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HomeMy WebLinkAboutSustainability Commission - 2023CITY OF CUPERT'IN6 ' J=2 ST AFF AND COMMISSIONER INTRODUCTIONS APPROV AL OF MINUTES 1.l: April, 20, 2023 Sustainability Commission Miiiutes Recommended Action: Approve the April 20, 2023 Sustaiiiability Commission Miiiutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agertda. Speakers are Iimited to three (3) minutes. In most cases, State law zoill prohibit the Commission from making any decisions zoith respect to a matter not 07? the agerida. WRITTEN COMMUNICATIONS OLD BUSINESS ST AFF AND COMMISSION REPORTS NEW BUSINESS 2. $: Staff update on the development of the new Landfill Agreement Recommended Action: Receive staff update 3. l: Staff update on Sustainability Division restructuring Recommended Action: Receive staff update 4. l: Staff update on Sustainability Commission budget Recommended Action: Receive staff update Page I Sustainability Commission Agenda October 19, 2023 5. $: Staff update on Sustainability Division budget Recommended Action: Receive staff update FUTURE AGENDA SETTING ADJOURNMENT 17? compliance with the Americayis with Disabilities Act (ADA), anyone mho is planning to attend this meeting who is visualLy or hear'mg impaired or has any disab'dity that needs special assistance shovdd cau the City CLerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a persort with a disability, meeting agendas and zoritings distributed for the meetirtg that are puMic records will be made available irt the appropriate alternative format. Any writings or documents provided to a majority of the members after publicatioyq of the agenda roiu be made avctilab7e for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, Ca7iforrtia 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.l00writte;n commvmications seyd to the Cupert'mo City Co'bmcil Commissioners or City staff concerning a matter on the agenda are inc7ttded as suppLementa7 materia7 to the agendized item. These zoritten communications are accessible to the public through the City's zoebsite and kept in packet arcliives. Do not iyicLude any personal or private informatiory in writterx commtmications to t7ie City tliat you do yiot voish to make public, as writteyi comm'tniicatioris are considered public records ayid wiL7 be made pubdicly available 07'l the City zoebsite. Members of the public are entit(ed to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on (77?!/ other item not on the agenda, you may do so during the public commerit. Page 2 CITY OF CUPERTINO STATE OF CALNFO:R:,f[ A CJnfa /1/IANAGER'S OFFtCE CUPERTINO.ORG NQTICE OF CANCELATJON CUPERTINO SUSTAINABILITY COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Sustainability Commission sdteduled for Thursday, July 20, 2023 is canceled due to lack of business. The next regular meeting will be Thursday, October 19, 2023, beginning at 4:00 p.m. in Community Hall, 10350 Torre Avenue, Cupertino, C A, Dated this 6th day of July, 2023 /s/ Victoria Morin Liaison STATE OF CALIFORNIA CUPERTINO ROLL CALL CITY OF CU F s t 'r CL.AR )SS. I, AN AGEN6AIPLOYEE OF THE CIT OF Cz1PrRT llN0 _ UA-A ( 6)0, i) .1",.% -F- T- `-p1' L�*� Jr PErIAI - , OF 10350 Torre Avenue, � s l i i] NOT+ . ;C T✓;�� i;. C''�� Tl f E Thursday, Apr 4:00 PM '41N BOARD A1' CII.y ElA; L. APPROVAL OF MINUTES i� 23 DA 'E S1GN,aFL1RE 1. Subject: Minutes from March 16, 2023 Special Meeting Recommended Action: Approve minutes from March 16, 2023 Special Meeting A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS STAFF AND COMMISSION REPORTS OLD BUSINESS NEW BUSINESS 2. Subject: Chair Election Recommended Action: Make nominations and elect Chair of the Sustainability Commission. 3. Subject: Vice Chair Election Recommended Action: Make nominations and elect Vice Chair of the Sustainability Commission. 4. Subject: 2023 Earth and Arbor Day Recommended Action: Receive staff update on Earth & Arbor Day activities for the Commissioners table. Page 1 Sustainability Commission Agenda April 20, 2023 5. Subject: Fiscal Year 2023/24 Sustainability Division Budget Update Recommended Action: Receive staff update on FY2023/24 City-wide budget forecast and anticipated changes to the Sustainability Division programs and services. FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 STATE OF CALIFOR'NIA CUPERTINO CITY OF CUM I,_ AGEN6V SUSTAINABILITY ) SS. FSAINT 10300 Torre Avenue, City Hall, Cor j " c' - IT Thursday, Mar ¢ l 5:30 PM-� I Special Mea', Ill��i r�• � OF TI-I CITY OF CUPFPJ'IRNO DF3;1R - l L!N[)I=.R PEN, ;J- ` F i ON �DN E) f E N D A ON 'CIE BOARD AT CITY LL. SIGNATURE NOTICE AND CALL FOR A SPECIAL MEETING OF THE SUSTAINABILITY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Sustainability Commission is hereby called for Thursday, March 16, 2023 commencing at 5:30 p.m. at City Hall, Conference Room C, 10300 Torre Ave, Cupertino, CA 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL APPROVAL OF MINUTES 1. Subject: January 19, 2023 Sustainability Commission minutes Recommended Action: Approve January 19, 2023 minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lazy will prohibit the Commission from making any decisions zvith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS STAFF AND COMMISSION REPORTS NEW BUSINESS Page 1 Sustainability Commission Agenda March 16, 2023 2. Subject: 2023 CREST Awards Sustainability Champion of the Year Recommended Action: Receive nominees and select a winner for the 2023 Sustainability Champion of the Year CREST Award Winner A - Sustainabih!y Champion of the Year FUTURE AGENDA SETTING ADJOURNMENT In compliance with the ArriericansYwtti Disgbilties Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 SThrE OF CAL,IFt. *; :k ) SS. CITY OF CUPE T, SA� ) AN LOY .i±�I iL. Pr AGEN�`APD P.121 N,�'-'NT STATr, OF CUPERTINO SUSTAINABILIT117,,, This will be a teleconference meeti�t�iQ y1� LN r;;°� C� i` ; I C Thursday, Janu jL%,�012jN BOARD AT CITY HALL. 4:00 P � ,7� q TELECONFERENCE / PUBLIC PARTICIPATIOI 4O MATION TO HELP §T-& fAV L; SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00 p.m. on Thursday, January 19 to the Commission at sustainabilitycommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at sustainabilitycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email sustainabilitycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Page 1 Sustainability Commission Agenda January 19, 2023 Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN_FotZXRkSQg-np0eZ8wSXdA Phone Dial: (669) 900 6833 and enter Webinar ID: 970 5864 1461 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 970 5864 1461 SIP: 970586414610zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROVAL OF MINUTES 1. Subject: October 20, 2022 Sustainability Commission minutes Recommended Action: Approve October 20, 2022 minutes A - Draft Minutes POSTPONEMENTS Page 2 Sustainability Commission Agenda January 19, 2023 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS STAFF AND COMMISSION REPORTS NEW BUSINESS 2. Subject: Staff update on Capital Improvements Program Fiscal Year 2023 - 2028 planning process and projects related to the Climate Action Plan Recommended Action: Receive staff update and provide any input on Capital Improvements Program Fiscal Year 2023 - 2028 project priorities 3. Subject: Earth and Arbor Day planning Recommended Action: Receive staff update on Earth and Arbor Day plans and provide any feedback 4. Subject: Staff update on City of Cupertino being recognized on the 2022 CDP Cities "A List" for climate action Recommended Action: Receive staff update FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue; Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff Page 3 Sustainability Commission Agenda January 19, 2023 concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4