Budget Study SessionEXHIBITS
BEGIN
HERE
Ss~~~ ,~
2009/10 Budget Study Session
Council Follow Up Items
# Question Assigned to To Council Comments
1 Recap last two years of School Resource Officer costs Carol done
2 Footnote Retiree Medical Trust activity in budget doc _ Dave W. done
3 Denote any deadlines on Stimulus Grant applications All Depts
4 _
What does $130,000 get us re: Heart of the City Aarti
5 Breakdown of General Election versus UUT costs Carol
6 What's happening with Cupertino Channel broadcasting: ~
_
a. Quality Improvement Rick
_
b. Update to digital Rick
7 Status of bandwidth project and budget Mariyah
8 Community Development Budget - _
a. BMR Housing projects for two years Carol See #13
b. Mid-Long term planning projects for two years ~ Carol See #13
c. Affordable Housing projects for two years _ Carol See #13
d. Total project to date Housing Element budget Carol
9 Any cost sharing agreement for traffic study for new hotel F;<
office squares? Aarti
10 Capital Improvement Projects - est of wish list items Ralph done
11 Capital Improvement Projects -
a. Reconciliation between Ralph & Carol's ppt Dave W
_
b. Sheet denoting carryover, new money, totals Dave W 5/28/2009
12 Rental revenue from Simms property Dave W
13 09/10 Expenditure Trends Carol 5/28/2009
g/admin services/2009-10 CC follow up items
Fiscal Year 2009/10 Budget
Follow up Questions
Item # 1
School Resource Officers
FY 08/09 FY 09/10
Total cost of Officers:
1 SRO at 85%
1 SRO at 75%
Less:
CUSD share
FUHSD share
State COPS Grant Funding
$349,054 $360,100 Per Sheriff contract
-10,000 -10,000
-10,000 -10,000
-100,000 -100,000
Total General Fund Obligation
$229,054 $240,100
admin/budgeUsro cost comparison.xls
2008-09 Funding* 20 09-10 Funding*
Expended/Committed Carryover from 08-09 New
General General General
Fund Description Fund Revenue Total Fund Revenue Fund Revenue Total
9100 Parks
580-9121 Memorial Park Softball Field Renovation 250,000 250,000 25,000 25,000
420-9121 Memorial Park Softball Field Renovation 10,300 10,300
420-9122 Sterling Barnhart Park Acquisition 1,514,135 1,514,135
580-9123 Library Field Irrigation 100,000 100,000
420-9124 McClellan Ranch Facility Improvements 183,330 131,165 314,495
420-9126 Sterling Barnhart Park Design & Construction 700,000 700,000
420-9127 Lawrence & Mitty Park (Saratoga Creek) 15,000 15,000 50,000 50,000
580-9132 Park Tennis Court Resurfacing 225,000 225,000
420-9130 Wilson Park Irrigation System Renovation 150,000 150,000
420-9131 Linda Vista Pond Restoration Study 30,000 30,000
New Projects
427-91xx Stevens Creek Corridor Park Phase II-Trail & Bridge 200,000 200,000
427-91xx Blackberry Farm Infrastructure Upgrades 500,000 300,000 800,000
420-91xx McClellan Ranch Blacksmith Shop 250,000 250,000
Total 2,422,765 481,165 2,903,930 730,000 225,000 550,000 225,000 1,730,000
9200 Buildings
280-9213 McClellan Ranch Building Improvements 50,000 50,000
420-9229 City Hall Emergency Power/Electrical System 211,660 211,660
420-9232 Library Improvements & Upgrades 500 500
420-9233 Community Hall Improvements & Upgrades 9,921 9,921
420-9236 Sports Center Tennis Court Lighting 239,838 239,838
420-9234 Monta Vista Park Building Replace HVAC System 64,557 64,557
420-9235 Service Center Security Gate 50,000 50,000
420-9239 Library Book Drop Modifications 60,000 8,748 68,748
420-9240 Library Stair and Seatwall Modifications 26,395 26,395
420-9237 Quinlan Center Fountain Replacement 284,000 16,000 300,000
420-9231 Sports Center Upgrade and Pool Demolition 387,800 387,800
420-9243 Community Development Office Reconfiguration 50,000 50,000
420-9241 Community Hall Fountain 370,530 370,530
420-9244 Community Hall Lighting Upgrade 25,000 25,000
420-9245 City Hall Office Improvements 50,000 50,000
580-9246 Monta Vista Community Bldg Re-roof 405,000 405,000
* Containing all projects shown in expenditure estimates
2008-09 Funding* 20 09-10 Funding*
Expended/Comm itted Carryover from 08-09 New
General General General
Fund Description Fund Revenue Total Fund Revenue Fund Revenue Total
New Projects
420-92xx Service Center Equipment Wash Rack 90,000 60,000 150,000
420-92xx McClellan Ranch Painting 85,000 85,000
420-92xx AM Radio Station Relocation 10,000 10,000
580-9247 Quinlan Center Aerobic Room Floor 30,000 30,000
580-9248 Monta Vista Community Bldg Repairs 28,000 28,000
580-9249 Wilson Park Building Repairs 15,000 15,000
580-9250 Portal Park Building Repairs 10,000 10,000
Total 1,546,201 463,748 2,009,949 284,000 - 201,000 143,000 628,000
9400 Streets
270-9450 Pavement Management 2,668,000 2,668,000 750,000 750,000
270-9451 Curb, Gutter and Sidewalk Repairs & ADA Ramps 972,267 972,267 750,000 750,000
270-9452 Rancho Rinconada Street Study 100,000 100,000
270-9454 Route 85 Soundwall Repairs 30,000 30,000
270-9450 Pavement Management -Prop 1 B 890,000 890,000
270-9450 Pavement Management -Prop 42 530,000 530,000 500,000 500,000
New Projects
270-94xx Pavement Management - ARRA 800,000 800,000
Total 2,668,000 2,422,267 5;090,267 - 100,000 750,000 2,050,000 2,900,000
9500 Traffic Facilities
420-9545 T/S Upgrade Stelling/Greenleaf 25,000 25,000
420-9549 Safe Routes to School-Garden Gate 32,000 410,000 442,000
420-9547 Countdown Ped Heads 65,527 65,527 50,000 50,000
420-9557 DeAnza/McClellan/Pacifica Signal Modification 200,000 200,000
420-9558 Various Traffic Signal/Intersection Modifications 75,000 75,000
Total 140,527 - 140,527 57,000 610,000 50,000 - 717,000
9600 Storm Drainage
210-9612 Minor Storm Drain Improvements 90,623 90,623 75,000 75,000
215-9620 Monta Vista Storm Drainage Syst. 93,046 93,046 400,000 400,000
210-9612 Master Storm Drain Plan Update 30,000 30,000
270-9443 Bollinger Bike Lanes/Calabazas Cr. Bridge 256,363 256,363
Total - 440,032 440,032 - 430,000 - 75,000 505,000
Major Projects
428-9449 Mary Avenue Bicycle Footbridge 1,918,000 4,642,000 6,560,000
427-9112 Stevens Creek Corridor Park (Phase I) 6,059,000 4,768,000 10,827,000
Total 7,977,000 9,410,000 17,387,000 - - - - -
Total Ca ital Im rovement Pro ram 14,754,493 13,217,212. 27,971,705 1,071,000 1,365,000 1,551,000 2,493,000 6,480,000
* Containing all projects shown in expenditure estimates
City of Cupertino
2009/10 Operating Budget
Expenditure Trends
A/C Description Change
Key changes to this Budget
City Council and Commissions (page 62)
1000 City Council -$16,397 Reduce Mayors fund $2K, Office supplies $3.5K, conference &
mtg $2.5K ~ Community Congress $5K. Increase $5K for
National League of Cities.
