HomeMy WebLinkAbout06 - June 12, 2026 - FY 25-27 City Work Program Third Quarter UpdateCITY MANAGER’S OFFICE
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223
CUPERTINO.GOV
CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: June 12, 2026
City Work Program Updates
Completed
•5G Ordinance:
•Electrification Study:
•Grants Analyst:
•Unhoused Policies:
the City’s abatement protocol,
County’s
In Progress (More than 50% Complete)
•Financial, Investment, and Cashflow Policy Review:
2
Director and City Manager.
• Preserve Existing and Develop New BMR/ELI Housing: Staff presented opportunities and
strategies on preserving existing BMR housing in June 2025 and in 2026, Council voted to
move forward with the Mary Avenue Villas development project at the February 3 City
Council meeting. The City Council approved a Disposition and Development Agreement on
March 3 and submitted a Low-Income Housing Tax Credit (LIHTC) application to the
California Tax Credit Allocation Committee (CTCAC) on April 7. Construction will
commence after tax credits are awarded. On May 19, Council approved the execution of a
CDBG loan agreement amendment for the Greenwood Court apartments, which extends the
affordability terms of the units for an additional 99 years at no cost to the City. Future ELI
and BMR projects for Developmentally Disabled Individuals will continue as part of City
operations within the Community Development Department.
• Speed Limit Lowering (AB 43): Initial speed limit adjustments have been implemented, with
Municipal Code amendments pending completion of a citywide study this fall. Ordinance
adoption is expected by the end of 2026.
• Enhance Senior Services: The City entered into an agreement with Avenidas to provide case
management services at the Senior Center and offer targeted programming to support seniors
aging in place.
• Bicycle Facilities: Staff is assessing the need for future bike racks and is installing the U-shaped
bike racks as needed.
• Art in Public and Private Areas: Staff is working on bringing this item back to Council for
another study session later this year to address feedback from the previous study session in
October 2025.
• City Properties: Council provided direction to staff at the March 17 City Council meeting to
remove the Blesch structure and return it to nature. Staff will return to Council later this year
with recommendations on the Stocklmeir property.
• Small Business Council / Economic Development Committee: The Economic Development
Committee was reinstated and began meeting regularly in November 2025. In April 2026, the
Committee approved a work plan that includes forming a subcommittee to develop and
launch a Small Business Council focused on regulatory relief.
• Active Transportation Plan: Phase 2 work is nearing completion after providing updates to the
Bike Ped Commission and the Planning Commission in February. Project updates were
presented at the April 7 City Council meeting. Council adoption of the plan is expected in late
June or early July 2026.
• Residential and Mixed-Use Design Standards: Draft objective design standards are in
development and progressing toward Planning Commission and City Council review this
fall.
• Emergency Operations Readiness: An agreement has been executed with a consultant to update
the City’s Emergency Operations Plan in July 2026. Recruitment for the Emergency Services
Coordinator is complete, and the new staff member will begin onboarding mid-July. Staff
conducted the Disaster Council meeting in October 2025 and is anticipating reconvening in
June 2026.
In Progress (Less than 50% Complete)
• Economic Development for Retail and Small Businesses: Staff continues to research regional best
practices for small business permitting and has executed several themed placemaking events
to support local commerce and economic vitality. Staff continued outreach to inform local
3
businesses about the new business resource tool.
• Defensible Impact Fee Nexus Studies: The Parkland Impact Fee RFP is complete and contract
execution with the selected vendor is anticipated for June. BMR Impact Fee RFQ drafting is
underway and expected to be published in July.
• City Hall Annex Renovation (Including EOC): Design work is underway in preparation for the
procurement and construction phases beginning in Fall 2026.
• City Hall Retrofit: In December 2025, Council approved the proposed project scope, increased
appropriations, and authorized the City Manager to undertake a design-build project
delivery method for this project. Procurement to begin later this year.
• Water Conservation Policies: Staff located areas of unprogrammed turf that would facilitate
pollinator vegetation and is preparing a pilot study to verify appropriate water usage.
Preparation of plans for turf conversion are underway in coordination with Sustainability
Commission.
• Urban Forest Program: RFP preparation is complete and procurement is underway for
development of an Urban Forest Master Plan to expand tree canopy and update the City’s
tree list.
• Enhanced Notification for SB 330 and Other Projects: Staff is researching best practices and legal
parameters to improve public notification and engagement during the development review
process. Staff intends to present recommendations to Planning Commission and Council this
fall.
• Permit Streamlining for Small Home Upgrades: Staff is comparing existing processes with
industry standards and regional practices to identify opportunities to improve permit
processing timelines and customer service. Staff will present findings to Planning
Commission and Council as a study session this fall after evaluating the potential costs of
software updates and materials.
In Progress (New Projects Added December 2025)
• Memorial Park Study Session: Staff published an informational memo on February 13, 2026,
which provided a status update and presented potential revisions to Council for
consideration. This item was also discussed at the March 3 CIP Study Session. Staff will
prepare future information as directed by the City Council.
• Preserving Retail in the City: Staff looked at other cities for potential ballot measures and did
not find any related to preserving retail. In the case of the City of Sunnyvale, they attempted
to preserve commercial and retail space through a rezoning ordinance and staff is looking
into that process. Staff is aiming to bring this item to Council early next year.
• Protections for Parkland: On March 17, Council directed staff to conduct resident polling
regarding parkland re-zoning, and on April 7, Council approved budget appropriations for
contract work to begin in May. Upon completion of the survey, Council will review results
and determine whether to proceed with a ballot measure in fall 2026.
• Red Light Cameras: Staff is researching costs, implementation requirements, and operational
considerations for installing red-light cameras in Cupertino. Information will be provided in a
memo later this year.
• Housing Site Inventory: Staff published an informational memo on January 30, 2026,
highlighting that the City’s Housing Element must be amended to remain compliant with the
State’s No Net Loss Law. The City executed a contract with PlaceWorks in April to evaluate
4
options for this item.
