HomeMy WebLinkAboutTechnology, Information, and Communications Commission - 2023CITY OF
CUPERTINO
INNOVATION AND TECHNOLOGY DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366
CUPERTINO.ORG
TECHNOLOGY, INFORMATION, AND
COMMUNICATIONS COMMISSION
NOTICE OF CANCELATION
NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino
Technology Information, and Communications Commission scheduled for
Wednesday, January 04, 2023 has been cancelled. A special meeting will be held
Wednesday, January 11, 2023, beginning at 6:00 p. m. In accordance with
Government code 54953(e), this will be a teleconference meeting without a
physical location to help stop the spread of COVID-19.
Dated this 21st day of December, 2022
STATE OF CALIFORNIA � SS.
C Q UNTY O111. NL.z V , AN
ENIPLUY E OF.' Il C IT OF Cl J iP.TIN
N-1EN' S' TE LIN -) .?. PENALT ' OF
PERJURY THAT' ON (D'-'
(TIME) I I'1-_.SOS .''ALLY
POSTED WE Nt)'t:1::' AGPNi?.=� ON T:IE
BULLETIN BOARD Ai CITY HAIL.
ADIAE
SICiNA1 C IRE
/s/ Marilyn Pavlov
Commission Secretary
S"1_%,I E Cal- C•ALI1
CITY OF CUPERTINO Gw
AGENDA Y F E c�
CUPERTINO TICC r iF
This will be a teleconference meeting withot a Ays al location. u
Wednesday, Januark�R7 ]]�1, 2023, �j
CJ 1 V 13-
6:00 PM
— --- -
Amended Special Meair k
Amended on 1/6/23 at 3:00 p.m. to add Agenda Item No. 4. under Old Business, "Receive
Subcommittee Report on Cyber Security Education from Commissioners Soundararajan
and Du."
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, January 11 to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Commission members
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BiIIM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email BiI1M@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
Page 1
TICC Agenda January 11, 2023
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_dfoDC8wUQO2KMnRctrZn6Q
Phone
Dial: (669) 900 6833 and enter Webinar ID: 956 64415629 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 956 64415629
SIP: 956644156290zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO TECHNOLOGY,
INFORMATION, AND COMMUNICATIONS COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Technology,
Page 2
TICC Agenda January 11, 2023
Information, and Communications Commission is hereby called for Wednesday, January
11, 2023 commencing at 6:00 p.m. In accordance with Government Code 54953(e), this will
be a teleconference meeting without a physical location to help stop the spread of
COVID-19. Said special meeting shall be for the purpose of conducting business on the
subject matters listed below under the heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Approve the December 7, 2022 regular meeting minutes.
Recommended Action: Approve the December 7, 2022 regular meeting minutes.
A - Draft Minutes 12-07-22
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Discuss TICC FY23-24 Work Program Proposal Recommendations.
Recommended Action: Discuss TICC FY23-24 Work Program Proposal
Recommendations.
A - Commission Proposals for FY23-24 City Work Pro ram
3. Subject: Review TICC FY22-23 Work Program.
Recommended Action: Review and Accept TICC FY22-23 Work Program update.
A - TICC FY22-23 Work Program
4. Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Recommended Action: Receive and Accept Subcommittee Report on Cyber Security
Education.
STAFF AND COMMISSION REPORTS
5. Subject: Review Activities Calendar.
Recommended Action: Review Activities Calendar.
Page 3
TICC Agenda January 11, 2023
A - Activities Calendar
6. Subject: Review Action Items List.
Recommended Action: Review Action Items List.
A - Action Items List
7. Subject: Receive Commissioners Reports.
Recommended Action: Receive Commissioners Reports.
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental. material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish"to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 4
STXFE OF CALfF�"i'll'- f A, )
CITY OF CU—;------ 1 ss.
AN
AGENDAit %i ["F If �.; :._ < < :►i �:'�_ F Ei
CUPERTINO TICC \�"1 `�'� OF
Technology, Information, & CommuiiWatinns Commission
Wednesday, M
7:00 PM UL 1 1N L{� �ti<:�o I'Y
L
10300 Torre Ave, City Ha1110 fe�ence Room C L� i�i,l i �- �� I
ROLL CALL
APPROVAL OF MINUTES
Subject: Approve the January 11, 2023, special meeting minutes.