1031 Technology Commission -$8,467 Decreased I~~gal fees $5K & Public Access Support $4K
1055 Bicycle & Pedestrian -$3,257 Reduction in staff time
Administration (page 63) Salary and E~enefit increases of 3.5% plus/minus:
1200 City Manager -$8,418 Conf & Mtgs ($-1.2K) & Fixed Assets ($-15K)
1201 Community Outreach $5,073 Office supplies + $2.5K
1300 CM Discretionary Funds -$15,000 Reduced to valance the budget
Public/Environmental Affairs (64) Salary and E~enefit increases plus:
3300 Community Relations $17,223 Godbe survE:y $20K
3500 Gov Channel -$50,032 Eliminate one intern (15K), reduced IT costs/fixed assets
3600 City Website $15,693 Increase IT costs for Website/equipment support
3700 Environmental Affairs $24,741 New division in 08/09 -reflects full year of operations
Law Enforcement (page 65)
2100 Sheriff Contract $55,550 Cost of living adjustment less CaIID Program of $55,000
2401 COPS $125,000 Cops grant received in 08/09 after budget adoption. No change
Administrative Services (page 67-68) Salary and E;enefit increases plus:
4010 Leadership Cupertino -$12,500 Program on hold pending Chamber involvement
4040 Library Service -$130,000 SCC Library JPA is funding 50% of excess hours this year
4100 Accounting $32,115 Cola plus additional IT charges ($5K)
4300 City Clerk $76,709 Cola plus additional IT charges ($70K)
4330 Elections $198,000 Municipal elE~ction year & UUT Ordinance change
4510 HR/Litigation -$26,763 Decreased recruitment costs and conference & meeting exp
4512 Retiree Med Liability -$239,000 Cost to set t,p trust fund has decreased.
4540 Insurance Administration -$160,738 Insurance prem & claim est (-$60K) & comp bal payouts (-$100K)
4530 Code Enforcement $45,828 Cola $15K, :>r Officers $6K, Animal contract $10K, maint $11 k
4800 Info Technology $69,899 PCI Consulting $30K, GIS Basemap $25K, Website GIS $10K
9800 IT Equipment -$146,000 Cognizant effort to reduce IT acquisitions due to recession
Expenditure Trends
A/C Description Change
Parks and Recreation (page 69 & 70)
6347 Nature Programs
6349 Recreation Programs
6440 BBF Golf Course
6449 Recreation Programs
6500 Senior Adult Programs
6549 Senior Rec Programs
Community Development (page 71)
7302 Mid-LT Planning
7304 Vallco RDA
7403 Affordable Housing
7405 BMR Housing
7501 General Building
7502 Construction Plan Check
7503 Bldg Code Enforcement
7504 Building Abatements
Key changes to this Budget
Salary and Benefit increases plus:
$15,156 Reclassified position to Recreation Coordinator
-$164,631 08/09 includE~d $194K of fixed assets (tables, chairs, lobby, video)
-$30,426 Maint suppliE;s, prof contract and depreciation exp down $31 K
$136,857 $.151 K incre~~se in programs and corresponding revenues
$16,872 Cola plus $10K in IT charges
-$102,031 $100K decrease in trip expense
Salary and Benefit increases plus:
$107,242 Cola & special projects increased ($75K)
Heart of Ciry 130K; 0
Housing Elem 50K; 25K
Crossroads 0; 130K
Traffic Study 50K; 0
$114,842 $122K passthrough funds now budgeted in account
$125,344 Grant Expenditures are different each year:
Sr Housing :>ol 239K 0
Habitat 0; 161 K
Maitri 100K; 53K
Rebuild together 40K; 40K
$200,063 Project expenditures are different each year:
WVCS 75K; 65K
Maitri 0; 90K
Habitat 250K; 0
Housing Trust 25K; 0
$25,212 Cola (19K)
-$569,255 Reduced oul:side plan checks by $550K
$20,959 Cola ($19K)
-$10,000 Reduced to I~alance the budget
Public Works (pages 72-74)
This budget is analyzed in total as the department routinely reassigns the public work crews to
accommodate the needs in the city each year between streets, parks, trees, and other services.
Salary and E~enefit increases plus:
8000 All categories -$172,716 Represents ~:otal increase for the entire department.
Cola (+$282K) less other reductions of (-$455K) in deferred
maintenancE~; deferred vehicle replacement; & reduced
consulting sE~rvices;
~ .~ ~~ ~~°SStQY1
,. ~ ~ Co /Z/09
i
2009/10 Bu session
Council Follow Up Items
# Question Assigned to To Council Comments
1 Recap last two years of School Resource Officer costs Carol 5/28 and 6/2
2 Footnote Retiree Medical Trust activity in budget doc Dave W. done
3 Denote any deadlines on Stimulus Grant applications All Depts 6/2/2009
4 What does $130,000 get us re: Heart of the City Aarti 6/2/2009
5 Breakdown of General Election versus UUT costs Carol 6/2/2009
6 What's happening with Cupertino Channel broadcasting:
a. Quality Improvement Rick 6/2/2009
b. Update to digital Rick 6/2/2009
7 Status of bandwidth project and budget Mariyah 6/2/2009
8 Community Development Budget -
a. BMR Housing projects for two years Carol 5/28/2009
b. Mid-Long term planning projects for two years Carol 5/28/2009
c. Affordable Housing projects for two years Carol 5/28/2009
d. Total project to date Housing Element budget Carol 6/2/2009
9 Any cost sharing agreement for traffic study for new hotel 13<
office squares? Aarti 6/2/2009
10 Capital Improvement Projects - est of wish list items Ralph 5/28/2009
11 Capital Improvement Projects -
a. Reconciliation between Ralph & Carol's ppt Dave W 6/2/2009
b. Sheet denoting carryover, new money, totals Dave W 5/28/2009
12 Rental revenue from Simms property Dave W 6/2/2009
13 09/10 Expenditure Trends Carol 5/28/2009
g/admin services/2009-10 CC follow up items
Fiscal Year 2009/10 Budge~'~~
Follow up Questions
Item # 1
School Resource Officers
FY 08/09 FY 09/10
Total cost of Officers:
1 SRO at 85%
1 SRO at 75%
Less:
CUSD share
FUHSD share
State COPS Grant Funding
Total General Fund Obligation
$349,054 $360,100 Per Sheriff contract
-10,000 -10,000
-10,000 -10,000
-100,000 -100,000
$229,054 $240,100
Reconciliation to Safety Around Schools Report (attached)
Total cost of Officers: $349,054
Less: Original proposal of 1 SRO at 100% -$218,159
Incremental difference of 2nd officer $130,895
Less: Original proposal of 1 SRO at 100%
CUSD share -10,000
FUHSD share -10,000
Net difference requested from Safety
Around Schools Budget - 08/09 only $110,895
admin/budgebsro cost comparison.xls
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3220
Fax: (408)777-3366
Sheriff s Office, Santa Clara County
SUMMARY
Agenda Item No: 17
Meeting Date: May 20, 2008
SUBJECT AND ISSUE
Present recommendations for Council to consider in using the $300,000 allocated to Safety
around Schools in the city. I was asked at ~.he May 6 Council meeting to -return with
recommendations for Council to consider regarding the safety concerns around the schools in
Cupertino.
