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HomeMy WebLinkAboutTechnology, Information, and Communications Commission - 2024CUPERT!NO l I A)' i iy, Jdllui 3;"D 4 € 7:00 PM I-z /"Z L /z ) ROLL CALL APPROV AL OF MINUTES 1.$: Approve the October 30, 2023, Special Meeting Minutes. Recommended Action: Approve and file the October 30, 2023, Special Meeting Minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and rxot on the agenda. Speakers are limited to three (3) minutes. In most cases, State law wiu prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2. $: Recognize Vice Chair Soindarara3an for his eight years of service to the Commission Recommended Action: Recognize Vice Chair Soundararajan for his eight years of service to the Comrnision 3.$: Review TICC 2024 Schedule and Work Plan Recornrnended Action: Review TICC 2024 Schedule and WORK Plan A - Schedule and Work Plan 2024 4.$: Discuss City Coincil Work Program Items for 2024 Recommended Action: Recommend City Council Work Program Items for 2024 Staff Rei:iort A - FY 23-25 Adopted City Work Program B - Items Not Included in FY 23-25 City Work Program C - Submission Form Page I TICC Agenda January 3, 2024 5.$: Receive Infrastructure Overview presentation Presenter: Tommy Yu, Infrastructure Manager Recommended Action: Receive and File Infrastructure Overview presentation A - Infrastnicture Division Overview presentation ST AFF AND COMMISSION REPORTS 6. $: Receive update from Mayor's Meeting with Commissioners Recommended Action: Receive update from the Mayor's Meeting with Commissioners 7.%: Review Mayor's Meeting 2024 Calendar Recommended Action: Review and File the Mayor's Meetings 2024 Calendar A - Mayor's Meeting 2024 Calendar 8. $: Receive Commissioners Report Recommended Action: Receive Commissioners Report FUTURE AGENDA SETTING ADJOURNMENT In compliance roith the Americans zoith Disabilities Act (ADA), anyone who is planning to attend this meetirtg who is visuauy or hearing impaired or has any disability that rteeds specia7 assistarxce shoudd call the City C1erk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. Irt addition, uport request, in advance, by a persort with a disability, meeting agendas and writings distributed for the meetirtg that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in Cih) Hall located at 10300 Torre Avertue, Cupertino, California 95014, during rxormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino M'bmicipa7 Code section 2.08.I00 written commuryications sent to the Cupertino City Courtcil, Commissioners or City staff concernirtg a matter on the agenda are included as supplemental material to the agendized item. These roritten communications are accessible to the public through the City's website arid kept iri packet archives. Do not include any persona7 or private informatiort in written communications to the City that you do not wish to make public, as writtert communications are considered public records and zoil7 be made publicly available on the Cih) roebsite. Members of the public are entitled to address the members cortcerning any item that is described in the Page 2 TICC Agenda January 3, 2024 notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the members orx any other item yiot on the agenda, you may do so during the puMic comment. Page 3 CITY OF CUPERTINO INNOVATION AND TECHNOIOGY DEPARTMENT CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366 CUPERTINO.ORG TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE OF CANCELATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Technology Information, and Communications Commission scheduled for Wednesday, December 6, beginning at 7:00 p. m., in Conference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014, has been cancelled due to a lack of business. The next regular meetir+g will be Wednesday, January 3, 2024, beginning at 7:00 p.m. in Conference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014. Dated this 28' day of November 2023 S"-llz"'i.TE()F'a=.TAL)"F'-. Ih /s/ Marilyn Pavlov Commission Secretary 2,:C,." 'JL ::E il'a a "l .""q a La l' .' ) '(' j '- ' CUPE RTINO Special Meeting NOTICE AND CAL[ FOR A SPECIAL MEETING OF THE CUPERTINO TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Technology, Information, and Communications Commission is hereby called for Monday, October 30, 2023, commencing at 7:00 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." ROtt CALt APPROV AL OF MINUTES SPECIAL MEETING 1.$: Approve the September 5, 2023, Special Meeting Minutes. Recommended Action: Approve and file the September 5, 2023, Special Meeting Minutes. A - Draft Miruttes 09-05-23 2.$: Approve the September 16, 2023, Special Meeting Minutes. Recommended Action: Approve and file the September 16, 2023, Special Meeting Minutes. A - Draft Minutes 09-16-23 ORAL COMMUNICATIONS This portion of the meeting is reserved for persorys wishing to address the Commission ort any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making a;ny decisio;ns with respect to a matter not on the agenda. Page I TICC Agenda October 30 2023 NEW BUSINESS 3.