Recommended Action: Approve the January 11, 2023, special meeting minutes.
A - Draft Minutes 01-11-23
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
2. Subject: Written communications received from Council Member Chao dated 02.23.23
Recommended Action: Receive and file written communications from Council Member
Chao dated 02.23.23
A - Written Communications from Councilmember Chao 02.23.23
NEW BUSINESS
3. Subject: Recognize former Commissioner Bollineni for his years of service to TICC
Recommended Action: Recognize former Commissioner Bollineni for his years of
service to TICC
4. Subject: Elect Chair and Vice Chair positions
Recommended Action: Elect Chair and Vice Chair positions
5. Subject: Receive presentation on License Plate Recognition
Presenter: Tom Chin, Emergency Manager
Page 1
TICC Agenda March 1, 2023
Recommended Action: Receive and file presentation on License Plate Recognition
6. Subject: Volunteer Request for Commissioners to assist with User Research and Testing
of the City's Website Redesign Project
Presenter: Nidhi Mathur, Applications Manager
Recommended Action: Consider Volunteering to assist with user research and testing
of the City's Website Redesign Project.
7. Subject: Receive Presentation on GIS Overview of City Business Processes.
Presenters: Teri Gerhardt, GIS Manager
Recommended Action: Receive and Accept Presentation on GIS Overview of City
Business Processes.
OLD BUSINESS
8. Subject: Discuss TICC FY23-24 Work Program Proposal Recommendations.
Recommended Action: Discuss TICC FY23-24 Work Program Proposal
Recommendations.
A - Commission Proposals for FY23-24 City Work Program
9. Subject: Review TICC FY22-23 Work Program.
Recommended Action: Review and Accept TICC FY22-23 Work Program update.
A - TICC FY22-23 Work Program
10. Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Recommended Action: Receive and Accept Subcommittee Report on Cyber Security
Education.
STAFF AND COMMISSION REPORTS
11. Subject: Receive Commissioners Reports.
Recommended Action: Receive Commissioners Reports.
12. Subi ct: Review Activities Calendar.
Recommended Action: Review Activities Calendar.
A - Activities Calendar
13. Subject: Review Action Items List.
Recommended Action: Review Action Items List.
A - Action Items List
Page 2
2
TICC Agenda March 1, 2023
14. Subject: Receive Commissioners Reports.
Recommended Action: Receive Commissioners Reports.
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
51
CUPERTINO
23-12004
CITY OF CUPERTINO
Agenda Item
Subject: Approve the January 11, 2023, special meeting minutes.
Approve the January 11, 2023, special meeting minutes.
Agenda Date: 3/1 /2023
Agenda M 1.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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A — Draft Minutes
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
January 11, 2023, 6:00 p.m.
Draft MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 6:03 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Naidu Bollineni, Eliza Du, Prabir Mohanty,
Rajaram Soundararajan
Commissioners Absent: None
Staff Liaison: Teri Gerhardt, GIS Manager
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: Approve the December 7, 2022, regular meeting minutes.
Vice Chair Bollineni made a motion to approve the December 7, 2022, regular meeting
minutes. Commissioner Mohanty second the motion.
Motion passed 3-1-1 with Chair Garg abstaining and Commissioner Soundararajan tardy.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
A. None
OLD BUSINESS
2. Discuss TICC FY23-24 Work Program Proposal Recommendations
GIS Manager Gerhardt opened the floor for recommendations.
The Commission discussed potential TICC FY23-24 Work Program Proposal
recommendations.
TICC SPECIAL MEETING MINUTES January 11
Commissioner Mohanty suggested providing all Cupertino residents with Starlink satellite
service in case of a catastrophic emergency.
Vice Chair Bollineni recommended adding flashing U-turn electronic signaling to busy
intersections for the safety of pedestrians.
Commissioner Mohanty recommended expanding Adaptive Traffic Signaling into all
intersections.
The Commission agreed to add the four recommendations:
• Flashing U-turn electronic signaling
• Starlink Satellite Service
• Fiber throughout City
• License Plate Recognition if pilot is a success
3. Subject: Review TICC FY22-23 Work Program
The Commission requested an email update from CTO Mitchell in his absence.
