HomeMy WebLinkAboutSC 04-16-2026 Searchable PacketCITY OF CUPERTINO
SUSTAINABILITY COMMISSION
AGENDA
10185 North Stelling Road, Quinlan Conference Room and via Teleconference; and
Teleconference Location Pursuant to Gov. Code 54953(b)(2): 160 Quiet Grove, Irvine, CA
92618
Thursday, April 16, 2026
4:00 PM
Regular Meeting
IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION
OPTIONS TO OBSERVE:
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling
Road.
2) Watch a live stream online at https://youtube.com/@cupertinocitycommission.
3) Attend in person at a remote Teleconference Location noticed pursuant to Gov. Code
54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda.
a) Speakers are required to notify the City Clerk via email to cityclerk@cupertino.gov prior
to noon on the date of the meeting during which they plan to participate and comment from
the remote location noticed to ensure the City Clerk is prepared to accept their comment.
b) If the teleconferencing device malfunctions impeding access to the meeting from the
remote location, the speaker may alternatively participate via the other options for remote
participation provided above.
OPTIONS TO PARTICIPATE AND COMMENT:
Members of the public wishing to address the Sustainability Commission may do so in the
following ways:
1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling
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Road:
A. During “Oral Communications”, the public may comment on matters not on the agenda,
and for agendized matters, the public may comment during the public comment period for
each agendized item.
B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards
is voluntary and not required to attend the meeting or provide comments, it is helpful for
the purposes of ensuring that all speakers are called upon.
C. Speakers must wait to be called and may begin speaking when recognized by the Chair.
D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the
speaking time depending on the number of people who wish to speak on an item. A
speaker representing a group of 2 to 5 or more people who are present may have up to 2
minutes per group member, up to 10 minutes maximum.
E. Please note that due to cyber security concerns, speakers are not allowed to connect any
personal devices to any City equipment. However, speakers that wish to share a document
(e.g. presentations, photographs or other documents) during oral comments may do so by:
a. E-mailing the document to Sustainabilitycommission@cupertino.gov by 1:00 p.m. and
staff will advance the slides/share the documents during your oral comment.
2) Written communications as follows:
A. E-mail comments to Sustainabilitycommission@cupertino.gov.
B. Regular mail or hand delivered addressed to the: Cupertino Sustainability Commission,
City Hall, 10300 Torre Avenue, Cupertino, CA 95014
C.Comments addressed to the Sustainability Commission received by 2:00 p.m. on the day
of the meeting will be included in written communications published and distributed
before the beginning of the meeting.
D. Comments addressed to the Sustainability Commission received after the 2:00 p.m.
deadline, but through the end of the Commission meeting, will be posted to the City’s
website by the end of the following business day.
3) Teleconference in one of the following ways:
A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in
advance by clicking on the link below to access the meeting:
https://cityofcupertino.zoom.us/webinar/register/WN_Lb2d2VyHQoKBfOem_3nuTQ
a. Registrants will receive a confirmation email containing information about joining the
webinar.
b. Speakers will be recognized by the name they use for registration. Once recognized,
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speakers must click ‘unmute’ when prompted to speak.
c. Please read the following instructions about technical compatibility carefully: One can
directly download the teleconference (Zoom) software or connect to the meeting in their
internet browser. If a browser is used, make sure the most current and up-to-date browser,
such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.
Certain functionality may be disabled in older browsers, including Internet Explorer.
B. By Phone (Audio only): No registration is required in advance and speakers may join the
meeting as follows:
a. Dial 669-900-6833 and enter WEBINAR ID: 873 8137 0030
b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6
c. Speakers will be recognized to speak by the last four digits of their phone number.
C.