• Public Outreach and Engagement Strategy: Research and procurement are underway to establish
citywide standards for meaningful and consistent community engagement across all City
projects.
Cancelled
• Sign Ordinance: This item was removed by Council at the December 1, 2025 City Council
meeting.
Next Steps
Staff will continue implementing all ongoing items in the FY 2025-2027 CWP. The next quarterly
update will be brought to Council in September in order to properly recap the first year of the two-
year CWP.
Sustainability Impact
There are no sustainability impacts associated with this update.
Fiscal Impact
There is no fiscal impact related with this informational memorandum. To see the budget for
each project and the total funds spent on the entire City Work Program, visit the City Work
Program Dashboard.
California Environmental Quality Act
Not applicable.
City Work Program Item/Description
All
Council Goals
All
Prepared by: Andy Schramm, Management Analyst
Reviewed by: Kirsten Squarcia, Deputy City Manager
Floy Andrews, Interim City Attorney
Approved by: Tina Kapoor, City Manager
Attachments:
A – FY 25-27 Adopted City Work Program – Modified December 2025
B – FY 25-27 City Work Program Q3 Dashboard Printout
ATTACHMENT A
# Project Title Project Description Council Goal Budget (Not including staff
costs)Project Size Lead
Department(s)
Estimated
Timeline
1
Economic Development for
Retail and Small Businesses
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options
to support small businesses/startups, fill empty storefronts, and encourage
entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to
bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
Quality of Life,
Fiscal Strategy
$200,000 Large City Manager's
Office
Year 1 start
2
Small Business Council/
Economic Development
1.3 Create a small business council, provide regulatory support.
1.4 Restore the EDC
Quality of Life,
Fiscal Strategy
$0 Small City Manager's
Office
Year 1
3 Grants Analyst 1.5 Explore a Grants Analyst Position Fiscal Strategy $0 Small Administrative
Services
Year 1
4
Permit Streamlining and
Simplification for Small Home
Upgrades
Develop a suite of improvements to (1) improve access to, and (2) speed the
processing of permits for small home upgrades so as to enhance compliance
and improve overall efficiency. Improve turnaround times. Set SLA' s for staff
and outsourced reviewers, customer service KPI' s, templates to reduce back
and forth, internal staff expertise to reduce consulting expenses.
Quality of Life $250,000 Medium Community
Development
Year 1 start
Year 2 end
5
Financial, Investment, and
Cashflow Policy Review
Review and assess the City’s investment policy and best practices with an
analysis of quarterly treasurers report.
Establish a cashflow management policy with the goal to reduce the total
percentage in cash from 20% to 2% and to reduce the total percentage in
cash and cash-equivalent to at most 10%, on par with other cities.
Fiscal Strategy $25,000 Small Administrative
Services
Year 1
6
Defensible Impact Fee Nexus
Study for Traffic Impact Fee,
Retail Impact Fee, BMR Impact
Fee, and Parkland Impact Fee
Conduct nexus studies to review a range of impact fees, such as Traffic
Impact Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee,
and other means of offsetting conversion of commercial land uses to
residential to ensure the impact fees are defensible against legal challenges.
Fiscal Strategy $1 Million Large City Attorney's
Office
Year 2 Start
7
Water Conservation Policies Reduce irrigation while increasing pollinator supporting vegetation (turf
conversion). Optimize irrigation systems including CUSD use agreement sites.
Environmental
Sustainability
$250,000 Medium Public Works Year 1 start
Year 2 end
Final FY 2025-2027 City Work Program
New Projects - Added March 2025
Attachment A - FY 25-27 Adopted City Work Program - Modified December 2025
ATTACHMENT A
# Project Title Project Description Council Goal Budget (Not including staff
costs)Project Size Lead
Department(s)
Estimated
Timeline
Final FY 2025-2027 City Work Program
8
Enhance Senior Services 6.1 Due to the high cost of senior centers, many seniors have to "age in
place", but do still need services typically provided in senior centers, in
addition to common home maintenance.
6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the
needs of Cupertino seniors
6.3 Consider consultant services similar to Palo Alto or Saratoga Senior
Center to enhance services, while reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of
2023 survey, in collaboration with the city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs
the Saratoga Senior Center could provide a free gap analysis and feasibility
analysis
Quality of Life $65,000 Large Parks & Recreation Year 1 start
Year 2 end
9
City Properties: Planning for
Optimal Use
Future planning strategies for Stocklmeir house/garages, Blech House, Blue
Pheasant. Goal of judicial use of city-owned properties. Investigate potential
purchase of CUSD Finch/Phil property. Include the McClellan Barn and the
house at the entrance of Blackberry Farm.
Quality of Life $200,000 Medium Public Works Year 1 start
Year 2 end
10
5G Ordinance Prepare an ordinance that regulates small cellular facilities in the public right
of way.
Quality of Life $0 Small Public Works Year 1
11
Emergency Operations
Readiness
Review fire, earthquake tornado, active shooter, Tsunami, hazardous
transport accident policies; and ensure EOC is active and functioning with a
permanent position not consultant running the program.
Quality of Life $40,000 Medium Parks & Recreation Year 1 start
Beyond for
completion.
12
Urban Forest
Program
Create an Urban Forest Master Plan that includes an updated and expanded
tree list which will increase the number of trees, enhance the City's tree
canopy, and promote landscaping throughout the City.
Environmental
Sustainability
$250,000
($110,000 is already
allocated for the tree list
item under the current
CWP.)
Medium Public Works Year 1 start
Year 2 end
13
Add notifications for SB 330 and
other projects during the
application and approval
process
11.1 Consider a community meeting requirement for any major project
application, especially those requiring a general plan amendment, as some
other cities have adopted.