Background:
License Plate Recognition: In partnership with the County Sheriff, install LPR devices for
the automated detection of license plates. This data will only be for official law enforcement
purposes, including identifying stolen or wanted vehicles, stolen license plates and missing
persons. It may also be used to gather information related to active warrants, homeland
security, electronic surveillance, suspect interdiction, and stolen property recovery.
Cybersecurity: Provide education on cybersecurity to City residents, guests, and businesses.
A subcommittee was formed consisting of Commissioners Soundararajan ad Du.
Climate Monitoring and Noise Measurement: The project is completed.
Scope: Installing sensors to monitor Pollution and Noise Environments in the area adjacent
to Lehigh and Stevens Creek Quarry. Each location has two sensors, to monitor noise and
air quality levels.
4. Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Commissioner Soundararajan provided an update. He mentioned reaching out to Subject
Matter Experts to recruit for the Commissions Cyber Security event. The event will be
carried out as a panel/presentation format.
For reference, the Four objectives of this CWP item are:
• Retain Security Professionals to carry out informative Presentation and Panel
6
TICC SPECIAL MEETING MINUTES January 11
• Provide Informative links on website
• Present the informative educational content via social media (i.e. a Reel)
• Competition by kids on various cybersecurity issues
Commissioner Du mentioned CTO Mitchell and her met with Rachelle Sanders, Director of
Parks and Recreation, to inquire about Fine Arts' Commission (FAC) marketing approach
and awarding process.
Ms. Du relayed FAC Commissioners are heavily involved in spreading the word out to the
Community and volunteered she can provide the commission a draft template letter to
agree on and send out to the Principals in Cupertino schools.
The Commission thanked Commissioners Soundararajan and Du for the update.
STAFF AND COMMISSION REPORTS
5. Subject: Receive Commissioner Report from the Mayor's Meeting
• Meeting cancelled
6. Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings:
7. Subject: Review Action Items List
The Commission reviewed Action Items list.
S. Subject: Commissioner Updates
ADJOURNMENT
Chair Garg adjourned the meeting at 7:02 pm.
SUBMITTED BY:
APPROVED BY:
Marilyn Pavlov, Secretary Mukesh Garg, Chair
7
CUPERTINO
23-12095
CITY OF CUPERTINO
Agenda Item
Agenda Date: 3/1 /2023
Agenda #: 2.
Subject: Written communications received from Cowicil Member Chao dated 02.23.23
Receive and file written communications from Council Member Chao dated 02.23.23
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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Written communications 02.23.23
Marilyn Pavlov
From: Liang Chao
Sent: Thursday, February 23, 2023 9:05 AM
To: City of Cupertino Public Safety Commission; TICC
Subject: Fwd: Pedestrians Complicate Things ... And How to Solve It
FYI
CUPERTINO
Liang Chao
Council Member
City Council
LiangChao@cupertino.org
408-777-3192
0000000
From: Jack Ryder <reggie.chandra@rhythm-info.com>
Sent: Thursday, February 23, 2023 5:03 AM
To: Liang Chao <LiangChao@cupertino.org>
Subject: Pedestrians Complicate Things ... And How to Solve It
CAUTIONS This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hello Liang,
This photo cause you anxiety?
The person in the light blue jacket crossing between the two cars gets me. Jeesh!
You don't have to be in an urban setting to understand how pedestrians complicate things.
Which is why you're invited to see how a brand-new technology is solving this problem. Pedestrians vs. Traffic Flow.
9
,� a j' �'A
My traffic engineer friend, Bruce, had a nightmare corridor. Part of the problem? A few of the intersections had
constant pedestrian needs.
Bruce harnessed this new tech to solve the problem in minutes, not months.
Click [HERE] to see a demo in real-time.
Jack Ryder
UI15UDsci ibe
P.HYTHM ENGINEERING
'14019 W 95th St
Lenexa. Kansas 66215
United States
(913) 227-0,303
10
CUPERTINO
23-12093
CITY OF CUPERTINO
Agenda Item
Agenda Date: 3/1/2023
Agenda M 3.
Subject: Recognize former Commissioner Bollineni for his years of service to TICC
Recognize former Commissioner Bollineni for his years of service to TICC
CITY OF CUPERTINO
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CUPERTINO
23-12010
CITY OF CUPERTINO
Agenda Item
Subject: Elect Chair and Vice Chair positions
Elect Chair and Vice Chair positions
Agenda Date: 3/1 /2023
Agenda M 4.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CUPERTINO
23-12094
CITY OF CUPERTINO
Agenda Item
Subject: Receive presentation on License Plate Recognition
Presenter: Tom Chin, Emergency Manager
Receive and file presentation on License Plate Recognition
Agenda Date: 3/1/2023
Agenda #: 5.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CUPERTINO
23-12067
CITY OF CUPERTINO
Agenda Item
Agenda Date: 3/1 /2023
Agenda #: 6.
