HomeMy WebLinkAboutLIB 12-03-25APPROVED MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, December 3, 2025
CALL TO ORDER
At 7:00 p.m., Chair Zhao called the Library Commission regular meeting to order at the
Cupertino Library, 10800 Torre Avenue, Room 201A and Teleconference Location: 7/352 Sathy
Road Perumugai, PO Erode Tamil Nadu, India 638505.
ROLL CALL
Commissioners present: Liyan Zhao, Janki Chokshi, Minna Xu, Qin Pan, Chandra
Sakthivel (participated remotely)
Commissioners absent: None
City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: October 1, 2025 Library Commission Meeting Minutes
Recommended Action: Review and approve the October 1, 2025 Library Commission meeting
minutes.
Chair Zhao motioned to approve the October 1, 2025 Library Commission meeting minutes as
submitted. Vice Chair Chokshi seconded. Motion carried with 3 yes (Zhao, Chokshi, Sakthivel)
and 2 abstain (Xu, Pan).
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Library Commission 2026 Calendar
Recommended Action: Discuss and brainstorm topics for the Library Commission 2026
Calendar.
Molly James, Recreation Manager, introduced the item. Each Commission has been asked to
come up with a calendar of topics [Commission Work Program] that they will work through in
2026. The list is fluid and new topics can be added throughout the year. Informed
Commissioners that this meeting is an opportunity for them to brainstorm and discuss ideas,
and a final list will come back for review at the next meeting in February.
Commissioner Pan proposed proactive engagement with the community to identify
opportunities to improve services at the library.
Chair Zhao proposed more engagement with City activities, specifically discussed the lack of
Library Commission attendance at the [Cupertino Community Service Awards].
Vice Chair Chokshi and Commissioner Xu proposed active participation in Poet Laureate
activities to better highlight the program.
Commissioner Xu proposed engagement with the community and collaboration with a non-
profit organization to [create] a new program.
- For example, Commissioner Xu and the Mayor attended an art show in Fremont put on
by a kids’ special needs organization. Commissioner Xu requested clarification on
whether or not the library could host an art show. Bryant Bao, Cupertino Community
Librarian, clarified that it depends on the needs of the organization. Added that often
times, the library may not have the equipment to display the artwork in the way they
are hoping for, but they can reach out to Community Librarian Bao to discuss further.
Commissioner Sakthivel proposed engagement with the community volunteers through a
citizen/community spotlight program in the Commission meetings, collaboration with other
Commissions for awareness of library programs, and rewarding community members who
engage in good habits with the library (example – returning books on time).
REPORTS/UPDATES
3. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
- County Librarian
Reported as submitted.
STAFF AND COMMISSION REPORTS
Recreation Manager James provided a Staff Liaison Update on the following:
- Save the Date: Poet Laureate Reception – Thursday, January 22 from 5:30 to 7 p.m. at
Community Hall
- Cupertino Café – Saturday, December 13 from 3 to 8 p.m. at Community Hall
- Community Holiday Events
o Tree Lighting – Friday, December 5 from 6 to 8 p.m. at Quinlan
o Breakfast with Santa – Saturday, December 6 from 8:30 to 11:15 a.m. (45-minute
seatings) at Quinlan
o Santa Visits Your Home – Friday through Sunday, December 12 to 14 and 19 to
21 (15-minute visit)
o Signing Santa – Saturday, December 13 from 10 a.m. to noon at Quinlan
- Senior Center Holiday Events
o Holiday Sing-along – Monday, December 15 at 1:30 p.m. at the Senior Center
o Season’s Greetings Cookie Box – Order now and pick-up Friday, December 19
from 2:30 to 4:30 p.m. at the Senior Center
- City Office and Facility Closures
o Quinlan Community Center will be closed Wednesday, December 24 to Friday,
January 9
o Cupertino Senior Center will be closed Monday, December 22 to Thursday,
January 1
o Cupertino Sports Center will be closed December 24 to 25 and December 31 to
January 1
o Blackberry Farm Golf Course will be closed December 24 to 25
Commissioner Xu reported on the November Mayor’s Commission Chairs Meeting.
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Zhao adjourned the meeting at 7:43 p.m.
Respectfully Submitted by,
Jessica Suntay, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 02.04.26 regular meeting