Via an H.323/SIP room system:
H.323 Information:
144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 873 8137 0030
SIP: 87381370030@zoomcrc.com
D. Online via the teleconferencing device (Audio and Video) being used to provide access
to the meeting from a remote Teleconference Location noticed pursuant to Gov. Code
54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda.
a) Speakers are required to notify the City Clerk via email to cityclerk@cupertino.gov prior
to noon on the date of the meeting during which they plan to participate and comment from
the remote location noticed to ensure the City Clerk is prepared to accept their comment.
b) If the teleconferencing device malfunctions impeding access to the meeting from the
remote location, the speaker may alternatively participate via the other options for remote
participation provided above.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: January 15, 2026 Sustainability Commission minutes
Recommended Action: Approve January 15, 2026 minutes
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
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This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
STAFF AND COMMISSION REPORTS
OLD BUSINESS
NEW BUSINESS
2.Subject: Chair and Vice Chair Elections
Elect a chair and vice chair for the 2026 Sustainability
Commission.
3.Subject: Receive presentation and provide input on the development of the proposed
Fiscal Year 2026 - 2027 Capital Improvement Programs and Five-year Plan as related to
Sustainability projects
Recommended Action: Discuss and provide input on the 2026-2028 Capital
Improvement Programs and Five-year Plan.
A - CIP Status and FY 26-27 Proposal
4.Subject: Form a Sustainability Subcommittee for waste diversion education training
program.
Recommended Action: Appoint two members to form a subcommittee to assist staff
with building out a new waste diversion community training program currently under
development, specifically:
1. Attend at least 2 planning meetings with staff
2. Attend at least 3 program meetings
3. Provide an update at a Regular Sustainability Commission meeting
5.Subject: Receive presentation about current processes and best practices for recovering
building materials during demolition or as part of construction projects
Recommended Action: Receive presentation about the processes and best practices for
recovering building materials during demolition or as part of construction projects.
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
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assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
Subject: January 15, 2026 Sustainability Commission minutes
Approve January 15, 2026 minutes
CITY OF CUPERTINO Printed on 4/9/2026Page 1 of 1
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DRAFT MINUTES
SUSTAINABILITY COMMISSION
Thursday, January 15, 2026
At 5:01 p.m. Chair Hansen called the Regular Sustainability Commission meeting to order at the
Quinlan Conference Room, 10185 North Stelling Road and via teleconference; and Teleconference
location Pursuant to Government Code section 54953(b)(2); Cafe 86 – Carson 22022 S Avalon
Blvd, Carson, CA 90745.
ROLL CALL
Present: Chair Susan Hansen, Vice Chair Alexander Fung (arrived at 5:03 p.m.) and Commissioners
Jack Carter, Sonali Padgaonkar, and Conny Yang (participated remotely). Absent: None.
APPROVAL OF MINUTES
1. Subject: October 16, 2025 Sustainability Commission minutes
Recommended Action: Approve October 16, 2025 minutes
Chair Hansen made a correction to the minutes, to include an exclamation point after
“Splash”.
MOTION: Carter moved and Padgaonkar seconded to approve the October 16, 2025
minutes, as amended. Ayes: Hansen, Fung, Carter, Padgaonkar, Yang. Noes: None.
Abstain: None. Absent: None.
POSTPONEMENTS — None
ORAL COMMUNICATIONS
David Kane spoke about the Electrification Collaboration, a pilot program to engage residents in
home electrification and advance Climate Action Plan goals.
Bill Rossier provided updates on the Electrification Collaboration’s engagement efforts,
highlighting six months of public outreach, City Council advocacy, and media campaigns in Los
Altos.
STAFF AND COMMISSION REPORTS
Sustainability Specialist Victoria M orin reported that the City received a B on its CDP report. She
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also reported that the City has partnered with the Library of Things, supplying kits to test
induction cooking for check-out. She also reported on Environmental Day, the Composting
Workshop, the Coat Drive, and a grant from Silicon Valley Clean Energy to put towards the service
center’s new EV chargers and working with BayREN to complete a road map and move forward
with recommendations for CIP to support sustainability work.
