HomeMy WebLinkAbout26-001 Gwendolyn K. Froh for Presentation on E-Bikes and Youth Safety
SHORT FORM ENTERTAINMENT AGREEMENT
CITY OF CUPERTINO
Parks & Recreation Department
10185 N. Stelling Road
Cupertino, CA 95014
408-777-3120
--USE OF THIS FORM IS ONLY VALID FOR AGREEMENTS UP TO $3,500.00--
Contractor Name: Gwendolyn K. Froh
Contractor Authorized Representative: Gwendolyn Froh
By the signature of its Authorized Representative below, Contractor hereby agrees to the following:
A. SCOPE OF SERVICES. Contractor shall provide or furnish the following specified services
and/or materials: Presentation on E-Bikes and Youth Safety
Location: Community Hall
Time: 6:00 PM - 7:30 PM Plus Set Up and Clean Up
B. TERM. The services and/or materials furnished under this Agreement shall be provided from
5/6/2026 to 5/6/2026.
C. COMPENSATION. For the full performance of this Agreement, the City of Cupertino shall pay
Contractor a total of $500.00 in a lump sum to be paid following receipt of Contractor’s invoice.
D. EXHIBITS. The following attached exhibits hereby are made part of this Agreement:
X- Exhibit "C" - Affidavit of No Employees
GENERAL TERMS AND CONDITIONS
1. Indemnification. To the fullest extent allowed by law and except for losses caused by the sole
negligence or willful misconduct of City personnel, Contractor agrees to indemnify, defend, and
hold harmless the City, its City Council, boards and commissions, officers, officials, employees,
agents, servants, volunteers and Contractors (collectively, “Indemnitees”), through legal
counsel acceptable to City, from and against any liability for damages, claims, actions, causes of
action, demands, charges, losses, costs and expenses (including attorney fees, legal costs and
expenses related to litigation, arbitrations, administrative and regulatory proceedings), of every
nature, arising out of or in any way related to Contractor’s or Contractor’s agents performance
of the Scope of Services. This includes but is not limited to liability resulting in personal injury,
death, property damage, or economic losses. Contractor must pay any costs City may incur in
enforcing this provision and must accept a tender of defense upon receiving notice from City.
Contractor’s payments may be deducted or offset to cover any money the City lost due to a
claim or counterclaim arising out of this agreement.
2. General Liability Insurance. The undersigned shall maintain general liability insurance in an
amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage. Undersigned’s general liability policies shall be endorsed to
provide that City and its officers, officials, employees, and agents shall be additional insureds
under such policies.
3. Compliance with Laws. Contractor shall comply with all laws applicable to this Agreement
including, without limitation, laws regarding workers’ compensation, antidiscrimination, and
conflict of interest. If Contractor has no employees an affidavit to that effect shall be attached to
this agreement. If the scope of work involves providing services to children, the City of
Cupertino, Contractor Declaration shall be attached.
4. Assignment. Contractor may not assign, transfer, or subcontract this Agreement or any portions
thereof, without prior written consent of City.
5. Termination. City may terminate this agreement at any time. In the event of cancellation within
24 hours of the time Contractor is to begin providing services City shall pay contractor one half
of the total agreement amount unless cancellation occurs after Contractor’s personnel have
arrived at the location where services are to be performed in which case the total contract
amount shall be paid.
6. Interest of Contractor. It is understood and agreed that this Agreement is not a contract of
employment and, at all times, Contractor shall be deemed to be an independent contractor and
Contractor is not authorized to bind the City to any contracts or other obligations in executing
this Agreement. Contractor certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of City. City shall have no right of control as to
the manner Contractor performs the services to be performed. Nevertheless, City may, at any
time, observe the manner in which such services are being performed by the contractor.
Contractor shall comply with all applicable Federal, State, and local laws and ordinances
including, but not limited to, unemployment insurance benefits, FICA laws, and the City
business license ordinance.
