HomeMy WebLinkAbout24-084 Countywide HHW Program Agreement Amendment #1 dated 5-28-26 Cupertino_FY2027Attachment C
First Amendment to Countywide Household Page 1 of 6
Hazardous Waste Collection Program Agreement
FIRST AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM
The Agreement for Countywide Household Hazardous Waste Collection Program
(AGREEMENT) by and between the City of Cupertino (CITY) and the County of
Santa Clara (COUNTY) previously entered into on June 28, 2024, is hereby
amended as set forth below.
The COUNTY and the CITY agree that:
1. Section 3. FIXED PROGRAM COST is amended in full to read:
3. FIXED PROGRAM COST
Estimated HHW Fixed Program Costs are projected in Attachment B-1,
attached hereto and incorporated herein. Fixed Program Costs are
allocated to CITY at the conclusion of each fiscal year based on CITY’s
proportional share of the County population and will not exceed $5.07 per
household for Fiscal Years 2025 and 2026. Fixed Program Cost will not
exceed $5.19 per household for Fiscal Year 2027. Fixed Program Costs
may include, but are not limited to, up to eleven (11) County HHW
Program staff members, facility lease costs, vehicle lease costs, office
rent, office supplies, county administrative overhead, county legal
counsel, training costs, equipment and facility maintenance and union
negotiated salary and benefit changes.
2. Section 6. VARIABLE COST PER CAR is amended in full to read:
6. VARIABLE COST PER CAR
The Variable Cost Per Car is the cost associated with actual labor, waste
disposal, transportation and other services provided to the residents at the
County Household Hazardous Waste Collection Facilities (CoHHWCF)
and at Temporary Events. The Variable Cost Per Car is estimated to be
approximately $66.02 per participating resident car for Fiscal Years 2025
and 2026. The Variable Cost Per Car is estimated to be approximately
$86.73 per participating resident car for Fiscal Year 2027. The estimated
cost per car will be adjusted to reflect actual service costs. After Fixed
Program Costs and San José Facility Use Surcharge are allocated on a
per household basis, the Variable Cost Per Car will be used to calculate
the costs to service 4% of households across all participating jurisdictions.
If the level of 4% of households is not reached in the CITY, the CoHHW
Program may use the remaining balance of funds, in cooperation with the
CITY, to increase public outreach and/or provide additional services in
that jurisdiction the following year.
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Attachment C
First Amendment to Countywide Household Page 2 of 6
Hazardous Waste Collection Program Agreement
3. Section 16. ADDITIONAL SERVICES UNDER THIS AGREEMENT is
amended in full to read:
16. ADDITIONAL SERVICES UNDER THIS AGREEMENT
CITY must augment funding provided under this AGREEMENT to cover
the cost of a minimum participation level of 4% of CITY households; CITY
may also elect to augment funding to provide additional services to
increase CITY participation beyond the 4% minimum participation level.
Additional services shall be made available upon written agreement
between the CITY’s authorized representative and the County Executive
Officer or designee. Additional services may include, but are not limited to,
additional appointments (charged at the Variable Cost Per Car rate), door-
to-door HHW collection, used oil filter collection, universal waste
collection, electronic waste collection, and abandoned waste collection.
CITY agrees to augment up to an additional $ 133,081 to the Countywide
HHW Program during Fiscal Years 2025 and 2026 for the purpose of
attaining or increasing CITY household participation above the 4%
minimum participation level at the scheduled collection dates listed in
Attachment C, attached hereto and incorporated herein. Augmentation
will be calculated, where applicable, at the Variable Cost Per Car rate.
Other services will be charged based on a cost recovery basis. CITY
authorizes the COUNTY to use CITY’S Available Discretionary Funding
portion of the AB939 HHW Fee, if available, to offset the above agreed
additional augmentation amount.
CITY agrees to augment up to an additional $169,513.83 to the
Countywide HHW Program during Fiscal Year 2027 for the purpose of
attaining or increasing CITY household participation above the 4%
minimum participation level at the scheduled collection dates listed in
Attachment C-2, attached hereto and incorporated herein. Augmentation
will be calculated, where applicable, at the Variable Cost Per Car rate.
Other services will be charged based on a cost recovery basis. CITY
authorizes the COUNTY to use CITY’S Available Discretionary Funding
portion of the AB939 HHW Fee, if available, to offset the above agreed
additional augmentation amount.
