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Home My WebLink About26-064 Service Station Systems, Inc_Service Order #1 dated 04-08-26 Above Ground Tank Diesel Turbine Replacement - PO 2026-540Contract/Purchasing Action Personnel Information Name Andrew Schmitt Department Public Works Division Fleet Date 03.10.2026 Service Order Upload Quote Quote, Description of Project, Scope of Service, Schedule of Performance and Compensation City of Cupertino - Turbine Replacement.pdf Service Order Amount $7,733.92 Master Agreement Number 2026-016 Contract Start Date 03/03/2026 Contract End Date 06/30/2028 Firm Name Service Station Systems Address 680 Quinn Ave San Jose, CA 95112 Phone (408) 971-2445 Consultant/Contractor Name Brian Able Consultant/Contractor Email brian.able@servicestationsystems.com Project Name SO 1 Above Ground Tank Diesel Turbine Replacement Project Location Service Center Cupertino Project Manager Name Cupertino Project Manager Email Master Agreement Maximum Compensation $75,000.00 Total Previously Encumbered to Date $0.00 Encumbrance this Service Order $7,733.92 Master Agreement Unencumbered Balance $67,266.08 SO GL #630-85-849 700- 702 NWS Project Code Comments Replacing Diesel Turbine Signature 03/25/2026 PDT Consultant/Contractor Signature Date 03/25/2026 PDT Manager/Supervisor Signature Date Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund for the above contract as estimated and that fund are available as of this date of signature. Email: brian.able@servicestationsystems.com Date: 03/25/2026 PDT Email: nathanv@cupertino.org Date: 03/25/2026 PDT 04/08/2026 PDT Management Analyst Signature Date Email: jindyg@cupertino.org Date: 04/08/2026 PDT DETAILED SCOPE OF WORK Travel to site Check in with site personnel Complete site introduction and safety paperwork Set up equipment for lifting turbine // equipment for removal of vent line for access Remove and replace turbine Complete testing of turbine checking for leaks Clean up work area Travel from site To::City of Cupertino SCinvoices@cupertino..org Cupertino CA,, 9955001144 Attn::Andrew Schmitt,, Shawn Tognetti Subject::City of Cupertino -- Turbine Replacement Site::1100555555 Mary Ave,, Cupertino,, CA Project::Change Diesel Turbine on Above Ground Tank Note Job will require scheduling 22 days notice PO Num:: EXCLUSIONS Assumes all netting is removed by others prior to arrival SSS and subcontractors are not responsible for site loss of revenue Excludes any work or replacements for any parts not listed above.. Assumes all existing equipment is installed per manufacturer specifications Customer will be responsible for any tariff increases incurred from purchase of equipment at any point prior than installation Excluding tariffs as mentioned,, Pricing for parts is good for 3300 days after proposal,, any increases after will be incurred and paid for by customer.. Excludes breaking of any seal offs or electrical remediation of any kind.. Assumes all electrical and pre--existing wiring meets or exceeds manufacturer specifications.. Validation//Troubleshooting will be out of scope and responsibility of the customer.. Excludes any software upgrades//modifications and the like after parts//job is completed ((including but not limited to enabling EMV)).. All returns will be out of scope and charge accordingly.. SSS not responsible for sites PCI compliance Excludes any repairs to any other equipment or parts except as listed above Not responsible for site lost revenue for any reason All work to be performed during regular and routine business hours Any work performed after--hours for any reason will be charged premium rates Terms and conditions of the permit may significantly alter work scope and pricing Removal or disposal of contaminated materials EXCLUDES Site Image ((decals,, advertising signs,, lighting,, etc..)) Any hardware//software issues with pre--existing equipment will be billed at T&&M Any return trips needed due to network being offline or network issues will be billed at T&&M Any return trips needed due to equipment not on site or missing will be billed at T&&M Any communication cabling over 77 feet that is not provided by the customer Dispenser communication cabling Back office software and equipment as well as customer PLU files are correct and communicate correctly with the new equipment MATERIAL FE Petro Turbine Pigtail Yoke Assembly 1155 MFD Capacitor Initial 11 of 22 668800 Quinn Ave San Jose,, CA 9955111122 ((440088)) 997711--22444455 Service Station Systems,, Inc..QUOTATION DATE:: 0077//1100//2255 110055110077QUOTE:: EXPIRE DATE:: 66//1100//22002266CCB## 448855118844 