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HomeMy WebLinkAboutBPC 05-20-2026 Searchable PacketCITY OF CUPERTINO BICYCLE PEDESTRIAN COMMISSION AGENDA 10185 North Stelling Road, Quinlan Conference Room and via Teleconference Wednesday, May 20, 2026 7:00 PM Regular Meeting IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE: Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road. 2) Watch a live stream online at https://youtube.com/@cupertinocitycommission. 3) Attend in person at a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. OPTIONS TO PARTICIPATE AND COMMENT: Members of the public wishing to address the Bicycle Pedestrian Commission may do so in the following ways: 1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road: A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item. B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon. C. Speakers must wait to be called and may begin speaking when recognized by the Chair. Page 1 1 BPC 05-20-2026 1 of 23 Bicycle Pedestrian Commission Agenda May 20, 2026 D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group of 2 to 5 or more people who are present may have up to 2 minutes per group member, up to 10 minutes maximum. E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by: a. E-mailing the document to bikepedcommission@cupertino.gov by 4:00 p.m. and staff will advance the slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to bikepedcommission@cupertino.gov. B. Regular mail or hand delivered addressed to the: Cupertino Bicycle Pedestrian Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Bicycle Pedestrian Commission received by 5:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Bicycle Pedestrian Commission received after the 5:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City’s website by the end of the following business day. 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting: https://cityofcupertino.zoom.us/webinar/register/WN_cylk8lxuS7GIOyVfKn9-WQ a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: Page 2 2 BPC 05-20-2026 2 of 23 Bicycle Pedestrian Commission Agenda May 20, 2026 a. Dial 669-900-6833 and enter WEBINAR ID: 829 0827 4027 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number. C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 829 0827 4027 SIP: 82908274027@zoomcrc.com D. Online via the teleconferencing device (Audio and Video) being used to provide access to the meeting from a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. a. Speakers are required to notify the City Clerk via email to cityclerk@cupertino.gov prior to noon on the date of the meeting during which they plan to participate and comment from the remote location noticed to ensure the City Clerk is prepared to accept their comment. b. If the teleconferencing device malfunctions impeding access to the meeting from the remote location, the speaker may alternatively participate via the other options for remote participation provided above. ROLL CALL APPROVAL OF MINUTES 1.Subject: April 15, 2026 Bicycle Pedestrian Commission minutes Approve the April 15, 2026 Bicycle Pedestrian Commission Minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS 2.Subject: Bicycle Facilities Improvements (Dullu) Page 3 3 BPC 05-20-2026 3 of 23 Bicycle Pedestrian Commission Agenda May 20, 2026 Recommended Action: Receive Update and Provide Direction for Bicycle Facilities Improvements Work Plan Item A - Proposed Bike Rack Locations NEW BUSINESS 3.Subject: Appointment of Cupertino Representative to VTA Bicycle Pedestrian Advisory Committee (Staff) Recommended Action: Appoint a Commissioner to represent Cupertino on the VTA Bicycle Pedestrian Advisory Committee A - VTA BPAC Bylaws B - Notification Letter from VTA STAFF AND COMMISSION REPORTS 4.Subject: Staff Update and Commissioner Activity Report (All) Receive Updates from Staff and Commissioners Regarding Recent Activities FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 BPC 05-20-2026 4 of 23 CITY OF CUPERTINO Agenda Item Subject: April 15, 2026 Bicycle Pedestrian Commission minutes Approve the April 15, 2026 Bicycle Pedestrian Commission Minutes CITY OF CUPERTINO Printed on 5/12/2026Page 1 of 1 5 BPC 05-20-2026 5 of 23 DRAFT MINUTES CUPERTINO BICYCLE PEDESTRIAN COMMISSION Wednesday, April 15, 2026 At 7:01 p.m. Chair Gerhard Eschelbeck called the Regular Bicycle Pedestrian Commission meeting to order at the Quinlan Conference Room, 10185 North Stelling Road and via teleconference. ROLL CALL Present: Chair Gerhard Eschelbeck, Vice Chair Munisekaran Madhdhipatla and Commissioners Ilango Ganga (arrived at 7:09 p.m.), Hervé