$: TICC Meeting calendar through December 31, 2024 Recommended Action: Approve the TICC Meeting Calendar through December 31, 2024 A - TICC 2024 Meeting Calendar 4. l: Discuss Cybersecurity 2023 Next Steps Recommended Action: Disaiss and make a recommendations on 1.) Cybersecurity Public Education 2023 Video, 2.) High School Presentation, and 3.) Future Events. 5. l: Cybersecurity 2023 Lessons Learned Recommended Action: Discuss and provide 1.) TICC Cornrnissioner Impressions and 2.) Staff Impressions ST AFF AND COMMISSION REPORTS 6.$: Receive update from Mayor's Meeting with the Commissioners Recommended Action: Receive update from Mayor's Meeting with the Cornrnissioners A - Mayor's Meeting Summary - Sept. 13, 2023 7.$: Review 2023 and 2024 Activities Calendars Recommended Action: Review and file 2023 and 2024 Activities Calendars A - 2023 Activities Calendar B - 2024 Activities Calendar 8.l: Review Action Items List Recornrnended Action: Review and File Action Items List A - Action Items List 9. $: Receive Commissioners Report Recommended Action: Receive Commissioners Report FUTURE AGENDA SETTING ADJOURNMENT b't compliance zoith the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disabilih) that needs special assistance should call the City Clerlc's Office at 408-777-3223, at (east 48 hours'm advartce of the meeting to arrange for assistance. In addition, upon request, irt advance, by a persorx with a disability, meeting agendas and writings distributed for the meeting that are public records wi71 be made avai(able in the appropriate alternative format. Page 2 TICC Agenda October 30, 2023 Any zoritings or documents provided to a majority of the members after publication of the agenda zoill be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avertue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: r4ease be advised that pursuarxt to Cupert'mo Murxicipal Code section 2.08.l00zoritten communications sent to the Cupertino Cih) Council Commissioners or City staff co;ncerning a matter on the agenda are included as supplemerxtal material to the agendized item. These zoritten communications are accessible to the public through the City's website and kept in packet archives. Do not inchtde any persorxa7 or private information in written communications to the City that you do not wish to make public, as written commvmicatiorts are considered public records arid will be made publicly avai7able on the City website. Members of the public are entitled to address the members concerning any item that is described in the rxotice or agertda for this meeting, before or during consideration of that item. If you zoish to address the members on any other item not on the agenda, you may do so durirtg the public comment. Page 3 CITY OF CUPERTINO 132.i5 NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Technology Information, and Communications Commission scheduled for Wednesday, November 1, beginning at 7:00 p. m., in Conference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014, has been cancelled due to a lack of business. The next regular meeting will be Wednesday, December 6, 2023, beginning at 7:00 p.m. in Conference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014 Dated this 17'h day of October 2023 /s/ Marilyn Pavlov Commission Secretary CITY OF CUPERTINO CITY HALL TECHNOLOGY, lNFq@4AIION, ANU NOTICE OF CANCELATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Teology Information, and Communications Commission sdieduled for Wednesday, October 4, begini'iing at 7:00 p. m., in Corference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014, has been cancelled due to a lack of business. The next regular meeting will be Wednesday, November 1, 2023, beginning at 7:00 p.m. in Conference Room A, City Hall, 10300 Torre Ave, Cupertino, CA 95014 Dated this 25"' day of September 2023 /s/ Marilyn Pavlov Commission Secretary CUPERTIN0 AGENDA HMPL6VE'E!'F TAE H'ffiY 6F CUPERT"ITj J X- DEPAR MENT, STA7rE UNDER PENALTY C 1035,,off,eA,nu[e,,om,ffi[I'\,!V TH:NfflWr;Fbnoh ON T TICC Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY INFORMATION AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Technology Information and Communications Commission is hereby called for Saturday, September 16, 2023, commencing at 9:30 a.m. in Community Hall, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdictiorx of the Commissio;n and not on the agertda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter riot 072 the agenda. NEW BUSINESS 1.