7. Changes. No changes or variations of any kind are authorized without the written consent of
the City.
CONTRACT COORDINATOR and representative for CITY shall be: Birgit Werner.
May 5, 2020
IN WITNESS WHEREOF, the parties have executed this Agreement effective the date last signed
below.
CITY OF CUPERTINO
A Municipal Corporation
By
Name
Title
Date
CONTRACTOR
By
Name
Title
Date
Tax I.D. No.:
APPROVED AS TO FORM:
MICHAEL K. WOO
Senior Assistant City Attorney
ATTEST:
LAUREN SAPUDAR
City Clerk
Date
Gwen Froh
Program Director
May 5, 2026
043485789
Michael K Woo
Chad Mosley
Director of Public Works
May 5, 2026
Lauren Sapudar
May 5, 2026
Revised 2.06.23
Contractor/Consultant Affidavit of No Employees
State of California
County of Santa Clara
City of Cupertino
I, the undersigned, declare as follows:
I am an independent contractor and the owner of .
I wish to enter into a services contract with the City of Cupertino. I am fully aware of the provisions
of section 3700 of the California Labor Code, which requires every employer to provide Workers'
Compensation coverage for employees in accordance with the provisions of that Code. I am also
aware that I must provide proof of workers’ compensation insurance to the City of Cupertino for any
and all employees I may have, pursuant to Section 12 of the City of Cupertino’s contract.
I hereby certify that I do not have any employees nor will I have any employees working for me or
my business during the term of any service contract with the City of Cupertino. I am not required to
have Workers’ Compensation insurance.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true
and correct.
Executed on this ____day of ____________, 2026, at , California.
______________________________
PRINT NAME
______________________________
SIGNATURE
Exhibit C
Gwen Froh
5 May 2026
Gwen Froh
CERTIFICATE NO.: -
CERTIFICATE OF INSURANCE
SPECIAL EVENT LIABILITY PROGRAM
PRODUCER PUBLIC ENTITY (ADDITIONAL INSURED)
Alliant Insurance Services, Inc.
P O Box 744963
Los Angeles, CA 90074-4963
License No: OC 36861
NAMED INSURED (EVENT HOLDER):
City of Cupertino
10300 Torre Ave
Cupertino, CA 95014
EVENT INFORMATION:
TYPE: E-Bike & Youth Safety Community
Meeting
DATE(S): May 6, 2026
LOCATION: Cupertino Community Hall
*Liquor Liability Yes No
**Liquor Liability after 12 am ends before 2 am
This is to certify that the insurance policy listed below has been issued to the above insured named (event holder) for the p olicy
period indicated. The insurance described herein is subject to all the terms, exclusions and conditions of such policy(ies) unless
amended as described in Special Conditions.
INSURANCE CARRIER: Evanston Insurance Company
MASTER POLICY NUMBER MKLV7PBC002230
MASTER POLICY DATES: EFFECTIVE: JANUARY 1, 2026 EXPIRATION: JANUARY 1, 2027
COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products & Completed Operations
Personal & Advertising Injury
Each Occurrence Limit
Damage To Premises Rented To You (Any One Premises)
Medical Payments (Any One Person)
Liquor Liability (If purchased)
Optional Limits Purchased
$1,000,000/$3,000,000
$2,000,000/$2,000,000
Damage To Property (If purchased)
Waiver of Subrogation (If Purchased)
Yes No
$ 2,000,000
1,000,000
1,000,000
1,000,000
100,000
5,000
1,000,000
OCCURRENCE FORM
DEDUCTIBLE: NONE
SPECIAL CONDITIONS:
The following endorsements attached to
the Master Policy do not apply to this
Certificate Of Insurance:
The limits of insurance apply separately to each event insured by this policy as if a separate policy of insurance has been issued for that event.
OTHER ADDITIONAL INSUREDS
Robert Mittelsteadt
Gwendolyn Froh
CANCELLATION: Should the above described policy be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy
provisions.