11.2 Consider increasing notification radius from 300 feet to 500 feet (or
even1000 feet for major projects) for any project application, especially
those requiring a general plan amendment.
11.3 Improve notification methods for SB 330 preliminary applications,
streamlined projects, not requiring planning/council approval and other
projects
Public
Engagement
and
Transparency,
Housing
$10,000 Small Community
Development
Year 1 start
14
Unhoused Policies Determine best practices for limited budget smaller cities to manage the
unhoused. Review RV practices in surrounding cities for impacts and
potential adoption. Review transitional housing outcomes in surrounding
cities. Policies to include nimble contingency plans.
Quality of Life $100,000 Large Community
Development
Year 1 start
Year 2 end
Attachment A - FY 25-27 Adopted City Work Program - Modified December 2025
ATTACHMENT A
# Project Title Project Description Council Goal Budget (Not including staff
costs)Project Size Lead
Department(s)
Estimated
Timeline
Final FY 2025-2027 City Work Program
15
City Hall Annex Renovation
including the EOC
Implement City Hall Annex renovation (including the EOC).Quality of Life $0 Small Public Works Year 1
16
City Hall Retrofit Implement the previously approved 2022 City Hall Retrofit.Quality of Life $0 Small Public Works Year 1
17
Preserve existing and develop
new BMR/ELI Housing
Housing $238,000 N/A Community
Development
Year 1 start
Year 2 end
18
Residential and Mixed Use
Residential Design Standards
Housing,
Quality of Life
$240,000 N/A Community
Development
Year 1
19
Speed Limit Lowering (AB 43)Transportation $0 N/A Public Works Year 1
20
Sign Ordinance Quality of Life $200,000 N/A Community
Development
Year 1 Start, Year 2
end
21
Active Transportation Plan Transportation $330,000 N/A Public Works Year 1
22
Bicycle Facilities Transportation $50,000 N/A Public Works Year 1
23
Art in Public and Private Areas Quality of Life $50,000 N/A Community
Development
Year 1
24
Electrification Study Environmental
Sustainability
$50,000 N/A Public Works Year 1
Ongoing Projects - Added March 2025
Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for
Developmentally Disabled individuals (IDD) on City-owned property as well
as the County-owned sites.
Create objective design standards for residential projects, including ensuring
adequate buffers from neighborhood low-density residential development
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43
Update Sign Ordinance
CANCELED at December 1, 2025 CC Meeting
This item is a consolidation of existing and new transportation efforts aiming
to further goals outlined in the City's Vision Zero Initiative, including:
18.1 Review and update the bike plan
18.2 Review and update the pedestrian plan
18.3 Review current Complete Streets Policy and propose adjustments to
create a better interface between all modes of transportation
Increase the inventory of bicycle facilities and amenities, such as bike racks,
citywide.
Revisit Municipal Code Standards for art in public and private development,
including the standards in the Municipal Code and developing an Art-in-lieu
fee policy.
Conduct public outreach, policy research, and coordinate with regional
efforts to develop policy options for electrification of Cupertino's buildings in
light of recent legal rulings inhibiting certain electrification efforts.
Attachment A - FY 25-27 Adopted City Work Program - Modified December 2025
DEFUNDED
ATTACHMENT A
# Project Title Project Description Council Goal Budget (Not including staff
costs)Project Size Lead
Department(s)
Estimated
Timeline
Final FY 2025-2027 City Work Program
25
Memorial Park Study Session A study session on Memorial Park and the proposed design. Most people I've
spoken to love Memorial Park the way it is now where it is mostly naturally
space, rather than one jam packed with stuff in the proposed plan. I hope to
consider a minimalist option with upgrade of existing features and only
include some low impact features.
And reduce the cost. Maybe we might refer it to Parks and Rec Commission
to consider options.
Quality of Life $0 N/A Public Works Year 1
26 Preserving Retail in the City Study session regarding potential ballot measure to protect frontage retail or
consider rezoning of mixed-use sites to preserve retail
Quality of Life $0 N/A Community
Development
Year 1
27
Protections for Parkland Consider establishing protections for parkland, similar to those adopted by
the cities of Sunnyvale and Milpitas
Environmental
Sustainability
$475,000 already allocated
(includes both Parkland
Rezoning and Tax Revenue
Ballot Measures for 2026
Midterm Election)
N/A Administrative
Services
Year 1
28 Red Light Cameras Explore Red Light Cameras in Cupertino Quality of Life $0 N/A Public Works Year 1
29
Housing Site Inventory Options for Expanding Housing Element Site Inventory to Address Potential
Shortfall in Zoned Capacity
Housing $660,000 already allocated
for contract with
PlaceWorks to address No
Net Loss requirements.
N/A Community
Development
Year 1
30
Public outreach and
engagement strategy
Establish citywide standards to embed meaningful engagement into every
city project
Public
Engagement
and
Transparency
$25,000 (Requesting as
part of adopted budget for
FY 2026-2027)
N/A City Manager's
Office
Year 1 Start, Year 2
end
New Projects - Added December 2025
Attachment A - FY 25-27 Adopted City Work Program - Modified December 2025
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $6,784.77 $193,215.23 5/28/2026 City Manager's
Office
Updates
#
Task Status Task
Start
Task End Update %
Completed
1.1 Research In Progress 7/1/2025 12/31/2026 1.1 Conduct research to identify gaps and
challenges in the small business permitting process
and explore regional best practices for comparison.
1.2 Explore options to support small
businesses/startups, fill empty storefronts, and
encourage entry of new forms of retail to promote
revitalization.
15.00
1.2 Planning
Phase
In Progress 7/1/2025 7/31/2026 1.2 Execute themed events that improve
placemaking and local commerce: Dine Out July
Fourth, Restaurant Week, The Big Game, Bike to
Work Day, and Summer of Celebration.
