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HomeMy WebLinkAboutTechnology, Information and Communications Commission - 2016TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting February 3, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall AGENDA CALL MEETING TO ORDER ROLL CALL COMMISSION REORGANIZATION 1. Elect 2016 Commission Chair and Vice Chair APPROVAL OF MINUTES 2. No minutes to review for this meeting. Will review at next meeting. ORAL COMMUNICATIONS 3. This portion of the meeting is reserved for persons wishing to address the conunission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 4. U-verse TV Programming Changes 12/10/15 UNFINISHED BUSINESS 5. Hackathon Discussion. 6. SMART Cities OLD BUSINESS NEW BUSINESS 7. BROWN act history 8. Commission Overview REPORTS 9. Mayors Meeting with the Commissioners Report 10. IT Update from IT Manager Mariyah Serratos MISCELLANEOUS 11. Review Activities Calendar 12. Review Action Items List ADJOURNMENT STATE OF CALIFOPFNIA ) COUNTY OF SAN'I CLARA )SS. I, cJ a-- , AN EMPLOYEE OF TI-IE CITY OF CUPERTINO DEPART- MENT, STATE Li N' y`-aF R PETN AL Y OF PERJURY THAT CAN ,`DATE) ► Z q 1(o (TIME)-7:61�ar. , I PI-,RSO %T:-�i LY POSTED THE N0T1t'21"r;.OEN,DA OTLT T T BULLETIN BOARD AF CITY I-Ty�iLL . DATE In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or dining consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the. public comment portion of the meeting. Please limit your continents to three (3) minutes or less. Regular Meeting March 2, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AMENDED AGENDA Amended on 2/25/16 at 5 p.m. to correct numbering on Items 7 and 8. CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Review the minutes from the January 6, 2016 meeting and the minutes from the February 3, 2016 meeting. ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 3. U-verse TV Programming Changes 2/11/16 UNFINISHED BUSINESS 4. Hackathon Discussion. 5. SMART Cities OLD BUSINESS NEW BUSINESS REPORTS 6. Mayors Meeting with the Commissioners Report MISCELLANEOUS 7. Review Activities Calendar 8. Review Action Items List ADJOURNMENT STATE OF CALIFORNIA )SS. COUNTY OF SAN CLARA. ) 1, ANT EMPLOYEE 0FTH CI i Y 0 Ci_iP E:-11 0 k MENT, STATE UNDER PENALTY O PERJURY THAT ON (D,`ai E) (TIME) S' 7,n PM , I 3 1'. POSTED THE NOTICE/AGEN�j C:'!w BULLETIN BOARD AT Ci T Y DATE.�ii In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the new meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting May 4, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the nunutes from the April 6, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 2. U-verse TV Programming Changes 4/14/16 UNFINISHED BUSINESS 3. Subcommittee check -in. 4. Hackathon Discussion. 5. SMART Cities OLD BUSINESS NEW BUSINESS REPORTS 6. Mayors Meeting with the Commissioners Report MISCELLANEOUS 7. Review Activities Calendar 8. Review Action Items List I:\IX91 3011uI"ONSN STATE OF CALIF; - N IA COUNTY OF SAN':�A CLARA ) I, ' p � -� Tyre , , AN EMPLOYEE OF TFIE CITY OF CUPERTINO MENT, S ATE UNDER PEN LT OF PERJURY THAT ON (DATE) S / (TIME) 3= -M, I Pr S NA.LLY POSTED THE NO 1 E%AGENDA ON THE BULLETIN BOARD A� CITY NAIL. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting June 1, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes from the May 4, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from snaking any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS 2. U-verse TV Programming Changes 4/14/16 3. U-verse TV Programming Changes 5/12/16 4. Franchise and/or PEG In -Kind Fees 4/20/16 5. Comcast Price Changes for July 1, 2016 UNFINISHED BUSINESS 6. Subcommittee check -in. 7. Hackathon Discussion. 8. SMART Cities OLD BUSINESS NEW BUSINESS REPORTS. 