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A. RDA draft minutes DRAFT MINUTES CUPERTINO REDEVELOPMENT AGENCY C U P E RT I N O Regular Adjourned Meeting Tuesday, June 2, 2409 CALL TO ORDER At 7:55 p.m., Chairman Orrin Mahoney called t:he Redevelopment Agency meeting to order in the Council Chamber, 10350 Torre Avenue, Cupertino, California and opened the public hearing on both budgets. ROLL CALL Presen#: Chairman Orrin Mahoney, Vice-Chair Kris Wang, and Redevelopment Agency members Dolly Sandoval, Mark Santoro, and Gilbert Wong. Absent: none. APPROVAL OF MINUTES A. Approve the minutes from June 17, 2008. Wong moved and Wang seconded to approve the minutes as presented. The motion carried unanimously. CITY COUNCIL AND REDEVELOPMENT AGENCY JOINT MEETING B. Review the Cupertino Redevelopment Agency Operating Budget for 2049-10. At 8:35 p.m. the City Council and the Redevelopment Agency held a concurrent meeting to discuss the budgets. The City Clerk distributed email from ivlarshall and Nancy Wang in support of teen volunteer programs, Linda Vista Park renovation and Regnart Road repair; email from Alex and Irina Vayner, Eric Wilson, Sherri Stein, and Joseph Maggiolino advocating both fenced and unfenced off-leash recre~ition areas for dogs; and email from Bryan and Carol Miller and Eric Wilson who were aJ:so in favor of both types of dog areas fora six- month trial period. Director of Administrative Services Carol Atwood stated that staff was presenting Council with a balanced budget for the year 2009-10. She underscored the importance of proactive financial planning, the establishment of a Fiscal Strategic Planning Committee and annual budget reviews. Ms. Atwood presented an overview of general fund revenues and operating expenditures, the five-year capital improvement program, federal stimulus grant applications, department budgets and new budget items for consideration. These A-1 June 2, 2009 Cupertino Redevelopment Agency Page 2 new items included: minor changes to existing staff positions, contribution to the Housing Trust Fund, completion of the Housing Element and the Heart of the City Plan. It was also noted that there was a slight increase in Sheriff s costs due to cost of living and the Sheriff s service levels would remain the same in the city. . Jennifer Griffin commented that she did not believe public sidewalks should be maintained by the residents. Council stated that this issue was not being proposed in this budget. It was an item that at some point would be reviewed by the Fiscal Strategic Planning Committee. In addition to the proposed budget document under consideration, Council noted the following items should be included in the budget discussions: $85,000 for a fiber cable to increase television reception and perhaps a higher bandwidth, a skate park (for this year's budget or some future date) and Leadership Cupertino. City Council concurred to hold an additional study session on the City Council and Redevelopment Agency budgets on Wednesday, June 10, at 4:00 p.m. in the City Council chambers. ADJOURNMENT At 2:18 a.m., the joint meeting of the City Council and Cupertino Redevelopment Agency was adjourned. A budget study session was scheduled at 4:00 p.m. on Wednesday, June 10, 2009, as a special joint meeting of the City Council and Redevelopment Agency. The meeting will be held in the City Council Chambers. An additional public hearing was scheduled regarding the City Council and Redevelopment Agency budgets scheduled on Tuesday, June 16, 2009 as a part of the regular meetings. Kimberly Smith, Recording Secretary Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on the Internet at www.cupertino.or~. Click on Online Services, then Watch City Meetings. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.cupertino.o~ ,then click Online Services and Watch City Meetings. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. A-2 DRAFT N[INUTES CUPERTINO REDEVELOPMENT AGENCY C O P E RT I N D Regular Adjourned Meeting Tuesday, Jwie 10, 2009 CALL TO ORDER At 4:06 p.m. Mayor Orrin Mahoney called to order the regular adjourned joint meeting of the City Council and the Redevelopment Agency. The meeting was held in the Council Chamber, 10350 Torre Avenue, Cupertino, California. ROLL CALL Council members present: Mayor Orrin Mahoney, Vice-Mayor Kris Wang, and Council members Dolly Sandoval, Mark Santoro, and Gilbert Wong. Absent: none. Redevelopment Agency members present: Chairman Orrin Mahoney, Vice-Chair Kris Wang, and Agency members Dolly Sandoval, Mark Santoro, and Gilbert Wong. Absent: none. STUDY SESSION 1. Study Session on the proposed 2009/10 Budgets for City Council and the Redevelopment Agency {continued from 3une 2). No documentation in packet. City Clerk Kimberly Smith distributed emails in support of the School Resource Officers from Vivian Franklin, Principal of Stevc;ns Creek Elementary School; Lorrie Wernick, Principal of Regnart Elementary School; I~iancy Wood, .Principal of Garden Gate School; and parent Debbie Anderes. Administrative Services Director Carol Atwood distributed "2009/10 Budget Study Session, Council Follow Up Items" which listed questions and requests for information from Council from May 27 and June 2 Council meetings. She reviewed the documents and the City Council members discussed them and provided direction to staff as noted below. Item 14 proposed an independent