Commissioner Carter reported that he attended a meeting with a few individuals discussing a
project and did not represent the Commission. Additionally, he reported on meeting periodically
with representatives from the Silicon Valley/West Valley Food Bank t o gather information and
insights.
Chair Hansen reported on the Mayor’s Meeting. She noted that Commissions were encouraged to
provide short, high-level summaries rather than lengthy reports, and that all commission members
can anticipate receiving Brown Act training to prevent potential violations. She also provided
updates on various commissions and committees, and shared that the mayor emphasized broader
efforts to improve community quality of life.
OLD BUSINESS — None
NEW BUSINESS
2. Subject: Discuss the feasibility and general logistics of a sustainability commission -run
event or panel about reducing consumption
Recommended Action: Discuss the feasibility and general logistics of a commission-run
event or panel about reducing consumption.
Sustainability Specialist Victoria Morin gave a presentation.
Commissioners asked questions which staff responded to.
Chair Hansen opened the public comment period and, seeing no one, closed the public
comment period.
Commissioners made the following recommendations to staff:
Various ways to use tabling to engage the community.
Use cohort-style or classroom-based programs to engage the community.
Consider school-based programs, but address teacher availability; kits could help
facilitate participation.
Emphasize digital, multilingual, and culturally appropriate geographically diverse
outreach campaigns to reduce waste from physical materials.
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Limit direct Commission involvement in programs like Waste Warrior Program to
outreach, attendance, or support; staff should manage resource-intensive tasks.
Encourage youth involvement, such as high school volunteering for repair cafes and
outreach.
Use technology, including mobile-friendly platforms and AI-enabled apps, to assist
residents in recycling and waste sorting.
Target multilingual residential complexes.
Raise awareness of single-use plastics, composting, repairing, upcycling, and
sustainable trends like thrifting or “buy nothing” initiatives.
MOTION: Fung moved and Padgaonkar seconded to create a subcommittee to evaluate the
possibility of launching a Waste Warrior program. The Commission did not vote on this
motion.
Commissioners continued making recommendations, including:
Avoid duplicating existing local resources.
Support existing City events (e.g., Earth Day) while finding ways to make efforts
more focused and impactful.
Chair Hansen opened the public comment period and, seeing no one, closed the public
comment period.
3. Subject: Receive a presentation comparing regional jurisdiction recycling operations
Recommended Action: Receive a presentation comparing regional jurisdiction
recycling operations.
Environmental Programs and Sustainability Manager Ursula Syrova, gave a presentation.
Commissioners asked questions and made comments, which staff responded to.
Chair Hansen opened the public comment period and, seeing no one, closed the public
comment period.
4. Subject: Review and approve the Sustainability Commission 2026 Work Plan for a list
of potential topics for discussion at the Commission meetings
Recommended Action: Approve the Draft Sustainability Commission 2026 Work Plan.
Sustainability Specialist Victoria Morin introduced the item.
Commissioners asked questions which staff responded to.
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Chair Hansen opened the public comment period and, seeing no one, closed the public
comment period.
Fung moved and Carter seconded to approve the draft Sustainability Commission 2026
Work Plan including the following modifications:
Conduct a construction, demolition, and deconstruction recycling study session.
Staff to provide an update on the status and compliance levels of Cupertino Single
Use Plastics Ordinance.
The motion, as modified, carried with the following vote: Ayes: Hansen, Fung, Carter,
Padgaonkar, Yang. Noes: None. Abstain: None. Absent: None.
5. Subject: Discuss and make a recommendation to appoint a Sustainability
Commissioner to the Economic Development Committee
Recommended Action: Recommend a Sustainability Commissioner to the City Council
for appointment to the Economic Development Committee.
Padgaonkar moved and Fung seconded to elect Commissioner Carter to the Economic
Development Committee. The motion carried with the following vote: Ayes: Hansen,
Fung, Carter, Padgaonkar, Yang. Noes: None. Abstain: None. Absent: None.