$: Cybersecunty Public Education 2023 event Recornrnended Action: Present Cybersecurity Public Education 2023 event to the Community A - Cybersecurity Public Education Flyer B - Cyberseciirity Student Fair Flyer ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at least 6 hours 'm advance of the meet'mg to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate Page I TICC Agenda September 16, 2023 alternative format. Any zoritings or documents provided to a majorih) of the members after publication of the agenda will be made availaMe for public inspectiort. Please contact the City Clerk's Office in City Hal7 located at 10300 Torre Avenue, Cupertino, California 95014, during normal busirxess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.l00zoritten communications sertt to the Cupertino Cih) Council Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's zoebsite and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not zoish to make puMic, as written communications are considered public records and roi7l be made publicly available on the City website. Members of the public are entitled to address the members corxcerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07'l a;ny other item riot ort the agenda, you may do so during the public commerxt. Page 2 C UPERTINO 7:00PM // ] 0 Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Technology, Information, and Communications Commission is hereby called for Tuesday, September 5, 2023, commencing at 7:00 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CAIL APPROV AL OF MINUTES 1.$: Approve the August 2, 2023, regular meeting minutes. Recommended Action: Approve the August 2, 2023, regular meeting minutes. Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zoishing to address the Commissiorx ort any matter zoithin the jurisdiction of the Commission and not 07? the agenda. Speakers are limited to three (3) minutes. by most cases, State lazo wil7 prohibit the Commission from making arty decisiorts with respect to a matter rxot ort the age;nda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Receive Subcommittee Report on Cyber Seciirity Education from Commissioners Soundararajan and Du. Page I TICC Agenda September5,2023 Recornrnended Action: Receive and Accept Subcommittee Report on Cyber Security Education. A - Cybersecurity Event Presentation B - Cyberseairity Public Education Flyer C - Cybersearrity Student Fair Flyer ST AFF AND COMMISSION REPORTS 3.$: Review Action.Items List. Recommended Action: Review Action Items List. A - Action Items List 4.l: Review Activities Calendar. Recornrnended Action: Review Activities Calendar. A - Activities Calendar 5. l: Receive Commissioners Reports. Recommended Action: Receive Commissioners Reports. FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyorte roho is planning to attend this meeting zoho is visually or hearing impaired or has any disabilih) that needs special assistartce sho'tdd call the City CLerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrartge for assistance. by addition, uporz request, in advance, by a persort with a disability, meetirxg agendas arid writings distributed for the meeting that are public records roill be made available in the appropriate alternative format. Any zorit'mgs or documents provided to a majority of the members after publicatiort of the agertda will be made available for puMic inspection. Please contact the City Clerk's Office irt City Hall located at 10300 Torre Avenue, Cupertino, California 95014, dur'mg riormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Mvmicipal Code sectiorx 2.08.100 zoritten communications sent to the Cupertirto City Cotmcil, Commissioners or City staff concerning a matter on the agertda are included as supplemental material to the agendized item. These zorittery commtmications are accessible to the public through the City's zoebsite and kept in packet archives. Do not irxchtde any persona2 or private information irt written communications to the City that you do not wish to make public, as written communications are considered public records and zoill be made publicly availab(e on the City website. Page 2 TICC Agenda September 5, 2023 Members of the public are erttitled to address the members concerning arxy item that is described in the ryotice or agertda for this meeting, before or during consideration of that item. If you wish to address the members orx arty other item riot on the agenda, you may do so during the public comment. Page 3 CUPERTINO ROLL CALL APPROV At OF MINUTES 1.$: Approve the July 5, 2023, regular meetiitg minutes. Recommended Action: Approve the July 5, 2023, regular meeting minrites. A - Draft Minutes ORAL COMMUNICATIONS This portioyi of the meeting is reserved for persons wishing to address the Commission on any matter withirt the jurisdiction of the Conmzission and not on the ageyida. Speakers ctre Limited to three (3) minutes. by most cases, State lctw wig( proliibit the Commission fro'tn making any decisiorts with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS 2. OLD BUSINESS 3.