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HomeMy WebLinkAboutPRC 06-04-2026 Searchable PacketCITY OF CUPERTINO PARKS AND RECREATION COMMISSION AGENDA 10185 North Stelling Road, Quinlan Conference Room and via Teleconference Thursday, June 4, 2026 7:00 PM Page 1 1 PRC 06-04-2026 1 of 16 Parks and Recreation Commission Agenda June 4, 2026 E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by: a. E-mailing the document to parksandrecreationcommission@cupertino.gov by 4:00 p.m. and staff will advance the slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to parksandrecreationcommission@cupertino.gov. B. Regular mail or hand delivered addressed to the: Cupertino Parks and Recreation Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Parks and Recreation Commission received by 5:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Parks and Recreation Commission received after the 5:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City’s website by the end of the following business day. 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting: https://cityofcupertino.zoom.us/webinar/register/WN_kBCQ2dACQAaIra9djSkpjg a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: a. Dial 669-900-6833 and enter WEBINAR ID: 816 4995 9540 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number. Page 2 2 PRC 06-04-2026 2 of 16 Parks and Recreation Commission Agenda June 4, 2026 C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 816 4995 9540 SIP: 81649959540@zoomcrc.com D. Online via the teleconferencing device (Audio and Video) being used to provide access to the meeting from a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. a) Speakers are required to notify the City Clerk via email to cityclerk@cupertino.gov prior to noon on the date of the meeting during which they plan to participate and comment from the remote location noticed to ensure the City Clerk is prepared to accept their comment. b) If the teleconferencing device malfunctions impeding access to the meeting from the remote location, the speaker may alternatively participate via the other options for remote participation provided above. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1.Subject: Grassroots Ecology Recommended Action: Receive a presentation on Grassroots Ecology. 2.Subject: Parks and Recreation Department Marketing and Communications Receive a presentation on Parks and Recreation Department marketing and communications. APPROVAL OF MINUTES 3.Subject: May 7, 2026 Parks and Recreation Commission Meeting Minutes Review and approve the May 7, 2026 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect Page 3 3 PRC 06-04-2026 3 of 16 Parks and Recreation Commission Agenda June 4, 2026 to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 4.Subject: Santa Clara County Library District StoryWalk Initiative - Park Recommendation Recommended Action: Receive a presentation from the Santa Clara County Library District and rank the three potential park locations for installation of the StoryWalk Initiative for recommendation to City Council. Staff Report STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING 5.Subject: Upcoming Draft Agenda Items A - Upcoming Draft Agenda Items ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 PRC 06-04-2026 4 of 16 CITY OF CUPERTINO Agenda Item Subject: Grassroots Ecology Receive a presentation on Grassroots Ecology. CITY OF CUPERTINO Printed on 5/28/2026Page 1 of 1 5 PRC 06-04-2026 5 of 16 CITY OF CUPERTINO Agenda Item Subject: Parks and Recreation Department Marketing and Communications Receive a presentation on Parks and Recreation Department marketing and communications. CITY OF CUPERTINO Printed on 5/28/2026Page 1 of 1 6 PRC 06-04-2026 6 of 16 CITY OF CUPERTINO Agenda Item Subject: May 7, 2026 Parks and Recreation Commission Meeting Minutes Review and approve the May 7, 2026 Parks and Recreation Commission meeting minutes. CITY OF CUPERTINO Printed on 5/28/2026Page 1 of 1 7 PRC 06-04-2026 7 of 16 DRAFT MINUTES CUPERTINO PARKS AND RECREATION COMMISSION Thursday, May 7, 2026 At 7:02 p.m. Chair Kumarappan called the Regular Parks and Recreation Commission meeting to order in the Quinlan Community Center Conference Room, 10185 N. Stelling Rd., and via teleconference. ROLL CALL Present: Chair Gopal Kumarappan and Commissioners Claudio Bono, Carol Stanek and Seema Swamy. Absent: Vice Chair Sheela Sreekanth. APPROVAL OF MINUTES 1. Subject: April 2, 2026 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the April 2, 2026 Parks and Recreation Commission meeting minutes. Chair Kumarappan opened the public comment period and, seeing no one, closed the public comment period. MOTION: Bono moved and Swamy seconded to approve the April 2, 2026 Parks and Recreation Commission meeting minutes. The motion carried with the following vote: Ayes: Kumarappan, Bono, Stanek, Swamy. Noes: None. Absent: Sreekanth. Abstain: None. POSTPONEMENTS MOTION: Kumarappan moved and Bono seconded to hear New Business Item No. 3 before Old Business Item No. 2. The motion carried with the following vote: Ayes: Kumarappan, Bono, Stanek, Swamy. Noes: None. Absent: Sreekanth. Abstain: None. ORAL COMMUNICATIONS The following members of the public spoke: Susan Bloomfield spoke about the pickleball trial. 