Marcy, and Joel Wolf. Absent: None. APPROVAL OF MINUTES 1. Subject: March 18, 2026 Bicycle Pedestrian Commission minutes Recommended Action: Approve the March 18, 2026 Bicycle Pedestrian Commission Minutes MOTION: Marcy moved and Wolf seconded to approve the March 18, 2026, Bicycle Pedestrian Commission minutes. The motion carried with the following vote: Ayes: Eschelbeck, Marcy, Wolf. Noes: None. Abstain: Madhdhipatla. Absent: Ganga. POSTPONEMENTS – None ORAL COMMUNICATIONS Marilyn Kung discussed restoring the Ragnar Creek Trail with California native plants to improve sustainability and reduce heat. OLD BUSINESS – None NEW BUSINESS 2. Subject: Fiscal Year 2026 - 2027 Capital Improvement Programs and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Fiscal Year 2026 - 2027 Capital Improvement Programs and Five-year Plan as related to Bicycle, Pedestrian and Transportation projects. 6 BPC 05-20-2026 6 of 23 Capital Improvement Programs Manager Susan Michael gave a presentation. Commissioners asked questions which staff responded to. Chair Eschelbeck opened the public comment period and, seeing no one, closed the public comment period. Commissioners made the following recommendations: • Giving higher-cost projects fair consideration because external funding opportunities could make them feasible. • Vision Zero safety improvements should be more clearly incorporated into transportation planning and future project lists. • Technology upgrades such as bicycle detection and traffic monitoring should continue to be explored and included in planning efforts. • The Active Transport Plan should remain flexible so projects can move forward when funding or grant opportunities arise. STAFF AND COMMISSION REPORTS 3. Subject: Staff Update and Commissioner Activity Report (All) Recommended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities David Stillman reported on construction on I-280. Commissioner Wolf reported on the upcoming Bike to Work Day. Commissioner Marcy reported on the Foothill Expressway Design Survey. FUTURE AGENDA SETTING • Vision Zero next steps • Safe routes to school overall program and budget allocation. • Midblock Crossing on Prospect Rd between De Anza Blvd and Stelling Rd Grants • Know/Understand Fed Grant Funding with Caltrans on updated bike-ped planning • Understand/Educate on what funding standards are (Fed/State) Studies / Plans 7 BPC 05-20-2026 7 of 23 • Kennewick Drive/Homestead Road Study o Stop Gap Measures/Temporary Solutions • Study on McClellan Ave bike lanes in front of Monte Vista High School • Examine Pedestrian Walkways for Safety • Install Bollards at existing buffered bike lanes (Public Request) • Path between Lincoln Elem and Monta Vista HS • Speed Limits Studies Projects • Staff update on CIP Project updates (6 mo.) • Tamien Innu • Signaling Improvements Education • Adult Bicycle Education • Impact of Semi-Rural Designation on Bike and Ped Projects/Priorities • Bicycle and pedestrian safety • E Bike Discussion Miscellaneous • Review Progress toward BPC Objectives & Grant Applications (6 mo.) • Bike Rack Feedback and Safety • Sidewalk Robotic Vehicles • Inventory of Traffic Lights (triggering traffic light from a detector) – Staff update • Before and after data on separated bike lanes and major intersections for improvement – Use of data for future decisions o Combine this data with the data on safety (Muni/Marcy) o De Anza before and after traffic data collection. ADJOURNMENT At 8:09 p.m., Chair Gerhard Eschelbeck adjourned the regular Bicycle Pedestrian Commission meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 8 BPC 05-20-2026 8 of 23 CITY OF CUPERTINO Agenda Item Subject: Bicycle Facilities Improvements (Dullu) Receive Update and Provide Direction for Bicycle Facilities Improvements Work Plan Item CITY OF CUPERTINO Printed on 5/12/2026Page 1 of 1 9 BPC 05-20-2026 9 of 23 Proposed Bike Racks Locations 1 Northwest corner of Stevens Creek Blvd and Tantau Ave.NO NO YES 2 East of Stevens Creek Blvd and Lazy Dog driveway.YES YES YES 3 West of Stevens Creek Blvd and Lazy Dog driveway.NO NO YES 4 Northeast corner of Stevens Creek Blvd and Main St.NO NO YES 5 300 feet East of Wolfe Rd/Vallco Parkway. (19800 Vallco Pkwy)YES YES YES 6 Southeast corner of Stevens Creek Blvd and Torre Ave.YES YES NO 7 Northwest corner of Stevens Creek Blvd and De Anza Blvd.YES YES YES 8 West of Stevens Creek Blvd and Whole foods driveway.NO NO YES 9 Southwest corner of De Anza Blvd and Rodrigues Ave.YES YES YES 10 In front of Caffe Lattea - West of Stevens Creek Blvd/Main St.YES YES YES YES 11 East of Stevens Creek Blvd and Whole foods driveway.YES