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HomeMy WebLinkAboutSVRIA - 2014STRIA Silicon Valley Regional Interoperability Authority _Q Meeting Agenda; Silicon Valley Regional Interoperability Auth&Jty Board of Directors Thursday, June 26, 2014 5:OOPM U Isaac Newton Center 70 W. Hedding Street San Jose, CA laa 1. Call to Order U0 2. Roll Call SVRIA Board of Directors h•d /l4 UI t' U "L4 -a erg lz Ca Chair Jason Baker Representing the Southwest P/A City of Campbell County cities of Campbell, Council Member Cupertino, Monte Sereno, Saratoga, and the Town of Los Gatos V-Chair Megan Satterlee Representing the Northwest P/A City of Los Altos County cities of Palo Alto, Council member Mountain View and Los Altos Mike Wasserman Representing the County of Santa P/A Santa Clara County Supervisor Clara Jerry Marsalli Representing the Central County P:A City of Santa Clara cities of Milpitas, Santa Clara, Council member and Sunnyvale Margaret Abe-Koga City selection Committee for P/A City of Mountain View Santa Clara Council member Pierluigi Oliverio Representing the City of San Jose P/ A City of San Jose Council member Laurie Smith Representing the County of Santa II/;A Santa Clara County Sheriff Clara Pete Constant Representing the City of San Jose P/A City of San Jose Council Member Peter Leroe-Munoz Representing the South County P/A City of Gilroy cities of Gilroy and Morgan Hill Council Member 3. Public Comment 4. Consent Calendar a. Approval of minutes of April 24, 2014 5. Action Items 5.1 Presentation of the Maintenance Services Agreement for Aviat Networks and Action to Approve the Agreement. 5.2 Presentation of Agreement with Law Offices of Gary M. Baum for General Counsel Services for FY 2014 — 2015 and Action to Approve the Agreement. 6. SVRCS Project Update 7. Board Comments 8. Adjournment ACCOMMODATION: If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability - related modification or accommodation, please call (408)277-3394 at least 72 hours in advance of the meeting. AGENDAS AND OTHER DOCUMENTS: Public Records Pursuant to Government Code Section 54957.5, all public records produced by the Authority relating to an open session item on this agenda that are distributed to a majority of the Working Committee Members and are not exempt from disclosure pursuant to the California Public Records Act and will be available for public inspection at the Cupertino City Clerk's Office, 10300 Torre Avenue, Cupertino, California at the same time that the public records are distributed or made available to the Working Committee Members and at the meeting location at the time of the Working Committee meeting. PUBLIC COMMENT: Anyone who desires to address the Working Committee on an item appearing on the agenda may do so when public comment is called for on that item Anyone who desires to address the Working Committee on items not appearing on the agenda but within the subject matter jurisdiction of the Working Committee may do so during the Public Comment item on the Agenda. The Working Committee is unable to take action on or engage in detailed discussion of issues presented during the Public Comment item. Comments by the public should be limited to two (2) minutes. CONSENT CALENDAR: Consent Calendar items are typically non -controversial in nature and are considered for approval by the Working Committee with one single action. Members of the audience, Staff or the Working Committee Members who would like an item removed from the Consent Calendar for purposes of discussion may request the Chairperson to remove the item to the regular agenda. Silicon Valley Regional Interoperability Authority NOTICE OF MEETING CANCELLATION WORKING COMMITTEE May 12, 2014 2:00 p.m. The regular Working Committee meetings scheduled for Monday, May 12, 2014 has been canceled. Please contact Bill McCammon, Executive Director at 510-772-1800 with questions. STATE OF CAL .- CC) UN'T'_Y E S -- I, , KILN: ; STATE PERJURY THAT ON— (T I ICI E)T. <-� T �' POSTED THE NO IT ,''.