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Home My WebLink AboutTICC 03-04-2026 Searchable PacketCITY OF CUPERTINO TICC AGENDA 10185 North Stelling Road, Quinlan Conference Room and via Teleconference Wednesday, March 4, 2026 7:00 PM IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE: Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road. 2) Watch a live stream online at https://youtube.com/@cupertinocitycommission. 3) Attend in person at a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. OPTIONS TO PARTICIPATE AND COMMENT: Members of the public wishing to address the Technology, Information, and Communications Commission may do so in the following ways: 1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road: A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item. B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon. C. Speakers must wait to be called and may begin speaking when recognized by the Chair. D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group of 2 to 5 or more people who are present may have up to 2 minutes per group member, up to 10 minutes maximum. Page 1 1 TICC 03-04-2026 1 of 18 TICC Agenda March 4, 2026 E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by: a. E-mailing the document to TICC@cupertino.gov by 1:00 p.m. and staff will advance the slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to TICC@cupertino.gov. B. Regular mail or hand delivered addressed to the: Cupertino Technology, Information, and Communications Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Technology, Information, and Communications Commission received by 2:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Technology, Information, and Communications Commission received after the 2:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City’s website by the end of the following business day. 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting: https://cityofcupertino.zoom.us/webinar/register/WN_2d8If5ixS2G-HW7WAU17ig a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: a. Dial 669-900-6833 and enter WEBINAR ID: 863 9558 7812 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number. Page 2 2 TICC 03-04-2026 2 of 18 TICC Agenda March 4, 2026 C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 863 9558 7812 SIP: 86395587812@zoomcrc.com D. Online via the teleconferencing device (Audio and Video) being used to provide access to the meeting from a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. a) Speakers are required to notify the City Clerk via email to cityclerk@cupertino.gov prior to noon on the date of the meeting during which they plan to participate and comment from the remote location noticed to ensure the City Clerk is prepared to accept their comment. b) If the teleconferencing device malfunctions impeding access to the meeting from the remote location, the speaker may alternatively participate via the other options for remote participation provided above. ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve the December 19, 2025 special meeting minutes. Approve and File the December 19, 2025 special meeting minutes. A - Draft Minutes 2.Subject: Approve the January 7, 2026 regular meeting minutes Recommended Action: Approve and File the January 7, 2026 regular meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 3.Subject: Discussion with Microsoft Regarding Artificial Intelligence and Government Use Cases Page 3 3 TICC 03-04-2026 3 of 18 TICC Agenda March 4, 2026 Recommended Action: Receive a presentation from Microsoft regarding artificial intelligence opportunities in the public sector, including vision setting, responsible and secure AI adoption frameworks, and real-world government use cases. OLD BUSINESS 4.Subject: Review the Commission's Adopted Work Plan for 2026 Recommended Action: Review Work Plan and provide updates A - Commission Work Plan 2026 STAFF AND COMMISSION REPORTS 5.Subject: Review the 2026 Mayors Meeting with the Commissioners Calendar Provide three bullet points and confirm attendance for the Mayors Meeting with the Commissioners A - Mayor's Meeting 2026 Calendar 6.