BACKGROUND
The City and Sheriffs Office have recognized the: need to evaluate and monitor both vehicular
and pedestrian traffic around the schools in the City of Cupertino. The roadways around schools,
along with residents and citizens commuting to school, have raised safety and traffic concerns
within the community.
In an attempt to address the problem, City Cou~lcil allocated $300,000 toward a project that
would help to relieve the congestion, and address the safety of the students in the community. I
have been asked to further evaluate the vehicle traffic, safety, cueing taking place, and student
traffic to come up with possible recommendations to relieve some of the problems the city is
facing in these areas.
RECOMMENDATION
The primary issue that was examined during this process was the traffic congestion around the
city, specifically in areas around the schools. Safety concerns were evaluated for both
pedestrians and bicyclists.
Our objectives were to create safer routes to schools throughout the city by implementing
mechanical changes to ease the congestion, increa:;e visibility for pedestrian and bicycle traffic,
and create a better cueing process for the loading and unloading of students.
1. Directed Enforcement. This is a very effective means to provide safety and address
traffic needs at the schools. This was also discussed by Council at the last meeting on
May 6. The motor units would provide enforcement on a daily basis at, and around, the
schools. The units would work one hour in the morning and afternoon on overtime to
assist with the heavy traffic around the scl-ools. They will ensure that drivers are moving
as required, following all regulations in the area of the schools, and provide education to
drivers on appropriate behavior while driving in the school areas. They will be working
this detail five days per week for the duration of the school year, approximately 700
hours for one year. The total cost for this enforcement for one year is $49,000.
2. The Traffic/Safety Consultant Position. This position will allow for a retired Traffic
Accident Investigator to be employed and bring his knowledge of 10 years as a traffic
unit, and investigator, to the city. He will be employed at $32 /hour and complete 960
hours in one year. This position will be responsible for a number of different objectives
for the year:
a. He will be responsible for overseeing the implementation of all recommendations
should they be approved by Council.
b. He will evaluate the effects of the redevelopment projects to determine what
effects, if any, they have made.
c. He will continue to monitor the traffic and safety around the schools to determine
if there are more effective needs that can be addressed, or if there are further
recommendations for future improvements.
d. He will work to secure Grants to establish and develop a "Safe Routes to School"
program for the city. This will include the formation of a Task Force to oversee
and implement the program.
e. He will assist in implementing the "student valet" program at the Elementary and
Middle schools for those schools that do not already have the program in place.
By the way, this program can be implemented with no cost to the city or schools.
f. He will develop an Educational Program addressing the need to have students
walk bike to school. This program will be aimed at the parents of the students
through the schools.
3. Survey -The next recommendation to Council is the completion and evaluation of a
Survey by the schools. I have developed a Survey (attached) that will be handed out to
all of the schools in the city prior to the end of the year. This survey will provide us
with valuable feedback regarding the means that students use to get to and from school
on a daily basis. This information will be used to evaluate the traffic and safety
concerns, develop the "Safe Routes to Schools" program, and to develop an
"Educational Program" for parents. It will be a valuable tool for the Traffic/Safety
Consultant position. (See slide 9 in Power Point attach).
Mechanical Improvements -the following recommended improvements have been
identified to help provide some relief, and in some cases, resolution to the traffic and
safety concerns around some of the schools. The following are the recommendations
that we are suggesting that Council consider and approve:
Place Knock-down channelizer posts at the entrance to the front parking lot, used
for the drop-off and pick-up of students at Lincoln Elementary School. These posts
will help to prevent vehicles that enter the driveway from passing the parked
vehicles on the left side. Passing on the left adds to the congestion in the area, and
presents a safety issue for students exiting and entering vehicles in this area. The
posts will help resolve this safety concern. (See slide 10 in Power Point Attach).
2. Paint the faded yellow makings prohibiting the same passing movement in the front
parking lot providing better visibility for drivers entering the parking lot. (See slide
11 in Power Point Attach).
3. Paint the existing markings in the roadway on McClellan Road in front of Lincoln
that direct motorists to keep a specific; section of the roadway clear of traffic. This
will help drivers see the markings, an~~ allow for the exiting of vehicles from the
parking lot. (See slide 12 in Power Paint Attach).
4. Currently there are two existing driveways used to drop-off and pick-up students at
Lincoln Elementary School. There is a front and rear parking lot used for this
purpose, and the driveways to each are in close proximity to one another. In
between these two driveways, there is a heavily used crosswalk. This crosswalk is
manned with a crossing guard. It is also equipped with flashing lights that are
installed in the asphalt. The combination of the two driveways, the location of the
existing crosswalk, and vehicles making left turns out of the rear parking lot
driveway all contribute to large portion of the congestion and safety of
pedestrians bicyclists in the area. (See; slidel3 & 14in Power Point Attach). It also
creates a safety concern for pedestrians and bicyclists using the sidewalks in front
of the school. I suggest that aKnock-down "No Left Turn" sign be posted in the
median area on•McClellan Road prohibiting westbound drivers on McClellan Road
from turning left into the driveway of the rear parking lot at Lincoln. This would
help to reduce congestion, limit vehicles using the back area, limit vehicles driving
onto the sidewalk area, and allow traffic to flow. (See slide 16 & 17 in Power Point
Attach).
5. Install a "No Left Turn" sign at the exit for the driveway in the rear parking lot at
Lincoln. This would prohibit a left turn out of this driveway, and would allow
vehicles to move back out onto McClellan Road more easily. Vehicles cueing in
the parking lot would be reduced, and the drop-off and pick-up of students would
be safer. (See slide 16 & 17 in Power Point Attach).
6. Paint additional "Keep Clear" signs on McClellan Road in front of the front
driveway entrance to Lincoln Elementary School, and the most eastern driveway to
the student parking area of Monte Vista HS. By keeping this area free of vehicles,
it will help vehicles in the parking lot; to enter back out onto McClellan Road
easily, and reduce the backup currently being created waiting for room to pull out.