-�UENi). %1:V7-11" BULLETIN BOARD AT CITY I1 DA E--- --LL IG 'A . •,E -- STRIA Silicon Valley Regional Interoperability Authority SPECIAL MEETING AGENDA Silicon Valley Regional Interoperability Authority Working Committee Thursday, April 24, 2014 at 1:00pm Santa Clara Police Department 601 El Camino Real, Santa Clara CA. 95050 Third Floor Conference Room 1. Call To Order 2. Roll Call Chair Denise Turner Santa Clara County Police P / A Chiefs Association Representative Vice Chair Bert Hildebrand Santa Clara County P / A Representative Steve Rymer County/City Managers P / A Association Representative Dan Rich County/City Managers P / A Association Representative Charlie Cullen At Large Member P / A Fire Chief Bill Kelly Santa Clara County Fire P / A Chiefs Assoc. Rep Deputy Fire Chief San Jose Representative P / A Colleen Mulholand Emily Harrison Santa Clara County P / A Representative Deputy Police Chief San Jose Representative P / A Jeff Marozick Battalion Fire Chief At Large Member P / A Jeff Hunter Elizabeth Vargas PSCMA Representative P / A 3. Public Comment 4. Action on Consent Calendar A) Approval of the minutes of the December 16, 2013 meeting 5. Updates and Presentations a. ECOMM Project Update b. SVRCS Project Update Financing Plan/Options Update on Radio and equipment purchases 6. Action Items a. Review and Recommend FYI4/15 Work Plan b. Review and Recommend FY14/15 Budget 7. Future Items for Discussion 8. Adjournment STATE OF CALIFORNIA SS. COUNTY OF SANTA CLARA ) 1, Kc rls'� -g u a �c_t e , AN EMPLOYEE OF THE CITY OF CUPERTINO DEPART - STATE UNDER PEN LTY OF .J PEI2URY THAT ON (DATE) V114 11,4 (TI1 IE) eM , I PERSONALLY POSTED THE NOTICE/AGENDA ON THE BULLETIN BOARD AT CITY HALL. DATE SIGNATURE S V R A Silicon Valley Regional Interoperability Authority Meeting Agenda Silicon Valley Regional Interoperability Authority Board of Directors Thursday, April 24, 2014 5:OOPM Isaac Newton Center 70 W. Hedding Street San Jose, CA 1. Call to Order 2. Roll Call SVRIA Board of Directors Chair Jason Baker Representing the Southwest P / A City of Campbell County cities of Campbell, Council Member Cupertino, Monte Sereno, Saratoga, and the Town of Los Gatos V-Chair Megan Satterlee Representing the Northwest P /A City of Los Altos County cities of Palo Alto, Council member Mountain View and Los Altos Mike Wasserman Representing the County of Santa P / A Santa Clara County Supervisor Clara Jerry Marsalli Representing the Central County P /A City of Santa Clara cities of Milpitas, Santa Clara, Council member and Sunnyvale Margaret Abe-Koga City selection Committee for P /A City of Mountain View Santa Clara Council member Pierluigi Oliverio Representing the City of San Jose P / A City of San Jose Council member Laurie Smith Representing the County of Santa P /A Santa Clara County Sheriff Clara Pete Constant Representing the City of San Jose P /A City of San Jose Council Member Peter Leroe-Munoz Representing the South County P /A City of Gilroy cities of Gilroy and Morgan Hill Council Member 3. Public Comment 4. Consent Calendar a. Approval of minutes of March 19, 2014 - Special Board meeting 5. Action Items 5.1 Presentation of the FY 2014-2015 SVRIA Work Plan and Action to Approve the Work Plan. 5.2 Presentation of the FY2014-2015 SVRIA Operations Budget and Action to Adopt the Budget 6. SVRCS Project Update Financing Discussion 7. Board Comments 8. Adjournment ACCOMMODATION: If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please call (408)277-3394 at least 72 hours in advance of the meeting. AGENDAS AND OTHER DOCUMENTS: Public Records Pursuant to Government Code Section 54957.5, all public records produced by the Authority relating to an open session item on this agenda that are distributed to a majority of the Working Committee Members and are not exempt from disclosure pursuant to the California Public Records Act and will be available for public inspection at the Cupertino City Clerk's Office, 10300 Torre Avenue, Cupertino, California at the same time that the public records are distributed or made available to the Working Committee Members and at the meeting location at the time of the Working Committee meeting. PUBLIC COMMENT: Anyone who desires to address the Working Committee on an item appearing on the