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Home My WebLink AboutCC - 11.21.2023STAT'- IN-PERSON AND TELECONFERENCE /PUBIIC PARTICIPATION INFORMATION Members of the public wishing to ohserve the meeting may do so in one of the following Wa7S: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do go in the following ways: I) Appear in person at Cupertino Community Hall. 2) E-mail comments by 4:00p.m. on Tuesday, November 21to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. Members of the public may provide oral public comments during the Meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Oral public comments may be made during the public comment period for each agenda i'[:em. Members of the audience who address the C'ity C'ouncil must come to the lectetn/ttucrophone, and are requested to complete a Speaker Card an& identify themselves. % I City Council Agenda Completion of Speaker Cards and identi$ing yourself is voluntary and not required to attend the meeting or provide comments. 3) Teleamfeang hishuctions To adsbess the City Coun click on flie link below to reg'ster in advance and access the meeting: Register in advance for this webinar: httpg://cityofcupertino.zoom.us/webinar/register/WNgpOXwBWbTfy5GHlooj-smQ Phorie Dial: 669-900-6833 and enter Webinar DD: 954 8300 1333 (I'ype '9 to raise hand to speak, *6 to umnute yomself). Unreg'stered partiapants will be called on by fiie last fom digits of their phmie number. Or an HJ231SlP room gystem: H.323: 162.255.37.11 (US West) 162.255.36.II (US East) Meeting ID: 954 8300 1333 SIP: 95483001333@zoomcrc.com Mts registeg, you will receive a confinmation anail amtg information about joining thewebinar. Please read the following :cUons carefully: 1. You can dy download flie teleconference software or mnnect to the meeting in your inteniet bmwser. If ymi are using your bmwser, e sure you are using a curt and up-to-date bmwser: Chrmne 30+, Firefm 27+, Miamoft Edge 12+, Safari 7+. Certain functioaahty may be disabledin older bmwsem, induding IntetnetExplorer. 1 You will be asked to enter an email add and a name, followed by an email with d'ons on how to aimect to the meeting. Your anail addxtass wall not be dosed to the public. If you wish to make an oml public commem but do not wish to pmvide yom namelyoumay enter"Cupert'ioResidait" orgmiilardesignalion. 3. Whai ffie Mayor calb for the item on wbidi yoiu widi to speak, ffidc m "raise hand," or, if you am. caning @ press '9. Speakem wffl be notified diordy bdme they am called to Pay2 C*y Couna Agenda speak. 4. When called, please limiit your remarks to the time allotted and the specffic agenda topic. 5. Members of the public that wish to share a document must email cityc{erk@'cupertiuo.org prior to speaking. These docuu;tents wThll be posted to the City's website after the meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL ITEMS 1. : Reoognition of November 25, 2023 as Small Business Saturday Recommended Action: Recognize November 25, 2023 as Small Business Saturday POSTPONEMENTS AND ORDERS OF THE DAY ORA[ COMNICATIONS This portion r4 the meeting is reseroed fgrpersons hing to address the Cmtnal rm wry mgtttr ufithin the jurisdictimt of the Omtn61 grid notm the agenda for discussim, including infrwmatiomd item;. Thetotal time for Ord Crmmxmications unll ordinarily be Edited to me hover. Ind'midual speakers gre Edited to three (3) minutes. As necessgry, the Omir mgy further Emit the t'tme ad to indMhual speakers, m resdwdule rtngtining catnrnmts to the end of the meeting o'n a fimt e frrst hegrd basis, *th primih) given to students. In most cases, Sktte lava