website usability assessment and evaluation of the search functionality, as well as PDF document posting guidelines. Councilman Santoro asked for more information about cost anti availability of a fiber link to the Comcast node on Imperial Avenue for data and television, not necessarily on the same cable. During discussion of item 19, regarding Housing Element costs to date, Council member Wang suggested that residents be encouraged to sign up for emailed notices, so that citywide mailings can be gradually shifted from paper to digital. Mayor Mahoney A-3 June 10, 2009 Cupertino Redevelopment Agency Page 2 noted that citywide notices are done as a courtesy to the residents, but the legal notice requirement is for a certain radius. Item No. 15 was a letter from Captain Terry Calderone recommending that the City Council maintain the second School Resource Officer (SRO). Council member Wang suggested that the schools be asked to pay a percentage instead of a fixed amount for SROs. Atwood agreed it would be wise to add an escalation clause. She said that staff has asked the school districts if they can contribute more, but they said they can't commit at this time because they don't know their budget outcomes. Item No. 16 was the FY 2009 COPS Expenditure Plan summaries. Council member Wong asked for a list of which cities have SROs, and the number, and how those positions are funded. Later I the evening, further discussion was held about the request for the number of School Resource Officers in other cities and how those positions are funded. Council concurred that Council member Kris Wang would survey representatives of other cities at the next Cities Association meeting, and would report back to the City Council with that information. Item No. 20, staff time estimate, referred to a traffic study, but that was corrected to reflect the total cost of staff time for housing allocation, estimated at $15,049. Item No. 21, State Loan/Take Away Impacts and Options, was amended to indicate that this was a mandated loan to the State. of California. Item No. 22 was a list of Cupertino Services provided to the elementary school, high school, and college districts, including sports field maintenance, etc. for Cupertino Union School District. The Parks and Recreation Diurector was asked to provide aggregated information about how much the City subsidizes the costs of school sports fields and what sharing arrangements are in place. Erik Walukiewicz said he was currently the Coordinator of Safety and Operations for the Fremont Union High School District, and has worked as an assistant principal and teacher at Monta Vista High School and as assistant principal at Cupertino High School. He said that the benefits of the SROs far outweighs the costs, because they increase student safety and don't pull police officers away from other calls, which could increase response times. He talked about the valuable relationships that the SROs have with students, teachers, and parents. He also noted that Sunnyvale has 4 similar positions, called Neighborhood Resource Officers, and that the school district does not plan to cut any positions at this time. Peter Robinson, Cupertino School Resource Officer, #alked about how the responsibilities of beat deputies and SROs differed. He explained that beat deputies should be the ones responding to emergencies, such as bank alarms, car crashes, etc., and the SROs take load of 13 schools off their shoulders. However, the SROs are, still sworn deputies and can respond if there is an alarm call nearby. The SROs have first-hand knowledge of student personalities and past histories, and get to know parents, grandparents and staff. While at A-4 June 10, 2009 Cupertino Redevelopment Agency Page 3 the school the SRO may also talk to a student who has been the victim of abuse, talk to another who is in the Sheriff's Teen Ac~idemy, and help a staff member whose car was . vandalized. This sort of work could absorb hours of a beat officer's time. John Sperinde, representing the Cupertino Tennis Club, thanked the Council for the project underway to upgrade lighting. F[e explained that this is a fighting improvement only, not lighting of additional courts, and there is still a shortage because of the nearly 400 members of the United States Tereus Association (USTA). He asked Council to consider adding lights to the pool-side co~zrts. Mr. Sperinde mentioned that they had tried to buy time at DeAnza College but it was too expensive, and asked if the City and DeAnza College could come to an arrangement to make that more affordable. Laura Gonzales, Dean of Students at Fremont High School, thanked the City Council for funding the SRO position. She said the importance is less about programs and more about personal influence on students' lives. When students make poor choices, suspension and citations don't change that behavior, but counseling with the deans and working with the SROs, parents and students tends to be what ends the conflict. She noted that if the staff knows the incident involves a resident of Sunnyvale, they call the Sunnyvale SRO to deal with the problem. Graham Clark, Pr7ncipal of Homestead ;[sigh School, said that each year they do large community out-reach programs such as )=;very 15 Minutes and Code Red. The SROs are invaluable at coordinating those events, which can involve as many as 40 or 50 other agencies. Jennifer