PRICING Item Number Item Description Quantity Extended Price MANLIFTFPA Man Lift Rental,, Large 11 $$449955..0000 PER BID LABOR Labor Per Bid 11 $$11,,665500..0000 SUBLABORFPA Labor Subcontractor 11 $$33,,553399..0000 MISCSAFETY Misc Safety Equipment 22 $$1133..0000 QUOTED MATERIALS Material 44 $$11,,887711..0022 QUOTED EST TAX Tax ((Estimated))11 $$116655..9900 $$77,,773333..9922 Payment Terms No Deposit in lieu of signed Quote//PO.. Balance due NET 3300.. Lien notices will be filed for jobs over $$55000000..0000.. Lien releases will be issued only upon final payment.. Sales tax is estimated.. Sales tax for applicable items will be added to the final invoice..Total Initial 22 of 22 77//1100//22002255 QUOTATION TERMS && CONDITIONS DATE::110055110077QUOTE ##:: THIS QUOTE VALID FOR 6600 DAYS FROM DATE OF QUOTATION.. 11.. Quote Good for 6600 Days.. Prices used in the Quotation are based upon current prices,, work performed during normal business hours,, upon the condition that the Quotation will be accepted within 6600 days,, and that work will commence pursuant to the Quotation within 3300 days of acceptance.. If the Quotation is not accepted within 6600 days,, or if work has not commenced within 3300 days of acceptance,, the Quotation is subject to being rebid to adjust for new pricing.. Premium rates will apply to all work done outside of normal business hours regardless of cause.. Any typographical errors are subject to correction without penalty to Service Station Systems,, Inc.. ((SSS)).. All applicable sales,, use and any other local tax will be added to SSS invoices.. In the event of a conflict between the Quotation Terms && Conditions and any other document,, the Quotation Terms && Conditions shall control.. 22.. Payment Schedule.. All Contract payments will be COD unless provided otherwise by existing credit terms agreed to by SSS.. Customer will pay any deposit required as indicated in the Quotation with the balance due upon completion of the work ((or in installments or progress payments as described in the Quotation)).. Payment of any additional work is due per the terms and conditions of an executed change order which is made a part of the project.. In the event any payment is not made as specified,, SSS may at its option declare the entire balance owing immediately due and payable in full,, and may stop work until full payment is made.. Customer agrees to pay a service charge of 11..55%% per month on all overdue amounts until paid.. Mechanic’s liens may be filed by SSS for any Contract work not paid in a timely manner.. Lien releases will be issued only upon final payment and receipt of clear funds.. 33.. Formation Upon Execution.. Upon acceptance by the Customer,, the Quotation,, Terms and Conditions,, and related plans and//or specifications agreed to between SSSand the Customer and signed by both parties,, shall constitute the entire agreement (“Contract”) and description of work to be performed (“Work”). Neither SSS nor Customer will be bound by any oral representations or other statements of any kind made by any person.. The project will be constructed according to plans and specifications identified as:: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ hereinafter referred to as the Project Documents which have been examined by the Customer and which have been or will be signed by both SSS and Customer.. Except as otherwise expressly provided for herein,, any work not expressly described in the Quotation,, including any dewatering and any related disposal work,, is excluded,, and no other project work shall be performed without prior written authorization of both SSS and Customer as may be provided on a SSS change order form describing the agreed terms including the price for such additional work as well as any additional time to complete the Work.. 44.. Site Assumptions.. The Contract price is based on there being no unusual site conditions including but not limited to:: ((i)) that the project site and adjoining land are not filled ground or hardpan and the bearing capacity of the ground exceeds 11,,000000 pounds per square foot and is stable,, and contains no rock formations or boulders;; ((ii)) that there are no septic tanks,, pipe lines,, conduits,, electric lines,, sprinkler lines or any other obstructions other than those indicated on the plans;; ((iii)) that no underground or surface water conditions will interfere with the Work;; ((iv)) that no surcharge engineering will be required;; and ((v)) that the site conditions with regard to any adverse environmental conditions is as represented in the Project Documents.. If any of the site conditions should vary from the above specifications requiring additional work or materials to complete the Work under the Contract,, or should the Customer order additional work,, or should SSS encounter conditions different from those ordinarily encountered or reasonably anticipated,, SSS shall be paid for same as agreed upon in an appropriate change order.. SSS will only be responsible for damage to underground services ((septic tanks,, pipe lines,, conduits,, electric lines,, sprinkler lines,, etc..)) when they have been properly and accurately indicated and marked on the plans prior to beginning excavation.. 