mll prohffiit the Cminal frmn discussing or making any decisions *th resped to g tter not listed on the agenda. A couwlmember mgy, howuer, briefly respond to statments made or quesfirms posed by speakers. A cmimzl mgy also ask a qxiesf for dxrificatim, prm-de g reference fm fachml infmnatirm, reqxust st4 fo repmi badc concerning a matter, m reqxust that gn dm be mlded to a future City Coxm61 agenda in respmse to yntblic comment. CONSENT CALENDAR (Items 2-10) items gppegrtng m the Consent Cakndgwgre rmsidered rmitine City busirxess gnxX mggy be gppmoed by one mofion. Typiml items may include meeting minutes, gmgrds af cmttrad, fhe rguficdinn oJ gamuts pgyMe, gnd second redings 4 md'mgnces. Any merrditr of the Cmnt? regguest to hw ay itm remmed frm the Cmsent (ibdgr bttsed m the ru'ks set fmth in the Cffty Ga7 Procedures MxugL Mmbtrs 4 he pbhc mgy prmide irtput m ane or re amsent riendmr fitens when t7he Mgyor asks @ ymblicmmments m t7he Cmsent Cdgr- %3 OtyCmm'l A@nda Nmm&iet2l, 2023 Mitigation Fee Act - the Annual & F'rve-Year Report for Fisail Year (FY) 2022-2023. (Continued from November 7, 2023) Reamimended Action: Adopt Resolution Nlo- 23-121 entitled 'A Resolution of the aty of Cupertino City Couni appmving the Annua} & Five -Year Mitigation Fee Report forFiscal Year endingJune 30, 2023, and makig required fmdings" to: 1 - Make the requ#ed findings; and 2 - Approve the Annual & Five-Year Mitigation Fee Report for the Fiscal Year ending June 30, 2023, as required by Goveent Code Sedion 66000 et seq. Staff Revort A - Annual & Five-Year Report for FY 2023 B - Draft Resolution : First Amendment to Employment Agreement for ffie City Manager Recommended Action: Adopt Resolution No- 23-120 approving the First Amendment to Employment Agreement with the City Manager for the City of Cupertmo and authome the Mayor to execute the Agreement- Staff Ret+ort A - First Amendment to City Manager Employment Agreement B - Draft Resolution 4. $: ApprovaloftheNovember7CityCouniminutes ReoommendedAction: ApprovetheNovember7CityCouniminutes A - Draft Minutes : Second reading of an ordinana to make minor amendments to Cupertio Muniapal Code Chapter 1.18 (aaims Against the City), Oiapter 9.15 ( ProhMtion of Expanded Polystyrene (EPS) Foam Food Semoe Ware), 9-18 (Stmmwater Pollution Prevention and Watershed Protection), Oiapter 15.04 (Waterworks System-Rates and Charges), and aiapter 16.72 (Regding and Diversion of Cozction and Demolition Waste) Recommended Action: Condud the seamd reading and enad Ordinanoe No. 23-2252 "AN ORDJNANCE OF THE aTY COUNaL OF THE aTY OF CUPHRTJNO AMENDING aTY CODE S 1-18, 9-15, 9.18,15.04, AND 16-72". A - Draft Ordinance : Adopt a resolution inaeasing the employer's amtnThution for mediad and hosption insurance consistent wTh the Public Employees' Medical and Hospital Care Ad ("PEMHCA" or the "Ad') for retired amitts hired with the City of Cupertino prior toAugust 2004. Reended Action: Adopt Resolution No- 23-123ina'easing the employer's mrdribution for medical and hospittian :ce for retired anntts h wa flie City of Cupertino prior to August2004- Pmy4 City Counffl Agaida Nmer21,2023 A - Draft Resolution Employees aitd Annuitants Hired Prior to August 1, 2004 Ratifying Aanunts Payable for ffie periods ending October 6, 2023; October 13, 2023; October 20, 2023; and October 27, 2023 Reaimmended Action: A- Adopt Resolution No- 2'+124 ratifying Aavimts Payable for the Period aiding October 6, 2023; B. Adopt Resolution No- 23-125 ratifying Acoounts Payable for the Period ending October 13, 2023; C. Adopt Resolution No. 23-126 ratifying Acoounts Payatile for the Period ending