It will also provide a safer environment for the pedestrian and bicycle traffic on the
sidewalks in front of the schools. We have had a number of accidents that were a
result of vehicles exiting the drivewa}~s of the schools, and colliding with bicyclists
on the sidewalks, or riding in the bike lane on McClellan. (See slide 18)
7. Remove and relocate the existing crosswalk on McClellan Road in front of Lincoln
Elementary School. This crosswalk would be moved from its current position
between the two driveways to the parking areas at Lincoln, and would be placed at
a location east of where it is now. This would reduce the interaction currently
taking place between vehicles and pedestrians in this area. (See slides 19 & 20)
8. Replace the crosswalk to a position west of Imperial and still in front of Lincoln
Elementary School. The movement of f~ae crosswalk will help to meter traffic
effectively into and out of the two dri•ve~vays currently used to drop-off and pick-up
students at Lincoln, and help with students exiting the eastern most driveway from
Monte Vista HS. Currently pedestrians and bicyclists cross at the existing
crosswalk, and in the Keep Clear area near Imperial. This contributes to the traffic
congestion and safety of the pedestrians. The new location of the crosswalk helps
to address these safety concerns, as well as the traffic congestion. It will still be in a
convenient location that will support the foot traffic in the area for the schools.
(See slide 20) The flashing lights that are currently part of this crosswalk will also
be moved to the new location. We believe that the suggested changes on McClellan
Road, and the changes at Lincoln Elementary School, will help meter the traffic
congestion in the area of Lincoln and Monte Vista HS. It will increase safety for
both pedestrian and bicycle traffic in the area, and will provide additional safety
measures around the schools. The recommended changes will have little to no
impact on the surrounding residential neighborhood. All of the recommended
changes were made with consideration being given to potential impacts to the
neighborhoods. The recommended changes address safety and traffic, changes on
the roadway and on the school property, but do so with minimal redirection of
traffic to the residential areas around the schools. The total cost for the suggested
improvements on McClellan Road and at Lincoln Elementary School is $47,000.
9. Install Flashing LED Lights at additional locations to assist in warning oncoming
motorists of pedestrian's and bicyclist's intention to enter the roadway. The lights
would be installed into the asphalt along the crosswalk, and would be activated by
pushing a button installed on a post. This would cause the lights to flash and warn
oncoming drivers of a pedestrian's intent to cross. One suggested location for the
installation of the Flashing LED lights is on Stelling at Alves. (See slide 21) This
crosswalk is heavily used by pedestrians and bicyclists due to a number of city
facilities located close to the area. There is Garden Gate Elementary School,
DeAnza College, Quinlan Center, Memorial Park, and Shopping all in the
immediate area. We receive numerous complaints from citizens using this
crosswalk indicating that motorists in the area fail to yield to their attempt to cross
the roadway. In fact, recently we conducted a directed enforcement at this location
for motorists not yielding to pedestrians in the crosswalk, and in a two hour period,
we wrote 51 citations for violations. The total cost for the installation of the lights
at Stelling and Alves would be $40,000.
10. Install the same Flashing LED Lights in the crosswalk located in front of
Sedgewick Elementary School on Tantau. (See slide 22) Currently with the traffic
congestion caused by motorists backing up while waiting to cue or turn west onto
Phil Lane, pedestrians that attempt to use the crosswalk at this location are not
always visible, or recognized by vehicles trying to get through traffic. The lighting
would help to notify motorists that pedestrians/students are attempting to cross, and
increase visibility. This would help provide a safer environment for the pedestrians
and bicyclists to cross at this location on Tantau, and provide motorists with more
visibility in recognizing the need for someone to cross. The cost to install the
lighting at this location is $25,000.
~I. 1~inal!ti~_ Council hc~.ta su~.~.ested. urd reconr~l~nded shat f inclt.~de the fi~ndin~~ of a School
F:esouree C)I~iicer (SRf)1 in my 1~roposal. There are ium~~er<~us said-~ cnnccrns that the
SROs a~.idress throughout ihc~~chool year for ~zll oS~the schools in t~~rhrrtino. 'I~hev
hrol~ide assistance to Staff and Students at all grade levels 'sn the ! ~ schools throL<ghout
the city. I~he S[Z(~s limit their availability to th~~ schools within the cite limits the
majority of the time:. 1-here ~u~e occasions 11~at we receive reciuests for presentations or
training a1 schools outside the city limits.. and il~possible we E~2al.e the eFfort to assist
those schools. This is rarely done since the SROs have so many activities and concerns
that they already have to address with the schools in Cupertino. 1 had outlined their
contributions to the schools, community, and safety previously at the May C Council
meeting. 1 would be more then happy to do so again if Council ~~-Quid lil<c, but if I
understood your previous direction an~rectly, this may not he ~lecessary. 1 ciid include
the cost of paying for one SRO position, a'. 75°./0 of the position, for one veai-. This total
cost is~ 130, 89a. 1 than subtracted the $1 ~_(}00 that Cupertino Unified School District
has committed toward the SRO position, and the $10,000 that l~remcmt I_mion 1 ligh
School District h<~s committed toward the: >RO position. ~[~11e total cost for the SRO at
7~°% foe one year is 1~ 1 1 f1,4~15.
As can be seen from the spreadsheet, (See slide 23), the total costs for the suggested
Safety Improvements around the schools in the city are $192,420. Once the SRO
position is added to this figure, the overall total cost for my recommendations to Council
is $303,315.
This is $3,315 over the $300,000 that Council had allocated toward project previously.
Submitted by:
Terry Calderone
Captain, West Valley
Division Commander
Approved for submission:
David W. Knapp
City Manager
Attachment A
Proposal Number Cost each Hours Total Cost
Traffic Safety Consultant 1 $32 per hr 960 hrs $30,720
Motor Units on Overtime (2) 2 hrs per day $70 per hour 700 hours $49,000
subtotal $79,720 $79,720
Improvements to McClellan /Lincoln Elem
Move existing Crosswalk/Relocate 1 $32,000
this Crosswalk/develop curb lines
Placement of no Right Turn sign 1 $300
Placement of no Left Turn Sign 1 $1,900
Striping of Roadways/Parking Lot Several areas DPW $4,500
Placement of Knockdown poles 10 $7,000
Placement of Crosswalk Knockdowns 3 $2,000
subtotal $47,700 $47,700
Flashing Crosswalk Lights- 2 $ 12,500.00 $20,000
Sedgewick Elementary"
Installation 2 $ 12,500.00 $20,000
subtotal $40,000 $40,000
Flashing Crosswalk Lights- 1 $12,500 $12,500
Garden gate Elementary*
Installation 1 $12,500 $12,500
subtotal $25,000 $25,000
Totallmprovements $192,420
'`Refer to Diagram
SRO -One Year $110,895
Grand Total $303,315
.~-f~ /
s~a~
Fiscal Year 2009/10 Budget
Follow up Questions
Item # 1
School Resource Officers
F'Y 08/09 FY 09/10
Total cost of Officers:
1 SRO at 85%
1 SRO at 75%
Less:
CUSD share
FUHSD share
State COPS Grant Funding
Total General Fund Obligation
$349,054 $360,100 Per Sheriff contract
-10,000 -10,000
-10,000 -10,000
-100,000 -100,000
$:?29,054 $240,100
admin/budget/sro cost compazison.xls
Federal Stimulus Grants
Corridor Park Phase II -Two years to spend
(creek restoration only)
Pavement Management -Commit funds by
9/30/10; Expend by 9/30/15
Energy Efficiency -Commit within 18 mo.s.
