The URL can be used to link to this page

11. Records destructionDR~lFi' RESOLUTI01v NO. 10-007 A RESOLUTION OF THE CUPERTI:NO CITY COUNCIL APPROVING DESTRUCTION OF CERTAIN RECORDS (PARKS & RECREATION AND (:ITY CLERK DEPARTMENTS) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records, retention and destruction; and WHEREAS, it has been determined tY~at certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved- by the City Clerk .and the City Attorney pursuant to Resolution Nos. 8844 and 02-037;, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regul~~r meeting of the City Council of the City of Cupertino this 19th day of January 2010, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk APPROVED: Mayor, City of Cupertino ~~-~ OFFICE OF THE CITY CLERK CUPERTINU CITY HALL 10300 TORRE AVENUE • CUPERTlNO, CA 950143255 TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 MEMORANDUM To: Department Heads applicable to listed records From: Grace Schmidt, Deputy CiTy Clerk Subject: RECORDS FOR DESTRUCTION Date: January 5, 2010 Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in accordance with the City's records retention schedule. Please review the list and contact me°if you believe any of these files are of historical or administrative significance and should not be destroyed. If approved, a resolution authorizing destruction will be on the council agenda for January 19, 2010. ° !!'~~/b City Clerk Date NO OBJECTION TO DESTRUCTION: j Par s an -Recreatio Director Date t i /`~ . ,.%~...~ i; n :~, ~ City Attorney Date Encls: City Clerk, Senior Center, Quinlan Community Center 11 -2 RECORDS INVENTORY: FOR MICROFILMING OR DESTRUCTION Department: City Clerk: Contact: Kimberly Smith or Grace Schmidt. File Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No: (to be used. File Name, Project name File Number, .Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed REQUIItED w General Subject 146 Vallco Fashion Park 2004 D General Sub~ect 254 Planning Commission 1998-2003 ]~ General Sub'ect 450 Oath of Offiice 1993-1997 D General Subject 833 Storm Damage/Storm Reports I999 D General Sub}ect 849 Posting of Affordable Housing A endas 1998-2000 D General Subject 855 Prometheus Development, Cu ertino City Center j~ General Sub'ect 861 Kirkeby & Associates 1997 D General Subject 872 Pinn Brother Construction du licate 2001 D `I General Subject 908 Blackberry Farm utility TmTTAVPmP1'ItC Urniarh QZ_Q1 f1S "'f J" 1998 D General Subject 91 S Nuisance Abatement 1999 ]~ General Subject 924 One-Half Gent Sales Tax for State Hi hwa s 2000 D General Subject 926 Permit Parking 2000 D General Subject 933 Bianchi Way Improvements 1999 l~ General Sub ect 974 Fremont Union HS District 1998 D General Subject 997 User Fees & Fee Waivers 1999-2001 D General Sub'ect 1003 General Commercial Zones 2000 j~ General Sub'ect 1127 Skateboards 1985-2000 ]~ General Subject 1147 Cupertino Professional Office Center AMCOE Si Co) 1985-1998 D General Sub'ect 1160 Kelly Gordon Development 1997-2001 D _ ~ `~~ ~- General Subject 1161 Tax Reform 1998 ~ General Sub'ect 1207 Streetscape Conditions 1499 ]~ General Subject 1235 Fremont Older School/Creekside Park 1986-1997 j~ G:\City ClerklRecords\Destroyed docs12009\Clerk\Sept Destruction-Gen Sub Page 1 RECORDS I7WENTORY FOR MICROFILNIING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No: (to be used .File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date xanges Enter ,for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #} Number recent date) D = to be destroyed uxnzTmFn General Sub'ect 1236 Oaks Shopping Center 1998 D General Subject 1252 Telecommunications -Aerials 2000-2001 l7 General Subject 1259 Quinlan Community Center 1990-1998 D General Subject 1271 Housing Committee 199$ D General Sub'ect 1295.1 Audit Committee 1994-2001 j~ General Subject 1297 Telecommunications Commission, Posted Agendas 1999-2000 j} General Subject 1299 Fine Arts Commission Posted A endas 1996-1998 D General Subject 1300 Library Commission/Library Expansion Committee Posted Agendas 1996-1498 ]~ General Subject 1300.1 Agendas, Library Building Steering Committee 2000 D General Subject 1301 Parks & Rec Commission & Others, Posted Agendas 1998 1998 D General Subject 1302 Planning Commission Posted Agendas 1998/1999/2000 1998/1999/2000 D General Subject 1302.1 Redevelopment Agency Postings 1999/2000 D General Subject 1303 Public Safety Commission Posted A endas1996-1998 1996-1998 j7 General Subject 1304 Affordable Housing Committee Fine Arts Commission 1992-2004 ]~ General Subject 1305 Environmental Review Posted Agendas 1996-1998 