55.. Cost of Permits Not Included.. The Contract price does not include costs and disbursements required for obtaining permits or licenses or any other authorization required by governmental agencies or any other public ((or quasi--public)) authorities,, unless specifically included,, and does not include inspections or other work to complete the permitting process.. The Customer will pay assessments and charges required by governmental agencies or any other public ((or quasi--public)) authorities,, and any utilities,, for financing or repaying the cost of sewers,, storm drains,, water service,, and other utilities,, including sewer and storm drain reimbursement charges,, revolving fund charges and the like.. All permits,, plan preparation,, and permitting inspections will be performed at SSS’s current time and material rates and cost mark ups.. Prices quoted for plans and permits,, if any,, are estimates only.. 66.. Changes Permitted to Comply with Applicable Regulations.. If the proposed scope of Work under this Contract is pending approval from any local or state governmental or regulatory agencies,, the State of California,, and//or the Federal EPA,, including but not limited to the City and//or County Fire,, Building,, Electrical,, Plumbing,, or Environmental Health Departments and any local AQMD,, any changes or additional requirements as may be ordered by any such regulatory or public entity will be mutually agreed upon by Customer and SSSas part of a change order.. The Customer agrees that SSS may make any changes in plans or construction which may be required to conform to existing or future building codes,, zoning ordinances,, or other requirements of inspecting public or quasi--public authorities or governmental agencies,, or utility companies.. Additional work required to conform to such codes,, ordinances,, or requirements shall be paid for by the Customer in addition to the contract price at SSS’s rate indicated on an agreed upon change order.. 77.. Extra Work,, Changes and Deletions.. If at any time during the progress of the work,, Customer desires to make any additions to,, alterations of,, deviations or omissions from the work ((collectively “Extra Work”), Customer shall have the right to do so and the same shall in no way affect or make void this Contract.. No Extra Work shall be made except on Customer’s written request and the execution of a written change order agreed to by both Initial 11 of 44 Terms and Conditions QUOTATION 0077//1100//2255 110055110077QUOTE:: DATE:: SSS and the Customer.. Any adjustment in costs due to an increase or decrease in the work to be completed,, or any change in the time of completion of the project,, shall be agreed to in the change order.. 88.. Time && Materials Rate Sheet.. Available upon request.. 99.. Customer Responsible for Equipment Compatibility.. The compatibility of any equipment and parts are the sole responsibility of Customer.. Any replacement,, repair,, modification,, trouble shooting,, or additional components required to make any system compatible,, whether new,, used,, or existing equipment or parts,, will be billed to Customer at SSS’s current rates as per Section 88 above,, plus materials and mark--ups.. This includes,, but is not limited to,, payment network compatibility,, electrical and plumbing requirements,, code compliance,, software and programming,, satellites or any piece of equipment or part not provided by SSSin the Quotation or under a change order.. Additional charges will be assessed for delays including but not limited to software malfunction,, network connectivity or back--office issues.. PLU and other advanced option programming are excluded.. It is the Customers responsibility to verify all programming//pricing is accurate prior to technician leaving site.. SSS is not responsible for any costs,, damages,, losses,, or expenses that may be incurred due to electronic system failures or data breach or corruption.. This includes loss or corruption of data,, connectivity for hardware,, software,, or other operations,, virus or malware damages or tampering with programs,, settings or reports that may arise as a result of or related to the Work of SSS under the Contract.. 