YES YES 12 Cupertino Library Park. YES YES YES YES 13 Town Center Ln.NO NO YES 14 Northwest corner of Wolfe Rd and Apple Parkway.NO NO YES 15 Northeast corner of De Anza Blvd and Bollinger Rd, near the bus stop.NO NO YES 16 Northeast corner of De Anza Blvd and Civic Park Ln.YES YES YES 17 Southeast corner of De Anza Blvd and Town Center Ln.YES YES YES 18 Southwest corner of De Anza Blvd and McClellan Rd. (north of Bus Stop)NO NO YES 19 McClellan Ranch Parking Lot.YES YES YES YES 20 Jollyman Park.YES YES YES 21 Wilson Park.NO YES YES 22 Portal Park.YES YES YES 23 Memorial Park.YES YES YES YES 24 On Stevens Creek Blvd Infront of Starbucks near the post office.YES YES YES #Locations Criteria # 1: Bike racks should be where the public right of way begins but no further than 30 to 35 feet away from the front door of the business. Criteria # 2: Bike racks should be visible from the front door of a business Completed? Criteria # 3: Popular locations around the City of Cupertino Bicycle Pedestrian Commission May 20, 2026 Agenda Item #2 Attachment A 10 BPC 05-20-2026 10 of 23 CITY OF CUPERTINO Agenda Item Subject: Appointment of Cupertino Representative to VTA Bicycle Pedestrian Advisory Committee (Staff) Appoint a Commissioner to represent Cupertino on the VTA Bicycle Pedestrian Advisory Committee CITY OF CUPERTINO Printed on 5/12/2026Page 1 of 1 11 BPC 05-20-2026 11 of 23 BYLAWS FOR BICYCLE & PEDESTRIAN ADVISORY COMMITTEE Article I GENERAL PROVISIONS §1.1 Purpose These Bylaws govern the proceedings of the VTA Bicycle & Pedestrian Advisory Committee (BPAC), an advisory Committee established by the Board of Directors of the Santa Clara Valley Transportation Authority (VTA). §1.2 Construction of Bylaws Unless the provisions or the context of these Bylaws otherwise require, the general provisions, rules of construction and definitions set forth in Chapter 1 of the VTA Administrative Code shall govern the construction of these Bylaws. As used in these Bylaws, “Committee” means the VTA Bicycle & Pedestrian Advisory Committee. These Bylaws shall govern the Committee’s proceedings to the extent they are not inconsistent with VTA’s Administrative Code, or law. §1.3 Definitions a.As used in these Bylaws, “chairperson” means the chairperson of the Committee. b.As used in these Bylaws, “secretary” means the secretary of the Committee. c.As used in these Bylaws, “Member Agency” means the County of Santa Clara or a city within the county. Article II DUTIES AND AUTHORITY §2.1 Mission and Duties The BPAC is an advisory committee to the Board of Directors. The mission and duties of the Committee shall be: Attachment A Agenda Item #3 5/20/2026 BPC 12 BPC 05-20-2026 12 of 23 Page 2 of 9 MISSION: The VTA BPAC provides expertise and guidance to the Board of Directors on promoting and enhancing non-motorized transportation opportunities throughout Santa Clara County and serves as liaison between VTA and the Member Agency bicycle and pedestrian advisory committees. DUTIES: a.Provides advice to the Board of Directors regarding funding priorities for bicycle and pedestrian projects in the county. b. Reviews and provides comments to VTA staff regarding plans and designs for an effective countywide bikeway and pedestrian system, updates of the Countywide Bicycle Plan and Countywide Bicycle Map, bicycle and pedestrian element of the countywide transportation plan, and bicycle-related issues affecting the transit system. c.Make recommendations to the Board of Directors and County Board of Supervisors through the Roads Commission regarding the Countywide annual priority list of bicycle and pedestrian projects for the TDA Article 3 program, and regarding the annual Expressway Sidewalk Program project selections. d. Coordinate with bicycle and pedestrian advisory committees of other agencies on multi-jurisdictional bicycle and pedestrian issues. e.Serve as the countywide bicycle and pedestrian advisory committee for the County of Santa Clara, providing input and recommendations through the Roads Commission. §2.2 Limitations The Committee shall serve in an advisory capacity to the Board of Directors. It shall have no independent duties and no authority to take actions that bind VTA or the Board of Directors. No expenditures or requisitions for services and supplies shall be made by the Committee and no individual member thereof shall be entitled to reimbursement for travel or other expenses except as authorized by the Board of Directors. 