75.00
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty
storefronts, and encourage entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other fe stivals to bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
Fiscal Strategy
Economic Development for Retail and Small Businesses
1
(Page 1 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $6,784.77 $193,215.23 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.3 Procurement
Phase
Future 1/1/2027 3/31/2027 1.1 If a permitting software tool is pursued,
begin purchasing process.
0.00
1.4 Execution
Phase
In Progress 11/1/2025 5/31/2027 1.1 Update procedures and processes and
any public handouts, including City website, if
a permitting software tool is implemented.
1.2 Deploy a new business resource tool and
implement a business license amnesty
program to support small businesses and
startups while strengthening the City’s
revenue stream.
50.00
1.5 Outreach In Progress 12/1/2025 7/31/2027 1.2 Conduct outreach to inform businesses
about new business resource software tool
and business license amnesty program.
15.00
1.6 Closing
Processes
Future 8/1/2027 8/31/2027 Project will be complete upon the conclusion
of the outreach phase.
0.00
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty
storefronts, and encourage entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
Fiscal Strategy
Economic Development for Retail and Small Businesses
1
(Page 2 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 8/31/2025 The City Council reinstated the EDC through
Ordinance 25-2273, which was approved
following a first reading on July 1, 2025, and a
second reading on July 15, 2025. The
ordinance took effect 30 days later, on August
14, 2025.
100.00
1.2 Outreach Complete 7/1/2025 10/7/2025 The application period for the EDC closed on
September 2, 2025. The City Council
conducted interviews on September 15, 2025,
and appointed five members representing the
following industries: Hospitality/Tourism,
Technology, Commercial Real Estate,
Education, and Retail/Small Business. On
October 7, 2025, the City Council designated a
primary and alternate representative from the
City Council to the EDC. Information on the
EDC and the new appointees can be found on
the EDC webpage.
100.00
1.3 Design Phase Complete 9/15/2025 11/30/2025 A press release announcing the reinstatement
of the EDC was issued on September 19, 2025.
During the week of September 22, staff
facilitated onboarding and orientation
activities, which included administration of the
oath of office, orientation, establishment of
City email accounts, creation of the
Committee’s webpage, and completion of
other administrative setup tasks.
100.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development
2
(Page 1 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.4 Execution
Phase
In Progress 11/15/2025 7/31/2026 The EDC has been actively meeting since
November 2025. In April 2026, they
approved a work plan that includes
forming a subcommittee to help develop
and launch a Small Business Council
focused on regulatory relief.
50.00
1.5 Closing
Processes
Future 8/1/2026 12/31/202
6
This project will close out once a Small
Business Council is formed to provide
regulatory support.
0.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development
2
(Page 2 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 7/31/2025 Contacted current list of qualified
candidates on the MA list to determine
interest. Held selection interviews with
qualified candidates and performed
reference checks of top candidate.
100.00
1.2 Execution
Phase
Complete 8/1/2025 10/31/2025 Did not pursue offer to candidate. Staff
pivoted to open recruitment approach for
broader candidate outreach; finalized
preparation for position posting. Position
was posted 9/3 with interviews concluded
by the middle of October.
100.00
1.3 Closing
Processes
Complete 10/20/2025 12/31/2025 Grants Analyst candidate was offered the
position and joined the City during the
first week of December 2025.
100.00
Explore a Grants Analyst Position
Fiscal Strategy
Grants Analyst
3
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 2/15/2026 Staff completed exploration of industry
standards and surveyed other cities'
regional practices.
100.00
1.2 Planning
Phase
In Progress 1/3/2026 6/30/2026 Staff is comparing existing processes and
finding methods/paths to update. Staff is
also identifying potential cost of software
update and/or materials.
90.00
1.3 Procurement
Phase
In Progress 2/20/2026 9/30/2026 Staff is preparing to present to PC/CC for
feedback on research and next steps. If
software update and/or new materials are
necessary, staff will begin purchasing
process.
25.00
1.4 Execution
Phase
Future 10/1/2026 12/31/2026 Staff will update procedures and
processes, any public handouts, and the
City website.
0.00
1.5 Closing
Processes
Future 1/1/2027 6/30/2027 Project will be completed once updates
have been made.
0.00
Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for small
home upgrades so as to enhance compliance and improve overall efficiency. Improve turnaround times. Set SLA's
for staff and outsourced reviewers, customer service KPI's, templates to reduce back and forth, internal staff
expertise to reduce consulting expenses.
Quality of Life
Permit Streamlining and Simplification for Small Home Upgrades
4
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 5/28/2026 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 9/30/2025 1. Investment Policy (IP): Researched other
agencies. Additional research still needed
for refinement of policy and quarterly
report.
2. Cash Flow Policy (CFP): Researched other
agencies and began developing a policy
and cash flow model.
100.00
1.2 Planning
Phase
Complete 7/1/2025 9/30/2025 1. IP: Draft policy is complete and will be
finalized after further ASD and CM review.
2. CFP: Draft policy has been created but
still being refined before ASD and CM
review. Cash flow model is complete and in
test.
100.00
1.3 Execution
Phase
In Progress 10/1/2025 6/30/2026 1. IP: Complete ASD and CM review, finalize
policy.
2. CFP: Complete ASD and CM review,
finalize policy.
75.00
Review and assess the City’s investment policy and best practices with an analysis of quarterly treasurers report.
Establish a cashflow management policy with the goal to reduce the total percentage in cash from 20% to 2% and
to reduce the total percentage in cash and cash-equivalent to at most 10%, on par with other cities.
Fiscal Strategy
Financial, Investment, and Cashflow Policy Review
5
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$1,000,000.00 $1,000,000.00 $0.00 $1,000,000.00 5/28/2026 City Attorney's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 10/1/2025 11/30/2026 Research impact fees in other cities and
legal parameters for each fee.