October20, 2023; and D. Adopt Resolution No- 23-127 ratifying Acoounts Payable for the Period ending Odober 27, 2023 Staff reoort A - Draft Resolution 10.6.23 B - %eekly AP Payment Register for the Period Ending 10.6.23 (:- Draft Resolution 10.13.23 D - ekly AP Payment Regi'ster for the Period Ending 10.13.23 E - Draft Resolution 10.20.23 F - Weekly AP Payment Register for the Period Ending 10.20.23 Cl - Draff Resolution 10.27.23 H - %eekly AP Payment Register for the Period Ending 10.27.23 : Approve a Second Amendment with Acuity Brands, LLC, for continued use of the BuildingOS Energy Management Platform. Recommended Action: Authorize the City Manager to execute a Second Amerxdment with Acuity Brands, LLC, for continued use of the BuidlingOS Eriergy Management Platform, increasing the contract amount by $45,500 for a new total not-to-exceed contract amorint of $227,500 and extending the term of the agreemenf to December 9, 2024. A - Draft Second Amendment B - First Amendment C - Base Agreement with Acuity Brands Technology Services, Inc. 9. l: icrosoft Enterprise Software Licensing Agreement with SoftwareONIE, Inc., for licensing of icrosoft programs, systems, and databases. RecornmendedAction: 1. Authorize the City Manager to execute a Microsoft Enterprise Software Licensirbg Agreement with SoftwareOE., Inc., hitNizig Riverside County's s:tatewjde competitjvely awarded Microsoft EnteyprNse Agreemeryt for licensing of Microsoft pzograrns, systems, and databases for a tofa} amount not to exceed $342,729.23, including a 10%. contingency in the amount $31J57.20'- 2. Find under Munjcipa} Code section 3.22.070(C) that this. pyocturement fro Riverside Cotmty is. exempt 'from formal competitive biddirrg procedures. Page 5 (jty Cmnal Agenda Nmember21, 2m3 A - Licensing Solution Provider Agreement No. PSA-0001530 B - Amendment No. 1 to Agreement No. PSA-0001530 C - Microsoft Volume Licensing Program Agreement D - SoftwareONE, Inc., Year 2 & 3 0uotes E - Insurance Requirements F - Proof of Insurance 10. : Approve master agreemertts with CSG Consiiltants, Inc. and 4Leaf, Inc., to provide construction management services on various Capital Improvement Program (CIP) projects. Recommended Action: 1. Authorize the City Manager to execute a master agreement with CSG Consultants, Inc. (CSG) in the amount not to exceed $500,000 for contract period of two years. 2. Authorize the City Manager to execute a master agreement with 4Leaf, Inc. (4Leaf) in the amotnt not to exceed $500,000 for a contract period of two years. Staff Reoort A - Draft Master Agreement CSG Consultants Inc. B - Draft Master Agreement 4Leaf Inc. PUBLIC HEARIN(,S - None Effective lamiari) 1, 2023, Gmernmtnt Code Section 65103.5 (SB 1214) limits the distrUnttim @ ayptfighted material msociated mth the reim ffdeoekq7rntrtt pr@ects. Members r4the public zxyishing to vim plgns tM cannot otherwise be distrusted under SB 1214 may make an gppoiribnent with the Plgnning Division to view them at City HMl by sending gn mai7 to plannin.org. P{gm *ll also be made mail*le digitdly during khegring to corisider the'prqosal. ACITON CALENDAR 11. : Aaaept The City Manager's First Quarter Financial Report for Fisail Year 2023-24 Pay 6 City Cemnffl Agenda November21l2023 Recornrnended Action: 1- Accept the City Manager's First Quarter F'mancia) Report for Fiscal Year 20i23-24 2. Adopt Resolution o. 23-128 approving Budget odification Nlo- 2324-314, increasing approprjations by $464,384 and revenues by $540,I41 3. Adopt Resolution o. 23-129 amending Cupertirio City Employees' Association /IFPTE Loca} 21 Classification Plan and Salary Schedtile 