Emergency Preparedness -Unknown
CDBG -Expend by 9/30/12 ~
Public Safety - Three to four years to spend
w
Federal Stimulus Grant Applications
$3,667,000
• Corridor Park Phase II $1,694,000
• Pavement Management $800,000
• Energy Efficiency $583,000
• Emergency Preparedness $450,000
• CDBG $105,000
• Public Safety $35,000
~~ 7
MEMORANDUM
INTEROFFICE CORRESPONDENCE
CUPERTINO
DATE: June 2, 2009
TO: Carol Atwood, Director of Administrative Services
FROM: Aarti Shrivastava, Director of Community Development
SUBJECT: Budget item for Heart of the City Specific Plan
Here are the specifics related to the $130,000 budgeted for the Heart of the City
Specific Plan in FY 2009-10:
1. Public outreach and mailings - $20,000
2. Design/graphic consultant(s) -$90,000
3. Environmental consultant - $20,000
Total $130,000
We may be able to save some money (see below) if the scope of the project is not
changed beyond the current scope:
1. Public outreach and mailings - $10,000
2. Design/graphic consultant(s) -$50,000
3. Environmental consultant - $20,000
Total $80,000
_~~~ ~
CUPERTINO
To: City Council
CC: David Knapp
From: Carol Atwood
OFFICE OF ADMINI:~TRATIVE SERVICES
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3366
MEMORANDUM
Subject: Budget Follow Up Item 5
Breakdown of General Election Versus UUT Costs
Date: June 2, 2009
Staff was asked to delineate between the election. costs for Council seats versus just for the UUT
ballot measure. The attached schedule is the on€;inal estimate from the City Clerk at $338,424 for
both components. This was an estimate and costs will vary depending on the number of agencies
participating in the November election.
We subsequently reduced this estimate to $200,000 in order to: a) balance the General Fund budget
and b) allocate what was believed to be a more rf;alistic estimate given the election cost history
(costs normally come in less than estimated).
Unfortunately, it is difficult to estimate a UUT stand alone cost, although it would be less. We
would still need to pay for the following:
1. General costs -ballots for all Cupertino voters, counting and canvassing of votes.
2. UUT specific costs -printing costs of measure, impartial analysis, arguments for and
against (approximately $36,000).
Cupertino Election Costs
~i:~M.onth ~;.~Year t~ . - :': ~ ;'Election _. . Reg:Voters : -Cost .. ; ,.:.Notes
_.. ,_ .
ovember
009
Assumption:4 candidates, 2 ballot
measuresCity Council - 2 seats
"30,384
(110% of
actual) ~~~~
..~ ~ ~~,~ ~-~
~ ~,~,,.~,
~~~$338,424 THIS COST WILL BE SHARED
with school and college district
(Each measure estimated to cost
$36,179
eb
008
ity Council - 1 seat (unscheduled)
4,041
41,642 Estimate before sharing costs
with presidential primary was
$49,457. Cost may be higher
due to Secy of State requirement
for pa er ballots
November
2007
Ci Council - 2 seats
23,860
$139,373 Estimate before sharing costs
with other agencies was
$224,163
November
2006
Two Referenda Vallco & Toll Bros)
25,765
$106,933 Shared with gubernatorial
.general election, college & school
districts
November
2005
Three Initiatives (height, density,
setback) & City Council - 3 seats
25,421
$170,242 Shared costs with special
statewide election, college &
school districts
November .
2003
Ci Council - 2 seats
25,765
$60,215 Shared with college & school
districts
March
2002
Utili Tax
24,769
$9,147 Shared with college & school
districts. Only 2 languages,
smaller ballots, unch cards
November
2001 Garden Gate annexation &
City Council - 3 seats
23,989
$50,230 Shared with college & school
districts
The actual costs have always been lower than estimate costs ~ ause costs were shared, usually with the college & school districts
*registration increased by 10% to estimate number of ballots necessary
G://City Clerk/Elections/Election costs -historical
~~~ ~ a ~ ~~
CUPERTINO
OFFICE OF THI; CITY MANAGER
CITY HALL
Public and Environmental Affairs
June 2, 2009
To: David Knapp /
From: Rick Kitson
RE: Council Budget Inqui egarding Digital Technology and Comcast Signal Quality
Digital Capture and Editing
The video control room in Cupertino city hall has been fully digital since 1999. Video is
captured, edited, and transmitted in serial digital format (SDI).
Transmission
AT&T U-verse
The most recent video service to carry the Cupe;rtino City Channel is AT&T U-verse. This
fiber-to-the-node technology requires digital encoding. The City Channel signal is encoded
using the Windows Media codec utilized by AT&T. A dedicated T-1 line is used to
transmit the signal to the AT&T U-verse heade~ld. The AT&T Public, Education, and
Government (PEG) channel signal is highly cornpressed resulting in an inferior quality
broadcast compared to commercial channels on the system. Although this signal is digital,
the broadcast quality is comparable to a webcast streaming at approximately one Megabit
per second (1Mbs).
Comcast
Cupertino City Channel was the first government channel in Santa Clara County. Started in
1983, United Cable of Cupertino laid the first c~~axial cable Institutional Network (I-NET)
in the city. The I-NET is the most fundamental connection pathway from Cupertino City
Hall to the cable system fiber insertion point at Imperial Avenue. In the case of Cupertino,
the I-NET has become a patchwork of amplifiers, power supplies, coaxial cable segments,
and modulators which convert the signal to a R;~dio Frequency (RF) transmission. The city
channel signal is then demodulated at the Comcast headend.
Over the years, the signal quality of the government channel has gradually declined due
mainly to the aging condition of the I-NET. This analog-based system is approximately 30
years old and is probably, at this point, in need ~f replacement.
During the franchise negotiation process in 1998, the city negotiated unsuccessfully with
TCI to replace the coaxial-based I-NET with a direct fiber line to Cupertino City Hall.
Subsequent negotiations have clearly established that with the advent of the state video
franchise system, providers are neither inclined nor compelled to improve this connection.
Comcast technicians, both in the field and at the; headend, have been extremely helpful in
responding to technical issues regarding the government channel. However, despite their
best efforts problems continue. These include intermittent hum bars, audio pops, picture
streaks, and a persistent reflection or "ghosting" problem that has become worse over the
last five years. The "ghosting" problem is likely the effect of damaged underground cable
due to the many construction projects that have taken place over the years along Stevens
Creek Boulevard. These video artifacts can often be seen during live city council and
planning commission meetings when viewership is at its greatest.
