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00-112 BSA ArchitectsCity Cupertin ~~~ AGREEMENT CITY OF CUPERTINO 10300 -~orre Avenue Cupertino, CA 95014 408-777-3200 © .~~:.5~.3~ BY THIS AGREEMENT made and entered into on the. 29 day of SPntPmbPr X9t 2~( 00 by and between the CITY OF CUPERTINO (HereinaftE~r referred to as CITY) and Name (1) SA AR .HTTF.CTS _ (2) Address 3_~1~-P-1~I-t'I~ n~PE City ~~AN FRAN . T S .o Zip 4411E Phonq 41 5_.~ 7 $1 -1 5? 6 (Hereinafter referred as CONTRACTOR), in consider<<tion of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: CUPERTINO SPORTS CENTER - ACCESSMEIVT REPORT EXHIBITS: The following attached exhibits hereby are made part of this Agreement: SCOPE OF WORK DETAILED IN YOUR PROPOSAL LETTER DATED 9/27/00 (ATTACHED) TERMS: The services and/or materials furnished under this Agreement shall commence on 9 / 2 9 / 0 0 and shall be completed before COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: $ 28 , 000 . GENERAL TERMS AND CONDITIONS. Hold Harmless. Contractor agrees to save and hold h~irmless the City, its officers, agents and employees from any and all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable f~~r acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or :cex of such person. Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that rio one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes. This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Bob Rizzo, Service Center Ma~zager DEPARTMENT Pi~hl i c- wnrkG This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTINO: By By ,~? ~, ,~; Title , ~~y~-~-t.,.~ ` c: ~.E~., ~, ~~ ,v=.. ~~.~ .. Title ~ ~ - Soc. Sec. # ~~~- 52 _ APPROVALS EXPENDITURE DISTRIBUTION DEP MENT HEAD DATE ACCOUNT NUMBER AMOUNT /O -%/ -LI'7 4 2 - 2 CI CL K DATE ~,/~ ~ O I v `~ 7 CITY CLERK COPY 10i0d%00 15:55 FAX 115 A82 1551 BSA ARCHITECTS C~j001!001 September 27, 2600 ;~1r. I3ob Rizzo Service Center Manager City of Cupertino 10300 Torre Avenue Cupertino, CA 95014-3366 Via fax: (408) 777-3399 A r c h i c e c[ s Re: Cupertino Sports Center - Assessn1e12t Report Dear Bob, We are pleased to submit the following scope of work and fee proposal for an assessment study of the existing Cupertino Sports Center, for the purpose of helping the City make a prudent decision rcgar-din.g the future re-use or replacement of this facility. The Cupelrtillo Sports Center was originally built as a private racquet and restaurant club in the tnid-','0's. In 1990, the city boubht the facility and turned it into a public racquct/sports facility for which they cl~z:rge fees. It has been a success in terris of tennis. but is otherwise limit^,cl by the conditions of the facility. The building has 15,000 sf of area on two levels, with the entry being at around the midpoint between the two levels. Tl~e tennis courts are below the parking level. There is also a very small swilrming pool, which is used primarily for lessons. Sevc;ral years ago, a proposal was put forward to tear the building dovrn and build a new center on this site, which is immediately adjacent to our new senior center o.u Stephens Creek Blvd. However, the costs appea.*ed to be considerable, and the council had other priorities Iike the senior center and plopased library. Our current scope will look at three alterlaatives for the center. Option 1: Ixisting Building i~o only :hat renovation required to brinb the facility up to code, make it accessible, and put it into good working order. !n this scenario, all o1'tJte spaces would remain in their clln•ent configuration, with uses to remain aS they are today. For purposes of this study, we need. each of you t« do an assessment of the existing conditions, 350 Pacific Avenue San Fru,cinrn, Californici 94111 [c1415.781,7526 fas 415.982^,1551 a-mail bsa®b~a3fCF.I000LS.CY)n1 and put together a report on *.hosr--, conditions, alo~tg with a scope of work required to bring the facility up to code and working order. A few specific issues which were raised when we met at the site are: listed below. a. The roof was recently replaced and is in excellent condition. b. The mechanical systems aze around 10 years old, and are in fzir shape. They may be able to be repaired, lout may also require replacemez:t. c. The plumbing is a mess. Tr ere have been leaks in the :doors and walls from bad pipes. I didn't check if `here are fire sprinklers installed or not. d. The electrical is very prob]ematic. ?he lights for the teruzis courts are tied into the main systen~ fur the buiIciing, and there have been problems. ~• Accessibility is a real issue. They put ir. a makeshift wheelchair Iift on tl~e outside, but that is all they h,3ve for access between the two ~~oors cf the building. They have retrofitted one