20.00
1.2 Procurement
Phase
In Progress 2/1/2026 7/31/2026 The Parkland Impact Fee Nexus Study
contract was delivered to the selected
provider in May and execution is expected
in June. RFQ for BMR impact fee study is
underway along with a range of other
impact fee studies. RFQ expected to be
published in July 2026. Any additional
Impact Fee RFQs will be released in
September 2026.
40.00
1.3 Planning
Phase
Future 11/30/2026 1/31/2027 Present options and findings to Council
and determine next steps.
0.00
1.4 Execution
Phase
Future 1/31/2027 5/31/2027 Implement fees as applicable pending
Council direction.
0.00
1.5 Closing
Processes
Future 5/31/2027 6/30/2027 Project will be completed once updates
are made.
0.00
Conduct nexus studies to review a range of impact fees, such as Traffic Impact Fee, Retail Impact Fee, BMR
Impact Fee, and Parkland Impact Fee, and other means of offsetting conversion of commercial land uses to
residential to ensure the impact fees are defensible against legal challenges.
Fiscal Strategy
Defensible Impact Fee Nexus Study for Traffic Impact Fee, Retail Impact Fee,
BMR Impact Fee, and Parkland Impact Fee
6
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 11/12/2025 1) Located areas of unprogrammed turf
that would facilitate pollinator vegetation.
2) Prepared for pilot study to verify
appropriate water usage.
100.00
1.2 Planning
Phase
In Progress 10/1/2025 7/31/2026 2) Initiate irrigation pilot study to verify
appropriate water usage.
30.00
1.3 Design
Phase
In Progress 1/1/2026 6/30/2026 1) Prepare plans for turf conversion.
Coordinate effort with Sustainability
Commission.
5.00
1.4 Execution
Phase
Future 6/30/2026 9/30/2026 1) Convert turf to pollinator vegetation.0.00
1.5 Closing
Processes
Future 7/31/2026 9/30/2026 2) Evaluate pilot irrigation program and
establish next steps as necessary.
0.00
1) Reduce irrigation while increasing pollinator supporting vegetation (turf conversion).
2) Optimize irrigation systems including CUSD use agreement sites.
Environmental Sustainability
Water Conservation Policies
7
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$65,000.00 $65,000.00 $51,051.18 $13,948.82 5/28/2026 Parks & Recreation
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research Complete 7/1/2025 12/31/2025 Worked with SASCC to provide the gap and
feasibility analysis and bring together a
working group.
100.00
1.2 Outreach Complete 7/1/2025 12/31/2025 Enhanced marketing efforts for Senior Center
and programs.
100.00
1.3 Procurement
Phase
Complete 7/1/2025 12/31/2025 Explored potential external agencies to
provide services to enhance Senior Services
and entered into agreement with Avenidas to
provide these services.
100.00
1.4 Planning
Phase
In Progress 11/1/2025 6/30/2026 Offer relevant resource presentations. Topics
include transportation, aging in place, and
mental health.
90.00
1.5 Execution
Phase
In Progress 11/6/2025 6/30/2026 Avenidas to provide case management
services at the Senior Center.
90.00
1.6 Closing
Processes
In Progress 3/1/2026 6/30/2026 Implementation of feasible recommendations
from survey will carry over to FY26-27.
50.00
6.1 Due to the high cost of senior centers, many seniors have to "age in place", but do still need services typically
provided in senior centers, in addition to common home maintenance.
6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the needs of Cupertino seniors
6.3 Consider consultant services similar to Palo Alto or Saratoga Senior Center to enhance services, while
reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of 2023 survey, in collaboration with the
city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs the Saratoga Senior Center
could provide a free gap analysis and feasibility analysis
Quality of Life
Enhance Senior Services
8
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 12/31/2025 Staff looked into various concepts for city
properties. Discussions on CUSD/Finch
have occurred during closed sessions since
September 2025.
100.00
1.2 Planning
Phase
In Progress 1/1/2026 10/31/2026 Staff produced a memo with options for
City properties in January. Staff is working
on a separate memo with options to
develop a scope for Stocklmeir property.
50.00
1.3 Execution
Phase
In Progress 5/1/2026 10/31/2026 Staff presented study to Council on March
17 and received direction on Blesch
project. A separate study will be brought
to Council on the Stocklmeir property in
the fall.
50.00
1.4 Closing
Processes
In Progress 5/1/2026 12/31/2026 Staff will proceed with Blesch project after
CIP approval and will consider options for
Stocklmeir pending Council direction
towards the end of 2026. Completion of
these projects will continue as part of the
CIP.
40.00
Future planning strategies for Stocklmeir house/garages, Blech House, Blue Pheasant. Goal of judicial use of
city-owned properties. Investigate potential purchase of CUSD Finch/Phil property. Include the McClellan Barn
and the house at the entrance of Blackberry Farm.
Quality of Life
City Properties: Planning for Optimal Use
9
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in
other cities.
100.00
1.3 Execution
Phase
Complete 4/1/2023 10/21/2025 Staff finalized a muni code update based
on input from City Council. This update
will govern the installation of wireless
small cell facilities within the Public Right
of Way. This update was adopted at the
October 21, 2025 City Council meeting.
100.00
1.4 Closing
Processes
Complete 9/30/2025 11/30/2025 This ordinance went into effect on
November 20.
100.00
Update 5G Ordinance
Quality of Life
5G Ordinance
10
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$40,000.00 $40,000.00 $0.00 $40,000.00 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 7/31/2026 Emergency policies have been reviewed in
order to assess need for updates. Staff is
preparing updates to the Emergency
Operation Plan.
60.00
1.2 Planning
Phase
Complete 7/1/2025 6/30/2026 Staff developed a plan for potential EOC
activation and has concluded recruitment. A
new Emergency Services Coordinator will be
starting with the City mid-July.
