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Home My WebLink About01 - January 30, 2026 - Photovoltaic Systems Design and Installation Project UpdatePUBLIC WORKS CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3403 • FAX: (408) 777-3366 CUPERTINO.GOV CITY COUNCIL INFORMATIONAL MEMORANDUM Date: January 30, 2026 To: Cupertino City Council From: Chad Mosley, Director of Public Works Re: Photovoltaic Systems Design and Installation (PV) Project, Design Update Background The Capital Improvement Program (CIP) Photovoltaic Systems Design and Installation (PV) Project was approved by the City Council as part of the Fiscal Year (FY) 24-25 annual budget. On December 3, 2024, the conceptual design for three sites - Community Hall, Cupertino Sports Center, and Quinlan Community Center – was approved. At the February 4, 2025, Council meeting, the Design Build Entity (DBE) contract for the PV project was awarded to Syserco Energy Solutions, Inc. (SES). The staff reports and minutes from those meetings are available online via the City’s website. https://cupertino.legistar.com/Calendar.aspx The conceptual design approved by Council in December 2024 included a conceptual layout at all three sites. The layouts at Community Hall and Cupertino Sports Center remain unchanged as the project enters construction. The conceptual design approved at Quinlan Community Center included PV panels on the roof of QCC, a carport in the Alves parking lot and shade structures above the Memorial Park central picnic area. When the DBE contract was awarded, the conceptual design in that area had been revised to include only a carport in the Alves parking lot and shade structures above the Memorial Park central picnic area, accepting a suggestion from SES to reduce costs. The schematic design of the project was initiated after execution of the DBE contract. Syserco submitted options for the shade structures above the Memorial Park central picnic area. The aesthetic designs and the costs for the system over the picnic area were not acceptable. Two of the options received are pictured below (see Figure 1 and 2). Figure 1: April 2025 option, Plan and 3D illustration Figure 2: June 2025 option, Plan view The City worked with SES to consider many options for the Memorial Park central picnic area (Attachment B). After an extensive process, it was determined the most economical and reasonable option was an extended carport in the Alves parking lot. This solution stays within budget, meets NEM2.0 requirements, and consolidates the panels into a single installation (see Figure 3). While the carport’s footprint will increase, and additional optimization equipment will be needed to address shading from nearby trees, this approach results in a $70,000 cost savings and minimizes disruption to Memorial Park, as construction will be confined to one area. The proposed design is currently under review and may undergo minor adjustments, but the project will move forward with this single-site installation. Figure 3: October 2025 construction plan The second phase of work for this site begins in late January and will continue until mid-April 2026. Attachment A illustrates the plans for the three sites. If there is a desire for the design to be more aesthetically appealing and blend in better with the surroundings, after project completion, staff will be able to look at opportunities to enhance the architectural appeal of the array. Sustainability Impact No sustainability impact. The schematic design update does not impact the previously stated climate action plan benefits. Fiscal Impact The project funding is not impacted. The schematic design is projected to save costs from the conceptual design. City Work Program (CWP) Item/Description: N/A Council Goal: Environmental Sustainability and Fiscal Strategy. California Environmental Quality Act No California Environmental Quality Act impact. _____________________________________ Prepared by: Susan Michael, CIP Manager Reviewed by: Chad Mosley, Director of Public Works Approved for Submission by: Tina Kapoor, City Manager Attachments: A – PV project Site plans B – PV project Memorial Park options QUINLAN COMMUNITY CENTER: ALVES PARKING LOT 415 MODULE STRUCTURE 12650 SQ. FT. 40 ' - 7 " 5 M O D U L E S 311'-4 5/8" 83 MODULES 9'-0"5'-0" EV CHARGING ONLY E V E V IR R IR R IR R IR R (E)(E) (E ) (E)(E)(E) (E) (E)(E) IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRRIGATION BOXES IRRIGATION BOXES IRRIGATION BOXES UTILITIRRIGATION BOX 1.5' DIA. DROP INLET BURIED S/L LINE -2'3" PER USA BURIED UNK LINE -1'2" PER USA BURIED UNK LINE -2'3" PER USA BURIED S/L LINE -1'2" PER USA BURIED UNK LINE -1'2" PER USA BURIED SD LINE -2'3" PER USA BU -1' B P BURIED S/L LINE PER USA BURIED S/L LINE PER USA BURIED S/L LINE PER USA 24" TREE 18" TREE 15" TREE 18" TREE 18" TREE 18" TREE 20" TREE 16" TREE 18" TREE 20" TREE 18" TREE 18" TREE 14" TREE 18" TREE 18" TREE ALVES DRIVE GRAS S A R E A GRAS S A R E A PAV E D W A L K W A Y BENCHMARK VAN ACCESSIBLE EV1 ADA VAN ACCESSIBLE STALL 1 ADA ACCESSIBLE STALL EV CHARGING STALLS 1 ADA ACCESSIBLE STALL DETECTABLE WARNINGS. DETECTABLE WARNINGS. LENGTH OF PREVIOUS LAYOUT LENGTH OF CURRENT LAYOUT ATTACHMENT A COMMUNITY HALL: ROOF PLAN CATV CATV CATVCATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV CATV (E) (E)(E)(E)(E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E)(E) (E) (E) (E) (E) (E) (E) (E) (E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E)(E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E)(E)(E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E)(E)(E)(E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) IRR IRR IRR IRR IRR SD SD SD SDSDSDSD SDSD SD SD SD SDSDSDSD SDSD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS IRR IRR IRRIRR IRRIRR IRR IRR IRR IRRIRR IRR IRR IRR IRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRRIRR IRR IRR IRR IRRIRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRRIRR IRR IRR IRRIRR IRR IRR (E) (E) 36'-0"36'-0"36'-0"36'-0"14'-2 3/4"14'-2 3/4" 36'-0"36'-0"7'-1 1/4"7'-1 1/4" 6' - 1 " 18 ' - 3 " 6' - 1 " 18 ' - 3 " 37 ' - 6 " 37 ' - 6 " 13 ' - 1 3 / 8 " 13 ' - 1 3 / 8 " 24'-4 1/4"24'-4 1/4" 1 2 3 CUPERTINO SPORTS CENTER: PARKING LOT PHOTOVOLTAICS SYSTEMS DESIGN AND INSTALLATION PROJECT - SITE PLANS 1. Memorial Park picnic area, full circle options Total Change order: $557,000 to $650,000 ATTACHMENT B Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude) PAGE 1 OF 7 PHOTOVOLTAICS SYSTEMS DESIGN AND INSTALLATION PROJECT - MEMORIAL PARK OPTIONS 2. Memorial Park pickle ball courts. (Option was eliminated because while it will provide shade, the light quality coming through the PV modules and the gaps between them creates unplayable visibility for players; and added costs.) Total Change order: $380,000 3. Quinlan front parking lot. (Option was eliminated due to negative impact to cultural events at QCC and added cost.) Total Change order: $114,000 Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude) PAGE 2 OF 7 4. Six Curved Tee structures at picnic area, no wood finish. Approximately 36 PV modules each structure. Total Change order: 5. Six straight Tee structures at picnic area, no wood finish. Approximately 36 PV modules each structure. Total Change order: 6. Eight straight Tee structures at picnic area, no wood finish. Approximately 26 PV modules each structure. Total Change order: $490,00 $570,000 $530,000 Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude) PAGE 3 OF 7 $570,000 7. Sixteen straight Tee structures at picnic area, no wood finish. Approximately 12 PV modules each structure. Total Change order: 9 8. Sixteen straight Tee structures at picnic area with wood finish (applied veneer or wood material structure?). Approximately 12 PV modules each structure. Total Change order: $630,000 $510,000 Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude)PAGE 4 OF 7 9. Eight wood glulam structures at picnic area with wood finish (applied veneer or wood material structure?). Approximately 24-26 PV modules each structure. Total Change order: 10. Alves Carport: in the current configuration (415 modules): add wood veneer finish to columns and frame. Total Change order: Image for Option 6: similar look and feel for "wood veneer" $590,000 $170,000 *This would require checking for:Code ComplianceCapacity of current structure Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude)PAGE 5 OF 7 wood frame inspiration 11. Alves Carport: in the current configuration (415 modules): add wood veneer finish to columns and frame, and add two wood screens. Total Change order: 415 MODULE STRUCTURE 12650 SQ. FT. 40 ' - 7 " 5 M O D U L E S 311'-4 5/8" 83 MODULES 9'-0"5'-0" EV CHARGING ONLY E V E V IR R IR R IR R IR R (E)(E) (E ) (E)(E)(E) (E) (E)(E) IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRRIGATION BOXES IRRIGATION BOXES IRRIGATION BOXES UTILITIRRIGATION BOX 1.5' DIA. DROP INLET BURIED S/L LINE -2'3" PER USA BURIED UNK LINE -1'2" PER USA BURIED UNK LINE -2'3" PER USA BURIED S/L LINE -1'2" PER USA BURIED UNK LINE -1'2" PER USA BURIED SD LINE -2'3" PER USA BU -1' B P BURIED S/L LINE PER USA BURIED S/L LINE PER USA BURIED S/L LINE PER USA 24" TREE 18" TREE 15" TREE 18" TREE 18" TREE 18" TREE 20" TREE 16" TREE 18" TREE 20" TREE 18" TREE 18" TREE 14" TREE 18" TREE 18" TREE ALVES DRIVE GRAS S A R E A GRAS S A R E A PAV E D W A L K W A Y BENCHMARK VAN ACCESSIBLE EV1 ADA VAN ACCESSIBLE STALL 1 ADA ACCESSIBLE STALL EV CHARGING STALLS 1 ADA ACCESSIBLE STALL DETECTABLE WARNINGS. DETECTABLE WARNINGS. LENGTH OF PREVIOUS LAYOUT LENGTH OF CURRENT LAYOUT wood frame location wood frame inspirationwood screen inspirations $285,000 - Requires verification for code compliance and structural analysis Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude) PAGE 6 OF 7 12. Alves Carport: in the current configuration (415 modules): add two steel decorative screens. Total Change order: 415 MODULE STRUCTURE 12650 SQ. FT. 40 ' - 7 " 5 M O D U L E S 311'-4 5/8" 83 MODULES 9'-0"5'-0" EV CHARGING ONLY E V E V IR R IR R IR R IR R (E)(E) (E ) (E)(E)(E) (E) (E)(E) IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRR IRRIGATION BOXES IRRIGATION BOXES IRRIGATION BOXES UTILITIRRIGATION BOX 1.5' DIA. DROP INLET BURIED S/L LINE -2'3" PER USA BURIED UNK LINE -1'2" PER USA BURIED UNK LINE -2'3" PER USA BURIED S/L LINE -1'2" PER USA BURIED UNK LINE -1'2" PER USA BURIED SD LINE -2'3" PER USA BU -1' B P BURIED S/L LINE PER USA BURIED S/L LINE PER USA BURIED S/L LINE PER USA 24" TREE 18" TREE 15" TREE 18" TREE 18" TREE 18" TREE 20" TREE 16" TREE 18" TREE 20" TREE 18" TREE 18" TREE 14" TREE 18" TREE 18" TREE ALVES DRIVE GRAS S A R E A GRAS S A R E A PAV E D W A L K W A Y BENCHMARK VAN ACCESSIBLE EV1 ADA VAN ACCESSIBLE STALL 1 ADA ACCESSIBLE STALL EV CHARGING STALLS 1 ADA ACCESSIBLE STALL DETECTABLE WARNINGS. DETECTABLE WARNINGS. LENGTH OF PREVIOUS LAYOUT LENGTH OF CURRENT LAYOUT steel frame location steel screen inspirations $250,000 - Requires verification for code compliance and structural analysis Notes: 1. Pricing indicated on each option is an additional charge to the contract 2. Pricng is ROM (rough order of magnitude) PAGE 7 OF 7