restroom on the top flour as a unisex HC toiler, but the downstairs loc:cer rooms ate not accessible at alI. I've already said that I believe we will need to add a ramp at the entry, designated hIC parlciug spaces, and an elcva7:or in the building to connect the floors. f. There was some seismic r~tro~t work dons at the time the city took or-er the building, Last year, as part of that work, about half of the exterior deck / tennis viewing platform was removed. ~.s a result, the aerobics room has an exit that goes out into thin ai:•! tie don't have drawings vf. the seismic upgrade, and apparently, it w,3sn't done tIuougl, the permit process. However, Jim knows a lot about it, and should be able to walk our structural engineer through the areas that we:-e improved. g. There are a number of coi:crete walls in the building, which otherwise appears to be of wood frame construc•:ion. h. Tl;c kitchen equipment ti~,•iil a]1 have to cone out, as sho~.~ld the bar, and that area can ba used for storage. '?'he ice n~aehine needs to stay. i. After the assessmei:ts and scope of i-zxprovemert study is complete, we need to do a cost estimate on this o~~tion. Option #2 - )existing Building Reconfigured For this option, we need to idol; at haw tltc existing b~uiding could not only be brought up to code and viability, but also how it could potentially be renovated in order to better accoinn,odate the desired programs. Sonle poi,its relating to this option are listed below. a. The main area on the upper Level is t]ie original dining room and bar. They would like to convert this area into a cazdiovascular and strength training fitness cextter. The free weights azea will remain on the Iower level. Don McCarthy, the du-ector of the cancer, has provided us with a Layout for the proposed fitness center if moved to a new location on the upper level, which would require some electrical remodel. They are particularly concerned to iu u~- uu 15:5K t.~1X i15 9&~ 1551 BSA ARCHITECTS f~j003~004 know if any additional structural work is required in order to accommodate this potential use. b. The existing aerobics room would be converted to be a stretching room, keeping the mirrors. ~• The existing kitchen area an~3 bar will come out completely, and that space creatively mused. d. They want to sec if we can rework the exit stair near the front entrance, in order to expand the tennis office area. ~. At the Iower level, they want: to convert the first two racquetball courts (the wall between them has already been mostly removed) into a new aerobics studio. f.. They want to look at turning the third racquetball court area into a drop in child care room, l~inding 2 exits might bee a problem on this one. g. The other two racquetball courts would remain iz1 this use. h. The current fitness center would be converted as a full free weights area, with an extension ofthe rubber Hoar. i. The outdoor deck would be extended to its original configuration for viewing of tennis. j. We wil! prepare some sketch plans of this scP,eme, a~~d them ask each of you to fol]ow up with a eonz:mentary on any changes in your proposed scope of work. k. We then need a cost esti~riate for this option:. Option #3: New Huilciing In this case, we would propose demolishing the existing building, and replacing it with a new 10,000 sf facility, a. VVc won't draw up Anything ou this one, just do a written description in order to get a cost estimate for com.p~arison proposes. b. We won't need any consultant reports for this, just input from Davis Langdon Adamson. The end product of this work will be a written report with some drawn diagrams addressing structural and ADA issues, and an initial concept for the proposed revisions for option 2. Tl~e comparative cast estimates will be included ill the report. Once this is cor:zpl~ted, we have included one presentatiozi to the appropriate group. Our fee for this work will be $ZS,000 inclusive of 111 reimbursable expenses. This include-s the fees for architectural wort; as ~NeII as the following sub-consultants: Structural -passe Design Mechanical -Mechanical Design Stt;:dio Electrical - Zeiger Engineers Cost Estimating -Davis I;angdor. Adamson We have not included any scope for landscape or civil irspeetions. Therefore, we will not be able to assess the existing utility lines once they leave the building. Should this also b~ desired; we can contact $T<F to do alz assessment, but this would be an additional service. Our goal is to have alI of this work cotr:.pleted and ready for presentation by the end of October. The work will be performed under the terms ofyour standard agreement, a copy of which should be attached io this proposal. Thank you very much. Sincerely, ~~~'~ ~G Mark Schatz, ,principal