100.00
1.3 Execution
Phase
In Progress 9/1/2025 6/30/2026 Updates will be made to Emergency
policies as necessary. Staff conducted
Disaster Council meeting in October 2025.
60.00
1.4 Closing
Processes
Future 7/1/2026 7/31/2026 Project will be completed upon completion
of EOP, staffing recruitment, and other
potential policy updates.
0.00
Review fire, earthquake, tornado, active shooter, tsunami, hazardous transport accident policies; and ensure EOC
is active and functioning with a permanent position not consultant running the program.
Quality of Life
Emergency Operations Readiness
11
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 11/30/2025 Prepared RFP Documents for Advertising.100.00
1.2 Procurement
Phase
In Progress 11/30/2025 6/30/2026 Review and issue RFP, select consultant,
Council award, execute contract.
75.00
1.3 Outreach Future 7/1/2026 4/30/2027 Prepare Urban Forest Master Plan and
solicit public input.
0.00
1.4 Closing
Processes
Future 5/1/2027 6/30/2027 Project complete upon acceptance of final
plan.
0.00
Create an Urban Forest Master Plan that includes an updated and expanded tree list which will increase the
number of trees, enhance the City's tree canopy, and promote landscaping throughout the City.
Environmental Sustainability
Urban Forest Program
12
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $0.00 $10,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 6/30/2026 Explore industry standards, regional
practices, and legal parameters.
50.00
1.2 Design
Phase
In Progress 5/1/2026 10/15/2026 Consider updates and potential PC/CC
review.
25.00
1.3 Execution
Phase
Future 10/16/2026 11/15/2026 Finalize updates to documents, website,
CMC.
0.00
1.4 Closing
Processes
Future 11/16/2026 12/31/2026 Project will be completed once updates
are finalized.
0.00
1. Consider a community meeting requirement for any major project application, especially those requiring a
general plan amendment, as some other cities have adopted.
2. Consider increasing notification radius from 300 feet to 500 feet (or even 1000 feet for major projects) for any
project application, especially those requiring a general plan amendment.
3. Improve notification methods for SB 330 preliminary applications, streamlined projects, not requiring
planning/council approval and other projects
Public Engagement & Transparency
Add Notifications for SB 330 & Other Projects During the Application &
Approval Process
13
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$100,000.00 $100,000.00 $50,000.00 $50,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/1/2024 2/15/2026 The City of Cupertino has joined with other
West Valley Cities to jointly study opportunities
to address issues faced by the unhoused and
will execute a group contract with GoodCity to
conduct the study. The Needs Analysis portion
of the study is complete and the feasibility
portion was released in February 2026.
100.00
1.3 Procurement
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a
Memorandum of Understanding to execute the
agreement to join the West Valley Cities joint
feasibility study during the April 2, 2025 City
Council meeting.
100.00
1.4 Execution
Phase
Complete 6/30/2025 11/30/2025 On July 15, 2025, policies on oversized parking
and RVs were considered by the City Council.
An ordinance was presented for first reading
on Sep 3, 2025 and adopted on Sep 16, 2025.
Outreach to RV residents was coordinated with
WVCS and Sheriff's Office prior to enaction on
Oct 16, 2025.
100.00
1.5 Closing
Processes
Complete 11/30/2025 5/31/2026 Upon completion, the results of the feasibility
study were included in a City Council
Informational Memo published on March 13,
2026. The informational memo also considers
other policies related to oversized vehicles and
encampment policies. Additional follow up
items can be scheduled for study session at the
Council's discretion.
100.00
Determine best practices for limited budget smaller cities to manage the unhoused. Review RV practices in
surrounding cities for impacts and potential adoption. Review transitional housing outcomes in surrounding cities.
Policies to include nimble contingency plans.
Quality of Life
Unhoused Policies
14
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Design
Phase
In Progress 7/1/2025 8/31/2026 Dialog Consulting to complete design
drawings for City Hall Annex and future
EOC.
70.00
1.2 Procurement
Phase
Future 9/1/2026 12/31/2026 Procure contractor for City Hall Annex
Renovation.
0.00
1.3 Execution
Phase
Future 10/1/2026 7/1/2027 Renovation for City Hall Annex will begin
in fall 2026.
0.00
1.4 Closing
Processes
Future 7/1/2027 8/31/2027 The completion of the City Hall annex is
scheduled for mid-2027.
0.00
Implement the City Hall Annex Renovation (including the EOC)
Quality of Life
City Hall Annex Renovation including the EOC
15
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Outreach Complete 7/1/2025 12/16/2025 Held City Hall study session for City Hall
Retrofit discussion.
100.00
1.2 Planning
Phase
Complete 12/16/202
5
12/16/2025 Council approved the proposed project
scope, increased appropriations, and
authorized the City Manager to undertake a
design-build project delivery method for
this project.
100.00
1.3 Procurement
Phase
In Progress 2/1/2026 11/30/2026 Prepare RFP documents for design of City
Hall Retrofit, procure consultant, execute
contract.
5.00
1.4 Design
Phase
In Progress 2/16/2026 2/15/2027 Prepare design drawing for City Hall Retrofit
Project.
5.00
1.5 Execution
Phase
Future 10/1/2026 7/1/2027 Construction of retrofit improvements will
begin in early 2027.
0.00
1.6 Closing
Processes
Future 7/1/2027 5/1/2029 Retrofit improvements are tentatively
scheduled for completion summer 2029.
0.00
Implement the previously approved 2022 City Hall Retrofit
Quality of Life
City Hall Retrofit
16
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $173,837.00 $64,163.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI
developmentally disabled housing and
moderate income housing and
determined possible City locations.
100.00
1.3 Planning
Phase
Complete 7/1/2021 8/16/2022 Scoped affordable housing project with
non-profits/developers and worked with
Public Works to determine feasibility of
project on City sites. Had Council study
session March 15. RFP was released in
August.