9. Mayors Meeting with the Commissioners Report MISCELLANEOUS 10. Review Activities Calendar 11. Review Action Items List ADJOURNMENT STATE OF CALIFORNIA ) SS. COUNTY OF SANTA CLARA ) EMPLOYEE OF TIDE CITY OF CUPEI VINO DEPART MENT, STATE UNDER PEN LTY OF PERJURY THAT ON (DATE)-"/z�-�/,- (TIME) o,4—/ I PERSONALI-Y POSTED THE NOTICE/AGENDA ON TI-IE BULLETIN BOARP AF CITY HALL. 16 DATE SiON In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting August 3, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes from the June 1, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 2. Subcommittee check -in. 3. Hackathon Discussion. 4. SMART Cities 5. Cellular Coverage Follow-up OLD BUSINESS NEW BUSINESS 6. Initiatives for the next year 7. Brainstorm ideas REPORTS 8. Mayors Meeting with the Commissioners Report MISCELLANEOUS 9. Review Activities Calendar 10. Review Action Items List ADJOURNMENT STAFE OF CALIFC ) SS. COUNTY OF SA',1,7 EVPLOY]EE OF Ti (i'JFY OF CL' IE".1 _Y . 1y ivT, STATE ;=: fit✓ tir�� ,I,Y O� --' 1 Pr_��..iURY THAT �,'ti� E} 7 Z !°,1 f POSTED THE '_;,':.�; 1� IAA ON �s ! 1 E BULLETIN BOA "D AT. CITY HALL. -7L91 DAFE Il .' . u . In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. Ifyou wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. CITY OF CUPERTINO TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION (TICC) C U P E RT I N O SPECIAL NOTICE OF VACANCY Notice is hereby given that the City of Cupertino is accepting applications for one unscheduled vacancy on the Technology, Information, and Communications Commission (TICC). The vacancy occurred when Commissioner Shishir Chavan resigned. The term of this (partial) vacancy expires on January 30, 2020 and counts as a full term. This vacancy is open until filled. The Commission consists of five members, from among the qualified electors of the City, appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. They advise the city council on all matters relating to telecommunications within the city of Cupertino, including evaluating compliance with any franchise or other agreement between the city and a telecommunications provider and conducting periodic reviews of providers, facilities, and products. In addition, members serve as liaisons between the city, the public, and telecommunications providers in enhancing education and information. The commission also provides support for community access television, especially public and educational access, and gives guidance when needed for development and implementation of access channels and programming. The Technology, Information, and Communications Commission falls under the Political Reform Act of 1974 and financial disclosure is required. ,Regular meetings are held at least once every three months and, at the discretion of the Commission, other meetings may be held as necessary or expedient. Meetings usually fall on the first Wednesday of the month at 7:00 p.m. in City Hall Conference Room A. For more information, contact staff liaison Mariyah Serratos at (408) 777-3189 or mariyahs@cupertino.org. Applications can be downloaded or completed via the Online Advisory Appointment Application at www.cupertino.org/vacancies. For more details, please see the website or call the City Clerk's Office at (408) 777-3223. STATE OF CALIFORNIA )Ss. COUNTY OF SANTA CLARA AN EMPLOYEE OF THE CITY OF CUPERTINO DEPART- MENT STATE UNDER PENALTY OF PERJURY THAT ON (DATE) 9 1,-s /<,c (TIME) (, -r , I PERSONALLY POSTED THE NOTICE/AGENDA ON THE BULLETIN BOARD AT CITY HALL. DATE SI 'I LURE Regular Meeting September 7, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMIVIISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes from the June 1, 2016 meeting. 