8 PRC 06-04-2026 8 of 16 OLD BUSINESS – 2. Subject: Senior Services Subcommittee Update Recommended Action: Receive an update on the findings from the Senior Services subcommittee. Written Communications for this item included a commissioner’s presentation. Commissioner Seema Swamy gave a presentation. Commissioners asked questions which the presenter and staff responded to. Chair Kumarappan opened the public comment period and the following people spoke: • Chris Satterlee Chair Kumarappan closed the public comment period. Commission received an update on the findings from the Senior Services subcommittee. NEW BUSINESS – 3. Subject: A Presentation on the Proposed Public Open Space Conceptual Design for The Rise Development Project (formerly Vallco Town Center) Recommended Action: Receive the presentation and provide input on the Proposed Public Open Space Conceptual Design for The Rise Development Project (formerly Vallco Town Center). Written Communications for this item included a presentation. Director of Public Works Chad Mosley introduced the project team, who gave a presentation: • Skip Graffam – Partner and Director of Research, The OLIN Studio • Hangxing Liu – Senior Landscape Architect, OLIN • Reed Moulds – Managing Director, Sandhill Property Company • Courtney Higgins – Senior Associate Principal, KPF • Takashi Soto – Associate, The OLIN Studio Commissioners asked questions which staff and the presenters responded to. 9 PRC 06-04-2026 9 of 16 Chair Kumarappan opened the public comment period and, seeing no one, closed the public comment period. Commissioners made the following recommendations: • Ensure bike and pedestrian safety on shared trails through adequate width, slower cycling speeds, and possible signage. • Maintain strong bike connectivity throughout the project with multiple trail types and street access for cyclists. • Use food trucks to create a lively community destination rather than a revenue-focused space. • Design landscaping with long-term sustainability and drought conditions in mind. • Integrate inclusive play features into the playground design. • Continue close coordination with Parks & Recreation staff to align the project with the city’s master plan and future community programming. At 8:03 p.m. Commissioners recessed the meeting. The meeting reconvened at 8:08 p.m. with all Commissioners present (Sreekanth absent). MOTION: Bono moved and Kumarappan seconded to continue to agenda item No. 4 and then hear Old Business Item No. 2. The motion carried with the following vote: Ayes: Kumarappan, Bono, Stanek, Swamy. Noes: None. Absent: Sreekanth. Abstain: None. 4. Subject: Capital Improvement Programs Fiscal Year 2026-2027 and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Capital Improvement Programs Fiscal Year 2026-2027 and Five-year Plan as related to Parks and Recreation. Written Communications for this item included a staff presentation. CIP Manager Susan Michael gave a presentation. Commissioners asked questions which staff responded to. Chair Kumarappan opened the public comment period and the following people spoke: • Chris Satterlee Chair Kumarappan closed the public comment period. 10 PRC 06-04-2026 10 of 16 Commission received the presentation and provided input on the development of the proposed Capital Improvement Programs Fiscal Year 2026-2027 and Five-year Plan as related to Parks and Recreation. STAFF AND COMMISSION REPORTS – Assistant Director of Parks and Recreation Carolyn McDowell reported updates on new programs, summer preparations, and community engagement efforts, including the launch of a new Instagram page. The department and its staff received multiple statewide and regional awards recognizing volunteer programs, recreation initiatives, and outstanding employee contributions. Recent and upcoming community events include Earth and Arbor Day, the Live Well Age Well Health Expo, and the sold-out Pooch Plunge event. Staff are preparing for the busy summer season through lifeguard certification, seasonal hiring, recreation training, and expanded summer programming and facility operations. FUTURE AGENDA SETTING – None. ADJOURNMENT At 9:27 p.m. Chair Kumarappan adjourned the Regular Parks and Recreation Commission Meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 11 PRC 06-04-2026 11 of 16 CITY OF CUPERTINO Agenda Item Subject: Santa Clara County Library District StoryWalk Initiative - Park Recommendation Receive a presentation