pos-raI � i 1, i This will be a teleconference meetilmwithou# al locationFL j'j„�' Thursday, February 2, 2023 \ I- L. 7:00 PM 0-- ���. A 1)<I' E ,),G titATt_'t!t This meeting will be televised TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, February 2, 2023 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Parks and Recreation Commission Agenda February 2, 2023 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN_e5XIT6j aRQyRg3rZuCDGSQ Phone Dial 669-900-6833, enter Webinar ID: 915 0809 8082 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 915 0809 8082 SIP: 91508098082@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda February 2, 2023 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Chair and Vice Chair Selection Recommended Action: Conduct the selection of the Chair and Vice Chair. APPROVAL OF MINUTES 2. Subject: November 17, 2022 Parks and Recreation Commission Special Meeting Minutes Recommended Action: Review and approve the November 17, 2022 Parks and Recreation Commission special meeting minutes. A - Draft Minutes 3. Subject: December 1, 2022 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the December 1, 2022 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission firom making any decisions with respect to a matter not on the agenda. Page 3 Parks and Recreation Commission Agenda February 2, 2023 WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 4. Subject: Consider Memorial Park Specific Plan project update on the development of the conceptual design and community input. Recommended Action: Receive an update on the status of the Memorial.Park Specific Plan project and provide feedback on the community's input and the development of the conceptual design options. Staff Report A - Site Assessment and Outreach Summary and Appendices B - Memorial Park Specific Plan Concepts 5. Subject: Receive an update on current Parks and Recreation focused Capital Improvement Programs projects, and the staff proposal for Fiscal Year 2023-2028 Capital Improvement Programs projects. Recommended Action: Accept an update on current Parks and Recreation focused Capital Improvement Projects, and the staff proposal for Fiscal Year 2023-2028. Staff Report A - CIP projects status FY22-23 03 STAFF AND COMMISSION REPORTS 6. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at Page 4 Parks and Recreation Commission Agenda February 2, 2023 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG CUPERTINO PARKS AND RECREATION COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, January 5, 2023 beginning at 7:00 p.m., was canceled due to postponed business. The next regular meeting will be held on Thursday, February 2, 2023 beginning at 7:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, or will be held in -person at Community Hall, 10350 Torre Avenue, Cupertino, CA 95014. Dated this 151" Day of December, 2022 Rac lle Sander, irector� Parks and Recreation Department SS.