4. Adopt Resolution FJo. 23-130 amending the Unrepresented Employees Compensation Program 5. Approve new Senior Housing Coordinator and Communications and Marketing Coordinator classifications 6. Receive FY 2023-24 First Quarter City Work Program Dashboard Update 7. Provide direction on potential service level reductions for FY 2024-25 a. Defunding the 4th of July Event in FY 2024-25 b. Defunding Community Grant Funding Program in FY 2024-25 c. Defunding Weed Abatement subsidy of $8,600 annually. Presenters: Kristina Alfaro, Director of Administrative Services and Thomas Leung, Budget Manager A - FY 2023-24 First 0uarter Financial Report B - Draft Resolution C - Description of Carryovers and Adjustments through September 30, 2023 D - Description of Budget Transfers through September 30, 2023 E - First 0uarter Recommended Budget Adjustments F - FY 2022-23 Special Projects Update G - FY 2023-24 First 0uarter Special Projects Update H - FY 2023-24 First Quarter Competitive and Non-Competitive Grants I - CIP Projects Status FY 2023-24 First 0uarter l - FY 2023-24 City Work Prograni First 0riarter Update K - Sr. Horising Coordinator 11-2023 L - Cortuminication and Marketing Coordinator 11-2023 M - Draft Resolution Amending the CBA Local 21 Classification and Salary Plan N - Draft Resolution Amending the Unrepresented Employees' Compensation Prograni COUNaL REPORTS AND COMMENTS 12. $: Counci}member Reports A - Council Reports, Fruen B - Corincil Reports, Mohan C - Corincil Reports, Moore D - Council Reports, Wei CITY MANAGER REPORT ORAt COMMUNIICATIONS - COTIUED Page 7 (jty Counffl Agenda Nmranber2@,2a4 WORMATIpNAL ITEMS Infigrmatim itms gre Mended to prmMe backgrmmd mfimna' gnd rmfine repm'b to Cmiruxlmembers grid the ynd:ilic, mi'flrmut discussim by Cmtnctl- Members d the public zuishing to comment on informatimal items shmtld dnso during oral cornmuraoatirms 13. $: Receive the Treasurer's Iravestment Report for the Quarter Endirhg September 30, 2023 Recommended Action: Receive the Treasurer's Investment Report for the Quarter Ending September 30, 2023 A - Chandler Investment Report September 2023 B - Chandler Custodial Statement September 2023 C - PARS Pension and OPEB Account Statement September 2023 D - LAIF Account Statement September 2023 14. 5: ReabivetheMonthlyTreasurer'shivestmentReportforOdober2023 ReoommendedAction: RemvetheMon$Treasurer'shivestmentReportfor0dober 2023 A - Chandler Investment Report October 2023 15. : Receive the Monthly Treasurer's Report for October 2023 Recommended Action: Receive the Monthly Treasurer's Report for Odober 2023 A - Report of City-wide Receipts, Disbursements, and Cash Balances October 2023 B - Report of City-wide Fund BalancesNet Position October 2023 COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ffEMS ADJOURNMENT Lnbbyist Registrat grid Repmting Reqxt#ements: IndMdwls who influena.. m dtmpt m 4uence legislative or administratme adim mgy be requrred h) the City of Cupertirui's lobg ord'gutnce (Cupertino Mxmicipal Code Chgpter 2-100) to register grid repmt lobbying m-%-'Persms vnhose cmnmuniccttiom regzdmg cm) le8sldve or admirxistrative we solely limited to ng gt or submitting teshmry @ ttny pubHc me'Hng held bx) the City gre not requ#ed to vegMer gs lobbyists. For mme infmmation dxmt the Inbbying urdce, pleme cmtad fine City aek's Off'ar d 7a300 Tme Avenue, C;no, CA 94107; tekphme (408) 777-3223; ernail 6tyckro-mg; grid vnebsite: mmn.arpertinn.rwgnob%t "e City d Cxtperbo has adqkd the prims r4 Code ff Ciml Proaslure 5105!1-6; X%tdim dm&nging a fimgl de6simri 4 the City Cmtneil must k brmight vith# 90 days 4kr a decision