j) General Sub'ect 1305.1 Bike/Ped Commission Agendas 1999-2001 j~ General Sub'ect 1325 Post Office 1998 D General Subject 1331 Blight Ordinance 1997 l~ A G:\City Clerk\RecordslDestroyed docs\2009\Clerk\SeptDestruction-Gen Sub Page 2 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION - Department:.. City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects Resolutionvrhich authorized destruction: 09- No: (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter . for microfiche . or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed :card. #):: Number recent date} D = to be destroyed REQUIRED General Subject 1337 Nuisance Abatement: 10200 Stern Ave, 7535 Normandy 1999, 2000 D Way, 862 Bette Ave, 10467 Glencoe Dr, 10240 Johnson << ~ Ave, 20091 La Roda Ct., 10645 Cordova Rd, 18781 Tu e Ave General Subject 1342 street Name Policy 1987 ~ General Subject 1363 Tandem Computers, except ~} recordation and notices of determination General Subject 1375 Chevron, except for recordation D and notices of determination General Sub'ect 1392 Housing Assistance Plan 2000 D General Subject 1396 Open Space Preservation Task 1987-0998 D Force venera~ ~uo3ect i~Fl i JLLauD[lUL1Jld11GLLV1141 lfilll LVVU 1.1 Study; Millenium Flag, Cupertino Trail General Subject 1432 Watkins Commercial Properties 1987-1997 j) General Sub'ect 1436 Limited Parking On Imperial 1884 D General Subject 1439 ~ Morion -City Logo 1998 D General Sub'ect 1441 Leadership Cupertino 2001 D General Subject 1473 Street Sign Installation 2000 D General Sub'ect 1474 Zoning Ordinances 1997-2000 D General Subject 1474.1 Urban Pockets Program-Monta 2001 D Vista, Garden Gate, Rancho Riconada General Subject 1488 Alcoholic Beverages & Gasoline 2001 D Sales General Sub'ect 1531 Conditional Use Permits 1999 l~ General Sub'ect 1535 Adzich, Radovan & Helen 2000 D General Subject 1561 Route 85/101 Improvements 1998 j~ G:\City Cierk\Records\Destroyed docs\2009\Clerk\Sept Destruction-Gen Sub Page 3 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File. Name: September 2009 Destruction-General ;Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Addressor Location Date ranges Enter for micrgfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card.. #) Number recent date) D = to be destroyed REQUIRED rn General Subject 1568 Simms Property 1991-1998 D General Subject 1581 Shawn Liu 1990 D General Subject 1587 Congestion Mitigation Air uali Irri rovement Program 1999-2001 17 General Sub'ect 1592 Development Intensity Manual 1990-1998 ]~ ' General Subject 1600 Godbe Fries Communication Public inion Research Services 1998 ~ D General Subject 1621 State-Local Transportation Demonstration Pro am Fund 2000 j} General Sub'ect 1646 Chen, Judy 1999 D General Subject 1650 BP oil 1997 D General Subject 1657 Traffic Signal Maintenance 2000 l~ General Subject 1661 NASA AMES Research 1991-1998 j~ General Subject 1747 Disadvantaged Business Ente rise 1993-2005 ]~ General Subject 1870 Monta Vista Underground Utility District 1999 1) General Subject 1871 Trees, Heritage & Specimen 1999-2001 l~ General Subject 1872 Citizens Option for Public Safety COPS) 1999-2004 p General Sub'ect i 874 Tom McNair, APN 357-04-067 2000 j~ General Sub'ect 1875 Packard Foundation 1999 l~ General Subject 1876 Fargo Drive, First West Investment 1999 ]~ General Subject 1877 RanchoRinconadaUndexground Utility District 1999 D General Sub'ect 1878 Disabled Services 1999 D General Subject 1880 Monta Vista Underground Utility District 1999 ]~ G:\City Clerk\RecordslDestroyed docs\2009\Clerk\Sept Destruction-Gen Sub Page 4 V RECORDS- INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File Name:. September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges -for microfiche or Developer Ordinance, Application Permit (if any) (or most card .#~ . Number recent date) Enter M = to be xnicrofilmed D = to be destroyed General Subject 1882 Residential Design Review ]~ Committee General Subject 120 Alcoholic Beverage Licenses 2007 D 2007 General Sub'ect 3035 Vital Records 2007 1/5/07 l~ General Subject 3036 Black Berry Farm Environmental 1/16/07 D Concerns General Sub'ect 3037 Weed abatement 1/16/07 D General Subject 3038 Voluntary Cap for Campaign 1/16/07 j~ expenditures General Subject 3039 Additional library hour budget for 1/16/07 D F& 2006/07 General Subject 3040 Access between Library and 1/16/07 j~ M 1.U1,1CC SUG16Ly General Subject 3041 Additional signage above the City 1/16107 ]~ Council ictures in the lib General Subject 3042 Realign boundaries between 1/16/07 j~ ~. ; -~~ Cu ertino and San Jose '' "' ~~~ ~ ~ - General Subject 