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Home My WebLink AboutJoint Powers Authority - 06.21.2023BOARD OF 'a'4';? ,YiSNG SIGNATU RE Wednesday, June 21, 2023 9:30 a.m. Zoom Please Contact Katie Sullivan for Videoconference Information All or portions of this meeting will be conducted by teleconferencing in accordance with Government Code Section 54953(b). Teleconference locations are as follows: Sedgwick, 1750 Creekside Oak Drive, Suite 200, Sacramento, CA 95833; City of American Canyon, 4381 Broadway St, Ste 201, American Canyon, CA 94503; Town of Atherton, 91 Ashfield Rd, Atherton, CA 94027; City of Benicia, 250 East L St, Benicia, CA 94510; City of Burlingame, 501 Primrose Rd, Burlingame, CA 94010; City of Campbell, 70 North First St, Campbell, CA 95008; Town of Colma, 1198 El Camino Real, Colma, CA 94014; City of Cupertino, 10300 Torre Ave, Cupertino, CA 95014; City of Dublin, 100 Civic Plaza, Dublin, CA 94568; City of East Palo Alto, 2415 University Ave, East Palo Alto, CA 94303; City of Foster City, 610 Foster City Blvd, Foster City, CA 94404; City of Half Moon Bay, 501 Main St, Half Moon Bay, CA 94022; Town of Hillsborough, 1600 Floribunda Ave, Hillsborough, CA 94010; Town of Los Altos Hills, 26379 Fremont Rd, Los Altos Hills, CA 94022; Town of Los Gatos, 110 East Main St, Los Gatos, CA 95030; City of Millbrae, 621 Magnolia Ave, Millbrae, CA 94030; City of Milpitas, 455 East Calaveras Blvd, Milpitas, CA 95035; City of Morgan Hill, 17575 Peak Ave, Morgan Hill, CA 95037; City of Newark, 37101 Newark Blvd, Newark, CA 94560; City of Pacifica, 170 Santa Maria Ave, Pacifica, CA 94044; Town of Portola Valley, 765 Portola Rd, Portola Valley, CA 94028; Town of Ross, 31 Sir Frances Drake Blvd, Ross, CA 94957; City of San Bruno, 567 El Camino Real, San Bruno, CA 94066; City of San Carlos, 600 Elm St, San Carlos, CA 94070; City of Saratoga, 13777 Fruitvale Ave, Saratoga, CA 95070; City of South San Francisco, 400 Grand Ave, South San Francisco, CA 94080; City of Suisun City, 701 Civic Center Blvd, Suisun City, CA 94585; Town of Tiburon, 1505 Tiburon Blvd, Tiburon, CA 94920; and Town of Woodside, 2955 Woodside Rd, Woodside, CA 94062. Each location is accessible to the public, and members of the public may address the Board of Directors from any teleconference location. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation to participate in this meeting, please contact Katie Sullivan at katie.sullivan@,sedgwick.com (916) 244-1164 or (916) 244-1199 (fax). Requests must be made as early as possible, and at least one full business day before the start of the meeting. * Reference materials enclosed with staff report. 1 PLAN JPA Board of Directors Agenda Meeting of June 21, 2023 Page 2 Docun'ients and i'naterials relating to an open session agei'ida item that are provided to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection at 1750 Creekside Oaks Dr., Suite 200, Sacramento, CA 95833. 1. CALL TO ORDER 2.INTRODUCTIONS ,. 3. AJ'PROVAL OF AGENDA AS POSTED (OR AMENDED) 4. PUBLIC COMMENTS - The Public may submit any questions in advance of the meeting by contacting Katie Sullivan at: katie.sullivan@sedgwick.com. This time is reserved for members of the public to address the Board relative to matters of the Board of Directors not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to five minutes per person and twenty minutes in total. 