HomeMy WebLinkAboutLIB 04-23-2026 (Special)APPROVED MINUTES
CUPERTINO LIBRARY COMMISSION
Thursday, April 23, 2026
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 7:02 p.m., Chair Xu called the Library Commission special meeting to order at the Cupertino
Library, 10800 Torre Avenue, Room 101.
ROLL CALL
Commissioners present: Minna Xu, Chandra Sakthivel, Janki Chokshi, Qin Pan, Liyan
Zhao
Commissioners absent: None
City/County Staff present: Molly James, Bryant Bao, Stephen Fitzgerald
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: February 4, 2026 Library Commission Meeting Minutes
Recommended Action: Review and approve the February 4, 2026 Library Commission meeting
minutes.
MOTION: Commissioner Pan moved and Commissioner Zhao seconded to approve the
February 4, 2026 Library Commission meeting minutes as submitted. The motion carried with
the following vote: Pan, Zhao, Chokshi, Sakthivel, Xu. Noes: none. Abstain: none. Absent: none.
POSTPONEMENTS
MOTION: Chair Xu moved and Commissioner Zhao seconded to reorder the agenda to hear
Agenda Item #4 Monthly Update Reports before Agenda Item #2 Cupertino Library Children’s
Area Tour, 10800 Torre Avenue. The motion carried with the following vote: Pan, Zhao,
Chokshi, Sakthivel, Xu: Noes: none. Abstain: none. Absent: none.
ORAL COMMUNICATIONS – None
NEW BUSINESS
2. Subject: Cupertino Library Children’s Area Tour, 10800 Torre Avenue
Recommended Action: Receive a tour of the newly renovated Cupertino Library Children's
Area.
Agenda Item #4 Monthly Update Reports was heard before this item.
Bryant Bao, Cupertino Community Librarian, and Stephen Fitzgerald, Santa Clara County
Library District (SCCLD) Deputy County Librarian, gave a tour of the newly renovated space.
3. Subject: Santa Clara County Library District StoryWalk Project Subcommittee
Recommended Action: Form a subcommittee to support the Santa Clara County Library
District's StoryWalk Project.
Molly James, Recreation Manager, introduced the item and informed the Commission that
previously the City of Cupertino had suggested the Regnart Creek Trail for the SCCLD
StoryWalk Project, however, the County did not feel it was the best location and requested
alternate locations. The City suggested three different locations: Jollyman Park, Wilson Park,
and Stevens Creek Trail by Blackberry Farm. Next step is for the Library Commission to form a
subcommittee to support Community Librarian Bao in putting together a presentation for the
Parks and Recreation Commission on the three proposed locations. The Parks and Recreation
Commission would then select the park location for recommendation to City Council.
Vice Chair Sakthivel requested clarification on how the three proposed park locations were
identified and the reasons for why those specific parks. Recreation Manager James clarified that
the Directors of Parks and Recreation and Publics Works identified the locations, also approved
by the City Manager. Added that staff looked at criteria including foot traffic, adequate parking,
and trail space.
Commissioner Zhao requested clarification on who will present to the Parks and Recreation
Commission. Recreation Manager James clarified that Community Library Bao and the
subcommittee will put together the presentation and present the information together. Added
that the subcommittee would also need to be available to attend the future City Council
meeting that the final recommendation is proposed at.
Commissioner Chokshi requested clarification on whether or not additional park locations
could be added and how the subcommittee would collect data on the parks for the presentation.
Recreation Manager James clarified no additional parks to be added and that there is a Parks
and Recreation Master Plan to help with data collection.
Chair Xu requested clarification on the trail location within Wilson Park. Recreation Manager
James clarified the loop that goes through the park by the playground.
Vice Chair Sakthivel requested clarification on whether or not the subcommittee will present
the information to the Library Commissioners prior to the presentation to the Parks and
Recreation Commission. Recreation Manager James clarified that it depends on the timing.
Added that Commissioners could attend the Parks and Recreation Commission meeting as
community members to provide feedback on the item as well.
MOTION: Chair Xu moved and Commissioner Zhao seconded to appoint Vice Chair Sakthivel
and Commissioner Pan to the SCCLD StoryWalk Project subcommittee. The motion carried
with the following vote: Pan, Zhao, Chokshi, Sakthivel, Xu. Noes: none. Abstain: none. Absent:
none.
REPORTS/UPDATES
4. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian
Written communications for this item included Cupertino Community Librarian and County
Librarian presentations.
Monthly updates were reported as submitted.
STAFF AND COMMISSION REPORTS
Recreation Manager James provided a Staff Liaison Update on the following:
- Annual Commissioners Training – for Commissioners who did not attend the annual
training on Monday, March 30, please refer to the City Clerk’s follow-up email sent on
April 7. You must watch the full video recording of the training, and sign and submit
the affidavit to the Clerk’s Office no later than tomorrow, Friday, April 24.
- Live Well Age Well Health Expo – Friday, May 8 from 10:30 a.m. to 1:30 p.m. at the
Cupertino Senior Center
ADJOURNMENT
Chair Xu adjourned the special meeting at 8:11 p.m.
Respectfully Submitted by,
Jessica Suntay, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 06.03.26 regular meeting