3043. Revised re 'onal housin needs ~ g 1/16/06 D formula General Subject 3044 Hsinchu Sister City festival 1/16/07 j) ' ' _ fundin from FY 2006-07 budget General Subject 3045 2007 Council committee 2007 J~ Assignments General Subject 3046 Ordinance No. 07-1992 1/16/07 ]~ General Subject 3047 AT&T White Page Listings 2007 1/16/07 j~ General Subject 3048 Treasurer and deputy treasurer 2/6/07 j) a ointment General Subject 3049 Appointment Planning 2/6/07 j~ Commissioner to Environmental Review Committee G:\City Clerk\Records\Destroyed docs\2009\C1erklSept Destruction-Gen Sub Page 5 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION . Department: City Clerk Contact:, Kimberly Smith or Grace Schmidt. ' _ File Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to be.used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any} (or most M =.to be microfilmed card #) Number recent date) D = to be destroyed ~~nrrrv~n General Subject 3050 Bingo permits for Sr. Center 2/6/07 D Coordinating Council, St. Joseph Church, De Anza Force Soccer General Subject 3051 Appeal of R-2006-08 & RM- 2/6/07 D 2006-13. Mehrdad & Homa Mo' ani General Subject 3052 Rezoning, TS/Civil Engineering, 2/6/07 la Loius Lau, Owner General Subject 3053 Rezoning, Olivia Jang, Eric 11/20/07 D Huang, & Carolyn Armanini General Subject 3054 Conceptual Design & Site 2/6/07 D Location of the Cupertino Veteran's Memorial General Subject 3055 Nathan Hall Tank House Rotary 2/6/07 j~ Club of Cu ertino General Subject 3056 Voluntary Expenditure Limit for 2/6/07 D City Council Candidates in 2007 General Subject 3057 Amend Section 2.74.010 of the 2/6/07 17 Muni Code General Subject 3058 First reading of Ordinance 07- 2/6/07 j~ 1996 and 07-1997 General Subject 3059 2007108 City Council Work 2/4/OS D Pro am General Subject 3060 Development impact fee report 2/20/07 ]~ for year ending June 30, 2006 - General Subject 3061 Bingo Permit for De Anza Force 2/20/07 D Soccer General Sub~ect 3062 Peet's Coffee Use Permit appeal 2/20/07 j~ General Sub'ect 3063 Zoning Appeal, Sue-Jane Han 2/20/07 D General Subject 3064 Oak Park Village Modification of 2/20/07 D' Front Plaza Desi & Gateway G:1City Clerk\Records\Destroyed docs\2009\ClerklSept Destruction-Gen Sub Page 6 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department;, City Clerk Contact: Kimberly Smith or Grace Schmidt File-Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. {to be used File Name, Project name File Number, Resolution, Subject, Application, Addxess or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) {or most M = to be microfilmed card #) Number recent date) D = to be destroyed REQUIRED General Subject 3065 Traffic Safety Issues in tri-schoa Z/20/07 D azea-Monts Vista, Kenedy, Lincoln General Subject 3072 Treasurer's Investment Report for 3/6/07 D Janu 2007 General Subject 3073 Appea] ofR2006-08 & RM-2006- 3/20/07 l~ 13. Tracy & Sengupa General Subject 3074 200b/07 Fee Schedule for 3/6/07 l~ building fees and BMR housing mitigation fees General Subject 307$ Prezoning of 13.5 Acres for Parks 3/6/07 D & O en S ace, Trans ortation General Subject 3076 Revision to City Policy on 3/6/07 J~ Responsible Contracting, Mary Ave Bike/Ped Brid e General Subject 3077 Federal land and water 3/6/07 D ~~ -- ~ conservation funds for Stevens Creek Restoration Park General Subject 3078 Planning Commission Work 3/6/07 D Program 2007 General Subject 3079 Application & interview dates for 3/6/07 D Teen Commission and the Audit Committee General Subject 3080 Mayor's Beautification event, 3/6/07 j) March 17,2007 General Subeect 3081 Kelly Gordon Development Corp 3/5/07 p General Subject 3082 Oppose SB 49 (Migden) 3/20/07 D General Subject 3083 Resignation of Housing 3/20/07 D Commissioner Richard Abdalah General Subject 3084 Fifth Program Year 07/08 CDBG 3/20/07 ]~ Funds and Human Service Grants G:\City Clerk\Records\Destroyed docs\2009\Clerk\Sept Destruction-Gen Sub Page 7 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact:. Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to. be used: File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche .: or Developer Ordinance, Application Permit {if any) {or most M = to be microfilmed card. #) : '.:; Number recent date) D = to be destroyed REQUIItED 0 General Subject 3085 Protected-Permissive Left-Turn 3/20/07 D Si al eration `~ General Subject 3086 Code change regarding 3/20/07 j) construction hours on Sunda s General Subject 3087 Revision of Muni Code regarding 3/8/07 D arked cazs General Subject 3088 Conflict of Interest code 4/3/07 D rescindin resolution Ob-130 General Subject 3089 2007-08 Fee Schedule 4/3/07 D General Subject 3090 Muni code amendment Ch 19.28 4/3/07 j) Single family (Rl}zones - General Subject 3092 Interview dates for Bike/Ped and 4/3/07 ]~ CDBG committees General Sub'ect 3092 Grace and Tony Toy 3/28/07 j~ General Subject 3093 Treasurer's Investment Report far 4/3/07 D Feb 2007 General Subject 3094 Linda Rios, delinquency 4/3/07 D prevention, early intervention & diversion services General Subject 3095 Jay Kamdaz Appeal 5/1/07 J) General Subject 07-3096 Public safety_request to adopt the 4/17/07 J} Cupertino Health and Safety Fair as City-sanctioned event General Subject 07-3097 City Investment Policy 4/17/07 D General Subject 07-3098 CEA & OE3 Terms & Conditions 4/17/07 D of employment General Subject 07-3099 Unrep. Employees Compensation 4/17/07 j} Program General Subject 07-3100 Ordinance 07-2000amending 4/17/07 j~ muni code Ch 19.28.050 ` General Subject 07-3102 Herita a and S ecimen Tress to g P 5/1/07 D Protected Trees G:\City Clerk\Records\Destroyed docs12009\Clerk\Sept Destruction-Gen Sub Page 8 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Fiie Name: September 2dd9 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microflmed card ~... Number xecent date) D = to be destroyed ,,,.,,. TY.,..., General Subject 07-3103 Petition for reconsideration for S/]/07 j) a licant Jitka C bal General Subject 07-3104 3` Amendment with SCC Water 5/1/07 D Dist for reconstruction of bridge on Bollin er Rd _i ` General Subject 07-3106 Abandoned shopping carts 5/15/07 l~ General Subject 07-3107 Budget adjustments to general 5/15/07 D fund General Subject 07-3108 Resos 07-087/08 Implementation 5/i5/07 D fee and Hazardous waste _;.=~ :.. collection ~ General Subject 07-3109 P&R Capital Improvement 5/15/07 D _~ _ _`:_~ _ Project C'.PnPral CtiihiPrt m_~ i i n Amendment to contract btwn 5/15/07 n ..--~-~....... J..... ... _... r., CALPERS and city of Cu ertino ..... General Subject 07-3112 Petition ofMojgani denied, R- 5/15/07 D 2006-08 General Subject 07-3114 Grant funding for Mary Ave 5/15/07 l~ Bike/Ped Bridge General Subject 07-311.5 Capital improvements budget 6/4/07 j~ discussion General Subject 07-3116 Discretionary fund for Mayor 6/4/06 j~ General Subject 07-3117 General plan strategies and 6/4/07 D olicies General Subject 07-3118 Trasurer's Investment Report for 6/5/07 D '_ A ri12007 General Subject 07-3119 Doloxes Ave semi-rural 5/5/07 D desi ation General Subject 07-3200 Public hearings regarding the 6/5/07 j~ 2007/08 bud et General Subject 07-3201 Infrastructure Improvements from 6/5/07 l~ RDA future tax increment G:\City Clerk\RecordslDestroyed docs\20091C1erk\Sept Destruction-Gen Sub Page 9 RECORDS INVENTORY FOR 1VIICROFILMING OR DESTRUCTION Department: City Clerk Contact:. Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects .Resolution which authorized destruction: 09- No. (to be used` Fiie Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche:::: or Developer Ordinance,.Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed REQUIRED N Geriexal Subject 07-3202 Adding section to Muni code RE: 6/5/06 j~ encroachment ermits General Subject 07-3203 Ord 07-2006, Amend Muni Code 6/5/07 J.~ parking prohibited along certain streets General Subject 07-3204 Permit application 6/5/07 17 #CE070 i 10010 denial General Sub~ect 07-3205 Brush abatement 6/5/07 D General Subject 07-3206 Semi-Waal designation along 6/19/07 D Barrance Dr., Reso 07-113 General Subject 07-3207 Additional budget for curbs, 6/19/07 j) gutters and sidewalks General Subject 07-3208 Alcoholic beverage license for 6/19/07 j~ „ C ress Hotei General Subject 07-3209 Adopt Reso to add limited term 6/19/07 j~ a ointments, Reso 07-108 General Subject 07-3210 Adopt reso to approve housing 6/19/07 D miti ation fees, reso 07-109 General Subject 07-3211 2007-08 Budget 6/19/07 D General Subject 07-3212 Renewal of fees for the Storm 6/19/07 D Drainage Nonpovnt Source rogram FY 2007-08 General Subject 07-3213 Rancho Rinconada park design 6/19/07 D recommendation General Subject 07-3214 Mike's Commercial Street 6/19/07 D sweeping contract, Proj No. 2007- 02 General Subject 07-3215 San Jose Conservation Corp for 6/19/07 ]~ . Stevens Creek Corridor Project General Subject 07-3216 Agreement for consultation 6/19/07 ]~ services with ACI Holdin s, Inc G:\City Clerk\RecordslDestroyed docs\2009\C1erklSept Destruction-Gen Sub Page IO _. RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION .Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card. #) : Number recent date) D = to be destroyed w General Subject 07-3217 Treasurer's Investment Report for 7/3/07 D Ma 2007 General Subject 07-3218 Villa Serra Apt Application 7/3/07 D General Subject 07-3219 Proposed amended Utility User 7/3/07 D Tax . General Sub'ect 07-3220 Proposed Theater Tax 7/3/07 la General Subject 07-3221 Environmentally preferable 7/3/07 ]~ Purchasin General Subject 07-3222 Resignation oftwo 7/3/09 D commissioners General Subject 07-3223 Appeal R-2006-62, 7453 Stanford 7/17/07 D Place, Ra Chen General Subject 07-3224 Appeal EXC-2007-02, 11640 7/17/07 l~ Re art Can on l.~r. General Subject 07-3225 Dir-2006-07.20833 Stevens 7/17/07 j~ Creek Blvd, Stevens and Aguirre General Subject 07-3226 Rezone Z-2006-05, 10855 N. 7/17/07 j~ Stellin Rd General Subject 07-3227 Scenic Circle Bridge, Stevens 7/17/07 D Creek Restoration Project General Sub'ect 07-32`18 Weed abatement 7/17/07 D General Subject 07-3229 Amend attendance requirements 07/17/07 1~ for ci boards and commission General Subject 07-3230 League of California Cities 6/8/07 p annual conference General Sub~ect 07-3231 PERS Reso 07-090 5/15(07 ]~ General Sub'ect 07-3232 Treasurer's Investment Report 8/22/07 D General Subject 07-3233 Alcoholic Beverage License, The 8/21/07 j~ Red Crane General Subject 07-3234 Chang Project Application, 8/21/07 D Sandhill Pro erties G:\City Clerk\RecordslDestroyed docs120091C1erk\Sept Destruction-Gen Sub Page I1 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 200QDestructlon-General Subjects Resolution which authorized destruction: 09- No. (to`;be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card: #) -' Number recent date) D = to be destroyed RE UIRED A General Subject 07-3235 Tree removal and Replacement 8/21/07 D fees General Subject 07-3236 Mary Ave Footbridge Cable 8/21/07 D Design General Sub'ect 07-3237 Report on R1 Ordinance -hillside 8/21/07 ]~ General Subject 07-3238 Rate for compostable waste 8/21/07 l~ ~` handlin General Subject 07-3239 Updated computer policy 8/21/07 D General Subject 07-3240 Administrative procedures and 8/2I/07 D recruitment sources and outreach streamlining General Subject 07-3242 Patrick Kwok's resignation, Reso 8/21/07 ]~ 07-146 General Subject 07-3242 Resignation of Luke Lim from 8/21/07 l~ Tlcc General Subject 07-3243 No cost parking contract with 8/21/07 l~ City Center Garage during city events General Subject 07-3245 First reading Ordinance 07-2008 8/21/07 D General Subject 07-3246 Reso exempting council members 7/3/07 D from appeals and etitions fees General Subject 07-3247 Funding for Metropolitan 8/21/07 ]~ Transportation Commission Pavement Mgmt Technical Assistance Pro am General Subject 07-3248 New vice mayor 8/21/07 D General Subject 07-3249 Donation from Rolling Hills 4-H 8/21/07 D Club for use on the McClellan Ranch Renovation Project General Subject 07-3250 Treasurer's Investment and 9/4/07 D Bud et Re ort for July 2007 G:\City Clerk\Records\Destroyed docs12009\Clerk\Sept Destruction-Gen Sub Page 2 2 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk ContacC: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects . Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche:: or Developer Ordinance, Application Permit (if any} (or most M = to be microfilmed card #) Number recent date) D = to be destroyed General Subject 07-3251 League of Women Voters Fee 9/4/07 D - Waiver General Subject 07-3252 Cell Phone Coverage report by 9/4/07 j) TICC General Subject 07-3253 Streamline admin procedures of 9/7/07 D recruitment sources and outreach General Subject 07-3254 Feasibility study for solar panels 9/4/07 1~ at BBF olf course buildin .~ General Sub"ect 07-3255 Council Committee vacancies 9/4/07 1) General Sub'ect 07-3256 Planning Commission resignation 9/4/07 p General Subject 07-3257 Annual Report 2006-2007 9/4/07 D General Subject 07-3258 First reading ordinance 07-2009 4/4/07 1~ (`7PnPra1 CnhiPnt fl7_~~59 Alcoholic Beverage License for 9/18/07 Il ... _____~...-._J __- ., ~__~ ... Curry House General General Subject 07-3260 Alcoholic Beverage License for 9/18/07 D Sub'ect~~ .