agenda may do so when public comment is called for on that item Anyone who desires to address the Working Committee on items not appearing on the agenda but within the subject matter jurisdiction of the Working Committee may do so during the Public Comment item on the Agenda. The Working Committee is unable to take action on or engage in detailed discussion of issues presented during the Public Comment item. Comments by the public should be limited to two (2) minutes. CONSENT CALENDAR: Consent Calendar items are typically non -controversial in nature and are considered for approval by the Working Committee with one single action. Members of the audience, Staff or the Working Committee Members who would like an item removed from the Consent Calendar for purposes of discussion may request the Chairperson to remove the item to the regular agenda. STATE OF CALIFORNIA ) ) SS. COUNTY OF SANTA CLARA ) I, W(rs4ir4, SSo , AN EI\1PLOYEE OF THE CITY OF CUPERTINO _ G( c-y- k- DEPART Tv1cNT, STATE UNDER PENALTY OF PilliRlURY THAT ON (D,AVFE) `f l 2t ('i NNIE) (4:3o PM , I PERSONALLY POSTED THE NO z ICE/AGENDA ON THE BULLETIN BOA11R D AT CITY HALL. `r /24/-L( KILN rUIE S V R I A Silicon Valley Regional Interoperability Authority NOTICE OF MEETING CANCELLATION WORKING COMMITTEE April 14, 2014 2:00 p.m. The regular Working Committee meetings scheduled for Monday, April 14, 2014 has been canceled. Please contact Bill McCammon, Executive Director at 510-772-1800 with questions. STATE OF CALIFORNIA ) ) SS. COUNTY OF SANTA CLARA ) I, {G i rs-Fe—h Sq'' 0.r-ci 0. , AN EMPLOYEE OF THE CITY OF CUPERTINO e-1 e- V IL DEPART- MENT, STATE UNDER PENALTY OF Pig RJURY THAT' ON (DATE) W l Z ( y (TIN/11E) q-oo PM I PERSONALLY POSTED TPIE N(=� ��i��'E i��(jENDA ON THE BUILLETIN I30A1-" D A"I CITY MALL. G � \ z STRIA Silicon Valley Regional Interoperability Authority Special Meeting Annual Joint Planning Retreat Agenda Silicon Valley Regional Interoperability Authority Board of Directors and Working Committee Special Meeting of the Silicon Valley Regional Interoperability Authority Board of Directors Wednesday, March 19, 2014 10:00am - 2:OOpm San Jose City Hall, City Managers Conference Room 200 East Santa Clara Street, 17t' Floor San Jose, CA 95113 (Parking available underground, bring your ticket for validation) Special Meeting of the Silicon Valley Regional Interoperability Authority Board of Directors 1. Call to Order 2. Roll Call SVRIA Board of Directors Chair Jason Baker Representing the Southwest P / A City of Campbell County cities of Campbell, Council Member Cupertino, Monte Sereno, Saratoga, the Town of Los Gatos V-Chair Megan Satterlee Representing the Northwest P /A City of Los Altos County cities of Palo Alto, Council member Mountain View and Los Altos Mike Wasserman Representing the County of P / A Santa Clara County Supervisor Santa Clara Jerry Marsalli Representing the Central County P /A City of Santa Clara cities of Milpitas, Santa Clara, Council member and Sunnyvale Margaret Abe-Koga City selection Committee for P /A City of Mountain View Santa Clara Council member Pierluigi Oliverio Representing the City of San P / A City of San Jose Jose Council member Laurie Smith Representing the County of P /A Santa Clara County Sheriff I Santa Clara STATE OF CALIF _ T-k ) SS. Ate, EMPLO OF Ti r 0 F L:U"Ek MENT, ST, E Lily t i P. PENAL ,Y OF PERJURY THNF ON ' DATE) S- (TIME) t, I PI ALS _�IdALii' POSTED THE NOTICE/AGENDA ON THE BULLETIN BOARD AT CITY H i/ � 4 I�AiE IGN a 1 UV.0 Pete Constant Representing the City of San P /A City of San Jose Jose Council Member Peter Leroe-Munoz Representing the South County P /A City of Gilroy cities of Gilroy and Morgan Hill Council Member 3. Public Comment 4. Consent Calendar a. Approval of minutes of December 04, 2013 Special Board meeting 5. Action Items 5.1 Presentation of the Fiscal Year 2013 Financial Audit a. Board Action required to accept the FY2013 Financial Audit 5.2 System Update, Design Overview, Site Upgrades and Costs a. Provide direction to the Executive Director to analyze next steps for the SVRCS including financing options and cost allocation methodology and work with the City Managers Association to bring back recommendations to the Working committee and Board for possible action. 