Fiber
Since 2003, various estimates for the cost of creating a fiber based I-NET connection with
Comcast at Imperial Avenue have ranged from 50 to 100 thousand dollars. Cost variability
depends on the extent of existing easements and construction costs, primarily trenching.
~~~ ~
INTEROFFICE MEMORANDUM
TO: Cr1ROL ~TWOOD ~~~
FROM: Mr~RIYr1H SERRATOS
SUBJECT: BUDGET STUDY SESSION FOLLOW UP
ITEM #7 -STATUS OF BANDWIDTH PROJECT AND BUDGET
DATE: 5/29/2009
CC: CITY COUNCIL
Our T1 upgrade to a 10MB AT&T Opte-Man cira~it was complete in October of 2008. Although
almost every division and application serviced by this line has received major performance
enhancements, the city is still discontented with the ~~bility to download documents from our internet
records management system (Weblink) in a timely manner. Here is some history that will follow
through the project up to current time:
• After using the system for several years successfully, we noticed degradation in performance
after the first major upgrade at the end of 2006.
• After speaking with the support vendor (ECS, Inc.) we were told that the server equipment we
were using was not up to specifications. This; was remediated in 2007 with high end servers,
which cost the city approximately $10k. Performance did increase ostensibly, but after a short
period of time were made aware that the system was still not agreeable.
• After consulting the support vendor again, the~~ informed us that because many of our files were
extremely large in stature that our internet b~~ndwidth was not adequate to handle the traffic.
Arrangements were made to increase our connection to 10M6 in the fall of 2008. Although the
successful completion of this project had a major impact on performance for all systems
requiring access to internet applications (including Weblink), we were still experiencing periods
of latency with our Weblink application.
• IT decided to replace the DMZ switch to a Cisco Gigabit switch. This should have increased the
performance for all systems attached. WeblinF; continues to struggle.
• This year's fiscal budget 2009/2010 includes the following IT items that not only are depreciated
and need replacement but should also have an impact on the performance of all systems in the
DMZ (including Weblink and all other internal web servers).
o Firewall project -implementation of n~~w firewall (complete by July 2009)
o Laserfiche (records management) upgrade (complete by August 2009)
Page 1 of 2
o Laserfiche licensing transition -this will allow internal staff to access the database
directly instead of using Weblink, removing all the internal traffic to this system.
(complete by August 2009)
o LAN Switch Upgrade - (complete November 2009)
o Application troubleshooting (complete July 2009)
^ Consultation via vendor appliance (Fluke Networks)
^ Caveat to this area once we know exactly what file, service, or protocol causes
the problem in the programming will be to get the vendor to make the
adjustments for our environment.
• Consideration of new support vendor has also been recommended.
Mariyah Serratos
IT Manager
Page 2 of 2
^ity of Cupertino
I 009/10 Operating Budget
Expenditure Trends
A/C Description Change
Key changes to this Budget
City Council and Commissions (page 62)
1000 City Council -$16,397 Reduce M~~yors fund $2K, Office supplies $3.5K, conference &
mtg $2.5N: & Community Congress $5K. ~ Increase $5K for
National League of Cities.
1031 Technology Commission -$8,467 Decreased legal fees $5K & Public Access Support $4K
1055 Bicycle & Pedestrian -$3,257 Reduction in staff time
Administration (page 63) Salary and Benefit increases of 3.5% plus/minus:
1200 City Manager -$8,418 Conf & Mtgs ($-1.2K) & Fixed Assets ($-15K)
1201 Community Outreach $5,073 Office sup~~lies + $2.5K
1300 CM Discretionary Funds -$15,000 Reduced to balance the budget
Public/Environmental Affairs (64) Salary and Benefit increases plus:
3300 Community Relations $17,223 Godbe sun~ey $20K
3500 Gov Channel -$50,032 Eliminate one intern (15K), reduced IT costs/fixed assets
3600 City Website $15,693 Increase IT costs for Website/equipment support
3700 Environmental Affairs $24,741 New division in 08/09 -reflects full year of operations
~w Enforcement (page 65)
2100 Sheriff Contract $55,550 Cost of living adjustment less CafID Program of $55,000
2401 COPS $125,000 Cops grant received in 08/09 after budget adoption. No change
Administrative Services (page 67-68) Salary and Benefit increases plus:
4010 Leadership Cupertino -$12,500 Program on hold pending Chamber involvement
4040 Library Service -$130,000 SCC Libran~ JPA is funding 50% of excess hours this year
4100 Accounting $32,115 Cola plus additional IT charges ($5K)
4300 City Clerk $76,709 Cola plus additional IT charges ($70K)
4330 Elections $198,000 Municipal election year & UUT Ordinance change
4510 HR/Litigation -$26,763 Decreased recruitment costs and conference & meeting exp
4512 Retiree Med Liability -$239,000 Cost to set ~.ap trust fund has decreased.
4540 Insurance Administration' -$160,738 Insurance prem & claim est (-$60K) & comp bal payouts (-$100K)
4530 Code Enforcement $45,828 Cola $15K, Sr Officers $6K, Animal contract $10K, maint $11 k
4800 Info Technology $69,899 PCI Consuli:ing $30K, GIS Basemap $25K, Website GIS $10K
9800 IT Equipment -$146,000 Cognizant effort to reduce IT acquisitions due to recession
'expenditure Trends
A/C Description Change
Parks and Recreation (page 6
6347 Nature Programs
6349 Recreation Programs
6440 BBF Golf Course
6449 Recreation Programs
6500 Senior Adult Programs
6549 Senior Rec Programs
Key changes to this Budget
~9 & 70) Salary and Benefit increases plus:
$15,156 Reclassified position to Recreation Coordinator
-$164,631 08/09 included $194K of fixed assets (tables, chairs, lobby, video)
-$30,426 Maint supplies, prof contract and depreciation exp down $31 K
$136,857 $151 K increase in programs and corresponding revenues
$16,872 Cola plus $10K in IT charges
-$102,031 $100K decrease in trip expense
Community Development (page 71) Salary and Benefit increases plus:
7302 Mid-LT Planning $107,242 Cola & special projects increased ($75K)
• Heart of City 130K; 0
Housing Elem 50K; 25K
Crossroads 0; 130K
Traffic Study 50K; 0
7304 Vallco RDA $114,842 $122K passthrough funds now budgeted in account
7403 Affordable Housing $125,344 Grant Expenditures are different each year:
Sr Housing Sol 239K 0
Habitat 0; 161 K
Maitri 100K; 53K
Rebuild together 40K; 40K
7405 BMR Housing $200,063 Project expenditures are different. each year:
WVCS 75K; 65K
Maitri 0; 90K
Habitat 250K; 0
Housing Trust 25K; 0
7501 General Building $25,212 Cola (19K)
7502 Construction Plan Check -$569,255 Reduced outside plan checks by $550K
7503 Bldg Code Enforcement $20,959 Cola ($19K)
7504 Building Abatements -$10,000 Reduced to balance the budget
Public Works (pages 72-74)
This budget is analyied in total as the department routinely reassigns the public work crews to
accommodate the needs in the city each year between streets, parks, trees, and other services.
