11. Slurry Seal Program
CUPERTINO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM ~ ~ AGENDA DATE August 4, 2009
SUBJECT AND ISSUE
Review bids and award the contract for the 2009 Slurry Seal Program, Project No. 2009-06, to
American Asphalt, in the amount of $633,021.81, and approve a construction contingency of
$65,000.00 to cover any unforeseen work required to complete the project, for a total of
$698,021.81 (continued from July 21).
BACKGROUND
On July 21, 2009, the City received bids for 2009 Slurry Seal Program, Project No. 2009-06,
detailed below.
Bid Summary
The following is a summary of bids received for 2009 Slurry Seal Program, Project No. 2009-06:
Bidder Base Bid
Valle Slurry Seal $ 812,934.62
American As halt $ 633,021.81
En ineer's Estimate $ 591,777.02
The low bidder is American Asphalt, for the amount of $633,021.81. The engineer's estimate is
$591,777.02. Since the low bid is within seven (7) percent of the Engineer's Estimate, staff
recommends award of the construction contract to the low bidder.
Upon staff s recommendation, Council deferred action on award of the contract to tonight's
meeting in order to learn whether the State of California would take gas tax fiends due local
jurisdictions as part of its budget process. The ,gas tax funds provide a portion of the revenues
that were allocated to the Capital Improvement Program (CIP) Pavement Management Account
during the City's recently concluded 2009-10 budget process.
Since the July 21, 2009, Council meeting, the State has approved its current budget without
taking the gas tax funds. So the original appropriation to the CIP Pavement Management
Account will sufficiently support the contract award.
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FISCAL IMPACT
This action would require expenditure from the approved Five Year Capital Improvements
Program for Pavement Management, Account No. 270-9450-9300, in the amount of
$633,021.81, and additional expenditures thereafter up to the amount of $65,000.00 for
additional work as approved by change order, for a total of $698,021.81. Sufficient funds are
available in this account.
STAFF RECOMMENDATION
That the City Council award the contract for the 2009 Slurry Seal Program, Project No. 2009-06,
to American Asphalt, in the amount of $633,021.81, and approve a construction contingency of
$65,000.00 to cover any unforeseen work required to complete the project, for a total of
$698,021.81 {continued from July 21).
Submitted by: Attest as to bids received: Approved for submission:
Ralph A. Qualls, Jr. Kimberly S ith David W. Knapp
Director of Public Works City Clerk City Manager
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