CITY agrees to make an interim payment to COUNTY amounting to 50
percent of the augmentation amount stated above for each fiscal year.
This interim payment shall be made no later than September 30th of each
fiscal year. The remaining balance of any outstanding cost shall be
reconciled and paid or refunded in accordance with the terms outlined in
the annual cost statement.
At the end of each fiscal year, a final annual cost statement shall be
prepared by COUNTY and issued to CITY by November 30th. The annual
cost statement will take into consideration costs incurred on behalf of
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Attachment C
First Amendment to Countywide Household Page 3 of 6
Hazardous Waste Collection Program Agreement
CITY for additional services and all payments made by CITY to COUNTY.
If any balance is owed to COUNTY, it will be due within 30 days following
receipt of the annual cost statement. If any credit is owed to CITY,
COUNTY will refund that amount to CITY within 30 days following delivery
of the annual cost statement.
4.Section 17. INFORMATION AND APPOINTMENT LINE is amended in full
to read:
17. INFORMATION AND APPOINTMENT LINE
COUNTY will operate a telephone information and appointment desk
Monday through Friday, from the hours of 8:30 a.m. to 4:30 p.m, except
for COUNTY-recognized holidays The information service will register
residents for the Temporary HHW Events and the collections at
CoHHWCF. The information service will provide information about
hazardous household materials. CITY will be notified immediately if
resident participation approaches a level of service that may not be
supported by available funding.
5. Attachment C-2 “HHW Schedule Of Collection Events for Fiscal Year
2026/2027” attached hereto and incorporated herein by this reference is
hereby added to the AGREEMENT.
Except as provided herein, all terms and conditions of the AGREEMENT shall
remain in full force and effect.
IN WITNESS WHEREOF, COUNTY and CITY, through their duly authorized
representatives, have entered into this First Amendment to the AGREEMENT on the
last date shown below:
COUNTY OF SANTA CLARA CITY OF CUPERTINO
Signature: Signature:
James R. Williams
County Executive
Date:
Name: Tina Kapoor
Title: City Manager
Date:
APPROVED AS TO FORM AND LEGALITY
Willie Nguyen
Tina Kapoor (May 28, 2026 13:58:02 PDT)
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
6/25/2026
Attachment C
First Amendment to Countywide Household Page 4 of 6
Hazardous Waste Collection Program Agreement
Deputy County Counsel
Date:
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
6/5/2026
Attachment C
First Amendment to Countywide Household Page 5 of 6
Hazardous Waste Collection Program Agreement
ATTACHMENT C-2: HHW SCHEDULE OF COLLECTION EVENTS FOR
FISCAL YEAR 2026/2027*
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Attachment C
First Amendment to Countywide Household Page 6 of 6
Hazardous Waste Collection Program Agreement
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26
25 26 27 28 29 30 31 29 30 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 28 29 30 31
31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 1 2 3 4 5
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30
30 31
*Schedule subject to change*
KEY:
Las Plumas Permanent 102
LP & SM Permanent 34 136 Total Permanent Events
Temporary Event 10 146 Total Events
Holiday 11
April '27 May '27 June '27
July '26 August '26 September '26
October '26 November '26 December '26
HHW Schedule of Collection Events for Fiscal Year 2026/2027
January '27 February '27 March '27
2026-2027
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
FIRST AMENDMENT TO THE AGENCY
AGREEMENT FOR COUNTYWIDE
HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM
Final Audit Report 2026-05-28
Created:2026-05-28
By:Ursula Syrova (UrsulaS@cupertino.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAdRDE9KrMNwT-142PyDOGhwBrPnYYSWxh
"FIRST AMENDMENT TO THE AGENCY AGREEMENT FOR C
OUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTI
ON PROGRAM" History
Document created by Ursula Syrova (UrsulaS@cupertino.gov)
2026-05-28 - 6:26:48 PM GMT
Document emailed to Tina Kapoor (TinaK@cupertino.gov) for signature
2026-05-28 - 6:26:53 PM GMT
Email viewed by Tina Kapoor (TinaK@cupertino.gov)
2026-05-28 - 6:27:33 PM GMT
Document e-signed by Tina Kapoor (TinaK@cupertino.gov)
Signature Date: 2026-05-28 - 8:58:02 PM GMT - Time Source: server - Signature Appearance Selected: MOBILE_DRAW
Agreement completed.
2026-05-28 - 8:58:02 PM GMT
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026