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were
received in Feb 2025 for the Mary Ave
and Wolf Rd projects. On Mar 27, 2025
the Housing Commission recommended
providing funding assistance to both
projects. On April 15, Council approved
funding for both projects.
100.00
1.5 Design
Phase
Complete 12/19/2024 9/30/2025 Staff studied opportunities for
preserving expiring BMR housing and
presented options. Preserving BMRs
through acquisition was found to be
infeasible with current BMR funds. BMR
Anti-Displacement policy: priority
replacement on the waitlist passed on
June 15, 2025. Mary Ave Villas submitted
development application and study
session was held in July.
100.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR
housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the
County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
17
(Page 1 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $173,837.00 $64,163.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.6 Execution
Phase
Complete 1/31/2023 2/15/2026 Developer completed community
outreach efforts and submitted
application. City Council has authorized
$4 million in funding for the
development. City Council approved the
Architectural and Site Approval Permit
and the Disposition and Development
Agreement in February. In March 2026,
Council also approved the vacation of
public right of way and declared the land
to be exempt surplus land under the
Surplus Land Act.
100.00
1.7 Closing
Processes
Complete 9/30/2025 4/7/2026 Low Income Housing Tax Credit
Application was submitted to CTCAC on
April 7, 2026. Construction will
commence after tax credits are awarded.
This portion of the project is now
complete and future ELI and BMR
projects for Developmentally Disabled
Individuals will continue as part of City
operations.
100.00
1.8 Execution
Phase
In Progress 7/1/2025 6/30/2026 On May 19, 2026, City Council approved
the execution of a CDBG loan agreement
amendment to extend an existing loan at
the Greenwood Court apartments. The
amendment extends the affordability
terms of the units for an additional 99
years at no additional cost to the City.
90.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR
housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the
County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
17
(Page 2 of 2)
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$240,000.00 $240,000.00 $80,834.00 $159,166.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals
evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design
Group contract terminated in late 2023.
Council approved a new agreement
with Placeworks in April 2024.
100.00
1.3 Outreach Complete 12/1/2024 12/31/2025 A community meeting was held on
2/10/2025 in hybrid format to discuss
why the City needs objective standards,
how they are different from subjective
standards and how the community can
continue to engage on this subject.
Over 20 participants were in
attendance.
100.00
1.4 Design
Phase
In Progress 7/31/2025 8/31/2026 Prepare and review draft documents
internally.
50.00
1.5 Execution
Phase
In Progress 9/1/2025 10/31/2026 Project review and approval by
Planning Commission and City Council.
25.00
1.6 Closing
Processes
Future 11/1/2026 11/30/2026 Complete project, publish final
documents on website, etc.
0.00
Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood
low‐density residential development
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23
18
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated
corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related improvements
(Blaney, Bubb, Mary, Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed
limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 12/31/2026 Municipal Code amendments to be
adopted upon completion of a proposed
City-wide study. Study to be completed
Fall 2026 with ordinance adoption before
end of 2026.
30.00
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
19
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$330,000.00 $330,000.00 $322,396.88 $7,603.12 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024.100.00
1.2 Execution
Phase
In Progress 1/1/2025 7/31/2026 Phase 1 is complete, Phase 2 is underway
with updates presented to BPC and the
Planning Commission in February. An
update was presented to the City Council
at the April 7, 2026 Council meeting
where Council provided support for the
adoption of the new scoring criteria.
80.00
1.3 Closing
Processes
Future 6/15/2026 7/31/2026 City Council adoption of plan expected
late June or early July 2026.
0.00
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's
Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all
modes of transportation
Transportation
Active Transportation Plan
20
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $8,000.00 $42,000.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and
installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and
recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized
locations for bike racks at parks.
100.00
1.5 Execution
Phase
Complete 5/1/2025 3/31/2026 Decorative bike racks purchased by Rotary,
have been installed.
100.00
1.6 Execution
Phase
In Progress 3/31/2026 12/31/2026 U-shape racks to be purchased and
installed imminently. Locations for U-
shape rack installations being investigated.
20.00
1.7 Closing
Processes
Future 12/31/2026 12/31/2026 Project will be complete once bike racks
are installed.
0.00
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
21
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/31/2024 CIP and CDD staff completed the research
phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach Complete 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts
and Culture Commission. Staff will return
in early 2025 with modifications to the
existing policy and Municipal Code for
the Commission's review. Staff will
engage with SVCREATES to review
Commission recommendation.
100.00
1.3 Execution
Phase
In Progress 5/19/2025 9/30/2026 Arts and Culture Commission finalized
recommendations in Spring 2025.
Afterwards, these recommendations were
brought to the City Council for a First and
Second Reading. Last revision approved
by ACC on July 28, 2025. Planning
Commission reviewed on September 23,
2025. CC conducted a study session on
October 21, 2025.
75.00
1.4 Closing
Processes
Future 9/30/2026 12/31/2026 Muni Code will be updated based on
Council direction.
0.00
Revisit Municipal Code standards for art in public and private development, including the standards in the
Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
Art in Public and Private Areas
22
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $38,699.70 $11,300.30 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 1/31/2024 6/1/2025 Staff has completed research and
coordination with neighboring jurisdictions
about policy options for new buildings.
Policy options for existing buildings are
currently being assessed in partnership
with regional jurisdictions and contractors.
100.00
1.3 Outreach Complete 8/1/2024 7/31/2025 Workshops and stakeholder calls with local
businesses on existing building policies
have been completed. Residential outreach
campaign and survey in progress with
support from a contractor.
100.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code
replacement for new building electrification
was approved by Council in September
2024. The code became effective in April
2025, following CEC and CBSC approval.
100.00
1.5 Planning
Phase
Complete 3/1/2025 1/30/2026 Staff published an info memo in January
detailing draft policy options for buildings
electrification based on community
feedback and regional efforts.
100.00
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for
electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification ef forts.