13 BPC 05-20-2026 13 of 23 Page 3 of 9 Article III MEMBERSHIP §3.1 Membership The Committee shall be composed of 16 voting members and one ex- officio member who are bicyclists or pedestrians. All members shall live or work, or both, in Santa Clara County during their terms on the Committee. VTA employees are not eligible for membership. The Board of Directors shall ratify the appointments of all members of the Committee. It is the expectation that each member will keep the appropriate staff of their appointing Member Agency informed of key issues, facilitate communication between those entities and VTA, and help resolve and build general consensus on issues pertinent to the Committee. It shall also be each member’s responsibility to actively and reliably participate in the BPAC’s execution of its Mission and Duties. Voting Members Committee members shall be representatives of local bicycle or pedestrian advisory committees, or, for Member Agencies that do not have a local bicycle or pedestrian advisory committee, shall be other individuals interested in bicycle or pedestrian issues. Each Member Agency shall appoint one member. Committee members may not be an employee of the Member Agency they represent. Ex-officio Member The Silicon Valley Bicycle Coalition (SVBC) may appoint one ex-officio member and one alternate, who shall not be counted for purposes of establishing a quorum and who shall have no voting rights. §3.2 Members’ Terms The term of membership of each Committee member shall be two fiscal years, commencing on July 1 of even-numbered years and ending on the second successive June 30. Members may be appointed to successive terms. §3.3 Vacancies A vacancy in a member’s position shall be filled for the remainder of the term by the Member Agency or other body which made the original appointment. 14 BPC 05-20-2026 14 of 23 Page 4 of 9 §3.4 Representative to Citizens Advisory Committee The Committee shall also appoint one individual from its membership to serve as a voting member of VTA’s Citizens Advisory Committee (CAC), to provide communication and collaboration between the two committees. Appointment of this position is subject to the following provisions: a. The representative must be a voting BPAC member while on the CAC and must be in good standing. b. The representative must meet all established CAC membership requirements during their term on the CAC. c. The term of appointment shall be two years, commencing on July 1 of even- numbered years. The representative may be reappointed for successive terms. d. The representative shall serve on the CAC until resignation from the position or the BPAC, or removal by the Committee or the Board. e. Appointment by the Committee requires approval by the membership as provided in Section 5.4. f. Appointment requires ratification by the Board of Directors. g. Vacancies shall be filled for the remainder of the term by the Committee following the established appointment process and all established criteria for the position. Article IV OFFICERS §4.1 Chairperson and Vice Chairperson The Committee shall elect from its membership a chairperson and a vice chairperson at its last meeting of the calendar year, to serve for a one year term effective January 1 of the next calendar year. In the event of a vacancy in the chairperson’s position, the vice chairperson shall succeed as chairperson for the balance of the chairperson’s term and the Committee shall elect a successor to fill the vacancy in the vice chairperson’s position as provided below. In the event of a vacancy in the vice chairperson’s position, the Committee shall elect a successor from its membership to fill the vice chairperson’s position for the remainder of the vice chairperson’s term. The chairperson shall preside at all meetings of the Committee and represent the Committee before the Board of Directors. The chairperson, in consultation with the Committee staff liaison, may identify items of interest for future agendas that are relevant to the Committee’s duties and responsibilities. The vice chairperson shall perform the duties of the chairperson when the chairperson is absent. 