1100.. Disclosure of Customer of Site Specific Requirements.. It is the responsibility of Customer,, at the time a request for a quotation is made,, to disclose all requirements for insurance,, endorsements,, certifications,, prevailing wages,, reporting,, or any conditions required by Customer for the performance of the proposed work in compliance with applicable laws.. SSS may request copies of permits to operate,, plans,, testing results,, and site information at any time during the performance of the proposed work.. Failure to disclose this information may result in additional charges.. Failure to disclose site conditions that directly affect the performance of the work outlined in the Quotation may result in additional charges.. 1111.. Compliance Testing.. Quotations for testing do not guarantee a passing test result.. SSS will make all reasonable attempts to achieve a passing test at the time the test is performed.. This does not include the repair or replacement of any parts or equipment.. Failed tests are the sole responsibility of Customer,, and repairs made during testing will be billed at SSS’s current T&&M rates as shown in section 88 above.. Full payment of the cost of the testing,, whether passed or failed,, is Customer’s sole responsibility and all balances for testing work are due at the time of invoice.. NOTE:: Test results will not be released or filed with regulators,, and no further work will be performed by SSS,, until charges are paid in full.. 1122.. Damage or Destruction.. If any portion of the Work is destroyed or damaged by any accident,, disaster,, or calamity,, such as fire,, storm,, flood,, landslide,, subsidence or earthquake,, or by theft vandalism or malicious mischief ((individually,, a “Casualty”), Customer shall have the option of either ((i)) instructing SSS to rebuild or restore the Work or ((ii)) terminating this Contract.. In the event Customer elects to terminate this Contract,, SSS shall be paid for all Work completed as of the date of the Casualty including a pro rata percentage of profit and overhead,, and both parties shall be relieved of any further obligation to the other under this Contract.. Any work performed by SSS in rebuilding or restoring the Work shall be handled as a change order and compensated pursuant to the provision on Time && Materials as set forth herein or pursuant to any rate sheet attached hereto.. 1133.. Warranty.. SSS guarantees the quality of its workmanship for a period of one year from the date of issuance of its final invoice.. This warranty is limited to defective construction and workmanship only and does not include any labor,, parts,, testing,, trouble shooting,, or replacement of any manufacturer’s defective or failed equipment.. Any warranties for new equipment and parts are solely between the Customer and the manufacture or seller of the equipment or parts.. If any equipment or parts are purchased by SSS as part of its quotation,, SSS will deliver to Customer all warranty documentation and if necessary,, assign all warranties to Customer.. Any request made by Customer,, his//her employees or agents,, for SSS to repair or replace any piece of equipment for any reason ((except if caused by the defective construction or workmanship of SSS)) is the sole responsibility of Customer and will be billed to Customer at SSS’s current time and materials (“T&&M”), equipment rates and mark--ups.. It is the sole responsibility of Customer to understand the terms and conditions of any and all warranties for equipment.. Customer acknowledges and agrees that most manufacturer warranties do not include any labor charges.. Except as otherwise specifically provided for herein,, the liability of SSS for defects or malfunctions of materials and equipment installed is limited to the warranties and guarantees of the manufacturers and//or suppliers of said materials and//or equipment.. ALL OTHER WARRANTIES AND GUARANTEES,, WHETHER EXPRESS,, IMPLIED OR STATUTORY,, ARE HEREBY DISCLAIMED,, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.. 