is gttnoum:ed unless g s/wwttr be fis required by State rFederd inn- P'g'8 aly Coun&Agenda Nawanber21, 2023 Prim to seeking judicial rtuim ff my mlfiidicatm) (quasi-judiaal) dem,'mterested persw; must file a pttitim firir recrmsidmtim *thin ten mlendar days d the dgte the City Clerk mgils rmfice 4 the City's decisirm. Reconsiderm'gm pe'Htions must amply vith the requirements rf Cuptdimy Nhmicipal Code §2.08.096- Contgd the City Clerk's rffice /ma mme infmmdim or go to http:/Ivmmo.cuperfim>-mrglatyckrkfrw a recmsideratmn petitim )!o'nn- In cmnpliance *th the Amaericans *th DisMlifies Ad (ADA), myrme who is pn'tng to attend this meeting mho is v4sually gr hegring impaled or has am) disdnlity thm needs special ssistttnce shmild call the City Clerk's Office at 408-777-3223, at least 48 ho'iivs in advmce of the meeting to grrgnge /'or assistmce. In additim, xtpan request, in advance, by a pmm *th a disdnlity, meeting agendas and uitings dishnbuted @ the meeting that gre public records amill be made mmlable in fihe gpprte altermahvefrmiat. Any wiHngs m documents prgoided to a majmih) r4 the Cxiper Cih) (mml afh publication ff the padcet will be made mgilable @ public inspectimi in the City Clerk's Office locmed at Cih) Hall, 10300 Torre Averme, CuperHrm, Califmia 95014, during nonml ksiness hmirs; grgl in Courwil packet grchives linkedfrmn the agtndalmin'i,ttes page my the Cupertino website. IMPORTANT NOTICE: Please be added that pursugnt to Cupertimi Municipi Code secfim 2.08.100 vuritten munirp' sent to the Csqiertino City Cmgial, Crmmissigners m City staff cmctniing a matter rm the agenda are induded as supplemental material to the agendized item. These written commxmi gre accessible to the public through the Cityas voebsite grid kept in packet archives. Do not irwlude my persrmal or private infmtrgdirm in witten cmnmunicafims to the City that you do not rish to make public, as vgritten cmnrmmicatims we crmsidered p'xiblic remds and rill be made publicly myaiMle m the Citi) mrbsite. Page 9 THE W COUNaL AND STAFF aTY €OUNaL Cupertino is a (tneral Law city organized under and subject to statutes of the Ste of California. tt % gowerrbed by the fm-member City Coun61 wmi the Mayor as the presidtng officer. Ctty Coun61 members are sleded at-brge to four-year, overlapping terms. Eadi Novemmr a mayor and a vice-mayor are seleded by the City County) for a one- year term. The aty Coundl reoaives advtai and assistance horn eleven advisory bodies, which are appointed by the Council. vbese are tbe Audtt Oommtttee, Bicyde Pedestnan Commission, Fine Arts Commission, Housfng Comnmnmion, library CommissJon, Parks and Recreation Commission, Planning Commmion, Public Safety Camnmmion, SustainabilityCornmmJon,TeenCommissfon,and Technology,Information,andCommunicatkinsCommmmn. Council members also serve on a wN of regional bodies, induding: - Association of Bay Area Governments - League of Caltfornm CjUes - Santa Clara County (SCC) aties Association - SCC Emergency Preparedness Council - SCC Library Dimid - SCC Emergency Preparedness Commissmn - SantaCIaraValleyWaterCommmionandWaterDistrid - SCCTranspormionAuthoritym - West Valley Mayors and Managers STAFF The City Manager and tm (ity Attorney are appointed by the Council. The City Manager is resporsible for interpreting and apm6n@ outCouncil polmies and d#ection, and as the chief administratme offia=r, the (Ay Manager coordinates the many aeUvtties ofthe cRy and appoints the professional and technial mff. The City Attorney is the advisor to the Oty Council as a whole. TYPES OF COUNCILACnONS ORDIMNCES Ordinances are the meargi by which the (?ty