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HomeMy WebLinkAboutTechnology, Information and Communications Commission - 2015CUPERTINO CITY MANAGER'S OFFICE CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 TELEPHONE: (408) 777-3212 www.cupertino.org NOTICE OF CANCELLATION AND CALL FOR SPECIAL MEETING OF THE TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that the regular meeting of the TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION scheduled for Wednesday, January 7, is cancelled due to lack of business. NOTICE IS ALSO HEREBY GIVEN that a special meeting of the TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION is called for Wednesday January 7, 2015, commencing at 7:00 p.m. in Cupertino City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of the following subject matters: Approval of November 5, 2014 minutes, . Oral Communications, Written Communications: 11/13/2014 U-Verse Programming Changes, 10/23/14 Franchise and/or PEG In -Kind Fees, 12/11/14 U-Verse Programming Changes, 12/16/14 U-Verse Programming Changes; Review Update from Media Coordinator, Robert Kim, regarding Cupertino Alert System, review update from Chad Mosley regarding the AT&T Fiber Project; Review Activities Calendar, Review Action Items List Dated this 6th day of January, 2015 SI TE OF CALIFORNIA ) c' )i r I Y OF ;)A rA c:LAR )SS. I, a;.�l �.�1 I,P� r� , AN E i'LOYEU'),FTHE CITY OF CUPERTINO DEIART STATE L NI__)ER PEN,LT OF PERii_i,RY THAT ON (DATEI))� LALYPOST"PSIE"��f�CE`/A1ENDA ON TLIE BULLETIN BOARD AT CITY 14, S2GN U Grace Schmidt City Clerk TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting January 7, 2014, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of November 5, 2014 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 11/13/2014 U-Verse Programming Changes - 10/23/14 Franchise and/or PEG In -Kind Fees - 12/11/14 U-Verse Programming Changes - 12/16/14 U-Verse Programming Changes UNFINISHED BUSINESS OLD BUSINESS NEW BUSINESS 3. Review update from Media Coordinator, Robert Kim, regarding Cupertino Alert System. 4. Review update from Chad Mosley regarding the AT&T Fiber project. REPORTS - None MISCELLANEOUS 5. Review Activities Calendar 6. Review Action Items List ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Commission regarding any item on this agenda will be made available for public inspection in the City Manager's Office located at City Hall, 10300 Torre Avenue, during normal business hours. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting January 6, 2015, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of December 2, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 3. U-verse TV Programming Changes 12/10/15 UNFINISHED BUSINESS 4. Dark Fiber Discussion 5. Hackathon Discussion. 6. SMART Cities OLD BUSINESS 7. Cell Tower Discussion NEW BUSINESS 8. Small Cells Discussion REPORTS 9. Mayors Meeting with the Commissioners Report MISCELLANEOUS 10. Review Activities Calendar 11. Review Action Items List •• 1J_►lU1_ Z1 _� 1'L C-� C-AL11 ) SS. COUilTY OF r, AN x z-. �, .4 _ ` _ rE1- OI~ T k i C11 Y OF CUPS tiT IN O D P, ART= k P.ENALL 1 OF RYI' TI LVr t LIX CN BULLETIN 130 ., •' �` , ': .'�. t., ZLz 2& - In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. WRITTEN COMMUNICATIONS - 01/15/15 U-Verse Programming Changes UNFINISHED BUSINESS 3. Cupertino Alert System caller ID follow-up OLD BUSINESS NEW BUSINESS z 4. Information Technology Manager Mariyah Serratos will discuss tk% O REPORTS U - None U 4-4 MISCELLANEOUS 5. Review Activities Calendar 6. Review Action Items List vn ADJOURNMENT TECHNOLOGY, INFORMATION & COMMUNICATI Regular Meeting February 4, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of January 7, 2015 i U w O U U ; 1. W �O O� w O wH H zo w� O OH w Ftiwwa ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. -x LQ Z4 z N ri W p,zU o� >., w U U UL� Ilay PX10V O N N N ® �DWw.a O Z � Co � U�w �aw.,,HpO..,14 CJJ In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Commission regarding any item on this agenda will be made available for public inspection in the City Manager's Office located at City Hall, 10300 Torre Avenue, during normal business hours. C� TECHNOLOGY, INFORMATION & COMMUNICAT" Regular Meeting April 1, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER w ROLL CALL a U COMMISSION REORGANIZATION w 1. Elect 2015 Commission Chair and Vice Chair W APPROVAL OF MINUTES 2. Minutes of the regular meeting of February 4, 2015 ORAL COMMUNICATIONS 3. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 02/12/15 U-Verse Programming Changes - 02/20/15 U-Verse Programming Changes - Notice of extension of AT&T's Contract CALNET 2 UNFINISHED BUSINESS 4. None OLD BUSINESS 5. Review of AT&T Fiber update. NEW BUSINESS 6. Report from GIS Tech, Teri Gerhardt, regarding a demo of New GIS Maps and Apps, new upcoming Apps, and a GIS Technician Position REPORTS 7. None MISCELLANEOUS 8. Review Activities Calendar 9. Review Action Items List ADJOURNMENT hn compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. if you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting May 6, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of April 1, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 03/12/15 U-Verse Programming Changes - 04/16/15 U-Verse Programming Changes UNFINISHED BUSINESS 3. Review IT Strategy Plan Update OLD BUSINESS 4. Review of AT&T Fiber update, including AT&'VTtaF1 .CALIFORNIA ) NEW BUSINESS ) SS. 5. Brown act short refresher COUNTY OF SANTA CLARA ) 6. PUC Follow up on Cable Encryption Letter. 1�_-_ a. r gc dk AN 7. ATT Gigapower Data Ei.`1PLOYEE OF HE CITY OF CUPERTINO 8. SMART City Representation and Attributes Di sYQ„. C( w(f- DEPART- _!�: STA1 E UNDER PENALTY OF 9. Cellular Citywide Coverage Review !-'! R. F t_1 RN THAT ON (DATE) 5--1 -1 S REPORTS ` ` ' 10. None l A .,:-1E) I : oo I PERSONALLY MISCELLANEOUS POSTED THE NG'F10E/:AGENDA ON THE L31-A-LETIN BOARD AT CITY HALL. 8. Review Activities Calendar 9. Review Action Items List S' - (- ( 5' ` _ tole -cam D_-._____ ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agendafor this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATION, Regular Meeting June 3, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of May 6, 2015 d a U rZA EW-a CO I ON v zo ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 04/1/15 U-Verse Programming Changes - 05/14/15 U-Verse Programming Changes UNFINISHED BUSINESS 3. Cellular Citywide Coverage 4. TICC meeting frequency 5. IT Strategy Plan Update 6. TICC and Public Safety Commission joint public meeting on technology security OLD BUSINESS 7. Review of letter drafted by Commissioner Livingood for approval of TICC to be forwarded to staff and council for approval, signature, and forward to PUC 8. IT Project update from IT Manager, Mariyah Serratos NEW BUSINESS 9. Working Group sub -team discussions REPORTS 10. Presentation from AT&T representative Angela Kung MISCELLANEOUS 11. Review Activities Calendar 12. Review Action Items List ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing Impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are publle records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration ofthat item. Ifyou wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting July 1, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of June 3, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 06/11/15 U-Verse Programming Changes UNFINISHED BUSINESS 3. Cellular Citywide Coverage Project Update 4. TICC and Public Safety Commission joint public meeting on technology security update 5. Working Group sub -team update STATE OF CALIFO 1:'4 lA OLD BUSINESS )SS. COUNTY F SAN A CLAf?A � I �rSe Sy oL r ci a AN NEW BUSINESS EV'u- OYES OF THE CITY OF CUPEs-Z`' pTO REPORTS U e �r k D EPA 2I- Pv ENT, STATE UNIDFP, PENALTY O1; 6. Presentation from AT&T representative PEIR._f URY THAT O'°vT (1�i' TE' 7. Mayors Meeting with the Commissioners Report(T1,iE) 2 o rv, , _, I PERSONALLY MISCELLANEOUS POSTED THE NO 1 CE;'_�.GENDA ON TI- E 8. Review Activities Calendar BULLETIN GOAL AT CITY HALL. 9. Review Action Items List ADJOURNMENT DATE In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the newt meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please thnit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting August 5, 2015, 7:00 p.m. Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of July 1, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS - 7/16/15 U-Verse Programming Changes - 4/24/15 Franchise and/or PEG In -Kind Fees UNFINISHED BUSINESS 3. Cellular Citywide Coverage Project Update 4. TICC and Public Safety Commission joint public meeting on technology security update 5. Crown Castle Proposal Review OLD BUSINESS SS. aTY40 F SA�� 6LA Ry-W NEW BUSINESS I, ��l ) , AN LI "'i YEE CF OF CUPEI: fFINO REPORTS DEPART- 6. Mayors Meeting with the Commissioners Report M EiN STATE UN ER PEN TY F PER RY THAT (DATE) MISCELLANEOUS ON ( %. /_S% I 8. Review Activities Calendar (TIME) RSONALLYPOSTED' THE NOTICE/AGENDA ON THE 9. Review Action Items List BULLETIN BOARD T CITY HALL. ADJOURNMENT ATE SI ATURE In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for j assistance Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION imi Regular Meeting September 2, 2015, 7:00 p.m. C U P E RT I N O Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of August 5, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 3. Cellular Citywide Coverage Project Plan Presentation r� gy ty 4. TICC and Public Safety Commission joint public TA oUFchnolo O�NiA update OLD BUSINESS 5. Civic Center Cell Tower Proposal NEW BUSINESS REPORTS 6. Mayors Meeting with the Commissioners Report MISCELLANEOUS 7. Review Activities Calendar 8. Review Action Items List ADJOURNMENT COWNTY O SS. F SA LV I, Q AN EMPL YE E qf THE CITY OF CUPERTINO DEPART I,'IF 'T, TATE UNDER PEN��L��T����ff, OF PE:RJ 11Z.Y THAT N (DATE) dt& ////� (T! i,,TE) 2-' V� -i'h � , I PERSONALLY PO,STEF Imo' AGENDA ON THE BULLETIN 130A.""D� AT Y HALL. (' In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting November 4, 2015, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of October 7, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 3. U-verse TV Programming Changes 09/10/15 4. U-verse TV Programming Changes 10/15/15 UNFINISHED BUSINESS 5. TICC and Public Safety Commission joint public meeting on technology security debrief. OLD BUSINESS NEW BUSINESS 6. Hackathon Discussion. 7. SMART Cities REPORTS 8. Mayors Meeting with the Commissioners MISCELLANEOUS 9. Review Activities Calendar 10. Review Action Items List ADJOURNMENT STATE OF 1A SS. %f it l 11,Y Ol' SAN AN F1141 ''.LC; tE E OF CITY OF CLJ EIETTNO C-(e r iC— D FART- Report, ' ', 1 `_ i TR Y T i- AF Cr i',,i (".n: I': [ -) `% ; o � !°� , t F r F,'S ONA Li Y P p STED Til,.E OiX l `lE BULLETIN I30A � D AT CITY HALL. rol1�(is� DA:l'G In compliance with theAmericans with Disabilities Act (ADA), anyone who isplanningto attend the next meeting who is visually or hearing unpaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance; by a person with a disability, meeting agendas and writings distributed for theineeting that are public records will be made availablein the appropriate alternativeformat. Also upon request, in advance; an assistive listening device can be made available for use during the meeting. Members of thepublicare entitled to address theinembers concerning any item that is described in the noticeor agenda for this meeting, before or during consideration ofthat item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting Wd December 2, 2015, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of the regular meeting of October 7, 2015 ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 3. U-verse TV Programming Changes 09/10/15 4. U-verse TV Programming Changes 10/15/15 5. Franchise and/or PEG In -Kind Fees 10/22/15 6. U-verse TV Programming Changes 11/12/15 UNFINISHED BUSINESS 7. TICC and Public Safety Commission joint public meeting on technology security debrief. OLD BUSINESS STATE OF CALIFORNIA ) SS. NEW BUSINESS COUNTY OF SANTA CLARA 8. Hackathon Discussion. I, ( kV -e Sn u a r cd'y AN 9. SMART Cities EMPLOYEE OF THE CITY OF CUPERTINO C__( -C DEPAR REPORTS MENT, STATE UNDER PENALTY OF PERJURY THAT ON (DAFE) < < <Z s 10. Mayors Meeting with the Commissioners Repo rt(Tt��E) 2,:? o PM I p;^:.;_�:. r' (POST: D THE MISCELLANEOUS BULLETIN PO:-`iti'_; 10. Review Activities Calendar 11. Review Action Items List 2S / ' S I :V7- ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described its the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less.