Subject: VolLmteer Request for Commissioners to assist with User Research and Testing of the City's
Website Redesign Project
Presenter: Nidhi Mathur, Applications Manager
Consider Volunteering to assist with user research and testing of the City's Website Redesign
Project.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CUPERTINO
23-12011
CITY OF CUPERTINO
Agenda Item
Subject: Receive Presentation on GIS Overview of City Business Processes.
Presenters: Teri Gerhardt, GIS Manager
Agenda Date: 3/1/2023
Agenda #: 7.
Receive and Accept Presentation on GIS Overview of City Business Processes.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CUPERTINO
23-11889
CITY OF CUPERTINO
Agenda Item
SLi ect: Discuss TICC FY23-24 Work Program Proposal Recommendations.
Discuss TICC FY23-24 Work Program Proposal Recommendations.
Agenda Date: 3/1 /2023
Agenda M 8.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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17
CUPERTINO
23-11890
CITY OF CUPERTINO
Agenda Item
Subject: Review TICC FY22-23 Work Program.
Review and Accept TICC FY22-23 Work Program update.
Agenda Date: 3/1 /2023
Agenda M 9.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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19
CUPERTINO
23-12006
CITY OF CUPERTINO
Agenda Item
Agenda Date: 3/1 /2023
Agenda #: 10.
Subject: Receive Subcommittee Report on Cyber Security Education from Commissioners
Soundararajan and Du.
Receive and Accept Subcommittee Report on Cyber Security Education.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CITY OF CUPERTINO
CUPERTINO
23-11895
Subject: Receive Commissioners Reports.
Receive Commissioners Reports.
Agenda Item
Agenda Date: 3/1/2023
Agenda #: 11.
CITY OF CUPERTINO Page 1 of 1 Printed on 2/23/2023
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CITY OF CUPERTINO
CUPERTINO
23-12007
SLi ect: Review Activities Calendar.
Review Activities Calendar.
Agenda Item
Agenda Date: 3/1 /2023
Agenda M 12.
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A — Activities Calendar
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2023 Activities Calendar
JANUARY 11
Canceled
FEBRUARY 8
Mayor's Mtg. at 5 p.m.
Commissioner Du
Mayor's Mtg. at 5 p.m.
Commissioner Mohanty
APRIL 12
Mayor's Mtg. at 5 p.m.
Commissioner Soundararajan
MAY 10
Mayor's Mtg. at 5 p.m.
Commissioner Garg
UNE 14
Mayor's Mtg. at 5 p.m.
Commissioner Shearin
ULY 12
Mayor's Mtg. at 5 p.m.
Commissioner Du
AUGUST 9
Mayor's Mtg. at 5 p.m.
Commissioner Mohanty
SEPTEMBER 13
Mayor's Mtg. at 5 p.m.
Commissioner Soundararajan
OCTOBER 11
Mayor's Mtg. at 5 p.m.
Commissioner Garg
NOVEMBER 8
Mayor's Mtg. at 5 p.m.
Commissioner Shearin
DECEMBER 13
Mayor's Mtg. at 5 p.m.
Commissioner Du
23
CITY OF CUPERTINO
CUPERTINO
23-12008
Sub'ect: Review Action Items List.
Review Action Items List.
Agenda Item
Agenda Date: 3/1/2023
Agenda M 13.