Griffin, expressed her support fir the SROs, and said that positive relations at the schools result in better behavior by students attending DeAnza College, and can serve as the first line of defense against gang problems, truancy, graffiti, and theft on campus. ' Ms. Griffin also cautioned Council against requiring residents to maintain the sidewalks, because if the City stops that maintenance the valuable street trees will be the next to go. She also thought it was important that legal notices go out on paper, since not all residents have email. Council members discussed new items that they might wish to add to the budget, including the cost for sidewalk repairs. ~,twood said that would be analyzed as a part of the fiscal strategic plan and the results of that study would give the Council a better sense of their options. Council members emphasized that, although there was a brief reference at a prior meeting to the possibility of someday having citizens responsible for sidewalk maintenance, there was no intention of doing that in the foreseeable future. A-5 June 10, 2009 Cupertino Redevelopment Agency Page 4 Council concurred that they would like to consider adding these items to the budget, and asked staff for recommendations on haw to fund them: • City Channel re-cabling - $50,000 • Website search engine - $50,000 • Leadership Cupertino - $12,500 • Dog park (5 options) • Education/Outreach - $40,000 • Fenced area -additional $40,000 • Major park - $$300,000-$500,000 • Use county property • Placeholder amount (to be determined) • Mandated loan to the State of California - $1.358 million (option #1} • Linda Vista Park water feature - $700,000 • Walk/bike to school program Council members also discussed these items and concurred that they would remain in the 2009/10 budget as proposed: School field maintenance • Heart of the City General Plan update • Neighborhood/School Resource Officers {and can schools pay more?) Council members also discussed these items but in the end there was consensus that they would not be considered for addition to the 2009/2010 budget: • Skate park • Additional tennis court lighting • Sports court/pool at sports center • Phase 2 of Stevens Creek Corridor • Simms property • Stocklmeier property • City hall remodel • Tank house completion • Stevens Creek Trail to Bay monitoring • Lawrence Mitty Park additional funding • Stevens Creek Trail bridge over Union Pacific Railroad A-6 June 10, 2009 Cupertino Redevelopment Agency Page 5 ADJOURNMENT OF REDEVELOPMENT .~~.GENCY: RECESS OF CITY COUNCIL At 6:50 p.m. the Redevelopment Agency mee-ting adjourned and the City Council meeting recessed until 7:30 p.m. Kimberly Smith, Recording Secretary Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also o-:~ the Internet at www.cupertino.org. Click on Online Services, then Watch City Meetings. Most Redevelopment Agency meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.cupertino.org ,then click Online Services and Watch City Meetings. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. A-7 DRAFT MINUTES C O P E RT I N O CUPERTINO REDEVELOPMENT AGENCY Regular Meeting Tuesday, June 16, 2009 JOINT CITY COUNCIL AND REDEVELOPMENT MEETING PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor Orrin Mahoney called the joint regular meeting of the City Council and the Redevelopment Agency to order in the Council Chamber, 10350 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance ROLL CALL Council members present: Mayor Orrin Mahoney, Vice-Mayor Kris Wang, and Council members Dolly Sandoval, Mark Santoro, and Gilbert Wong. Absent: none. Redevelopment Agency members present: Chairman Orrin Mahoney, Vice-Chair Kris Wang, and Agency members Dolly Sandoval, Mark Santoro, and Gilbert Wong. Absent: none. CEREMONIAL MATTERS -PRESENTATIONS -None POSTPONEMENTS Wong moved and Wang seconded to continue item No. 17 July 21 at the request of staff. The motion carried unanimously. WRITTEN COMMUNICATIONS Deputy City Clerk Grace Schmidt distributed the following written communications: An email from Eva Wong proposing an increased effort to recruit high school students as volunteers (No. 14) • A packet of information requested by Council regarding possible additional items for the budget (No. 14) • An email with attached letter from Michael Foulkes regarding additional properties discussed under the housing element (No. 18) • Letter from Philip Mahoney regarding the housing element and rezoning of property (No. 18) • PowerPoint presentation (No. 18} A-8 June 16, 2009 Cupertino Redevelopment Agency Page 2 PUBLIC HEARINGS 14. Receive public comments, discuss, and adopt the 2009-10 budget: a. Grant a Negative declaration b. Adopt a resolution establishing an operating and capital budget for fiscal year 2009-10, Resolution No. 09-092 c. Adopt a resolution establishing an appropriation limit for .fiscal year 2009-I0, Resolution No. 09-093 d. Adopt a resolution establishing an operating budget for the Redevelopment A~ Resolution No. 09-01 e. Authorize a Park Planner position ;end Senior Code Enforcement position Deputy City Clerk Grace Schmidt distributed an email from Eva Wong proposing an increased effort to recruit high school students as volunteers, and a packet of information requested by Council regazding possible additional items for the budget. Administrative Services Director Carol Atwood reviewed the follow-up