Salary and Benefit increases plus:
8000 All categories -$172,716 Represents total increase for the entire department.
Cola (+$282K) less other reductions of (-$455K) in deferred
maintenance; deferred vehicle replacement; & reduced
consulting services;
CUPERTINO
To:
CC:
From:
Subject:
City Council
David Knapp
Carol Atwood
OFFICE OF ADMINI:~TRATIVE SERVICES
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3366
MEMORANDUM
Budget Follow Up Item 8d
Total Project to Date Housing Element Budget
Date: June 2, 2009
2007-08
Consultant, Outreach $75,000
2008-09
Consultant, Outreach $25,000
2009-10
Request covers office allocation initial study 50 ~ d p~J
and printing, formatting of housing land use
Element changes $150,000
~~~
CUPERTINO
To: City Council
CC: David Knapp
From: Carol Atwood
OFFICE OF ADMINISTRATIVE SERVICES
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3366
MEMORANDUM
Subject: Budget Follow Up Item 9
Cost Sharing Agreement for Traffic Study for New Hotel & Office Squares
Date: June 2, 2009
To date, we haven't actually allocated the squares to either Apple or HP. The recommendation is to
put it into the pot for major corporations. We do expect to charge Apple and HP cost recovery fees
when they come in with specific applications to ask for that allocation.
-~~~. / a
CIP Slide Comparisons -One Highlights Major New Projects, the Other Shows All Projects for 2009/10
Carol's slide information on top; Ralph's slide information on bottom; Differences (mostly ongoing projects) in middle
Carol's Power Point Slide: Pavement McClellan
"Funded NEW 09/10 CIP management BBF Ranch PWSC
Projects" (New CIP (Gas Tax, ARRA & Infrastructure Blacksmith Equipment
Highlights) -----> Prop 42) Upgrade Shop Wash Rack Other
2,050,000 800,000 250,000 150,000 168,000
Additional Proiects Listed by Raloh: OnEOine Proiects
Curb Gutter Sidewalk
Repairs & ADA Ramps 750,000
Rancho Rinconada Street
Study 100,000
Memorial Park Softball
25,000
Field Renovation
Linda Vista Pond
Restoration Study 30,000
Lawrence/Mitty Park
50,000
Design
Park Tennis Court
Resurfacing 225,000
Wilson Park Irrigation
150,000
System Renovation
Quinlan Fountain
Replacement 300,000
Traffic Facilities Total 717,000
Storm Drainage Total 505,000
additional Project Listed by Ralph: New Project
aM Radio Station
10,000
telocation
2,900,000 800,000 250,000 150,000 283,000 225,000 150,000 300,000 717,000 505,000
Reconciliation to Ralph's Street/Concrete Blackberry McClellan Service Park Parks Tennis Wilson Quinlan Traffic Storm
TOTAL "FY 2009-2010 CIP Maintenance Farm Blacksmith Center Wash Facility Courts Park Terrace Improve Drainage
Summary" Slide (All CIP) Infrastructure Shop Rack Improvem Resurface Irrigation ments
--------> ents
Carol's Power
Point Slide:
"Funded NEW
CIP Projects Stevens
09/10 & Creek
Beyond" Corridor
---> Phase II
200,000
200,000
Stevens
Creek
Corridor Ph
II Design
2008-09 Funding* 20 09-10 Funding*
Expended/Committed Carryover from 08-09 New
General General General
Fund Descri tion Fund Revenue Total Fund Revenue Fund Revenue Total
New Projects
420-92xx Service Center Equipment Wash Rack 90,000 60,000 150,000
420-92xx McClellan Ranch Painting 85,000 85,000
420-92xx AM Radio Station Relocation 10,000 10,000
580-9247 Quinlan Center Aerobic Room Floor 30,000 30,000
580-9248 Monta Vista Community Bldg Repairs 28,000 28,000
580-9249 Wilson Park Building Repairs 15,000 15,000
580-9250 Portal Park Building Repairs 10,000 10,000
Total 1,546,201 463,748 2,009,949 284,000 - 201,000 143,000 628,000
9400 Streets
270-9450 Pavement Management 2,668,000 2,668,000 750,000 750,000
270-9451 Curb, Gutter and Sidewalk Repairs & ADA Ramps 972,267 972,267 750,000 750,000
270-9452 Rancho Rinconada Street Study 100,000 100,000
270-9454 Route 85 Soundwall Repairs 30,000 30,000
270-9450 Pavement Management -Prop 1 B 890,000 890,000
270-9450 Pavement Management -Prop 42 530,000 530,000 500,000 500,000
New Projects
270-94xx Pavement Management - ARRA 800,000 800,000
Total 2,668,000 2,422,267 5,090,267 - 100,000 750,000 2,050,000 2,900,000
9500 Traffic Facilities
420-9545 T/S Upgrade Stelling/Greenleaf 25,000 25,000
420-9549 Safe Routes to School-Garden Gate 32,000 410,000 442,000
420-9547 Countdown Ped Heads 65,527 65,527 50,000 50,000
420-9557 DeAnza/McClellan/Pacifica Signal Modification 200,000 200,000
420-9558 Various Traffic Signal/Intersection Modifications 75,000 75,000
Total 140,527 - 140,527 57,000 610,000 50,000 - 717,000
9600 Storm Drainage
210-9612 Minor Storm Drain Improvements 90,623 90,623 75,000 75,000
215-9620 Monta Vista Storm Drainage Syst. 93,046 93,046 400,000 400,000
210-9612 Master Storm Drain Plan Update 30,000 30,000
270-9443 Bollinger Bike Lanes/Calabazas Cr. Bridge 256,363 256,363
Total - 440,032 440,032 - 430,000 - 75,000 505,000
Major Projects
428-9449 Mary Avenue Bicycle Footbridge 1,918,000 4,642,000 6,560,000
427-9112 Stevens Creek Corridor Park (Phase I) 6,059,000 4,768,000 10,827,000
Total 7,977,000 9,410,000 17,387,000 - - - - -
Total Ca ital Im rovement Pro ram 14,754,493 13,217,212 27,971,705 1,071,000 1,365,000 1,551,000 2,493,000 6,480,000
Containing all projects shown in expenditure estimates
2008-09 Funding* 20 09-10 Funding*
Expended/Committed Carryover from 08-09 New
General General General
Fund Descri tion Fund Revenue Total Fund Revenue Fund Revenue Total
9100 Parks
580-9121 Memorial Park Softball Field Renovation 250,000 250,000 25,000 25,000
420-9121 Memorial Park Softball Field Renovation 10,300 10,300
420-9122 Sterling Barnhart Park Acquisition 1,514,135 1,514,135
580-9123 Library Field Irrigation 100,000 100,000
420-9124 McClellan Ranch Facility Improvements 183,330 131,165 314,495
420-9126 Sterling Barnhart Park Design & Construction 700,000 700,000
420-9127 Lawrence & Mitty Park (Saratoga Creek) 15,000 15,000 50,000 50,000
580-9132 Park Tennis Court Resurfacing 225,000 225,000
420-9130 Wilson Park Irrigation System Renovation 150,000 150,000