from the Santa Clara County Library District and rank the three potential park locations for installation of the StoryWalk Initiative for recommendation to City Council. CITY OF CUPERTINO Printed on 5/28/2026Page 1 of 1 12 PRC 06-04-2026 12 of 16 PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: June 4, 2026 Subject Santa Clara County Library District StoryWalk Initiative - Park Recommendation Recommended Action Receive a presentation from the Santa Clara County Library District and rank the three potential park locations for installation of the StoryWalk Initiative for recommendation to City Council. Discussion The Santa Clara County Library District (SCCLD) has approached the City of Cupertino (City) about partnering on its StoryWalk initiative. The StoryWalk initiative features pages from a children’s book displayed on signs installed along a park pathway, creating an interactive reading experience for families and children. Stories are carefully selected by Library staff and reflect the unique character and diversity of the communities in which the StoryWalk is located. In Cupertino, story selections could celebrate the rich cultural diversity of the community. StoryWalk displays are designed to be visually engaging and may include illustrations, puzzles, and questions that encourage curiosity and interaction. As families walk along the pathway, they encounter pages of the story one at a time, promoting literacy, outdoor activity, and family engagement. To keep the experience fresh and engaging, stories would rotate multiple times throughout the year, encouraging repeat visits while introducing children to a variety of authors, genres, and cultural perspectives. Responsibilities of the City The City would undertake the following responsibilities: 1. Provide a public space for the StoryWalk installation. 2. Coordinate with SCCLD on installation of the StoryWalk. Responsibilities of SCCLD SCCLD would undertake the following responsibilities: 13 PRC 06-04-2026 13 of 16 1. Purchase the StoryWalk display system, including story licensing, design services, printing services, and hardware. 2. Perform installation of the StoryWalk. 3. Rotate and install new stories three (3) times per year. 4. Process and document payments for the project using SCCLD funding. 5. Provide ongoing maintenance of the signage. The StoryWalk displays are designed to accommodate 18-inch by 24-inch story pages mounted at a 45-degree viewing angle. Display frames and posts are constructed of powder-coated aluminum and are installed approximately 28 to 32 inches above grade. Laminated story pages are protected from the elements by acrylic covers. Ideal StoryWalk locations typically include the following features and amenities: • Parks with high visitation by young families • Pathways connected to main entrances or parking areas and located along well- used routes • Pathways that lead to or pass by playgrounds • Sufficient linear pathway length to accommodate up to 17 display frames within visible proximity of one another • A route length of approximately one-third to one-half mile, with roughly 100 feet between each sign City staff identified three potential park locations that meet the criteria established by SCCLD: • Varian Park • Wilson Park • Jollyman Park Following the Parks and Recreation Commission’s ranking of the proposed park locations, the item will go to City Council for final approval. Upon approval, the Parks and Recreation Department will coordinate with Public Works and SCCLD to determine the final placement of the StoryWalk signage within the selected park. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. _____________________________________ Prepared by: Molly James, Recreation Manager Reviewed by: Carolyn McDowell, Assistant Director of Parks and Recreation Approved for Submission by: Rachelle Sander, Director of Parks and Recreation 14 PRC 06-04-2026 14 of 16 CITY OF CUPERTINO Agenda Item Subject: Upcoming Draft Agenda Items CITY OF CUPERTINO Printed on 5/28/2026Page 1 of 1 15 PRC 06-04-2026 15 of 16 PARKS AND RECREATION COMMISSION UPCOMING DRAFT AGENDA ITEMS July 2, 2026 – Regular Meeting Canceled August 6, 2026 - Community Funding Grant Program Fiscal Year 2025-26 Summary Report - Cupertino Historical Society and Museum Annual Report September 3, 2026 - Parks and Recreation Department Senior Wellness Division October 1, 2026 - Parks and Recreation Department Youth/Teen/Events/Facilities Division - Public Works Department – Facilities, Grounds, and Trees November 5, 2026 - Parks and Recreation Department Outdoor Recreation Division December 3, 2026 - Parks and Recreation Department Sports and Fitness Division January 7, 2027 – Regular Meeting Canceled Specific Commission Meeting Date TBD - Capital Improvement Programs Parks Projects - Reports from Partner Agencies 16 PRC 06-04-2026 16 of 16