15. Employee Wellness ProgramOFFICE OF ADMINISTRATIVE SERVICES
CITY HALL
10300 TORRE AVENJE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3366
CUPERTINO
SUMMARY
Agenda Item No:
SUBJECT AND ISSUE
Approve Phase III of the Employee Wellness Program.
BACKGROUND
Meeting Date: January 19, 2010
To promote employee wellness, the Ciry of Cupertino has been proactive in providing the following
to all of its full-time employees:
• Employee Assistance Program;
• Annual employee wellness fair including glucose, blood pressure and cholesterol checks;
• Annual, on-site flu shots;
Monthly newsletter on wellness issues;
• Hand sanitizers at all work stations
In June 2007, the City negotiated a three year contract with our employee groups that included a
wellness program component. Under that agrc;ement, full-time employees received an annual
fitness membership at the Cupertino Sports Ce~:~ter and increased dental cleanings (from 2 to 4
per year}. This was a no cost item due to a reduction in the employee "Recreation Buck"
allocation.
Last year, the City met with representatives from OE3 and CEA to discuss additional wellness
program components. Based on discussions with organizers of successful programs such as
those at Stanford University, it is important to a~3d incentives and frequently promote and market
your program. Where some organizations will lay employees to participate, the City proposed a
modest credit of up to four hours of a health cart; bank per year if the employee performed certain
acrivities that promote wellness. Such activities are outlined in Attachment A and reward
employees for scheduling an annual physical and key health screening tests, having their
cholesterol and glucose levels within a "heatth.~ range" and participating in exercise programs.
The program, effective January 1, 2009 would require third party verification of the activity to
receive credit and the hours must be used withva a two year period. Our intent is to continue to
promote, and reward, healthy lifestyle choices for our employees.
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FISCAL IMPACT
Estimated cost of Phase III will be the annual membership fee for each retiree taking advantage of
this benef t. If we assume that the same percentage of retirees embrace this program as active
employees that have utilized the fitness membership at the Sports Center, our estimated cost will be
approximately $3,000 per year. This cost must then be offset by the benefits derived from the
program, which are difficult to quantify. Regular exercise programs can reduce the risk of heart
attack and stroke between 30 and 60%. We believe the benefits will far exceed the costs.
RECOMMIi;NDATION
Approve Phase III of our Employee Wellness Program.
Submitted by: A roved for submission:
Caro A. Atwood David W. Knapp
Director of Administrative Services City Manager
Attachment A: Wellness Program Components
Attachment B: Wellness Survey Results
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Attachment A
City oaf Cupertino
Wellness Program
Program Components
Pre 2008/09
Employee Assistance Program;
Annual Health Fair, including medical screening for glucose, blood pressure and cholesterol;
Annual Fitness Membership for full-time employees at the Cupertino Sports Center;
Dental Hygiene -Increased dental cleanings from two to four per year;
2008/09
Health Leave Bank (one year carryover, use it or lose it). Up to four {4} hours maximum credit
earned per calendar year for the following activities:
- Annual Physical -1 hour; Marnmogram~ -'/2 hour; PSA test - %2 hour
- Dental Visits - 3~d cleaning per year -1/:~ hour; 4~' cleaning per year -'/2 hour
- Workout program -workout 10 times at a health/workout facility - 1 hour
- Participation in achy-sponsored league - 2 hours with SO% attendance
- HDL/LDL Cholesterol ratio within "hea.lthy range" - %2 hour
- Glucose within "healthy range" -1/Z hour
- Bike/walk to work - 10 times - 1 hour
Promote wellness as follows:
Walking/walking club - (lunch time, before or ;after work) -pedometers for all
Drop in summer volleyball -organize once-a-v~~eek volleyball in the quad
Promote non-city organized weight loss contests
Free exercise tips
Brown bag sessions -various health topics
Healthy food potlucks
Soft opening for employees at the Sports Cente~° {new equipment)
Events surrounding the Nat'l Wellness lnstitutes observance calendar
January =Healthy Weight Week 1/20-26
February =Heart Health Month
March =National Nutrition Month
April =National Humor Month
May =Clean Air & Correct Posture Month
Other -Distribute award program information for health surveys from. Blue Shield and others
health plan.
2009/10 -Proposed
Annual f tness membership for PERS retired employees and council members at the Cupertino
Sports Center.
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Attachment B
Wellness Survey
January 2009 -December 2009
(lOS Responses out of 1S0 Employees)
During the 2009 calendar year:
Yes No
1. Did you have a physical exam? 67 38
Yes No
2. Were your cholesterol and glucose levels tested? 77 28
Yes No N/A
3. For women 40 and over, did you have a mammogram? 25 11 69
Yes No N/A
4. For men SO and over, did you have a PSA test? 26 25 S4
5. How many times per week did you have 20 minutes 0 One-Two 'Three-Four S±
of cardiovascular exercise? 10 39 33 23
1 2 3 4 None
6. How many dental cleanings did you have? 8 55 1$ 22 2
Wellness Survey
January 2008 -December 2008
(92 Responses out of 154 Employees)
During the 2008 calendar year:
Yes No
1. Did you have a physical exam? 63 29
Yes No
2. Were your cholesterol and glucose levels tested? 6S 27
Yes No N/A
3. For women 40 and over, did you have a mammogram? 21 10 61
Yes No N/A
4. For men 50 and over, did you have a PSA test? 12 13 67
5. How many times per week did you have 20 minutes 0 One-Two Three-Four S±
of cardiovascular exercise? 12 28 31 21
1 2 3 4 None
6. How many dental cleanings did you have? 12 49 19 9 3
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