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Report FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 TICC 03-04-2026 4 of 18 TICC Agenda March 4, 2026 Page 5 5 TICC 03-04-2026 5 of 18 CITY OF CUPERTINO Agenda Item Subject: Approve the December 19, 2025 special meeting minutes. Approve and File the December 19, 2025 special meeting minutes. CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 6 TICC 03-04-2026 6 of 18 DRAFT MINUTES TICC Friday, December 19, 2025 At 4:33 p.m. Chair Prabir Mohanty called the special TICC meeting to order at the Quinlan Conference Room, 10185 North Stelling Road and via teleconference. ROLL CALL Present: Chair Prabir Mohanty, Vice Chair Sudeep Kumar, and Commissioner Balaram Donthi. Absent: Commissioners Mukesh Garg and Emma Shearin. NEW BUSINESS 1.Subject: Receive Presentation from Google Public Sector/City Government AI Deployment Team on three Focus Areas: City Modernization, Citizen Impact AI, and Government Impact AI Recommended Action: Receive and File the Presentation. Chair Mohanty introduced the Google Team, who gave a presentation. Commissioners asked questions which staff and the presenters responded to. Chair Mohanty opened the public comment period and, seeing no one, closed the public comment period. At 6:36 p.m. Chair Mohanty adjourned the special TICC meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant ATTACHMENT A 7 TICC 03-04-2026 7 of 18 CITY OF CUPERTINO Agenda Item Subject: Approve the January 7, 2026 regular meeting minutes Approve and File the January 7, 2026 regular meeting minutes. CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 8 TICC 03-04-2026 8 of 18 DRAFT MINUTES TICC Wednesday, January 7, 2026 At 7:06 p.m. Chair Prabir Mohanty called the regular TICC meeting to order at the Quinlan Conference Room, 10185 North Stelling Road. ROLL CALL Present: Chair Prabir Mohanty, Vice Chair Sudeep Kumar, and Commissioners Balaram Donthi and Emma Shearin. Absent: Commissioner Mukesh Garg. APPROVAL OF MINUTES 1.Subject: Approve the November 5, 2025, regular meeting minutes. Recommended Action: Approve the November 5, 2025, regular meeting minutes. MOTION: Shearin moved and Kumar seconded to approve the November 5, 2025, regular meeting minutes. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. ORAL COMMUNICATIONS – None NEW BUSINESS 2.Subject: Elect Chair and Vice Chair positions Recommended Action: Elect Chair and Vice Chair positions Chief Technology Officer Teri Gerhardt introduced the item. Commissioners asked questions which staff responded to. Chair Mohanty opened the public comment period, and seeing no one, closed the public comment period. Mohanty moved and Donthi seconded to nominate Kumar for Vice Chair. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. ATTACHMENT A 9 TICC 03-04-2026 9 of 18 TICC Minutes January 7, 2026 MOTION: Kumar moved and Donthi seconded to nominate Mohanty for Chair. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. 3. Subject: Selection of Economic Development Committee Representative Recommended Action: Select and recommend a Commissioner for Councils Consideration Chair Mohanty opened the public comment period and, seeing no one, closed the public comment period. Donthi moved and Mohanty seconded to nominate Commissioner Donthi as the Economic Development Committee Representative. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. 4. Subject: Review the Commissionʹs Work Plan for 2026 Recommended Action: Adopt the Commission’s Work Plan for 2026 Commissioners asked questions which staff responded to. Commissioners made the following recommendations:  Item Four was struck from the 2026 Work Plan.  Item Three was revised to state: “Accurate and ethical implementation and use of AI.”  Additional language was added tTho Item Three recommending the implementation of AI in both internal and external capacities to improve city efficiency, including alignment with the current RFP.  Commissioners added the Cybersecurity Event to the March schedule.  Commissioner Donthi volunteered to assist Commissioner Kumar with coordination and support of the Cybersecurity Event. Chair Mohanty opened the public comment period and, seeing no one, closed the public comment period. MOTION: Shearin moved and Kumar seconded to add the language to the project objective to recommend implementation of AI in an internal and external capacity, to improve city efficiency. There was no second. This motion was not considered. 10 TICC 03-04-2026 10 of 18 TICC Minutes January 7, 2026 MODIFIED MOTION: Shearin moved to strike the last part of the sentence and to advise on the Chatbot RFP when it returns to the Commission. There was no second. This motion was not considered. MODIFIED MOTION: Shearin moved and Donthi seconded to recommend implementation of AI in an internal and external capacity to improve city efficiency. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. 5. Subject: Cybersecurity Public Awareness 2026 Special Event Recommended Action: Discuss 2026 Special Event and appoint Subcommittee Members. Commissioners asked questions which staff responded to. Chair Mohanty opened the public comment period, and seeing no one, closed the public comment period. MOTION: Mohanty moved and Kumar seconded to appoint Commissioner Donthi to the Cybersecurity Public Awareness 2026 group. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Shearin. Noes: None. Abstain: None. Absent: Garg. 6. Subject: Receive Regional vCISO Project Overview by Chief Technology Officer Gerhardt Recommended Action: Receive and File Overview Chief Technology Officer Teri Gerhardt introduced the item. Commissioners asked questions which staff responded to. Chair Mohanty opened the public comment period, and seeing no one, closed the public comment period. STAFF AND COMMISSION REPORTS 7. Subject: Receive update from the November 19 Mayors Meeting Recommended Action: Provide Commission update from the November 19 Mayors Meeting Commissioners asked questions which staff responded to. 11 TICC 03-04-2026 11 of 18 TICC Minutes January 7, 2026 8. Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Reports – None. FUTURE AGENDA SETTING – Subcommittee for Robotics and AI (Mohanty) Invite student from advocacy group to speak at the meeting (Mohanty) Microsoft Meeting at the next TICC meeting (Mohanty) At 8:03 p.m. Chair Mohanty adjourned the regular TICC meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 12 TICC 03-04-2026 12 of 18 CITY OF CUPERTINO Agenda Item Subject: Discussion with Microsoft Regarding Artificial Intelligence and Government Use Cases Receive a presentation from Microsoft regarding artificial intelligence opportunities in the public sector, including vision setting, responsible and secure AI adoption frameworks, and real-world government use cases. CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 13 TICC 03-04-2026 13 of 18 CITY OF CUPERTINO Agenda Item Subject: Review the Commission's Adopted Work Plan for 2026 Review Work Plan and provide updates CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 14 TICC 03-04-2026 14 of 18 #Project/Task Project Objective Justification Is this item related to the City Work Program, mandated by law, or Council priority/direction? (If not, please specify rationale)Council Goal Estimated timeline 1 Explore Safe and ethical use of Robotics Robotics and AI could enhance city operations, particularly in maintenance, cleaning, and public works, with potential applications such as automated mowers at Blackberry Farm and uses in parks, street sweeping, waste management, and infrastructure inspection. Enhance service delivery and increase Operational efficiency Quality of Life To be determined 2 Cybersecurity Event Anyone can fall victim to Cybercrimes,the Commission hopes to inform and educate community members through a Panel Discussion so they can avoid becoming a victim. Educate community members on recognizing and avoiding cybercrime threats, helping reduce victimization and strengthen overall community safety Public Engagement and Transparency To be determined 3 Accurate and ethical implementation and use of AI Implementation of AI in an internal and external capacity to improve city efficiency AI tools may support procurement, data collection, and overall operational efficiency Quality of Life To be determined ATTACHMENT A Technology, Information, and Communications Commission 2026 Work Plan 15 TICC 03-04-2026 15 of 18 CITY OF CUPERTINO Agenda Item Subject: Review the 2026 Mayors Meeting with the Commissioners Calendar Provide three bullet points and confirm attendance for the Mayors Meeting with the Commissioners CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 16 TICC 03-04-2026 16 of 18 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Mayor’s Meeting 2026 Calendar JANUARY Canceled MARCH 18, 5-6:30 pm Mayor’s Mtg. in-person at QCC Chair Mohanty MAY 20, 5-6:30 pm Mayor’s Mtg. in-person at QCC Chair Mohanty JULY 15, 5-6:30 pm Mayor’s Mtg. in-person at QCC Chair Mohanty SEPTEMBER 16, 5-6:30 pm Mayor’s Mtg. in-person at QCC Chair Mohanty NOVEMBER 18, 5-6:30 pm Mayor’s Mtg. in-person at QCC Chair Mohanty 17 TICC 03-04-2026 17 of 18 CITY OF CUPERTINO Agenda Item Subject: Receive Commissioners Report Receive Commissioners Report CITY OF CUPERTINO Printed on 2/27/2026Page 1 of 1 18 TICC 03-04-2026 18 of 18