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Home My WebLink AboutLC 08-05-2026 Searchable PacketCITY OF CUPERTINO LIBRARY COMMISSION AGENDA 10800 Torre Avenue, Cupertino Library, Room 201A; and Teleconference Location Pursuant to Government Code section 54953(b)(2): 15-1515 Beach Road, Keaau, HI 96479. Wednesday, August 5, 2026 7:00 PM CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: June 3, 2026 Library Commission Meeting Minutes Review and approve the June 3, 2026 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS 2.Subject: Santa Clara County Library District StoryWalk Project Subcommittee Update Receive an update from the Santa Clara County Library District StoryWalk Project subcommittee. NEW BUSINESS 3.Subject: Cupertino Family Library Independent Survey Results Receive a presentation on the Cupertino Family Library Independent Survey results. REPORTS/UPDATES 4.Subject: Monthly Update Reports Page 1 1 LC 08-05-2026 1 of 11 Library Commission Agenda August 5, 2026 Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING 5.Subject: Upcoming Draft Agenda Items A - Upcoming Draft Agenda Items ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 2 LC 08-05-2026 2 of 11 CITY OF CUPERTINO Agenda Item Subject: June 3, 2026 Library Commission Meeting Minutes Review and approve the June 3, 2026 Library Commission meeting minutes. CITY OF CUPERTINO Printed on 7/29/2026Page 1 of 1 3 LC 08-05-2026 3 of 11 DRAFT MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, June 3, 2026 CALL TO ORDER At 7:03 p.m., Chair Xu called the Library Commission regular meeting to order at the Cupertino Library, 10800 Torre Avenue, 2nd Floor Think Tank Room. ROLL CALL Commissioners present: Minna Xu, Chandra Sakthivel, Qin Pan, Liyan Zhao Commissioners absent: Janki Chokshi City/County Staff present: Molly James, Karen Dixon, Marlene Iwamoto Guest Speakers: Thomas Celerier APPROVAL OF MINUTES 1. Subject: April 23, 2026 Library Commission Special Meeting Minutes Recommended Action: Review and approve the April 23, 2026 Library Commission special meeting minutes. MOTION: Commissioner Pan moved and Commissioner Zhao seconded to approve the April 23, 2026 Library Commission special meeting minutes as submitted. The motion carried with the following vote: Ayes: Pan, Zhao, Sakthivel, Xu. Noes: none. Abstain: none. Absent: Chokshi. POSTPONEMENTS – None ORAL COMMUNICATIONS – None OLD BUSINESS – None NEW BUSINESS 2. Subject: Cupertino Poet Laureate Update Recommended Action: Receive an update on programs and events from the Cupertino Poet Laureate. Thomas Celerier, Cupertino Poet Laureate (CPL), provided an update on programs and events. Commissioner Zhao requested clarification on whether or not the Rotary Club of Cupertino Student Poetry Contest event [on June 10] is open to the public or requires registration. CPL Celerier clarified the event is only open to the Rotary Club, friends of the Rotary Club, and participating students and their families. 4 LC 08-05-2026 4 of 11 Vice Chair Sakthivel requested clarification on whether or not Rotary’s Student Poetry Contest was a competition. CPL Celerier clarified that it was a competition and three winners were selected out of 73 entries. Added that the winning poems will be featured online and the high school students will read their poems at the event. Vice Chair Sakthivel requested clarification on how the Commission can provide support for the poet laureate program. CPL Celerier clarified that any feedback or new ideas help along with participation at events. Vice Chair Sakthivel requested a flyer [for future competitions] so Commissioners can help circulate. 3. Subject: Santa Clara County Library District StoryWalk Project Subcommittee Update Recommended Action: Receive an update from the Santa Clara County Library District StoryWalk Project subcommittee. Written communications for this item included a presentation. Vice Chair Sakthivel and Commissioner Pan provided an update on the StoryWalk Initiative and reviewed the presentation slides that will be presented to the Parks and Recreation Commission. Molly James, Recreation Manager, commented that next steps include the Parks and Recreation Commission providing a recommendation and ranking of the three proposed parks, and then the recommendation will be taken to City Council for consideration. REPORTS/UPDATES 4. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian Written communications for this item included Cupertino Community Librarian and County Librarian presentations. Monthly updates were reported as submitted. Commissioner Pan commented that the WiFi signal in the library courtyard has a weak connection. Karen Dixon, Adult and Teen Supervising Librarian, replied that they will bring up the concern with the IT Department. Chair Xu requested clarification on how someone can inquire about a new event or program at the Cupertino Library. Librarian Dixon clarified there is an event application online. 5 LC 08-05-2026 5 of 11 Chair Xu requested clarification on whether or not the Cupertino Library has story time for special needs. Librarian Dixon clarified they have sensory story time. Vice Chair Sakthivel requested clarification on private business sponsorships of library events. Librarian Dixon clarified it would depend on the event and organizer, but they would still need to go through an application process. Vice Chair Sakthivel requested clarification on whether or not there is a giveaway for the summer reading program. Librarian Dixon clarified yes and it is typically a selection of books. STAFF AND COMMISSION REPORTS Recreation Manager James provided a Staff Liaison Update on the following: - Updated Commissioners’ Handbook 2026 – At the April 7, 2026 City Council meeting, Council approved several updates to the Commissioners’ Handbook. The revised handbook was sent to all Commissioners and is updated online. These updates are intended to provide additional clarity regarding commissioner roles, meeting procedures, communication expectations, and commission operations. Please take time to review the updated handbook and familiarize yourself with the revisions and new policies. - Summer Concert Series – Thursdays, June 11 to August 20 from 6:30 to 8 p.m. at the Memorial Park Amphitheater. View the full concert lineup at cupertino.gov/summerconcert. - July 4th Celebration – Saturday, July 4, all day. Activities include a pancake breakfast, flag raising, children’s parade, blackberry farm pools open, kids activities, concert, and fireworks. For more information visit cupertino.gov/july4. - Free Shakespeare in the Park (Antony and Cleopatra) – Saturday and Sunday, July 25 & 26, August 1, 2, 8 & 9 at 6 p.m. at the Memorial Park Amphitheater. FUTURE AGENDA SETTING Chair Xu requested to invite a CUSD Board Member who is conducting a community survey on local libraries to share feedback and results. ADJOURNMENT Chair Xu adjourned the meeting at 8:02 p.m. Respectfully Submitted by, Jessica Suntay, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 6 LC 08-05-2026 6 of 11 CITY OF CUPERTINO Agenda Item Subject: Santa Clara County Library District StoryWalk Project Subcommittee Update Receive an update from the Santa Clara County Library District StoryWalk Project subcommittee. CITY OF CUPERTINO Printed on 7/29/2026Page 1 of 1 7 LC 08-05-2026 7 of 11 CITY OF CUPERTINO Agenda Item Subject: Cupertino Family Library Independent Survey Results Receive a presentation on the Cupertino Family Library Independent Survey results. CITY OF CUPERTINO Printed on 7/29/2026Page 1 of 1 8 LC 08-05-2026 8 of 11 CITY OF CUPERTINO Agenda Item Subject: Monthly Update Reports Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian CITY OF CUPERTINO Printed on 7/29/2026Page 1 of 1 9 LC 08-05-2026 9 of 11 CITY OF CUPERTINO Agenda Item Subject: Upcoming Draft Agenda Items CITY OF CUPERTINO Printed on 7/29/2026Page 1 of 1 10 LC 08-05-2026 10 of 11 Subject to Change. Chair and Staff Liaison will set the Commission agendas. LIBRARY COMMISSION UPCOMING DRAFT AGENDA ITEMS October 7, 2026 - Cupertino Library Services Feedback from Teen Commissioners - Cupertino Library Aquarium Refresh Project - Monthly Update Reports – Cupertino Library and SCCLD December 2, 2026 - Monthly Update Reports – Cupertino Library and SCCLD Specific Commission Meeting Date TBD - Reports from Community Partner Agencies - Collaboration with City Commissions and Boards 11 LC 08-05-2026 11 of 11