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A — Action Items List
TECHNOLOGY, INFORMATION &
COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
TICC Elect Chair & Vice Chair Positions In Progress
Bill Agendize GIs Overview of City business Processes for In Progress
March meeting
Presenter Teri Gerhardt, GIs Manager
Bill Agendize Applications Overview of City business, In Progress
Processes for April meeting
Presenter Nidhi Mathur, Applications Manager
Completed
Owner
Description
Status
Bill
Present City Work Program Dashboard
Completed
Bill
Agendize Resident Tax Calculator and Budget Forecast
Completed
Tool Demonstration for August Meeting
TICC
Agendize action Item to Develop Subcommittee and
Completed
appoint Commissioners for FY23 Work Program Item:
Cybersecurity Education at the August Meeting
Agendize Progress Report on Digitization of City
Bill
Completed
Business Processes for the September Meeting, with
Presenters Teri Gerhardt, GIs Manager, and Nidhi
Mathur, Applications Manager
Bill
Publish Cancelation notice for January 4, 2023, regular
Completed
meeting
Bill
Publish January 11, 2023, Special Meeting
Completed
25
CITY OF CUPERTINO
CUPERTINO
23-12009
Subject: Receive Commissioners Reports.
Receive Commissioners Reports.
Agenda Item
Agenda Date: 3/1 /2023
Agenda #: 14.
CITY OF CUPERTMO Page 1 of 1 Printed on 2/23/2023
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STE"fiE OF CALIFORNIA )
CITY OF CUP SANI ;A CLAi"
1 , 1
AGEpj&WLOYEE OF TI-iE CITY OF CUPERTIN
� to ' DEPARt-
CUPERTIN4 TI ' FNT, S- ATEo'UND11 R PENA TY OF
RJURY THAT ON (DATE)
I PE S NALLY
10300 Torre Avenue, City I E/AGENDA ON THE
Wednesday, , - BOARD AT CITY HALL.
7:00 PM
LXA1 am
ROLL CALL DATE' SIGNATURE
APPROVAL OF MINUTES
1. Subject: Approve the May 3, 2023 regular meeting minutes.
Recommended Action: Approve the May 3, 2023 regular meeting minutes.
A - Draft Minutes 05-03-23
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State lazy will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2. Subject: Receive Presentation on ChatGPT and Microsoft CoPilot Artificial Intelligence
(Al) Technologies.
Presenters: Nidhi Mathur, Applications Manager
Ross Slaney, Business Systems Analyst
Adam Araza, Business Systems Analyst
Recommended Action: Receive and file Presentation on ChatGPT and Microsoft
CoPilot Artificial Intelligence (Al) Technologies.
3. Subject: Receive Presentation on Applications Division Overview.
Presenter: Nidhi Mathur, Applications Manager
Recommended Action: Receive and file Presentation on Applications Division
Overview.
OLD BUSINESS
4. Subject: Receive Subcommittee Report on Cyber Security Education from
Page 1
TICC`---- Agenda June 7, 2023
Commissioners Soundararajan and Du.
Recommended Action:' Receive and Accept Subcommittee Report on Cyber Security
Education.
5: Subject: Review TICC FY22-23 Work Program.
Recommended Action: Review and Accept TICC FY22-23 Work Program update.
`aA � TICC FY22-23 Work Progravn
--STAFF AND COMMISSION REPORTS - -
d: . 1
6. Subject: Receive update from the Mayors Meeting.
Recommended Action: Receive update from the Mayors meeting.
7. Subject: Receive Commissioners Reports.
Recommended Action: Receive Commissioners Reports.
8. Subject: Review Activities Calendar.
Recommended Action: Review Activities Calendar.
A - Activities Calendar
9. Subject: Review Action Items List.
Recommended Action: Review Action Items List.
A - Action Items List
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majorihj of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
Page 2
�j
TICC Agenda June 7, 2023
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
3
CUPERTINO
23-12389
CITY OF CUPERTINO
Agenda Item
Subject: Approve the May 3, 2023 regular meeting minutes.
Approve the May 3, 2023 regular meeting minutes.
Agenda Date: 6/7/2023
Agenda #: 1.
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A — Draft Minutes
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
May 3, 2023, 7:00 p.m.
Conference Room C
10300 Torre Avenue, Cupertino
DRAFT MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:03 pm
ROLL CALL
Commissioners Present:
Commissioners Absent:
Staff Present:
Guest Speakers:
APPROVAL OF MINUTES
Mukesh Garg, Rajaram Soundararajan, Eliza Du,
Prabir Mohanty, Emma Shearin
None
Bill Mitchell, Chief Technology Officer (CTO)
Teri Gerhardt, GIS Manager
Chris Jensen, City Attorney
Tina Kapoor, Economic Development Manager
1. Subject: Approve the April 5, 2023, regular meeting minutes.
Vice Chair Soundararajan made a motion to approve the April 5, 2023, regular meeting
minutes with amendments below:
Motion passes 4-0 corrected on page 1
Mitchell corrected on page 8.