15 BPC 05-20-2026 15 of 23 Page 5 of 9 The Committee shall appoint a nominating committee to nominate Committee members for the positions of chairperson and vice chairperson. Members willing to serve in either of these positions may submit their names to the nominating committee for nomination. Members may also submit names of other members for nomination. The nominating committee shall verify that members whose names have been submitted are willing serve in those positions. The nominating committee shall submit to the Committee the names of those members whom it has nominated and recommends for election. Notwithstanding these procedures, any member may nominate a member from the floor. §4.2 Secretary The General Manager shall furnish staff services to prepare and distribute the Committee’s agendas, notices, minutes, correspondence, and other documents and will assign an employee to attend each regular meeting of the Committee to serve in the capacity as the Committee’s secretary. The secretary shall maintain a record of all proceedings of the Committee as required by law and shall perform other duties as provided by these Bylaws. Article V MEETINGS §5.1 Regular Meetings Regular meetings of the Committee shall generally be held on the Wednesday following the first Thursday of each month. The committee meeting shall commence at 6:30 p.m. at the VTA Administrative Offices, 3331 North First Street, San Jose, California. Whenever a regular meeting falls on a holiday observed by VTA, the meeting shall be held on another day or cancelled at the direction of the Committee. Meetings that last beyond 8:00 p.m. may have agenda items postponed to a future meeting, to be decided by the committee chairperson in consultation with the committee staff liaison and the Board Secretary or representative. A rescheduled regular meeting shall be designated a regular meeting. §5.1A Workshop Meetings Workshop meetings of the Committee are meetings in which agenda does not call for the Committee to take action (no voting is conducted). Because no action by the Committee will take place, the Board Secretary may choose to provide limited support. Workshops shall generally be held in lieu of a regular meeting and, where possible, be conducted at the normal regular meeting time. The workshop meeting shall be called and noticed as provided in Section 5.3. §5.2 Special Meetings 16 BPC 05-20-2026 16 of 23 Page 6 of 9 A special meeting may be called by the chairperson with the approval of the General Manager. The meeting shall be called and noticed as provided in Section 5.3 below. (For a general description of the noticing procedures, see the Rules of Procedure of the Board of Directors.) §5.3 Calling and Noticing of Meetings All meetings shall be called, noticed, and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (commencing with Section 54950 of the Government Code). The General Manager and General Counsel shall be given notice of all meetings. The Committee shall conduct a maximum combination of 10 regular and workshop meetings per year. For purposes of this limit, regular and workshop meetings held on the same day will be considered one event. The Committee shall conduct at least one meeting every three months, unless the Committee’s activities are suspended. §5.4 Quorum; Vote; Committee of the Whole The presence of nine members shall constitute a quorum for the transaction of business. All acts of the Committee shall require the presence of a quorum and the affirmative vote of a majority of the total membership. At any regularly called meeting not held because of a lack of quorum, the members present may constitute themselves a “committee of the whole” for the purpose of discussing matters on the agenda of interest to the Committee members present. The committee of the whole shall automatically cease to exist if a quorum is present at the meeting. §5.5 [Reserved] §5.6 Thirty Minute Rule If a quorum has not been established within thirty minutes of the noticed starting time for the regular meeting, Board Office staff may be excused from further attendance at the meeting. §5.7 Absences If a member is absent from four Committee meetings (regular and workshop; attendance is not counted for special meetings) in any twelve-month period, the position shall automatically be vacated, and a successor shall be appointed to fill the remainder of that member’s term. 17 BPC 05-20-2026 17 of 23 Page 7 of 9 §5.8 Matters Not Listed on the Agenda Requiring Committee Action Except as provided below, a matter requiring Committee action shall be listed on the posted agenda before the Committee may act upon it. The Committee may take action on items not appearing on the posted agenda only upon a determination by a two- thirds vote of the Committee, or if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action AND the need to take action came to the attention of the Committee subsequent to the agenda being posted. §5.9 Time Limits for Speakers Each member of the public appearing at a Committee meeting shall be limited to two minutes in his or her presentation, unless the chairperson, at his or her discretion, permits further remarks to be made. Any person addressing the Committee may submit written statements, petitions, or other documents