24. Sterling Barnhart ParkPUBLIC WORKS DEPARTMENT
CUPERTINO
Summary
AGENDA ITEM ~
AGENDA DATE November 30, 2009
SUBJECT AND ISSUE
Award a construction contract far Sterling Barnhart Park, Project No. 2008-9126, to Elite
Landscaping Inc, of Clovis California, in the ~unount of $364,345 and approve a construction
contingency of $55,000 to cover any unforese~:n work required to complete the project, far a
total of $419,345.
BACKGROUND
In November 2008, the City purchased the 0.~5 acre property at 10846 Sterling Blvd., which
consisted of two residential parcels, from the San Jose Water Company, for the purpose of
providing the Sterling Barnhart neighborhood v,dth a public park. The property is adjacent to a
bridge that provides access to the San Tomas Aquino -Saratoga Creek Trail and the eastern edge
of the property is bounded by Saratoga Creek.
On June 19, 2008, Council approved the Sterling Barnhart Park Concept Plan which had been
developed following neighborhood~meetings in .!~pril, May and June of 2008.
In the previous year, in June of 2007, Council approved the expenditure of $700,000 for the final
design and construction of Sterling Barnhart Park as a part of the CIP for FY 2008-2009.
However, work on the park was deferred because of the demands of the Mary Avenue Bridge
and the Stevens Creek Corridor Park projects which were.completed in mid 2009.
In the spring of 2009, Parks and Recreation conducted an additional neighborhood meeting to
discuss the revisions to the concept plan that were necessary to keep the project within budget. It
was determined at that time, that the budget would not support the cost of restrooms on the site.
The meeting attendees accepted the fact that: restroom and storage facilities could not be
provided, but several members continued to express an interest in the basketball court.
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ANALYSIS
On November 10, 2009 a total of nine bids were received and opened in response to the City's
advertisement for the Sterling Barnhart Project. They are identified in the chart below:
Bidder Base Bid
ZO En ' eer's Estimate 475,000.00
9 Star Construction, Inc. 412,850.00
8 Redwood En 'eerie Construction 394,500.00
7 Blossom Valley Construction 379,040.00
6 Clean Cut Landsca e 374,525.00
5 Sansei Gardens, Inc. 371,660.00
4 Jos. J. Albanese, Inc 371,600.00
3 McGuire Hester 370,000.00
2 Robert A_ Bothman, Inc. 369,6'12.00
1 Elite Landsca in ,Inc. $364,345.00
The favorable economic climate for bidding construction work is demonstrated by the large
number of bidders as well as the $110,000 difference between the low bid and the Engineer's
Estimate.
Basketball Half Court Alternative
During the course of design of the park, staff investigated potential impacts to the park
participants and to the adjacent neighbors that would be generated. by the playing of basketball.
It was found that the only reasonable orientation of the basketball court on such a small site
resulted in the backboard being very close to the adjacent two-story house which has large
windows nearby.
The occupants of the house did not express serious concern about the basketball activity near
their house, but staff could foresee errant balls going over the fence and potentially causing some
damage to the residence, if not a regular nuisance.
Another adjacent resident objected to the basketball court and suggested that many families with
young children and toddlers would use the park and felt the two activities were incompatible in
such a small space.
Additionally, staff conducted a noise study of typical basketball courts and found that the noise
of playing basketball averaged at 63dBA. This is very close to the City's ordinance for a
maximum daytime non-residential noise level of 65dBA. While the noise ordinance typically
applies to consfii-uction activity and has not generally been enforced for sports activities at the
parks, staff felt that the small size of this particular park, its close proximity to residential homes,
and the diffzculties of enforcixig the hours of the park's use, might not warrant the inclusion of
the basketball court.
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Finally, staff also felt that the more intense game of basketball by adults might be an
inappropriate activity in such close proximity to toddlers on playground equipment, the major
feature that the neighborhood members were seeking. It is for these reasons that staff is not
recommending the inclusion of the basketball h~ilf court on this site.
However, Elite Landscaping, Inc. has proposed to .constrict the basketball half court for an
additional $18,530. If Council determines that the park should include the basketball half court,
the total contxact award would increase to $3132,875, and the constriction contingency would
increase to $60.000, for a project total of $442,875.
FISCAL IMPACT
The project budget for the base bid work is as follows:
Project Design & Administration $125,000
Construction Management 45,000
Construction 364,345
Construction Contingency 55,000
Total Project Cost $589,345
Potential Project Savings
STAFF RECOMMENDATION
$110,655
Staff .recommends that the City Council accept the low bid of $364,345.00 from Elite
Landscaping, Inc. and authorize the City Manager to execute the agreement upon receipt of all
necessary insurance and post award documentation, and authorize the Director of Public Works
to use up to $55,000 in construction contingency for unforeseen sight conditions and other
project changes that maybe necessary to complete the work.
Submitted by: Approved for submission to
City Council
,,--Ralph A. Qualls, Jr. ~ ' " + David W. Knapp
Director of Public Works ~ City Manager
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