Environmental Sustainability
Electrification Study
23
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Execution
Phase
In Progress 1/1/2026 6/30/2026 Staff published an info memo on February
13, 2026 outlining staff’s recommendation
regarding recent suggestions to revise the
plan to reduce its overall estimated cost.
This item was also discussed at the March 3
CIP Study Session. Staff will prepare future
information as directed by the City Council.
80.00
1.2 Closing
Processes
Future 7/1/2026 10/31/2026 Project will be completed after information
is provided to the City Council.
0.00
A study session on Memorial Park and the proposed design. Most people I've spoken to love Memorial Park the
way it is now where it is mostly naturally space, rather than one jam packed with stuff in the proposed plan. I hope
to consider a minimalist option with upgrade of existing features and only include some low impact features.
And reduce the cost. Maybe we might refer it to Parks and Rec Commission to consider options.
Quality of Life
Memorial Park Study Session
24
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 12/1/2025 1/31/2027 Staff looked at other cities for potential
ballot measures and did not find any
related to preserving retail. In the case of
the City of Sunnyvale, they attempted to
preserve commercial and retail space
through an ordinance and staff is looking
into that process.
5.00
1.2 Planning
Phase
Future 2/1/2027 4/30/2027 Bring a study session to Council and
determine next steps.
0.00
1.3 Execution
Phase
Future 5/1/2027 12/1/2027 Draft ordinance to preserve retail and
return to Council for consideration at a
public hearing.
0.00
1.4 Closing
Processes
Future 12/1/2027 12/31/2027 Project complete once Council adopts an
ordinance to preserve retail or provides
direction to conclude the project.
0.00
Study session regarding potential ballot measure to protect frontage retail or consider rezoning of mixed-use sites
to preserve retail
Quality of Life
Preserving Retail in the City
25
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$475,000.00 $475,000.00 $0.00 $475,000.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Outreach Complete 12/1/2025 1/31/2026 Council held a Study Session on January 13,
2026 Regarding Potential Ballot Measure
on Parkland Rezoning Considerations.
100.00
1.2 Research Complete 1/15/2026 2/28/2026 Staff looked into state law protections
analyzing current zoning, and evaluating
process and costs for a potential November
2026 Ballot Measure. Informational memo
published on February 13, 2026.
100.00
1.3 Execution
Phase
Complete 3/1/2026 4/30/2026 On March 17, Council directed staff to
conduct polling on parkland re-zoning, and
on April 7, Council approved budget
appropriations for contract work to begin.
100.00
1.4 Procurement
Phase
Complete 3/1/2026 3/30/2026 Staff executed a contract to begin polling
and receive ballot measure support
services.
100.00
1.5 Planning
Phase
In Progress 3/17/2026 6/30/2026 Consultants are drafting a survey that will
occur in Spring 2026.
50.00
1.6 Closing
Processes
Future 7/1/2026 7/31/2026 Council will review survey results and
determine whether to proceed with a ballot
measure.
0.00
Consider establishing protections for parkland, similar to those adopted by the cities of Sunnyvale and Milpitas
Environmental Sustainability
Protections for Parkland
26
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 5/28/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 1/1/2026 7/30/2026 Explore the cost to implement and
maintain a red light camera enforcement
system.
10.00
1.2 Execution
Phase
Future 7/31/2026 8/31/2026 Staff will provide the information gathered
to City Council.
0.00
1.3 Closing
Processes
Future 8/31/2026 9/30/2026 Project will conclude once information has
been provided to City Council.
0.00
Explore Red Light Cameras in Cupertino
Quality of Life
Red Light Cameras
27
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$660,000.00 $660,000.00 $0.00 $660,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 12/16/2025 4/10/2026 Contract signed and consultant
(PlaceWorks) secured.
100.00
1.2 Planning
Phase
In Progress 4/11/2026 8/1/2026 Identify strategies on upzoning.50.00
1.3 Outreach In Progress 1/1/2026 3/31/2027 Stakeholder outreach, Planning
Commission, Housing Commission and
Council outreach.
10.00
1.4 Design
Phase
Future 8/1/2026 12/31/2026 Put together updated sites list etc. for
input.
0.00
1.5 Execution
Phase
Future 6/1/2026 12/31/2026 PC meetings, CC meetings, CEQA etc.0.00
1.6 Closing
Processes
Future 1/1/2027 3/31/2027 HCD review and adoption.0.00
Options for Expanding Housing Element Site Inventory to Address Potential Shortfall in Zoned Capacity
Housing
Housing Site Inventory
28
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 5/28/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 1/20/2026 7/1/2026 Staff examining current engagement
processes within the City and best practices
in other public agencies to establish
standards for effective project outreach.
20.00
1.2 Procurement
Phase
In Progress 5/1/2026 6/30/2026 Staff soliciting bids from various vendors to
support this effort with the aim to execute
a contract by end of June 2026.
15.00
1.3 Outreach Future 7/1/2026 9/15/2026 Staff will work with contractor to organize
and administer a survey targeting resident
responses, which will be promoted for at
least 30 days.
0.00
1.4 Execution
Phase
Future 9/15/2026 10/19/2026 Staff will present a report to Council on
proposed outreach strategies and draft
policy.
0.00
1.5 Closing
Processes
Future 10/20/2026 12/1/2026 Staff will implement policy once adopted
by Council.
0.00
Establish citywide standards to embed meaningful engagement into every city project
Public Engagement and Transparency
Public Outreach and Engagement Strategy
29
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 5/28/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Closing
Processes
Canceled 7/1/2025 12/1/2025 At the December 1 City Council meeting,
Council voted to remove this project from
the City Work Program to accommodate
the addition of other items.
0.00
Update Sign Ordinance.
Quality of Life
Sign Ordinance
30
Attachment B - FY 25-27 City Work Program Q3 Dashboard Printout