420-9131 Linda Vista Pond Restoration Study 30,000 30,000
New Projects
427-91xx Stevens Creek Corridor Park Phase II-Trail & Bridge 200,000 200,000
427-91xx Blackberry Farm Infrastructure Upgrades 500,000 300,000 800,000
420-91xx McClellan Ranch Blacksmith Shop 250,000 250,000
Total 2,422,765 481,165 2,903,930 730,000 225,000 550,000 225,000 1,730,000
9200 Buildings
280-9213 McClellan Ranch Building Improvements 50,000 50,000
420-9229 City Hall Emergency Power/Electrical System 211,660 211,660
420-9232 Library Improvements & Upgrades 500 500
420-9233 Community Hall Improvements & Upgrades 9,921 9,921
420-9236 Sports Center Tennis Court Lighting 239,838 239,838
420-9234 Monta Vista Park Building Replace HVAC System 64,557 64,557
420=9235 Service Center Security Gate 50,000 50,000
420-9239 Library Book Drop Modifications 60,000 8,748 68,748
420-9240 Library Stair and Seatwall Modifications 26,395 26,395
420-9237 Quinlan Center Fountain Replacement 284,000 16,000 300,000
420-9231 Sports Center Upgrade and Pool Demolition 387,800 387,800
420-9243 Community Development Office Reconfiguration 50,000 50,000
420-9241 Community Hall Fountain 370,530 370,530
420-9244 Community Hall Lighting Upgrade 25,000 25,000
420-9245 City Hall Office Improvements 50,000 50,000
580-9246 Monta Vista Community Bldg Re-roof 405,000 405,000
* Containing all projects shown in expenditure estimates
=~--~ i a-
CUPERTINO
ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3202
(408) 777-3220 • FAX (408) 777-3109
MEMORANDUM
To: City Council
CC: D. Knapp, C. Atwood
From: David Woo, Finance Director
Subject: Simms House Rent
Date: June 2, 2009
The City receives $30,000 per year in rent for the Simms House.
-~-~.P-,-n ~ 3
^•ity of Cupertino
009/10 Operating Budget
Expenditure Trends
A/C Description Change
City Council and Commissions (page 62)
Key changes to this Budget
1000 City Council -$16,397 Reduce M~cyors fund $2K, Office supplies $3.5K, conference &
mtg $2.5N: & Community Congress $5K. Increase $5K for
National League of Cities.
1031 Technology Commission -$8,467 Decreased legal fees $5K & Public Access Support $4K
1055 Bicycle & Pedestrian -$3,257 Reduction in staff time
Administration (page 63) Salary and Benefit increases of 3.5% plus/minus:
1200 City Manager -$8,418 Conf & Mtgs ($-1.2K) & Fixed Assets ($-15K)
1201 Community Outreach $5,073 Office sup~~lies + $2.5K
1300 CM Discretionary Funds -$15,000 Reduced to balance the budget
Public/Environmental Affairs (64) Salary and Benefit increases plus:
3300 Community Relations $17,223 Godbe survey $20K
3500 Gov Channel -$50,032 Eliminate ore intern (15K), reduced IT costs/fixed assets
3600 City Website $15,693 Increase IT costs for Website/equipment support
3700 Environmental Affairs $24,741 New division in 08/09 -reflects full year of operations
~ ~w Enforcement (page 65)
2100 Sheriff Contract
2401 COPS
Administrative Services (page 67-68)
4010 Leadership Cupertino
4040 Library Service
4100 Accounting
4300 City Clerk
4330 Elections
4510 HR/Litigation
4512 Retiree Med Liability
4540 Insurance Administration'
4530 Code Enforcement
4800 Info Technology
9800 IT Equipment
$55,550 Cost of living adjustment less CaIID Program of $55,000
$125,000 Cops grant received in 08/09 after budget adoption. No change
Salary and Benefit increases plus:
-$12,500 Program on hold pending Chamber involvement
-$130,000 SCC Librar)~ JPA is funding 50% of excess hours this year
$32,115 Cola plus additional IT charges ($5K)
$76,709 Cofa plus additional IT charges ($70K)
$198,000 Municipal election year & UUT Ordinance change
-$26,763 Decreased ~~ecruitment costs and conference & meeting exp
-$239,000 Cost to set iap trust fund has decreased.
-$160,738 Insurance prem & claim est (-$60K) & comp bal payouts (-$100K)
$45,828 Cola $15K, Sr Officers $6K, Animal contract $10K, maint $11 k
$69,899 PCI Consulting $30K, GIS Basemap $25K, Website GIS $10K
-$146,000 Cognizant effort to reduce IT acquisitions due to recession
expenditure Trends
A/C Description Change
Parks and Recreation (page 6
6347 Nature Programs
6349 Recreation Programs
6440 BBF Golf Course
6449 Recreation Programs
6500 Senior Adult Programs
6549 Senior Rec Programs
Key changes to this Budget
9 & 70) Salary and Benefit increases plus:
$15,156 Reclassified position to Recreation Coordinator
-$164,631 08/09 included $194K of fixed assets (tables, chairs, lobby, video)
-$30,426 Maint supplies, prof contract and depreciation exp down $31 K
$136,857 $151 K increase in programs and corresponding revenues
$16,872 Cola plus $10K in IT charges
-$102,031 $100K decrease in trip expense
Community Development (page 71) Salary and Benefit increases plus:
7302 Mid-LT Planning $107,242 Cola & special projects increased ($75K)
Heart of City 130K; 0
Housing Elem 50K; 25K
Crossroads 0; 130K
Traffic Study 50K; 0
7304 Vallco RDA $114,842 $122K passthrough funds now budgeted in account
7403 Affordable Housing $125,344 Grant Expenditures are different each year:
Sr Housing Sol 239K 0
Habitat 0; 161 K
Maitri 100K; 53K
Rebuild together 40K; 40K
7405 BMR Housing $200,063 Project expenditures are different. each year:
WVCS 75K; 65K
Maitri 0; 90K
Habitat 250K; 0
Housing Trust 25K; 0
7501 General Building $25,212 Cola (19K)
7502 Construction Plan Check -$569,255 Reduced outside plan checks by $550K
7503 Bldg Code Enforcement $20,959 Cola ($19K)
7504 Building Abatements -$10,000 Reduced to balance the budget
Public Works (pages 72-74)
This budget is analyzed in total as the department routinely reassigns the public work crews to
accommodate the needs in the city each year between streets, parks, trees, and other services.
Salary and Benefit increases plus:
8000 All categories -$172,716 Represents total increase for the entire department.
Cola (+$282K) less other reductions of (-$455K) in deferred
maintenance; deferred vehicle replacement; & reduced
consulting services;