1144.. Cancellation Before Mobilization.. Customer acknowledges that SSS may be purchasing specially ordered materials for the project and that portions of the work may be delegated to subcontractors.. In the event of cancellation by Customer of this Contract prior to mobilization by SSS on site,, Customer agrees to reimburse SSS for all incidental expenses incurred by SSS to enter into this Contract,, including SSS’s costs and expenses to obtain permits,, any costs associated with preordered materials,, and any cost,, expense,, or fee to terminate all executed contracts with subcontractors,, and any other cost reasonably incurred in anticipation of undertaking the Work.. 1155.. Right to Assign.. This entire Contract or any portion of the work to be done hereunder may be assigned or subcontracted by SSS at the discretion of SSS.. 1166.. Force Majeure.. SSS shall not be liable to the Customer for any loss,, damage,, or delays occasioned by fire,, strikes,, or material stolen after delivery upon premises,, lockouts,, acts of God,, or the public enemy,, accidents,, boycotts,, weather,, floods,, freight embargoes,, causes incident to national emergencies,, war,, or any other causes beyond the control of SSS.. Any increase in the cost of the project,, or the time to complete the project,, necessitated by such delay shall be performed at SSS’s current time and material rates and cost mark--ups as a change order.. 1177.. Additional Charges.. Additional charges will be assessed for delays outside of the control of SSS as well as charges associated with software malfunction,, network connectivity or back--office issues.. Estimated site downtime is based on equipment performance as published by the supplier or manufacturer.. PLU and other advanced dealer option programming is not included.. 1188.. LIMITATION ON DAMAGES.. IN RECOGNITION OF THE RELATIVE RISKS,, REWARDS AND BENEFITS OF THE PROJECT TO BOTH Initial 22 of 44 Terms and Conditions QUOTATION 0077//1100//2255 110055110077QUOTE:: DATE:: CUSTOMER AND SSS,, THE RISKS HAVE BEEN ALLOCATED SUCH THAT CUSTOMER AGREES THAT,, TO THE FULLEST EXTENT PERMITTED BY LAW,, SSS’S TOTAL LIABILITY TO CUSTOMER FOR ANY AND ALL INJURIES,, CLAIMS,, LOSSES,, EXPENSES,, DAMAGES,, ATTORNEY’S FEES AND COSTS OR CLAIM ARISING OUT OF THIS CONTRACT FROM ANY CAUSE OR CAUSES,, SHALL NOT EXCEED $$5500,,00000000 OR THE LABOR CHARGE AMOUNT PAID BY CUSTOMER TO SSS UNDER THIS CONTRACT,, WHICHEVER IS GREATER.. SUCH CAUSES INCLUDE,, BUT ARE NOT LIMITED TO,, NEGLIGENCE,, ERRORS,, OMISSIONS,, STRICT LIABILITY,, AND BREACH OF CONTRACT OR BREACH OF WARRANTY,, UNLESS OTHERWISE PROHIBITED BY LAW.. SSS IS NOT RESPONSIBLE FOR CUSTOMER LOSS OF REVENUE,, INCOME OR PROFITS UNDER ANY CIRCUMSTANCE.. ESTIMATED DOWN TIMES,, IF GIVEN IN THIS QUOTE,, ARE ONLY AN ESTIMATE BASED ON INDUSTRY STANDARDS AND//OR EXPERIENCE.. 1199.. Independent Contractor.. SSS hereby declares that it is engaged as an independent business,, and agrees to perform the Work as an independent contractor and not as the agent,, employee or servant of Customer.. SSS has and hereby retains the right to exercise full control and supervision of the Work and full control over the employment,, direction,, compensation and discharge of all persons assisting in the Work.. 2222.. Protection of Work,, Materials and Equipment.. SSS shall protect its work,, materials and equipment on the project site and shall not damage or unduly interfere with the work,, materials or equipment of others.. SSS''s duty to protect the Work,, materials and equipment shall terminate when SSS completes,, and Customer accepts,, the Work,, provided SSS provides Customer forty--eight ((4488)) hours'' prior written notice of such completion.. SSS shall not be liable for the repair or replacement,, except upon the payment of reasonable compensation,, of any of its Work or installations damaged directly or indirectly through,, by,, or as a result of defective design by Customer’s architect or engineer,, or defective materials directly supplied and installed by Customer or Customer’s representative.. 2233.. Mediation.. Any controversy or claim arising out of or relating to this Contract,, or a breach thereof,, shall first be submitted to non--binding mediation under the Construction Industry Mediation rules of the American Arbitration Association,, or any other mediation process the parties agree upon.. Customer and SSS agree to include a similar mediation provision with all contractors,, sub--contractors,, sub--consultants,, suppliers and fabricators,, thereby providing for mediation as the primary method for dispute resolution between all parties.. This agreement shall be construed in accordance with,, and governed by,, the laws of the State of California.. All proceedings commenced under this section,, including any mediation or arbitration shall be conducted in Santa Clara County.. 