Due to time constraints, staff and the subcommittee may focus solely on a Panel
presentation. They may no longer pursue a competition amongst Cupertino students
and share content via social media. This item will be decided in the subcommittee,
corrected on page 3.
Commissioner Du second the motion.
Motion passes 3-0-2 with Chair Garg and Commissioner Shearin abstaining.
ORAL COMMUNICATIONS
Thus portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
5
TICC MEETING MINUTES
WRITTEN COMMUNICATIONS
A. None.
OLD BUSINESS
2. Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Vice Chair Soundararajan provided the following updates:
• Event date has been called for Saturday, September 16
• Panelist presentation 10 a. m. to 11 a. m.
• Student Cyber Fair 11 a. m. to noon
• Request for Commissioners to solicit Panelists passionate about Cybersecurity.
City Attorney Jensen addressed the commission regarding Brown Act Violation. He
clarified potential brown act violations and best practices to avoid violations moving
forward.
General discussion followed.
May 3
Chief Technology Officer Mitchell reiterated at the request of Subcommittee he has sent
three Palo Alto Networks specialist an invitation letter to be a Panelist.
For clarity, staff defined roles and responsibilities of the Commission sponsored and
Subcommittee lead Cybersecurity Event.
The Commission collectively agreed to have the Cyber Security event scheduled on
Saturday, September 16, from 9 am to noon, at Community Hall.
The Commission thanked staff and Vice Chair Soundararajan and Commissioner Du for the
update.
3. Subject: Review TICC FY22-23 Work Program
Chief Technology Officer Mitchell relayed City Manager's Office will be assuming
responsibility for License Plate recognition City Work Program item, amidst budget
constraints.
Chair Garg moved to update License Plate Recognition project as completed in the TICC
FY22-23 Work Program.
Commissioner Mohanty seconded the motion.
C.1
TICC MEETING MINUTES
Motion passes unanimously.
May 3
License Plate Recognition (LPR) Background: In partnership with the County Sheriff,
install LPR devices for the automated detection of license plates. This data will only be for
official law enforcement purposes, including identifying stolen or wanted vehicles, stolen
license plates and missing persons. It may also be used to gather information related to
active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen
property recovery.
Update: The project is complete.
Cybersecurity Background: Provide education on cybersecurity to City residents, guests,
and businesses. A subcommittee was formed consisting of Commissioners Soundararajan
ad Du.
Update: Deferred to Agenda Item No. 2.
Climate Monitoring and Noise Measurement background: Project Scope consists of
installing sensors to monitor Pollution and Noise Environments in the area adjacent to
Lehigh and Stevens Creek Quarry. Each location has two sensors, to monitor noise and air
quality levels.
Update: The project is complete.
NEW BUSINESS
4. Receive Presentation on Online Cupertino Store.
Presentation tabled to next Meeting.
5. Receive Presentation on GIS Overview
Presentation tabled to next Meeting.
STAFF AND COMMISSION REPORTS
6. Subject: Receive Commissioner Report from the Mayor's Meeting
7. Subject: Commissioner Updates
8. Subject: Review Activities Calendar
• The Commission reviewed the schedule for upcoming Mayors Meetings and
made the following changes:
o May: Commissioner Shearin
o June 14: Chair Garg
o .July: Commissioner Mohanty
o August: Chair Garg
o October: Commissioner Du
7
TICC MEETING MINUTES May 3
9. Subject: Review Action Items List
ADJOURNMENT
Chair Garg adjourned the meeting at 8:24 pm.
SUBMITTED BY: APPROVED BY:
Marilyn Pavlov, Secretary Mukesh Garg, Chair
8
CUPERTINO
23-12388
CITY OF CUPERTINO
Agenda Item
Agenda Date: 6/7/2023
Agenda #: 2.
Subject: Receive Presentation on ChatGPT and Microsoft CoPilot Artificial Intelligence (Al)
Technologies.
Presenters: Nidhi Mathur, Applications Manager
Ross Slaney, Business Systems Analyst
Adam Araza, Business Systems Analyst
Receive and file Presentation on ChatGPT and Microsoft CoPilot Artificial Intelligence (AI)
Technologies.