information requested by the City Council at their Dist budget meeting on June 10 and asked the particular staff person to comment on his or her items: Public and Environmental Affairs Director Rick Kitson commented on the City Channel broadcasting options to enhance quality and the cost to upgrade the website: search engine; Atwood responded to questions regarding Citywide noticing and the possibility of going electronic; Parks and Recreation Director Mark Linder talked about school fields and De Anza College & Foothill Union High School District (FUHSD) services; Rick Hausman, frt~m the Cupertino Union School District {CUSD) responded to questions regarding the contract for crossing guards. At 8:16 p.m., Mayor Mahoney opened the public hearing. Ed Hirshfield asked Council to consid{~r lighting the upper 5 tennis courts at the Cupertino Sports Center. He recommended studying the degree of interference from light and/or sound and to -have a City sponsored group meeting with the Home Owners Association of the neighboring condomixuum complex to discuss these issues. He also thanked Council for funding the existing lighting. Jennifer Griffin said that sidewalk maintenance should be considered just as important as maintenance on roads, street lights and other City amenities. She also noted the importance of parks such as the Lawrence Mitty Pazk and to retain the school resource officers (SROs). She said that citywide noticing is a major issue since some people don't use the Internet and don't have computers. A-9 June 16, 2009 Cupertino Redevelopment Agency Page 3 Jim Black complimented the City Council and staff on a balanced budget and the new playground at Blackberry Farm. He also thanked Council for considering the dog park and said that more things could be done with the bridge and ponds at Linda Vista. Daniel Nguyen, Vice-chair of the Public Safety Commission, said that the commission is making good progress on and working diligently to use the $29,000 Council provided to the commission. He said that two key projects are awalk/bike/carpool to school event on October 9 which is the same day as National Walk to School Day, and that they are hoping to have another event next spring to coincide with Bike to Work Day. He responded to a comment from Council regarding the crossing guard contract and said he would take it back to the commission for input. At 8:33 pm. Mayor Mahoney closed the public hearing. Council directed staff to look into these follow-up items: • Make sure the 9 school fields are included in the park land statistics • Add information in the Cupertino Scene that school fields can be used after school hours • Next time aland-use citywide notification is done, reference the website for updates and start a database for those who will accept email • What programs does the Sheriff s office provide for youth • Meet with the Homeowners Association next to the Cupertino Sports Center to see what concerns are, if any, regarding lighting the additional 5 tennis courts • School sports field maintenance agreement • Review the crossing guard contract for operational savings possibilities and provide Council with contract specifics Wong moved and Sandoval seconded to grant a Negative Declaration for the City of Cupertino budget. The motion carried unanimously. Wong moved and Sandoval seconded to adopt City Council Resolution No. 09-092, establishing an operating and capital budget for the City of Cupertino for fiscal year 2009-10 with the following changes: • Reduce playground safety audit ($8,500} • Reduce annexations ($10,000) • Reduce building abatements ($15,000) • Reduce building maintenance for Quinlan ($20,000) • Reduce building maintenance for the Senior Center ($18,000) • Reduce school field maintenance for Lincoln {$22,000) • Reduce school field maintenance for Garden Gate ($28,000} • Add website search engine $30,000 • Add leadership 95014 $12,500 • Add City Channel re-cabling project $50,000 • Add walk/bike to school program $50,000 A-10 June 16, 2009 Cupertino Redevelopment Agency Page 4 • The City Manager/Admin ~~ervices Director to find $20,000 to balance • include $580,000 out of the Recreation Fund for the Linda Vista water feature and dog park project The motion carried unanimously. Wong moved and Sandoval seconded to adopt City Council Resolution No. 09-093, establishing an appropriate limit of $70,7:33,348 for the City of Cupertino for fiscal year 2009-10. The motion carried unanimousl}~. Wong moved and Sandoval seconded to adopt Redevelopment Agency Resolution No. 09-01, establishing an operating budget :For the Redevelopment Agency for fiscal year 2009-10. The motion carried unanimousl3~. Wong moved and Sandoval seconded to authorize a Park Planner position and Senior Code Enforcement position for the City of Cupertino. The motion carried unanimously. ADJOURNMENT -REDEVELOPMENT AGENCY At 9:42 p.m. the Redevelopment Agency adjourned, and the City Council meeting recessed from 9:42 p.m. to 9:53 p.m. Grace Schmidt, Recording Secretary Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on. the Internet at www.cupertino.or~. Click on Online Services, then Watch City Meetings. Most Redevelopment Agency meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.c:upertino.org ,then click Online Services and Watch City Meetings. Videotapes aze available ~rt the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. A-11