2244.. Indemnification.. Customer shall,, to the fullest extent permitted by law,, indemnify,, defend,, and hold harmless SSS,, its officers,, directors,, employees,, agents and any other representatives from and against all damage,, liability and cost,, including reasonable attorney’s fees and defense costs arising out of or in any way connected with the performance by any of the parties named above of the services under this Contract,, excepting only those damages,, liabilities or costs attributable solely to the gross negligence or willful misconduct of SSS.. 2255.. Acceptance of Quotation.. The Quotation will become a contract between the Customer and SSS at the time it is accepted by Customer.. To accept the Quotation,, and enter into a binding contract for the work specified therein,, Customer must sign below.. No work will begin until the signed Quotation is received by SSS and deposit is paid if required.. Cancellation of the Contract may result in charges to Customer for non--returnable equipment,, parts restocking,, permit and planning work and the like.. A portion or all of Customers deposit may be retained for payment of the foregoing charges.. 2266.. No Guarantee of Performance for Environmental Remediation.. Customer recognizes and acknowledges:: that the means and methods to be used by SSS in remedying contamination by hazardous wastes involve inherent risks and may cause further contamination or releases from the site;; that SSS is a construction firm,, not expert in the engineering or design aspects of developing remedial action((s)) to address hazardous material;; that SSS cannot therefore guaranty or warrant the performance or results of its work in that regard;; that SSS is not the “operator” of the project or site,, is not a “hazardous waste generator,, and that SSS shall not be designated as the responsible party on any manifest or documentation for the removal,, transportation,, or disposal of hazardous materials from the site.. Unless specifically indicated elsewhere in the Contract,, SSS will not provide a performance bond and may not maintain contractor''s pollution liability insurance,, but if requested to secure such insurance,, and if SSS is able to secure such insurance,, will provide same as an additional expense to Customer.. 2277.. Contractor''s License and Bond Notice.. Contractors are required by law to be licensed and regulated by the Contractors'' State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four years of the date of the alleged violation.. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten ((1100)) years of the date of the alleged violation.. Any questions concerning a contractor may be referred to the Registrar,, Contractors'' State License Board.. Initial 33 of 44 Terms and Conditions QUOTATION 0077//1100//2255 110055110077QUOTE:: DATE:: TO ACCEPT THE QUOTATION TO WHICH THESE TERMS AND CONDITIONS ARE ATTACHED,, PLEASE DATE AND SIGN WHERE INDICATED BELOW:: OWNER OR AUTHORIZED REPRESENTATIVE:: ________________________________________________ ((Print Name)) Signature:: _______________________________________ Title:: ____________________________________________ Date:: ________//________,,2200______ CONTRACTOR:: ______________________________________________ By:: ____________________________,, its____________ Initial 44 of 44 Terms and Conditions QUOTATION 0077//1100//2255 110055110077QUOTE:: DATE:: SO 1 Above Ground Tank Diesel Turbine Replacement - Service Request Created:03/10/2026 Status:Signed Transaction ID:cab49e47-3817-4649-934b-90e487880100 "SO 1 Above Ground Tank Diesel Turbine Replacement - Service Request" history Sundari Pilaka created the document 03/10/2026 5:04:57 PM PDT - IP address 64.165.34.3 Document was emailed to Brian Able 03/10/2026 5:04:58 PM PDT Brian Able opened the document 03/25/2026 9:04:45 AM PDT - IP address 12.151.36.226:60189 Brian Able signed the document 03/25/2026 9:05:13 AM PDT - IP address 12.151.36.226:60189 Document was emailed to Nathan Vasquez 03/25/2026 9:05:14 AM PDT Nathan Vasquez opened the document 03/25/2026 1:47:59 PM PDT - IP address 72.153.230.151:24818 Nathan Vasquez signed the document 03/25/2026 1:48:20 PM PDT - IP address 64.165.34.3:39412 Document was emailed to Public Works Management Analyst 03/25/2026 1:48:21 PM PDT User Jindy Gonzalez delegated the document 04/08/2026 5:01:58 PM PDT - IP address 64.165.34.3 Document was emailed to Jindy Gonzalez 04/08/2026 5:01:59 PM PDT Jindy Gonzalez opened the document 04/08/2026 5:02:03 PM PDT - IP address 64.165.34.3:40321 Jindy Gonzalez signed the document 04/08/2026 5:02:12 PM PDT - IP address 64.165.34.3:40321 Document was successfully signed and filed 04/08/2026 5:02:12 PM PDT