HomeMy WebLinkAboutCC 04-07-2026 Item No. 9 Ballot Measure Preparation Services_Desk ItemCC 4-07-2026
#9
Ballot Measure Preparation
Services
Desk Item
ADMIN SERVICES DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: April 7, 2026
Agenda Item # 9
Subject
Approve a budget modiffcation in the amount of $475,000 for ballot measure preparation
services and County of Santa Clara Registrar of Voter election services fees.
Recommended Action
1. Approve a Budget Adjustment in the amount of $375,000$475,000 in the General
Fund for ballot support services with TeamCivX and election services fees from
the County of Santa Clara Registrar of Voters (GL# 100-41-405 700-702)
2. Adopt Resolution No. 26-xxx approving budget modiffcation #2526-437,
approving a additional General Fund appropriation in the amount of
$375,000$475,000 for ballot support services with TeamCivX and election services
fees from the County of Santa Clara Registrar of Voters (GL# 100-41-405 700-702).
Background:
This update reifects revised cost estimates to $375,000 for potential ballot measures in the
City, reduced from the previous estimate of $475,000. The County of Santa Clara Registrar
of Voters has provided an estimated cost of approximately $85,000 per measure
(Attachment C), based on projected voter registration and currently available information.
To maintain a prudent contingency, staff recommends budgeting up to $100,000 per
measure, reduced from the prior estimate of $150,000. The lower estimate reifects cost
elficiencies associated with the City of Cupertino’s Councilmember elections scheduled
for the November 2026 General Election.
Any unspent appropriations will be returned to the General Fund. The draft resolution
has been updated accordingly, with all revisions shown in redline (Attachment B).
Staff’s responses to questions received from councilmember are shown in italics.
Q1: Will the budget adjustment of $475,000 be distributed between Team CivX and the
County? The amount seems excessive even though the staff report states that excess
funds will be returned to the General Fund. It will be good to see a full accounting when
the polling is done and Council has approved next steps.
Staff response: Yes. The total budget adjustment, revised with this Desk Item to $375,000, will
cover estimated costs for both the County of Santa Clara Registrar of Voters and a contract with
TeamCivX. Registrar of Voters fees are estimated at $100,000 per measure, for a total of $200,000,
and the TeamCivX contract is proposed at an amount not to exceed $175,000. Contract costs for
TeamCivX will be reported to City Council when the polling results are presented and next steps
are considered.
Attachments Provided with Original Staff Report:
A. Draft Budget Resolution
Attachments Provided with Desk Item:
B. Draft Budget Resolution (Redline)
C. ROV Cost Estimate
Attachment A
RESOLUTION NO. 26-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2025-26
BY APPROPRIATING, TRANSFERRING, AND UNAPPROPRIATING
MONIES FOR SPECIFIED FUNDS
WHEREAS, the orderly administration of municipal government depends
on a sound fiscal policy of maintaining a proper ratio of expenditures within
anticipated revenues and available monies; and
WHEREAS, accomplishing City Council directives, projects and programs,
and performing staff duties and responsibilities likewise depends on the monies
available for that purpose; and
WHEREAS, the City Manager has determined that the balances from the
funds specified in this resolution are adequate to cover the proposed amended
appropriations, and therefore recommends the fund reallocations described herein.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
approve the recommended fund reallocations and ratifies the attached amended
appropriations as set forth in Exhibit A.
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Cupertino this 7th day of April 2026, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
Attachment A
SIGNED:
________
Kitty Moore, Mayor
City of Cupertino
________________________
Date
ATTEST:
________________________
Lauren Sapudar, City Clerk
________________________
Date
Attachment A
Exhibit A
Appropriation
Amendment by Fund
Appropriation
Amendment
Revenue
Amendment
Fund Balance (Use
of)
General Fund (100) 375,000475,000 - (375,000475,000)
Total Appropriation
Amendment All Funds $375,000475,000 $- $(375,000475,000)
From:Gumapos, Melvina
To:Kirsten Squarcia
Cc:ROV-fiscal
Subject:RE: Ballot Measure estimate
Date:Friday, April 3, 2026 5:26:57 PM
Attachments:image003.png
image001.png
image002.png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Hi Kristen,
Good afternoon.
Below is the estimated cost to place a Measure for the City of Cupertino’s November 2026 Election.
Measure will be charged as an additional item in the ballot.
If the measure is placed on the ballot alone without the council seat, it will incur the cost listed as the
first item in the estimate below.
Please note that this estimate is based on projected registration and available information. They are
subject to change upon final billing of actual charges incurred after the election. Additionally, this
estimate is for planning purposes only and does not serve as legal advice.
Thank you and have a great weekend.
Melvina
ROV-Fiscal
(408)282-3087