Chair Hansen opened the public comment period and, seeing no one, closed the public
comment period.
FUTURE AGENDA SETTING
Form a subcommittee to focus on outreach and education related to waste or
sustainability. (Hansen, Fung)
ADJOURNMENT
At 5:51 p.m. Chair Hansen adjourned the Regular Sustainability Commission meeting.
Minutes prepared by:
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Lindsay Nelson, Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
Subject: Chair and Vice Chair Elections
Elect a chair and vice chair for the 2026 Sustainability Commission.
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CITY OF CUPERTINO
Agenda Item
Subject: Receive presentation and provide input on the development of the proposed Fiscal Year
2026 - 2027 Capital Improvement Programs and Five-year Plan as related to Sustainability projects
Discuss and provide input on the 2026-2028 Capital Improvement Programs and Five-year Plan.
CITY OF CUPERTINO Printed on 4/9/2026Page 1 of 1
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SUSTAINABILITY COMMISSION
April 16, 2026
FY2025 – 2026 CIP Status and FY2026 – 2027 CIP Proposal
The Fiscal Year (FY) 2025-2026 Capital Improvement Program (CIP) includes 17 active projects
and 7 queued projects. Three projects were successfully completed this fiscal year.
The Fiscal Year 2026–2027 (FY 26–27) CIP advances previously approved, strategically-aligned
projects and prioritizes safety through the repair and revitalization of existing infrastructure to
preserve City facilities. The proposal also considers the current staffing levels and ensures that
future projects are planned in a way that aligns with available resources for effective execution.
The proposal comprises four new projects and additional funding for two existing projects.
The FY26-27 CIP Book will provide a summary of the new and existing projects, broken into
five categories of projects, for ease of discussion. Allocation of each project into a category does
not have financial implications and many projects could be placed into more than one category.
However, the classification is useful for reviewing the distribution of funds receiving capital
improvements. Wherever possible, color coding is used to illustrate the project category, as
indicated in the list below.
CATEGORY LEGEND:
2 Parks: Green
3 Streets and Infrastructure: Orange
4 Transportation/ Bike and Pedestrian: Blue
5 Sustainability: Maroon
Within each category’s section, you will find
A. Summary of the FY25-26 and FY26-27 projects,
B. Status and Prioritization of New and Existing Projects,
C. Unfunded projects and their Prioritization, and
D. Five-year plan for each Category.
This report for the Sustainability Commission includes only the Sustainability category projects.
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CIP Project prioritization is used to guide funding decisions and resource scheduling. Staff
evaluates and ranks new project proposals using the criteria and process outlined in the CIP
projects Prioritization Process. A matrix of all current, proposed and unfunded CIP projects is
developed using the criteria and factors listed. After the matrix is developed and adjusted, it is
further evaluated within the context of current budget and staffing resources. This matrix is
presented to Council and the Community as a communication tool to facilitate the broader
conversation of which projects are appropriate and required for the next fiscal year’s CIP.
Extracts from the Prioritization Matrix are included in each section as noted above.
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5. Sustainability
A. Summary of the existing FY25-26 and new FY26-27 Sustainability Projects: There are two
currently funded and active Sustainability projects.
TABLE 1 – FY26-27 SUSTAINABILITY PROJECTS (EXISTING & NEW)
# Project name Project
Description Initiated Funding Funding Funds Budget Funds*
SU1 EVCS expansion -
Service Center electric vehicle
charging station
(EVCS)
infrastructure for
the electrification
of the City’s fleet
California Air
Resources Board
(CARB) regulations.
Working with SVCE
for technical
assistance.
Estimated
Completion: 2026
SVCE grant funding
Systems Design
& Installation
design-build PV
systems at three
locations: Quinlan
Community Center,
Cupertino Sports
Center, and
Community Hall.