$: Receive Sribcommittee Report on Cyber Security Education from Commissioners Soundararajan and Du. Recommended Action: Receive and Accept Subcommittee Report on Cyber Security Education. A - Cybersecuritv Awareness Event B - Cybersecurity Awareness 2023 Flyer ST AFF AND COMMISSION REPORTS 4. l: Receive update from the Mayors Meeting. Recommended Action: Receive update from the Mayors meeting. A - Mayor's Monthly Cominission meeting Letter Page I TICC Agenda August 2, 2023 5.l: Review Action Items List. Recommended Action: Review Action Items List. A - Action Items List 6.l: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - Activities Calendar 7. $: Receive Commissioners Reports. Recommended Action: Receive Commissioners Reports. FUTURE AGENDA SETTING ADJOURNMENT In compliance wit7i the Americans with Disabilities Act (ADA), anyone who is p(arming to attend this yrteet'mg who is visually or hearing impaired or has any disability that needs specia7 assistance shou(d call the City Clerk's Office at 408-777-3223, at least 48 liours in advance of the meetiyqg to arrange for assista;nce. by additiory, uport request, in advance, by a person with a disability, meeting agertdas and writings distributed for the meeting that are public records will be made ava'dab(e iry the appmpriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agertda wz7L be made available for pub7ic inspection. r4ease contact the City Clerk's Office in City Hau located at 10300 Torre Avemte, Cupertino, California 95014, duri'ng norma7 busirtess hours. IMPORTANT NOTICE: P(ease be advised that pursuant to Cupertino Mtmicipal Code sectiorx 2.08.l00written commtmications sent to the Cupertino City Council Commissioners or City staff cortcerning a matter 07? the agenda are inc(uded as supp[ementa( materiaL to the agendized item. These written communicatiorgs are accessible to the public through the Cih)'s website arid kept irt packet archives. Do not i;nchtde ariy personal or private informatiort in written communications to the City that you do not wish to make pub(ic, as writtert communications are considered public records and will be made publicly ctvai[able on the City website. Members of the public are entitled to address the members concerrtirtg any item that is described in the notice or agenda for this meeting, before or dur'mg consideratiort of that item. If you wish to address the members on any other item not on the age;nda, you may do so during the public commertt. Page 2 CUPERTINO ROLL CALL utA'!M APPROV AL OF MINUTES 1.$: Approve the June 7, 2023, regular meeting minutes. Recommended Action: Approve the June 7, 2023, regular meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) m'mutes. Irt most cases, State law will prohibit the Commission from mak'mg any decisiorts with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2.$: Receive Fiber Optics Master Plan presentation Presenter: Bill Mitchell, Chief Teauiology Officer Recommended Action: Receive and File Presentation on Fiber Optics Master Plan 3.$: Receive Presentation on GIS Overview Presenter: Teri Gerhardt, GIS Manager Recornrnended Action: Receive and File Presentation on GIS Overview A - GIS Overview Presentation OLD BUSINESS 4.$: Review TICC FY22-23 Work Program. Recornrnended Action: Review and Accept TICC FY22-23 Work Program update. A - TICC FY22-23 Work Program Page 1 TICC Agenda July 5, 2023 5. $: Receive Subcornrnittee Report on Cyber Security Education from Commissioners Soundararajan and Du. Recommended Action: Receive and Accept Subcommittee Report on Cyber Security Education. ST AFF AND COMMISSION REPORTS 6. $: Receive update from the Mayors Meeting. Recommended Action: Receive update from the Mayors meeting. 7.$: Review Action Items List. Recommended Action: Review Action Items List. A - Action Items List 8.5: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - Activities Calendar 9. $: Receive Commissioners Reports. Recommended Action: Receive Commissioners Reports. FUTURE AGENDA SETTING ADJOURNMENT h compliance with the Americans with Disabilities Act (ADA), anyone who is platming to attend this meetirtg who is visually or hear'mg impaired or has any disabilih) that rteeds specia7 assistance sho'tdd ca77 the City Clerk's Office at 408-777-3223, at Least 48 hours irx advartce of the meeting to arrange for assistance. Irt additiort, upon request, in advance, by a person with a disability, meeti;ng agendas artd writings distributed for the meeting that are public records zoiLl be made avai7able in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wil[ be made availab7e for pub7ic inspectiort. Please contact the City Clerk's Office in City Hall Located at 10300 Torre Avenue, Cupertino, California 95014, dur'mg normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cuperti;no Municipa7 Code section 2.08.100 written communications sent to the Cupert'mo City Courtcil Commissioners or City staff corxcernirtg a matter 07'l the agertda are included as supplemental material to the agendized item. These writtert communications are accessible to the public through the Cih)'s website and kept irt packet archives. Do not irtclude any personal or private information in writtert communicatiorys to the City that you do not wish to make public, as written commurtications are cortsidered public records and will Page 2 TICC Agenda July 5, 2023 be made publicJy available on the City website. Members of the public are entitled to address the members concerni'ixg any item that is described irt the rxotice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so dur'mg the public comment. Page 3 3