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Home My WebLink AboutLC 04-23-2026 Searchable PacketCITY OF CUPERTINO LIBRARY COMMISSION AGENDA 10800 Torre Avenue, Cupertino Library, Room 101 Thursday, April 23, 2026 7:00 PM Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission is hereby called for Thursday, April 23, 2026, commencing at 7:00 p.m. at the Cupertino Library, Room 101, 10800 Torre Ave, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: February 4, 2026 Library Commission Meeting Minutes Review and approve the February 4, 2026 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 2.Subject: Cupertino Library Children's Area Tour, 10800 Torre Avenue Page 1 1 LC 04-23-2026 1 of 10 Library Commission Agenda April 23, 2026 Recommended Action: Receive a tour of the newly renovated Cupertino Library Children's Area. 3.Subject: Santa Clara County Library District StoryWalk Project Subcommittee Form a subcommittee to support the Santa Clara County Library District's StoryWalk Project. REPORTS/UPDATES 4.Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian STAFF AND COMMISSION REPORTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 2 LC 04-23-2026 2 of 10 CITY OF CUPERTINO Agenda Item Subject: February 4, 2026 Library Commission Meeting Minutes Review and approve the February 4, 2026 Library Commission meeting minutes. CITY OF CUPERTINO Printed on 4/16/2026Page 1 of 1 3 LC 04-23-2026 3 of 10 DRAFT MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, February 4, 2026 CALL TO ORDER At 7:00p.m., Chair Zhao called the Library Commission regular meeting to order at the Cupertino Library, 10800 Torre Avenue, 201A. ROLL CALL Commissioners present: Liyan Zhao, Chandra Sakthivel, Minna Xu, Qin Pan Commissioners absent: Janki Chokshi City/County Staff present: Molly James, Bryant Bao, Stephen Fitzgerald Guest Speakers: Thomas Celerier APPROVAL OF MINUTES 1. Subject: December 3, 2025 Library Commission Meeting Minutes Recommended Action: Review and approve the December 3, 2025 Library Commission meeting minutes. MOTION: Commissioner Pan moved and Chair Zhao seconded to approve the December 3, 2025 Library Commission meeting minutes as submitted. The motion carried with the following vote: Ayes: Zhao, Pan, Sakthivel, Xu. Noes: None. Abstain: None. Absent: Chokshi. POSTPONEMENTS – None ORAL COMMUNICATIONS – None OLD BUSINESS – None NEW BUSINESS 2. Subject: Chair and Vice Chair Selection Recommended Action: Conduct the selection of the Chair and Vice Chair. Written communications were emailed to the Commission and are included for the record. MOTION: Commissioner Sakthivel moved and Commissioner Pan seconded to nominate Commissioner Xu for the Chair position. The motion carried with the following vote: Ayes: Zhao, Pan, Sakthivel, Xu. Noes: None. Abstain: None. Absent: Chokshi. MOTION: Chair Xu moved and Commissioner Zhao seconded to nominate Commissioner Sakthivel for the Vice Chair position. The motion carried with the following vote: Ayes: Zhao, Pan, Sakthivel, Xu. Noes: None. Abstain: None. Absent: Chokshi. 4 LC 04-23-2026 4 of 10 3. Subject: Cupertino Poet Laureate Program Update Recommended Action: Receive an update from the Cupertino Poet Laureate and provide feedback on potential programs. Thomas Celerier, Cupertino Poet Laureate (CPL), presented his plan for 2026 as submitted. Commissioner Zhao requested clarification on the [Open Mic Poetry Event] multilingual component. CPL Celerier clarified that each participant would read poems in their own respective language. Commissioner Zhao commented to reach out to the Library Commissioners for help with promoting to the community. Chair Xu requested clarification on the Poetry Contest with FUHSD and whether or not the contest is promoted through the school district’s newsletter. CPL Celerier clarified that the Rotary Club works directly with the schools to promote the contest. Chair Xu requested clarification on whether or not CPL Celerier was planning to host any booths at upcoming events such as Earth Day or the Cherry Blossom Festival. CPL Celerier clarified that former CPL Keiko O’Leary had not mentioned anything but to keep him updated on future events. Vice Chair Sakthivel requested clarification on the [Poetry Contest with FUHSD] and how they differentiate whether or not the poem was human generated. CPL Celerier clarified that it is up to the judges. Vice Chair Sakthivel requested clarification on whether or not CPL Celerier has an opportunity to attend an upcoming City Council meeting to read a poem and help encourage the broader public to get involved. Molly James, Recreation Manager, clarified that previous Mayors have invited the Poet Laureates to present at a City Council meeting. 