enacts its local laws. Unless an urgent situaUon mats, ommnaz will first be presented at a Council meeting as a "first reading.' At a subsequent Council meeting, there wtU he a "seoond reading and adoptmn-' Omirianas go mto effed after a waging perM of thirty days, in most . dunq whidi time the summary ofttie prdinance is published in a }oail newspaper approved forthis purpoe. RESOLUTK)NS Resolutions arid minute ordss are the means by which the City Council fomially adopts policm or approves specffic actmns. ThesegoNrgtoeffedtwhenadopted. APPEAL' Ariy interested person, [ria:lutfflng a Counall member, may appeal a Planning Corrimssion or Direeior d (un$ Development de6smn to the (dy CourmL Ari appeaff must be submitted in writTing to the City Oerk wn 14 ailendar days ofthe rnaNflng dthe notmz dthe deasmn. REa)NSIDaNfX)N Pnor to seeing judUaR ffiVN!'W of an7 adiudmatory (quas+judicffil) decmon, traterested perSOnS gnust Me a peuum for reaxviderabn wn ten aa)endar days d the date the (ity Ckirk mails notia= of ds aty's am- Reconsideratmn p nnust axnpny wtTh me €rements of CuperUm Muriicipaffl Code §2.0&096- (h The aty Clerk's offloe for more informatim or go to www-http://www-cupertino.org/index.aspx?page-225 hr a reainideratton petUtm hirgn- COMMUNICATING WITH COUNCIL All Council' members: !l'ung Wei. SSeilia Mohan Liang Chao. J.t'l. Fruen Kitty Moore Executive Assista.nt City Hall citycounc+l@cupertino.org HWei@cupertino.org SMohan@cupertino.org LiarigChao@cupertino.org JRFruen@cupertino.org KMoore@cupertino.org Debrari@cupertino.org www.cupertino.org 441D8), 777-3239 qA018:) 777 -2326. {aD8.} 777-3292 (1A€?8.) 77743!6 (41D8) 777-2389 (408) 777-32Th2 (4)8) 777-C)TY Please nott+: th.e City Courncf) dliscoura'ges submission of written materials on ttye da.y of tie rnesing ,75 t)iis d'oes not pvovlde enough tirrhe xo give the materials fair evafuatiori. If you must provide writterx rriia:teriaRs on the day of the rneetin.g, as least one copy rnu'st he given to the (Ay Cl'erk for the permanent record, and. teri copies are preferredl. NEWS AND NOTICES FROM CITY HAIL EMAIL Sign u.p for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel' broad'casts COty Councii and Planning Commission meetings, as ellll as. agenda previews, public service anriouncernents, arid other programs of community interest, on Channel 26 in Cupertino. The meettrigs are shown at these times: Tuesday (live) 6:45 p.m. Thursday (replay) 7:00 p.m. INTERNET City Council and Piannirig Commission videos are avaitabte on demand at www.cupertin.o.org. Select "J Want To, Vi.ew City Councili meetings"'. Friday(replay) IO:OOa.rn. Saturday (reptay) 9:00a.rri. News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twttter.corn/CityofCupertino https://www.instagrarrx.com/ci:tyofcupertino AUDIO Turie into Radio Cu:pertino, 1670 AM, for meeting anriouncements, public service rnessa.ges, and emergency an nou.ncernents. USEFUI TELEPHONE NuMBERS CifyofCupertino ICrty!l'al:l') Fire (Emergen.cy) Fire dNon-Emergency ) Garbage' G.as & Electrfcity Recreat0on: & Comrniunity Servtces Poliice (Emergency) Pollice (Won-E.ergency) Pu.bl:ic H'ea:lmh Sanifa:ry Seers Water Generail Information arid Comments Sa.nta Clara Courhty Fire Dept. dispatch Santa Clara County Fire Dept. Recol'ogy South Bay Pacific Gas & EJectric (PGgiE) Quinl'an Corrirriuntty Certter Santa Clara County Stieriff dispatch Santa C)a.ra Couinty Sheriff San:ta Cliara Courity Publlic Health Cuipertin:o Sanitary [)fstrtct Sairi. Jiose Water Cal'iforma %#ater (408) 777-C}TY 921 (A1]18.) 378.4)10 (41018)i 725-41D201 i-8DD-7 A3-50DO (Q8) 777 -3120 921 440!') 253-7 €l71t