2 subtotal 6,860,000 225,230 0 7,085,230 6,289,543
*Table Note: The funds indicated in the “Remaining Funds” column are a calculation based on the
transactions to date as of February 2026, not including contract encumbrances not yet expensed. Also, it
does not fully account for the amount of grant funds that are expensed/received to date. If the project were
to be defunded, for example, a more thorough accounting of the funds remaining on the project would be
required.
B. Status and Prioritization of New and Existing Sustainability Projects
SU1. EVCS expansion - Service Center project is under construction.
Prioritization: The EVCS expansion at Service Center project is necessary for the ongoing
electrification of the City’s fleet. This project is currently funded and supported through SVCE.
SU2. Photovoltaics Systems Design & Installation project is under construction.
Prioritization: The project is under construction and will reduce the City’s utility costs once
initiated.
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C. Unfunded Sustainability Projects and their Prioritization
The CIP Prioritization matrix includes a number of Sustainability projects that were considered
in past years. In that time, these projects have been proposed and remain unfunded. The list
that follows notes the years proposed, projected cost in FY26-27 dollars, and the total points
indication in the FY26-27 Prioritization Matrix.
TABLE 2 - UNFUNDED SUSTAINABILITY PROJECTS
Project FY
proposed Total
(0 to 500)
Buildings
Electrification
Analysis
City facilities to provide preliminary
conceptual plans and outline
specifications in service of more
accurate replacement costs and
projected energy cost savings.
This will require contracting an
engineering consultant team.
facility
Community
Center
Electrification
highest gas consumption (33.54%
of the City’s overall gas usage) and
requires an engineered solution
due to roof and building space
constraints, complex building
envelope, and energy efficiency
considerations.
Electrification &
Resiliency
upgrades
(22.59% of the City’s overall gas
usage), the Library's electrification
must be preceded by measures to
reduce reliance on reheat energy.
The project will optimize the HVAC
system before replacing the HVAC
and hot water boiler with an
electric alternative. Electrification
may be best pursued alongside a
Resiliency Upgrade to the building,
to facilitate use as the
Community's Cooling and Heating
Center. This will probably include a
photovoltaic system and battery
back-up system. CIP is currently
working with SCCLD to develop a
mutually beneficial scope of work.
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Electrification of
other City
Facilities
Recreation Buildings (medium
priorities), Monta Vista Recreation
Center, Service Center, McClellan
Ranch Preserve, and other Park
Facilities (lower priorities) can be
upgraded to electric appliances to
provide long-term sustainability
benefits and reduce operational
costs.
Pools Water
Heating
Upgrades
14.27% of the City’s overall gas
usage), the Blackberry Farm pool
project presents an opportunity to
integrate solar thermal storage. The
plan involves replacing showers
with primary solar thermal and
storage and backup small air-
source heat pump water heaters.
The pool heaters could be replaced
with air-source heat pump
technology in conjunction with
solar and storage.
Functional Turf &
Improve water
efficiency
watering non-functional turf by
January 1, 2027, to comply with
state mandate AB 1572. It is
recommended to start
replacement no later than early
2027 to avoid aesthetic concerns
regarding landscaping.
Building Electrification Analysis
In FY25-26, the Sustainability team worked with BayREN to analyze five City facilities as a free
service. A report of this analysis has been delivered and is under review. Similar analysis of
other facilities could also be carried out at cost.
D. Sustainability CIP - 5-year Plan
In the next five years, the broad sustainability goals for City facilities focus on:
1) Reducing overall energy use through efficiency improvements to equipment controls
and building envelopes.
2) Moving away from using natural gas to power heating and cooling equipment and look
for opportunities to electrify equipment wherever possible, especially where PV systems
exist.
3) Improve the HVAC and power capabilities of the Library and Quinlan Community
Center to serve as Resiliency Centers, enabling reliable shelter in the event of extreme
heat, cold, or poor air quality.