2. Approve the minutes from the August 3, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter UATtFdQrRCaAW0 RNIA ) WRITTEN COMMUNICATIONS COUNTY OF SANTA CLARA ) UNFINISHED BUSINESS 3. Subcommittee check -in 4. TICC charter and objectives 5. Educational — fraud security 6. SMART Cities 7. Cellular Coverage Follow-up OLD BUSINESS I, C , AN EMPLOYEE OF THE CITY OF CUPERTINO --LV� DEPART= N ENT,, STATE UNDER PEN LTY OF PEP,i'JR.Y THAT ON 'DATE) � � (TIN -IF) f j',e�G4M , I PER ONALLY POSTED THE N41.': s L, AGENDA ON THE BULLETIN B0,,,':iv :T ITY PIALL. NEW BUSINESS LA iCi�ATURE 8. Elect new Vice Chair 9. Examples of Commission charters in three towns and cities 10. TIC Commission mandate — why does the Commission exist?, charter, master plans, legislative requirements TICC should be involved with REPORTS 11. Mayors Meeting with the Commissioners Report MISCELLANEOUS 11. Review Activities Calendar 12. Review Action Items List ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in: advance of the meeting to arrange for assistance. Upon request, in advance, by a person: with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other itenn not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting November 2, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes as amended from the October 5, 2016 meeting. September 7 minutes Unfinished Business Item 7 updated - changed name of person contacting Open Signal from Commissioner De Leon to Commissioner Broadwater. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 2. Subcommittee check -in a. TICC Municipal Code Ordinance 2.74 b. Discuss input for work plan c. Educational — fraud security d. SMART Cities e. Cellular Coverage Follow-up �.., _ f. Examples of Commission charters in three towns and c des' i E OF CALI��C ) g. Report from Library Commissioner Gopal Kumarapp ertino City T)i i 1 CT wav )SS. h. Discuss City's Telecommunications Policy — Wir e'sstl~'a li (WWa _ , AN OLD BUSINESS E".,'11'.l_.GYEE GP �z 1"i Y GF CLJ _YN1 NEW BUSINESS ALe � ;F._i°�'T; 3. Discussion of Leadership 95014uriATE L;,">' �� I'ETvALTY OF . Ll i / 4. Small Cell discussion ` + `RY TPIAr ON (D t-� • 1 E) ( o � [( (TI ice) 11:010M I Pl��RSON.'ALLY REPORTS POSTED THE NGTIi_%iAGENk A ON THE 5. Mayors Meeting with the Commissioners Report BULLETIN BCAIRD AT CITY HALL. MISCELLANEOUS (0' -L8bz�o�_ 6. Review Activities Calendar �syiE SiCxN ,1J`�E 7. Review Action Items List ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting December 7, 2016, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes as amended from the November 2, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 2. Subcommittee check -in 3. Discuss input for work plan _ F is= i L O C�'� AL 4. Educational —fraud security ,. 1 5. SMART Cities -- 6. Cellular Coverage Follow-up C i `� C Y, C'r i 7. Discuss City's Telecommunications Policy — Wireless Facility Master Plan _. �_(�-( .►�_ ti ' 7,1 - 1_ - OLD BUSINESS NEW BUSINESSPlY _ t __ s E, • . T ryr HAT REPORTS 8. Mayors Meeting with the Commissioners Report P�3S `i 11; 1 « I uLLETIN 13C)f, .�� C i .,r MISCELLANEOUS 9. Review Activities Calendar I/ 2 10. Review Action Items List - - - -- --- -- -- --- --.--- EV13101#090130241 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less. Regular Meeting January 4, 2017, 7:00 p.m. 10300 Torre Ave Conference Room A, City Hall TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION AGENDA CALL MEETING TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approve the minutes as amended from the November 2, 2016 meeting. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 2. Subcommittee check -in Ur 3. Discuss input for work plan 4. Educational — fraud security 5. SMART Cities T 6. Cellular Coverage Follow-up L id'1 i , ? ,U 'i L L (- I 7. Discuss City's Telecommunications Policy — Wireless Facility Master Plan OLD BUSINESS22 14 NEW BUSINESS r REPORTS Pam" l] T'rIE lii Z `...i✓ v 'ti 8. Mayors Meeting with the Commissioners Report BULLETIN BO,%. %', ) `; Ci' f I, f i_ -„ L. MISCELLANEOUS 1. Z 9. Review Activities Calendar 10. Review Action Items List ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate ahernative format Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment portion of the meeting. Please limit your comments to three (3) minutes or less.