6. Board Comments 7. Adj ournment LUNCH Study Session/Planning Retreat 1. Call to Order 2. Roll Call SVRIA Board of Directors Chair Jason Baker Representing the Southwest P / A City of Campbell County cities of Campbell, Council Member Cupertino, Monte Sereno, Saratoga, the Town of Los Gatos V-Chair Megan Satterlee Representing the Northwest P /A City of Los Altos County cities of Palo Alto, Council member Mountain View and Los Altos Mike Wasserman Representing the County of P / A Santa Clara County Supervisor Santa Clara Jerry Marsalli Representing the Central County P /A City of Santa Clara cities of Milpitas, Santa Clara, Council member and Sunnyvale Margaret Abe-Koga City selection Committee for P /A City of Mountain View Santa Clara Council member Pierluigi Oliverio Representing the City of San P / A City of San Jose Jose Council member Laurie Smith Representing the County of P /A Santa Clara County Sheriff Santa Clara Pete Constant Representing the City of San P /A City of San Jose Jose Council Member Peter Leroe-Munoz Representing the South County P /A City of Gilroy cities of Gilroy and Morgan Hill Council Member SVRIA Working Committee Chair Denise Turner Santa Clara County Police Chiefs P / A Association Representative Vice Chair Bert Hildebrand Santa Clara County P / A Representative Dave Anderson County/City Managers P / A Association Representative Dan Rich County/City Managers P / A Association Representative Charlie Cullen At Large Member P / A Fire Chief Bill Kelly Santa Clara County Fire Chiefs P / A Association Representative Deputy Fire Chief San Jose Representative P / A Colleen Mulholand Emily Harrison Santa Clara County P / A Representative Deputy Police Chief San Jose Representative P / A Dave Hober/Jeff Marozick Battalion Fire Chief At Large Member P / A Jeff Hunter Elizabeth Vargas I PSCMA Representative I P / A 3. Public Comment 4. Update on SVRIA JPA-Gary Baum 5. Administrative Updates a. Year to Date Budget Update -Bill McCammon b. Grant Update -Bert Hildebrand c. Website Update -Heather Plamondon d. SVRIA Office Space -Heather Plamondon 6. SVRCS Project Updates a. TransMAC Trailer -Bert Hildebrand b. Cad to Cad Project- Eric Tigom c. VOIP —Bert Hildebrand d. ECOMM — Bill McCammon 7. Board and Connnittee Conunents 8. Adj ournment ACCOMMODATION: If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please call (408)277-3394 at least 72 hours in advance of the meeting. AGENDAS AND OTHER DOCUMENTS: Public Records Pursuant to Government Code Section 54957.5, all public records produced by the Authority relating to an open session item on this agenda that are distributed to a majority of the Working Committee Members and are not exempt from disclosure pursuant to the California Public Records Act and will be available for public inspection at the Cupertino City Clerk's Office, 10300 Torre Avenue, Cupertino, California at the same time that the public records are distributed or made available to the Working Committee Members and at the meeting location at the time of the Working Committee meeting. PUBLIC COMMENT: Anyone who desires to address the Working Committee on an item appearing on the agenda may do so when public comment is called for on that item Anyone who desires to address the Working Committee on items not appearing on the agenda but within the subject matter jurisdiction of the Working Committee may do so during the Public Comment item on the Agenda. The Working Committee is unable to take action on or engage in detailed discussion of issues presented during the Public Comment item. Comments by the public should be limited to two (2) minutes. CONSENT CALENDAR: Consent Calendar items are typically non -controversial in nature and are considered for approval by the Working Committee with one single action. Members of the audience, Staff or the Working Committee Members who would like an item removed from the Consent Calendar for purposes of discussion may request the Chairperson to remove the item to the regular agenda.