to complement his or her presentation. §5.10 Impertinence; Disturbance of Meeting Any person making personal, impertinent or indecorous remarks while addressing the Committee may be barred by the chairperson from further appearance before the Committee at that meeting, unless permission to continue is granted by an affirmative vote of the Committee. The chairperson may order any person removed from the Committee meeting who causes a disturbance or interferes with the conduct of the meeting, and the chairperson may direct the meeting room cleared when deemed necessary to maintain order. §5.11 Access to Public Records Distributed at Meeting Writings which are public records and which are distributed during a committee meeting shall be made available for public inspection at the meeting if prepared by VTA or a member of the Committee, or after the meeting if prepared by some other person. Article VI AGENDAS AND MEETING NOTICES §6.1 Agenda Preparation The secretary shall prepare the agenda for each meeting in consultation with VTA staff and the chairperson. Material intended for placement on the agenda shall be delivered to the secretary on or before 12:00 Noon on the date established as the agenda deadline for the forthcoming meeting. The secretary may withhold placement on the agenda of any matter which is not timely received, lacks sufficient information, or is in need of staff review and report prior to Committee consideration. Any member of the 18 BPC 05-20-2026 18 of 23 Page 8 of 9 Committee may request that such withheld matter be placed on the agenda by contacting the secretary in advance of the meeting. §6.2 Agenda Format & Development The agenda shall specify the starting time and location of the meeting and shall contain a brief general description of each item of business to be transacted or discussed at the meeting. The description shall be reasonably calculated to adequately inform the public of the subject matter of each agenda item. The agenda shall also display the Board-adopted mission statement for the Committee. Items may be referred for inclusion on an agenda by: (1) the Board of Directors; (2) the General Manager; (3) the Committee Chairperson; and (4) the Committee, with a quorum present and upon the affirmative vote of a majority of the members present. The order of business shall be established by the secretary with the approval of the chairperson. §6.3 Public Presentations Each agenda for a regular meeting shall provide an opportunity for members of the public to address the Committee on matters of interest to the public either before or during the Committee’s consideration of the item, if it is listed on the agenda, or, if it is not listed on the agenda but is within the jurisdiction of the Committee, under the agenda item heading “Public Presentations.” The Committee shall not act upon an item that is not listed on the agenda except as provided under Section 5.8. Each notice for a special meeting shall provide an opportunity for members of the public to directly address the Committee concerning any item that has been described in the notice for the meeting before or during consideration of that item. §6.4 Agenda Posting and Delivery The written agenda for each regular meeting and each meeting continued for more than five calendar days shall be posted by the secretary at least 72 hours before the meeting is scheduled to begin. The written agenda for every special meeting shall be posted by the secretary at least 24 hours before the special meeting is scheduled to begin. The agenda shall be posted in a location that is freely accessible to members of the public. The agenda together with supporting documents shall be delivered to each Committee member, the General Manager, and General Counsel at least five days before each regular meeting and at least 24 hours before each special meeting. §6.5 Meeting Notices The secretary shall mail notice of every regular meeting, and every special meeting which is called at least one week prior to the date set for the meeting, to each person which has filed with VTA a written request for notice as provided in Section 54954.1 of the Government Code. The notice shall be mailed at least 72 hours prior to the date set for the meeting, in accordance with the Ralph M. Brown Act. In lieu of 19 BPC 05-20-2026 19 of 23 Page 9 of 9 mailing, notices may be emailed to any person who so requests in writing. Notice of special meetings called less than seven days prior to the date set for the meeting shall be given as the secretary deems practical. Article VII MISCELLANEOUS §7.1 Adoption and Amendment of Bylaws These