4. Subject: Santa Clara County Library District Internet Policy Draft Recommended Action: Review the Santa Clara County Library District Internet Policy Draft and provide feedback. Stephen Fitzgerald, Santa Clara County Library District (SCCLD) Deputy County Librarian, presented on the item as submitted and opened it up to Commissioner comments, suggestions, concerns, or any other feedback on the Technology and Internet Policy Draft. Deputy County Librarian Fitzgerald informed the Commission that this revised Technology and Internet Policy combined multiple policies into one – Internet Policy, Wi-Fi Policy, and Online Forum Policy. Added that the language has been updated but there were no major changes in the context of the policies. 5 LC 04-23-2026 5 of 10 Vice Chair Sakthivel recommended that the search engine for books includes a natural language processing search based on description if someone forgot the title or author of the book. Deputy County Librarian Fitzgerald noted that this is outside the policy, however, there are some capabilities through their third-party vendors such as Libby that uses an AI generated search. Vice Chair Sakthivel requested clarification on whether or not users can access their personal emails through the library computers. Deputy County Librarian Fitzgerald clarified yes and once the user is finished, it automatically logs out of everything and erases all activity. 5. Subject: Library Commission 2026 Meeting Topics Recommended Action: Review and approve the list of potential meeting topics for 2026. Recreation Manager James presented as submitted and reviewed the full list of meeting topics. Clarified that attending all events listed is not mandatory, but staff wanted to make the Commission aware of all the events that they could be participating in. Commissioner Pan requested to add the [Community Service Awards] event that recognizes the incoming and outgoing Commissioners. MOTION: Commissioner Zhao moved and Commissioner Pan seconded to approve the Library Commission 2026 Calendar with the addition of the [Community Service Awards]. The motion carried with the following vote: Ayes: Zhao, Pan, Sakthivel, Xu. Noes: None. Abstain: None. Absent: Chokshi. REPORTS/UPDATES 6. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian Reported as submitted. - County Librarian Reported as submitted. STAFF AND COMMISSION REPORTS Recreation Manager James provided a Staff Liaison Update on the following: - Cupertino State of the City Address – Thursday, February 26 starting at 6 p.m. at Quinlan Community Center. For more information visit cupertino.gov/stateofthecity - Big Bunny 5K – Saturday, March 7 (5K at 8:30 a.m. and Kids Fun Run at 9:30 a.m.) at Cupertino Civic Center. For more information visit cupertino.gov/bigbunny5k - Reminder to inform IT with any international travel dates and locations so the security teams knows to not disable your account while you are traveling. Commissioner Zhao requested clarification on remote attendance. Recreation Manager James clarified that if a Commissioner is requesting to be remote, they need to notify staff at least two 6 LC 04-23-2026 6 of 10 weeks in advance and provide the necessary information including address of the remote location to appear on the agenda. FUTURE AGENDA SETTING Chair Xu requested the Story Walk Initiative. Vice Chair Sakthivel requested to invite the Teen Commissioners to a future meeting to discuss any changes at the library since they last attended. ADJOURNMENT Chair Xu adjourned the meeting at 8:15 p.m. Respectfully Submitted by, Jessica Suntay, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 7 LC 04-23-2026 7 of 10 CITY OF CUPERTINO Agenda Item Subject: Cupertino Library Children's Area Tour, 10800 Torre Avenue Receive a tour of the newly renovated Cupertino Library Children's Area. CITY OF CUPERTINO Printed on 4/16/2026Page 1 of 1 8 LC 04-23-2026 8 of 10 CITY OF CUPERTINO Agenda Item Subject: Santa Clara County Library District StoryWalk Project Subcommittee Form a subcommittee to support the Santa Clara County Library District's StoryWalk Project. CITY OF CUPERTINO Printed on 4/16/2026Page 1 of 1 9 LC 04-23-2026 9 of 10 CITY OF CUPERTINO Agenda Item Subject: Monthly Update Reports Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian CITY OF CUPERTINO Printed on 4/16/2026Page 1 of 1 10 LC 04-23-2026 10 of 10