AUTHORIZED REPRESENTATIVE:
DATE ISSUED: 4/29/26
MPIL 1039-CA 01 20 Page 1 of 2
EVANSTON INSURANCE COMPANY
IMPORTANT NOTICE
CALIFORNIA SURPLUS LINES NOTICE (D-2)
1. The insurance policy that you have purchased is being issued by an
insurer that is not licensed by the State of California. These companies
are called “nonadmitted” or “surplus lines” insurers.
2. The insurer is not subject to the financial solvency regulation and
enforcement that apply to California licensed insurers.
3. The insurer does not participate in any of the insurance guarantee
funds created by California law. Therefore, these funds will not pay
your claims or protect your assets if the insurer becomes insolvent
and is unable to make payments as promised.
4. The insurer should be licensed either as a foreign insurer in another
state in the United States or as a non-United States (alien) insurer. You
should ask questions of your insurance agent, broker, or “surplus
line” broker or contact the California Department of Insurance at the
toll-free number 1-800-927-4357 or internet website
www.insurance.ca.gov. Ask whether or not the insurer is licensed as a
foreign or non-United States (alien) insurer and for additional
information about the insurer. You may also visit the NAIC’s internet
website at www.naic.org. The NAIC – the National Association of
Insurance Commissioners – is the regulatory support organization
created and governed by the chief insurance regulators in the United
States.
5. Foreign insurers should be licensed by a state in the United States
and you may contact that state’s department of insurance to obtain
MPIL 1039-CA 01 20 Page 2 of 2
more information about that insurer. You can find a link to each state
from this NAIC internet website: https://naic.org/state_web_map.htm.
6. For non-United States (alien) insurers, the insurer should be
licensed by a country outside of the United States and should be on
the NAIC’s International Insurers Department (IID) listing of approved
nonadmitted non-United States insurers. Ask your agent, broker, or
“surplus line” broker to obtain more information about that insurer.
7. California maintains a “List of Approved Surplus Line Insurers
(LASLI).” Ask your agent or broker if the insurer is on that list, or view
that list at the internet website of the California Department of
Insurance: www.insurance.ca.gov./01-consumers/120-company/07-
lasli/lasli.cfm.
8. If you, as the applicant, required that the insurance policy you have
purchased be effective immediately, either because existing coverage
was going to lapse within two business days or because you were
required to have coverage within two business days, and you did not
receive this disclosure form and a request for your signature until after
coverage became effective, you have the right to cancel this policy
within five days of receiving this disclosure. If you cancel coverage,
the premium will be prorated and any broker’s fee charged for this
insurance will be returned to you.
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Declarations Page
This is a description of your coverage.
Please retain for your records.
RICHARD T DOWD AND GWENDOLYN K
FROH
Email Address:
Date Issued: December 29, 2025
GEICO Protection Insurance Company
P.O. Box 509090
San Diego, CA 92150-9090
Tel: 1-800-841-3000
Policy Number:1913-47-41-00
Coverage Period:
02-02-26 through 08-02-26
12:01 a.m.standard time at the address of the named
insured.
Named Insured
Richard T Dowd
Gwendolyn K Froh
Additional Drivers
Vehicles VIN Vehicle Location Finance Company/
Lienholder
Coverages*Limits and/or Deductibles Vehicle 1 Vehicle 2 Vehicle 3
Bodily Injury Liability
Each Person/Each Occurrence $300,000/$300,000 $143.90 $144.60 $78.30
Property Damage Liability $100,000 $124.90 $134.50 $58.30
Uninsured & Underinsured Motorists
Each Person/Each Occurrence $100,000/$300,000 $69.00 $67.90 $52.00
Comprehensive (Excluding Collision)$500 Ded $85.10 $47.90 $51.50
Collision $500 Ded/Waiver $185.10 $241.90 $141.20
Emergency Road Service Full $11.60 $11.60 $11.60
Rental Reimbursement $50 Per Day
$1,500 Max $32.90 $32.90 $32.90
Six Month Premium Per Vehicle $652.50 $681.30 $425.80
Total Six Month Premium $1,759.60
*Coverage applies where a premium or $0.00 is shown for a vehicle.