~ ~ ` Green Valley Liquor General: ~ General Subject 07-3261 Accept computer donations for 9/18/07 D Subjects ~ Sr. Center from Hewlett-Packard co and Apple, Inc Genera`l' General Subject 07-3262 Amend Muni Code 1928, Rl 9/18/07 D ...Sub' ect. Zones General:' General Subject 07-3263 Mary Ave Bridge report of cost 9/18/07 ]~ Sub' ect General` General Subject 07-3264 Cupertino Square Project 9/18/07 D -Sub~ect'~ General Subject 07-3265 Resignation of Teen 9/18/07 j~ Commissioner General Subject 07-3266 Report on Global Green USA 9/19/07 D Sustainabili Re ort G:\City Clerk\Records\Destroyed docs\20091C1erk\Sept Destruction-Gen Sub Page 13 _ __ RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION _ Department:. City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General Subjects Resolution-which authorized destruction: 09- No;:(to be;used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) ; Number recent date) D = to be destroyed RE UIRED General Subject 07-3267 Treasurers Investment and budget 10/2/07 D report for August 2007 General Subject 07-3268 ca River Parkways Grant 10/2/07 D Pro General Subject 07-3269 Alcoholic beverage license for 10/2/07 D Soy Luck Place Genexal Subject 07-3270 Appeal of planning commission, 10/2/07 J~ V-2007-03 General Subject 07-3271 Planning commission appeal, 11/5/07 j~ RM-2007-14 General Subject 07-3272 Winzler & Kelly xeconstruction 10/2/07 D of Bollinger Road bridge General Subject 07-3273 Evaluation of traffic issues in the 11/20/07 D tri-school area General Subject 07-3274 Commission and committee terms 10/2/07 j~ expirin in Jan 2008 ` General Subject 07-3275 Ordinance No. 07-2011, Rl zones 10/2/07 j~ General Sub~ect 07-3278 ABC for xikushushi 10/16/07 D General Subject 07-3279 ABC for Gumbas 10/16/07 j} General Subject 07-3280 Amend UEC program to add auto 10/16/07 j~ allowance for Exec Assistant to City Mana er General Subject 07-3281 Installation of sink for the main 10/16/07 D level of city hall General Subject 07-32$2 Global Gree Sustainability Project 10/I6/07 j~ ` General Subject 07-3283 Fee waiver request for 10/16/07 17 Organization of Special Needs Families General Subject 07-3284 Shopping Cart Survey 10/16/07 D General Sub'ect 07-3285 Moxley property on Lindy Lane 12/18/07 ja G:\City CIerklRecords\Destroyed docs12009\Clerk\Sept Destruction-Gen Sub Page 14 RECORDS )NVENTORYFOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction-General. Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #0 Number recent date) D = to be destroyed v General. Subject 07-3287 Treasurer's investment report for 11/5/07 j~ Sept 2007 General Subject 07-32$8 Alcoholic beverage license far 11/5/07 D Harvest Restaurant General Subject 07-3289 Alcoholic beverage license for 7- 11/5/07 D Eleven General Subject 07-3290 Alcoholic beverage license for 11/5/07 D Whole Foods Market General Subject 07-3291 Historic preservation policies CP- 1115/07 j~ 2007-03 General Subject 07-3292 Resignation of Housing 11/5/07 ~) commissioner Kim Moseh General Subject 07-3293 Fiscal strategic plan committee 11/5/07 D ~o.,o,.,,i c„t,;o,.+ V V11V1 kl VIAVJ V V L n~ Z~n.~ V/ -JLIT FvnanrP APlmi,iireo„~ant •~j•..aa..rv ..vaaa... w.•vuavaaa , , icing 1 1I JI V I ,n L Administrative Procedure General Subject 07-3295 Public Pay Institute Public 11/13/07 D Records Act Re nest General Subject 07-3296 Annual Cupertino community 11/20/07 j~ volunteer services da General Subject 07-3297 Contract for Mary Ave Bridge 11/20/07 17 Phase II General Subject 07-3298 First reading Ordinance No 07- 11/20/07 j~ 2015 General Subject 07-3299 First reading Ordinance No. 07- 11/20/07 D 2016 General Subject 07-3300 Stevens Creek Corridor study 12/18/07 p session General Subject 07-3301 Treasurer's Investment Report 12/18/07 D oct zoo? General Subject 07-3302 Alcoholic Beverage License for 12/18/07 ]~ Fontanas G:1City Clerk\Records\Destroyed docs\2009\Clerk\Sept Destruction-Gen Sub Page 15 ' RECORDS 1NVENTORY FOR MICROFILMING OR DESTRUCTION " . Department: City. Clerk Contact: Kimberly Smith or -Grace Schmidt File Name:: September 2009 Destruction-General Subjects Resolution which authorized destruction: 09- No. (to be. used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card:: #).`. Number recent date) D = to be destroyed uFnTTm~n General Subject 07-3303 Citizen's Option for Public Safety 12/18/07 D (COPS) grant fimding program AgreemerltS-Bid OS-002 Curbs, gutters, sidewalks, JJR Project No. 2004- 1/31/05 j~ DOGS Construction, bid documents OS Agreements-Bid OS-055 Poppy Way Improvements, Project No 2005-03 5/31/05 D Dots Sposeto Engineering Agreements-Bid OS-056 janitorial Services Project No. 2005- 6/21/05 D Docs os Agreements-Bid OS-OS7 Street Sweeping Project No 2005-06 7/1/05 D Docs Agreements-Bid OS-061 BBF Golf Course Maintenance Project 2005-01 6/6/05 D Docs Agreements-Bid OS-083 Mary Ave Bike Ped Bridge-Phase Proj ect No 05-9449 8/9/05 D Docs I `> Agreements-Bid dots OS-111 Curbs, gutters, sidewalks, Project Project No 2005-08 11/17/05 D No 2005-08 Agreements-Bid dots 04-013 Civic Center and Library Cafe 1/28/04 j~ ` Pro~ect Agreements-Bid dots 04-027 Library Audio Visual Project No.2003- 6/25/04 l~ 03 Agreements-Bid doCS O4-028 Civic Center & Library Furniture Project No. 2004- 5/20/04 D 03 Agreement-B1d doCS O4-030 Street sweeping services Project No. 2004- 7/1/04 j~ O1 Agreements-Bid dots 04-032 UPS system Project 03-9547 4/29/04 D " Agreements-Bid dots 04-074 Safe routes to school -Cupertino Project No. 2004- D High School 9544 G:\City C1erklRecords\Destroyed docs12009\Clerk\Sept Destruction-Gen Sub Page 16 - RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION - Department. City Clerk Contact: Kimberly Smith or Grace Schmidt File Name: September 2009 Destruction General .Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Locarion Date ranges for microfiche or Developer Ordinance, Application Permit (if any) (or most card #) Number recent date) Enter M = to he microfilmed D = to be destroyed Agreements-Bid dots 04-092 Safe routes to school -Cupertino Project No 2004- (no agreement in D High School 9544 file) Agreements-Bid 04-098 Blue Pheasant Re-roofing Project No.2004- 9/2/04 D _ DoCS 04 Agreements-Bid docs 04-111 Storm Drain Catch Basin Project No. 2004- D Cleanin 07 Agreements- 04-114 Purchase D Stocklmeir Agreements-Bid docs 04-125 Storm drain catch basin cleaning Project no. 2004-07 11/]8/04 D Agreements-bid docs 06-039 Mary Ave Gateway Project No. 06- 6/2/06 D 9447 n ,..-oo.,,o.,+~ ~;,a a,.,.~ L-l~l~r\rlli~/lllil-V1U LLV-iJ n~ nc~ VV-VJL ~nn~ e.,.,,,at n„A.i~., p,-.,,,rte,., ~`~`~`~~~+^^w`-`mow v.... w.+J wwv~iuww v.,.;o,.*,,,, -,nn~c_ way~~. ~.~uv. w.vvv- 9450 ~»n~n~ iia.vivv ,-. L Agreements-bid docs 06-065 Pavement restoration - Project No. 2006- 7/26/06 D 02 Agreements-bid docs 06-069 2006 sTP Overlay Program Project No.2006- 9/20/06 D of Agreements-bid docs 06-091 Stor;n Drain Catch Basin Project No. 2006- 10/9/06 D Cleaning 04 Agreements-bid docs 06-10$ Curbs, gutters, sidewalks Project No. 2006- 10/17/06 ]~ 03 Audit Committee 2007 D Affidavits of Posting for 2007 Bicycle Pedestrian 2007 D Commission Affidavits of Posting for 2007 G:1City Clerk~RecordslDestroyed docs120091CIerklSept Destruction-Gen Sub Page 17 --.. , RECORDS IN"\/ENTORY FOR MICROFILMFNG OR DESTRUCTION - " " Department. City Clerk Contact: Kimberly Smith or Grace Schmidt- File Name: September 2009 Destruction-General Subjects Resolution which authorized. destruction: 09- No: (to.be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #):.. Number recent date) D = to be destroyed RE UIRED N O City Council 2007 D Affidavits of Posting for 2007 Design Review - 2007 D Committee Affidavits of Postin for 2007 Economic ~ 2007 D Development Committee Affidavits of Postin for 2007 Environmental 20Q7 D '~ ~ ~ :. Review Committee Affidavits of Posting for 2007 Fine Arts 2007 D Commission Affidavits of Posting for 2007 '' ~Iausing Commission 2007 D Affidavits of Posting for 2007 Library Commission 2007 D Affidavits of Posting _ for 2007 Parks & Recreation 2007 D Commission Affidavits of Posting for 2007 G:1City Clerk\Records\Destroyed docs\20091C1erk\Sept Destruction-Gen Sub Page 18 RECORDS INVENTORY FOR MICROFILMIIVG OR DESTRUCTION . Department: -City Clerk Contact: Kimberly Smith or Grace Schmidt • File Name: September 2009 Destruction~General Subjects Resolution which authorized destruction: 09- No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed Planning 2007 D Commission Affidavits of Posting for 2007 Public Safety 2007 D Commission Affidavits of Posting for 2007 Technology, 2007 D Information & Communication Commission Affidavits of Posting • for 2007 Teen Commission 2007 D Affidavits of Posting for 2007 Public Records 2007 D Requests 2007 N G:1City CIerk\RecordslDestroyed docs\2009\Clerk\Sept Destruction-Gen Sub Page 19 RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department:.:City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of ~ -File Name: October Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter .for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed RE UIItED G.A.B. 01-047 Bond & bid flocs 2001 D for Wolfe Rd. Bike Facility Improvement Project 9440 Graham contractor's 01-055 Annual Slunry Seal 2001 D Project 2001-03 Bid flocs Republic Electric 01-057 Traffic Signal Blaney & Stevens 2001 D Modif cation bid - Creek Blvd. flocs Republic Electric 01-061 Safe Routes of 2001 D Schools Program Project No. 9541 bid flocs Desilva Gates 01-065 Annual Overlay 2001 D Construction Program Proj. 200I- 04 bid flocs O.C. Jones & Sons, 01-088 Street Widening for 2001 D Inc. Stevens Canyon Road bid flocs Republic Electric 01-101 I-280 at Wolfe Rd ~ 2001 D Interchange Traffic Safety . Improvements Pro'ect bid flocs N N Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ -File Name: October Resolution which authorized destruction: No: (to:be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed RF.niIiRF,D N W Blackberry Farm 01-112 Bid docs ~ 200I D Golf Course Maintenance Blackberry Farm 02-028 Bid docs . 