6 15 24 29 128 135 144 145 156 158 5.CONSENT CALENDAR If a Board member would like to discuss any item listed, it may be pulled from the Consent Calendar. *A. Minutes from December 8, 2022, Board of Directors Meeting *B. Minutes from the March 23, 2023, Special Board of Directors Meeting *C. 2022/23 Risk Control Program Update and Services Summary Report as of May 26, 2023 *D. Treasurer'sReportandInvestmentPerformanceReportasofMarch31,2023 *E. Financial Statements as of March 31, 2023 *F. Investment Policy - Redlined *G. Investment Policy Memo from PFM Asset Management *H. Claims Auditing Services Contract with Farley Consulting for 2023 and 2025 *I. 2023 Sewer and Storm Water Summit Proposal *J. Precision Concrete Cutting Agreement Recommendation: Staff recommends the Board of Directors approve the 161 6. Consent Calendar. GENERAL MANAGER'S REPORT A. Report from PLAN JPA's General Manager Recommendation: None. 163 7.Al)MINISTRATIVE MATTERS *A. Governing Documents Review and Update Recommendation: Staff recommends the Board of Directors approve the 2023/24 Liability and Property Memoranda of Coverage. * Reference materials attached with staff report. 2 PLAN JPA Board of Directors Agenda Meeting of June 21, 2023 Page 3 200 241 ADMINISTRATIVE MATTERS (continued) *B. Consideration of Executive Coinmittee and Claims Committee Consolidation Recommendation: Staff recommends the Board of Directors approved the proposed changes to the Bylaws to consolidate the Executive and Claims Committees effective July 1, 2023. *C. Discussion Regarding Attendance and Consideration of Resolution to Establish Meeting Dates for the 2023/24 Program Year Recommendation: Staff recommerids the Board of Directors approve Resolution No. 2023-01: Establishing Meeting Dates for the 2023/24 Program Year. 248 Staff requests direction regarding encouraging arid increasing attendance and participation at all levels of the JPA's operations. *D. State of the Market - Liability and Property Recommendation: None. 264 268 RISK CONTROL MATTERS *A. Consideration of the 2023/24 Risk Control Plan Recommendation: Staff recommends the Board of Directors approve the proposed 2023/2024 Risk Control Service Plan. B. ResoluteGuard and Cyber Services Update Recommendation: None. 269 273 FINANCIAL MATTERS *A. Consideration of Property Program Rehabilitation Plan Recommendation: The Executive Committee recommends the Board of Directors approve Resolution No. 2023-02: Property Program Rehabilitatiort Plan. *B. Consideration of the 2023/24 Draft Operating Budget Recommendation: Staff recommends the Board of Directors approve the 2023/24 Draft Operating Budget, subject to final numbers. 10. CLOSED SESSION A. Pursuant to Government Code Section 54956.95(a), the Board of Directors will hold a closed session to discuss the following claims: * Gary Gregory v. City of Benicia * Paper and Petals v. City of Burlingame * Rolando and Susana Glorioso v. City of Millbrae, City of San Bnino, et al @ Alok Jain, et al v. City of Milpitas * Hanhong Chen v. City of Milpitas * Reference materials attached with staff report. PLAN JPA Board of Directors Agenda Meeting of June 21, 2023 Page 4 10. CLOSED SESSION (continued) B. Pursuant to Government Code Section 54957.1, the Board of Directors will report in open session any reportable action taken in closed session. 11. ELECTIONS 281 *A. Review of Candidates to Fill PLAN JPA Committees and Officer Positions Recommendation: 1) Staff recommends the Board of Directors select candidates to serve on PLAN JPA's Committees for Program Year 2023/24. 2) Staff recommends the Board of Directors elect members to fill the Officer positions for PLAN JPA's Program Year 2023/24. 12. CLOSING COMMENTS This time is reserved for comments by Board members and/or staff and to identify matters for future Board business. A. Board of Directors B. Staff 13. AJ)JOURNMENT * Reference materials attached with staff report.