Bylaws may be amended by the Committee by the affirmative vote of a majority of its total authorized membership and with the approval of the Board of Directors. §7.2 Rosenberg’s Rules All rules of order not herein provided for shall be determined in accordance with Rosenberg’s Rules of Order, latest edition. Adopted by Board of Directors: December 10, 1998 Amended by Board of Directors: December 14, 2000 Amended by Board of Directors: June 5, 2003 Amended by Board of Directors: March 4, 2004 Amended by Board of Directors: September 1, 2005 Amended by Board of Directors: March 1, 2007 Amended by Board of Directors: October 2, 2008 Amended by Board of Directors: June 3, 2010 (1) Amended by Board of Directors: April 5, 2012 Amended by Board of Directors: December 11, 2014 to take effect January 1, 2015 (1) In 2010, the Board of Directors, based on recommendations from the Advisory Committee Enhancement Process, approved converting two existing VTA Citizens Advisory Committee (CAC) positions to two voting members appointed by the Committee for Transit Accessibility (CTA) and the Bicycle & Pedestrian Advisory Committee (BPAC). These representatives will be from the respective committee’s current membership and must meet established CAC membership requirements, including Board of Directors approval. 20 BPC 05-20-2026 20 of 23 4/21/2026 Tina Kapoor City Manager City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 CityManager@cupertino.org Subject: Appointment to VTA BPAC for the 2026-2028 Term Dear Tina Kapoor: This is to request that the City of Cupertino appoint its representative to VTA’s Bicycle & Pedestrian Advisory Committee (BPAC) for the two-year term. The BPAC is a 16-member committee that advises VTA’s Board of Directors on planning and funding issues for bicycle and pedestrian projects in the county. As a VTA Member Agency, the City of Cupertino has one voting position on this committee. The BPAC bylaws specify that each Member Agency appoints one individual as a representative of its local bicycle advisory committee. Member Agencies that do not have such a committee may appoint an individual interested in bicycle or pedestrian issues. BPAC Members are appointed for a two-year term that ends on June 30 of even-numbered years and may be re-appointed to multiple and consecutive terms. Members must live and/or work in Santa Clara County during their term, and cannot be staff of either VTA or the Member Agency they represent. All BPAC appointments require ratification by the VTA Finance, Audit, and Administration Committee. A copy of the BPAC bylaws is attached for your convenience. The term of the City of Cupertino’s current BPAC representative, Hervé Marcy, expires on 6/30/2026. We request the City of Cupertino initiate the action necessary to either reappoint Hervé Marcy or appoint another representative for the two-year term that begins on July 1, 2026. As a reminder, the appointing authority may remove or replace its BPAC representative anytime during the term, subject to the replacement appointee meeting the stated eligibility requirements and ratification by the VTA Finance, Audit, and Administration Committee. When the City of Cupertino has selected its appointee, please notify VTA in writing indicating your appointee’s name, full address and contact information. If appointing a new member, the memo should also include the appointee’s daytime telephone number, email address, and a brief Attachment B Agenda Item #3 5/20/2026 BPC 21 BPC 05-20-2026 21 of 23 Tina Kapoor 4/21/2026 Page 2 of 2 biography (usually one or two paragraphs maximum that indicates their background, occupation, education, employer, how long they have lived in the area, etc.). For expediency and surety, please scan and email the signed letter and/or mail the original to: e-mail: board.secretary@vta.org U.S. Mail: VTA Board Secretary 3331 North First Street, Building B San Jose, CA 95134-1906 Your assistance with this appointment will be greatly appreciated. If you have questions, please contact either Michelle Oblena, Advisory Committee Coordinator, at michelle.oblena@vta.org or (408) 464-7874 or myself at (408) 321-7578 or (408) 464-7740. Sincerely, Elaine F. Baltao VTA Board Secretary cc: Chad Mosley, Technical Advisory Committee (TAC) Member David Stillman, TAC Alternate Member VTA Office of the Board Secretary file 22 BPC 05-20-2026 22 of 23 CITY OF CUPERTINO Agenda Item Subject: Staff Update and Commissioner Activity Report (All) Receive Updates from Staff and Commissioners Regarding Recent Activities CITY OF CUPERTINO Printed on 5/12/2026Page 1 of 1 23 BPC 05-20-2026 23 of 23