2002 D Golf Course Maintenance Project No. 2001-08 Tally's Enterprises - 02-054 Bid docs 2002 D Reconstruction of curbs, gutters, & sidewalks project 2002-02 Pavement Restoration 02-075 Bid docs 2002 D Pro'ect 2002-01 Portal Park & Wilson 02-080 Bid docs 2002 D Park improvements San Tomas Aquino 02-087 Bid docs 2002 D Saratoga Creek Trail, Reach 5 improvement ro'ect Tally Enterprises 02-102 Prevailing Wage 2002 D Claim Civic Center & 02-115 Bid docs 2002 D Library Project Phase I Bay Construction - 02-017 Bid docs 2003 D Portal & Wilson Park Im rovements Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk .Contact: Kimberly Smith or Grace Schmidt Page: ~ of _ -File Name: October Resolution which authorized destruction: No; (to be.used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche ' or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed .card #) Number recent date} D = to be destroyed REQUIRED N .P Top Grade 03-03.0 Bid Docs for 2043 D Construction Annual overlay, Project No. 2002-04 VCI Telecom 03-043 Bid docs for De An7a Blvd. 2003 D advanced traffic corridor management system Swinerton Builders 03-057 Bid docs for Civic 2003 D Center & Library, Pro'ect Phase 2 XL Construction 03-058 Bid docs for Sports 2003 D Center Remodel Project No. 2003- 9212 Republic Electric 03-063 Bid docs for De Anna Blvd. 2003 D Adaptive Traffic Signal System (AIMS) Robert A. Bothman, 03-064 Bid docs for City 2003 D Inc Center Park project no. 2003-9313 Civic Center Audio 03-105 Bid docs for Civic 2003 D Visual Equipxnent & Center & Library Installation Audio Visual Pro'ect No. 2003-03 JJR Construction 03-106 Bid docs for 2003 D Reconstruction of curbs, gutters, & sidewalks Page. -- RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt: Page: ~ of _ -File Name: October Resolution which authorized destruction: No. (to be used: File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for miicrofiche.. or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed -card #) Number recent date} D = to be destroyed RE UIItED G. Bortolotto & Co., 03-122 Bid docs for 2003 D Inc Pavement Restoration Project No. 2003-04 N Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt ' _ ~ Page: ~.. of ~ -File Name: Oct: Resolution which authorized destruction: No. (to be used,' File Name, Froject name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #).: Number recent date) D = to be destroyed RE UIRED Manager's files Calendar, Special Senior Center 1996- D Events, Facility 2005 Use/Rentals, Press releases, Newsletters, General Public Works, Meeting Agendas, Recruitment files, Minutes, Agendas, Budgets, Donations Event Coordinator, Meeting Minutes, Senior Center 1991- D Recreation Specialist City MOU, 2005 files Socials/class sign in sheets, evaluations, lectures, presentations, surveys, tech calendars Travel Travel Senior Center 1999, D files/participant 2004- lists/re orts 2005 Membership Membership Senior Center 2004, D a lications 2005 N Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION .Department: City Clerk Contact: Kimberly Smith or Grace- Schmidt P e: 1 of I - Fiie Name: Records Destruction Form Y No. (to be.used: File Name File Number and/or Subject, Application, Address or Location Date ranges Enter for microfiche.:. Resolution, Ordinance Permit (or most M = to be microfilmed card #) .;:: , recent date) D = to be destroyed Park Rental Permits Quinlan comm. Ctr, Jan-Dec D 10185 N. Stelling Rd 2007 Cu rtino, CA 95014 Quinlan Room Quinlan Comm. Ctr. Jan-Dec D Rental Permits 10185 N. StelIing Rd 2007 Cu ertino, CA 95014 Quinlan Purchase Quinlan Comm. Ctr. Jan-Dec D Orders 10185 N. Stelling Rd 2007 Cu ertino, CA 95014 Quinlan Daily Quinlan comm. Ctr. Jan-Dec D Deposits 10185 N. Steliing Rd 2007 Cu ertino, CA 95014 Quinlan Check Quinlan Comm. Ctr. Jan-Dec D Requests 10185 N. Steliing Rd 2007 Cupertino, CA 95014 Creekside Park Quinlan Comm. Ctr. Jan-Dec D Rental Permits 10185 N. Stelling Rd 2007 Cu ertino, CA 45014 Monta Vista Quinlan Comm. Ctr. Jan-Dec D Recreation Center 10185 N. SteIling Rd 2007 Rental Permits Cupertino, CA 95014 Community Hall Quinlan Comm. Ctr. Jan.-Dec D Rental Permits 10185 N. Stelling Rd 2007 Cu ertino, CA 95014 City Hall - Quinlan Comm. Ctr. Jan-Dec D Conference Rm 100 10185 N. Stelling Rd 2007 Rental Permits Cupertino, CA 95014 Destroy 18 -Page 1 of 1