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4) Meet the water conservation requirements of AB 1572 for non-functional turf.
Projects required to achieve these goals can be categorized into (a) large facility-wide projects or
(b) smaller equipment-specific projects, and would be further subdivided into either CIP
projects that require engineering support, or those Special Projects/Maintenance efforts
implemented by the Facilities division of Public Works. The larger facility-wide projects have
been captured above in the “Unfunded Sustainability Projects” table, but smaller equipment-
specific projects may occur when replacement becomes a necessity or as funding opportunities
arise.
Working in partnership with BayREN, the Sustainability group identified several rebate
opportunities that may fund water heater or other smaller equipment replacements. BayREN
also identified equipment run-time trimming recommendations that may have short-term
energy and cost savings. Additionally, the City is part of a regional coalition of several
jurisdictions seeking to work together to pursue grant funding for Resiliency Center upgrades
across the county.
Given the various approaches described above and uncertain funding, Sustainability staff will
continue to work with CIP and Facilities staff to coordinate on potential projects, pursue
funding, and evaluate opportunities to move projects forward that are of mutual benefit.
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Summary
TABLE 4: PROPOSED FY26-27 CIP PROJECTS
Project name Project Description FY 26-27
Funding Funding Funding
Citywide
Facilities
Condition
Assessment
(FCA)
Implementation
recommendations identified in
the FCA reports. Ongoing
initiative due to the extent of
improvements needed
throughout City buildings.
renovation to include the City’s
Emergency Operations Center
(EOC), and workplace for use as
interim City Hall.
Pro Shop
Renovation
functionality and code
compliance.
Courts provide safe and consistent
surfaces.
ramp Intersection
improvements
users at this intersection.
Developer In-Lieu fees funded.
Improvements residential building, replace with
minimal grading, natural habitat
and modest pathway[s].
subtotal $7,180,000 $6,580,000 $600,000
In spite of limited resources in the past year, the CIP Division has successfully completed three
projects and three additional projects as part of the Facilities Condition Assessment
Implementation (FCA) project. Projects completed in FY 25-26, or which are scheduled for
completion this year include:
• All-Inclusive Play Area & Adult-Assistive Bathroom Facility at Jollyman Park
• City Lighting LED improvements
• Bridge Preventative Maintenance Program (BPMP)
• FCA: Senior Center Fire Alarm System Upgrade
• FCA: Quinlan Community Center Chiller replacement*
• FCA: Quinlan Community Center and Sports Center flat roofs replacements*
Staff anticipates that these projects will underspend their respective budgets by approximately
$1,000,000. These underspent funds will be returned to the Capital Reserve (or other
appropriate accounts based on the original source of any restricted funds). Public Works and
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Finance staff work together as part of the year-end process to close out completed projects,
presenting this information as part of the first quarter report for the following fiscal year.
Five-Year CIP Plan
Building upon the five-year plans of previous years, as well as input from stakeholders, the
updated five-year CIP plan is included below. More detail and context will be provided in the
forthcoming “Fiscal Year 2026–2027 Capital Improvement Programs and Five-Year Plan
proposal, and Fiscal Year 2025-2026 Annual Report.”
TABLE 5: PROPOSED FY 26-27 CIP FIVE-YEAR PLAN PROJECTS
Project FY 26-27
Funding FY 27-28
Projected
Cost
FY 28-29
Projected
Cost
FY 29-30
Projected
Cost
FY 30-31
Projected
Cost
City Hall Annex $5,000,000
BBF Golf Course Pro
Shop Renovation
Intersection
improvements
Implementation
(Annually funded)
(Annually funded)
(Annually funded)
minimal repairs
Structures (5)
totals $7,180,000 $2,000,000 $1,990,150 $1,720,000 $1,225,000
Table Notes:
1. Current annual CIP funding is budgeted at $2M/year. Proposed annual CIP funding that
exceeds $2M/year will require additional funds beyond the $2M annual funding being allocated
to the program. Where possible, staff will search for external funding to address funding requests
of more than $2M.