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If you elect to pay your premium in installments, you may be subject to an additional fee for each installment. The fee amount
will be shown on your billing statements and is subject to change.
Discounts and Surcharges
Discounts
Loyalty Persistency (All Vehicles)
Single/Multi-Car Factor (All Vehicles)
Anti-Theft (All Vehicles)
California Good Driver (All Vehicles)
Subclass Factor (Veh 1, 3)
Advanced Safety Features (Veh 2, 3)
Surcharges
Accident and/or Conviction (Veh 2)
Group Insurance Plan:
Professional Group Insurance Plan
Contract Type:A30CA
Contract Amendments:ALL VEHICLES - A30CA SIGPGCW
Unit Endorsements:UE316C(VEH 1)
Class:A -N -14SF - O (VEH 1);0 -N -49MF - P (VEH 2);A -N -44MM - T (VEH 3)
Important Policy Information
-No coverage is provided in Mexico.
-Reminder - Physical damage coverage will not cover loss for custom options on an owned automobile, including
equipment, furnishings or finishings including paint, if the existence of those options has not been previously reported
to us. This reminder does NOT apply in VIRGINIA, however, in Virginia coverage is limited for custom furnishings or
equipment on pick-up trucks and vans but you may purchase coverage for this equipment. Please call us at
1-800-841-3000 or visit us at geico.com if you have any questions.
-Congratulations! Your policy qualifies for the Professional Group Insurance Plan and includes a savings of $652.60.
-Subject to the policy carrying Comprehensive and/or Collision Coverage, if a non-owned auto , in operation while
leased or rented for a fee, has a Manufacturer Suggested Retail Price above $100,000, the limits of liability for loss
to the non-owned auto is the highest of the actual cash value of any owned auto shown on the Declarations
page.
-GEICO now offers a discount in California for advanced safety features factory-installed on many vehicles. Please be
sure to review each of your vehicles on geico.com or call us at 1-800-841-3000 to confirm all applicable safety
features are listed.
-For your protection, California law requires the following to appear on this form: ''Any person who knowingly presents
false or fraudulent information to obtain or amend insurance coverage or to make a claim for the payment of a loss is
guilty of a crime and may be subject to fines and confinement in state prison.''
-Confirmation of coverage has been sent to your lienholder and/or additional insured.
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Important Policy Information
-In California, you have the right to designate one person to receive notices from GEICO if your policy is about to
cancel or expire for non-payment. Your designee will not have any rights or benefits under your policy other than the
right to receive the notice or make a payment. You can change or remove the designee at any time. If you would like
to add, change or remove a designee from your policy, simply log into your account at geico.com or call us at
1-800-841-3000.
-Claims incurred while an insured vehicle is being used to carry passengers for hire may not be covered by this
contract. Please review the contract for a full list of exclusions and contact us if you plan to use any of your insured
vehicles for this purpose.
-Your policy has been adjusted to reflect that you are now insured with GEICO Protection Insurance Company.
-Please verify that the coverages you requested are accurately reflected on your Declarations Page. Visit geico.com to
review additional coverages and/or limits available to you.
-In accordance with Section 1872.87 of the California Insurance Code, in addition to your premium, a $0.88 charge per
vehicle is assessed to fund auto insurance fraud reduction initiatives. This charge is applied once per policy term per
vehicle.
-The number of vehicles and drivers on your policy affects the calculation of your premium.
-The annual mileage figures applicable to the vehicles on your policy for the current and upcoming policy
periods are:
Vehicle Current Mileage Upcoming Mileage
2016 Ford F-150 6,973 6,973
2018 Toyota Camry 7,140 7,140
2018 Subaru Forester 12,000 12,000
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