CITY OF CUPERTINO
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CUPERTINO
23-12395
CITY OF CUPERTINO
Agenda Item
Subject: Receive Presentation on Applications Division Overview.
Presenter: Nidhi Mathur, Applications Manager
Receive and file Presentation on Applications. Division Overview.
Agenda Date: 6/7/2023
Agenda #: 3.
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CUPERTINO
23-12275
CITY OF CUPERTINO
Agenda Item
Agenda Date: 6/7/2023
Agenda #: 4.
Subject: Receive Subcommittee Report on Cyber Security Education from Commissioners
Soundararajan and Du.
Receive and Accept Subcommittee Report on Cyber Security Education.
CITY OF CUPERTINO
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CUPERTINO
23-12274
CITY OF CUPERTINO
Agenda Item
Subject: Review TICC FY22-23 Work Program.
Review and Accept TICC FY22-23 Work Program update.
Agenda Date: 6/7/2023
Agenda M S.
CITY OF CUPERTINO Page 1 of 1 Printed on 6/1/2023
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13
CITY OF CUPERTINO
Agenda Item
CUPERTINO
23-12276 Agenda Date: 6/7/2023
Agenda #: 6.
Subject: Receive update from the Mayors Meeting.
Receive update from the Mayors meeting.
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CITY OF CUPERTINO
CUPERTINO
23-12277
Subject: Receive Commissioners Reports.
Receive Commissioners Reports.
CITY OF CUPERTINO
Agenda Item
Page 1 of 1
Agenda Date: 6/7/2023
Agenda M 7.
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CITY OF CUPERTINO
CUPERTINO
23-12279
Subject: Review Action Items List.
Review Action Items List.
Agenda Item
Agenda Date: 6/7/2023
Agenda M 9.
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A — Action Items List
TECHNOLOGY, INFORMATION &
COMMUNICATIONS COMMISSION
Action Items
Owner
Description
-_-.----._-.-_ ------.__---
Status
Staff
In progress
Review of Fiber Optics Master Plan during July
meeting
Staff
Agendize Applications Overview for June meeting
In Progress
Presenter Nidhi Mathur, Applications Manager
Staff
Agendize GIS Overview for July meeting
In Progress
Presenter Teri Gerhardt, GIS Manager
Staff
Agendize Infrastructure Division Overview
In Progress
for August meeting
Presenter Tommy Yu, Infrastructure Manager
Staff
Agendize Video Division Overview
In Progress
for September meeting
Presenter: TBD
Completed
Owner
Descrption
Status
_
Completed
TICC
Agendize action Item to Develop Subcommittee and
appoint Commissioners for FY23 Work Program Item:
Cybersecurity Education at the August Meeting
Completed
Staff
Agendize Progress Report on Digitization of City
Business Processes for the September Meeting, with
Presenters Teri Gerhardt, GIS Manager, and Nidhi
Mathur, Applications Manager
TICC
Elect Chair & Vice Chair Positions
Completed
Staff
'Agendize Demo of ChatGPT and Microsoft Co Pilot at
the June Meeting
Completed
19
CITY OF CUPERTINO
CUPERTINO
23-12278
Subject: Review Activities Calendar.
Review Activities Calendar.
Agenda Item
Agenda Date: 6/7/2023
Agenda M 8.
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A — Activities Calendar
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2023 Activities Calendar
TANUARY 11
Canceled
FEBRUARY 8
Mayor's Mtg. at 5 p.m.
Commissioner Du
MARCH 8
Mayor's Mtg. at 5 p.m.
Commissioner Mohanty
APRIL 12
Mayor's Mtg. at 5 p.m.
Vice Chair Soundararajan
MAY 10
Mayor's Mtg. at 5 p.m.
Commissioner Shearin
U,T NE 14
Mayor's Mtg. at 5 p.m.
Chair Garg
ULY 12
Mayor's Mtg. at 5 p.m.
Commissioner Mohanty
AUGUST 9
Mayor's Mtg. at 5 p.m.
Chair Garg
SEPTEMBER 13
Mayor's Mtg. at 5 p.m.
Vice Chair Soundararajan
OCTOBER 11
Mayor's Mtg. at 5 p.m.
Commissioner Du
NOVEMBER 8
Mayor's Mtg. at 5 p.m.
Commissioner Shearin
DECEMBER 13
Mayor's Mtg. at 5 p.m.
Commissioner Du
17