2. Project estimates may be refined prior to future requests for funding. Estimates of Escalation are
included.
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In December 2025, City Council approved the scope and increased funding for the City Hall
Improvements project. In the December 16, 2025 staff report, the projected expenditures and
encumbrances (e.g. contracts) for the renovation project were distributed over the next five
fiscal years:
TABLE 6: CITY HALL IMPROVEMENTS PROJECTED SPENDING (12/16/25)
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 totals
Projected
Expenditures
Encumbrances
Using those figures and considering the project’s currently approved funding of $3 million, the
five-year plan for that project aligns as indicated in the table below.
TABLE 7: CITY HALL IMPROVEMENTS FIVE-YEAR PLAN
Project/ Current
Funding Funding FY 27-28
Projected
Cost
FY 28-29
Projected
Cost
FY 29-30
Projected
Cost
FY 30-31
Projected
Cost
City Hall
$3,000,000*
*The funding available for the City Hall project before FY25-26 was $500,000 and an additional
$2,500,000 was approved in December 2025 for a total of $3,000,000. Years 2-5 have yet to be
approved.
Going forward, funding for the City Hall project is expected to be drawn primarily from the
Future Use Fund, as discussed in December 2025. For clarity, the project is shown here as a
separate line item; however, Years 2–5 are anticipated to have significant impacts on the CIP,
both financially and in terms of staffing resources.
In summary, the FY 26-27 CIP proposal reflects two major projects previously approved by City
Council, along with long-deferred improvements to existing City facilities. The proposed five-
year plan prioritizes rehabilitation of aging infrastructure, investments that extend asset life
cycles, and capital improvements that support public health, safety, and overall community
well-being.
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Sustainability - FY26-27 CIP proposal and 5-year Plan Page 12 of 13
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Sustainability - FY26-27 CIP proposal and 5-year Plan Page 13 of 13
A. Completed Projects
A. Completed CIP Projects: Three projects were completed in FY25-26.
TABLE 3 – COMPLETED CIP PROJECTS
# Project name Project
Description Initiated Funding Funding Funds Budget Funds*
P01 All Inclusive
Play Area &
Adult-Assistive
Bathroom
Facility
(Jollyman Park)
Design and
Construct an all-
inclusive
playground.
(Externally Funded,
in part)
SCC AIPG grant
CA P&R grant
PG&E donation
CAP Allocation
City: Adult-assistive
bathroom added
FY22-23 850,000
FY23-24 338,146
ST02 City Bridge
Maintenance
Repairs Project
(Bridge
Preventive
Maintenance
Program, or
BPMP)
bridges as
recommended in
the Caltrans Bridge
Report along with
additional
improvements to
prolong the useful
life of the bridges.
City Funding
FHWA
CAP Allocation
FHWA
FHWA
FHWA
City Funding
City Funding
LED
improvements
streetlight
infrastructure to
LED fixtures to
reduce light
pollution and
energy cost.
(Partially grant
funded)
FY21-22 50,000 1,350,000 403,087
FY22-23 1,300,000
FY23-24 125,790
3 subtotal 5,616,825 4,467,186 363,146 8,428,172 997,682
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CITY OF CUPERTINO
Agenda Item
Subject: Form a Sustainability Subcommittee for waste diversion education training program.
Appoint two members to form a subcommittee to assist staff with building out a new waste
diversion community training program currently under development, specifically:
1. Attend at least 2 planning meetings with staff
2. Attend at least 3 program meetings
3. Provide an update at a Regular Sustainability Commission meeting
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CITY OF CUPERTINO
Agenda Item
Subject: Receive presentation about current processes and best practices for recovering building
materials during demolition or as part of construction projects
Receive presentation about the processes and best practices for recovering building materials during
demolition or as part of construction projects.
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