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HomeMy WebLinkAboutASAC Minutes 04-24-1975CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD ON APRIL 24, 1975, IN THE COUNCIL CHAMBERS, CITY HALL, CUPERTINO, CALIFORNIA SALUTE TO THE FLAG The meeting of April 24, 1975 was opened at 7:18 p.m. by Chairwoman Sallan with the Salute to the Flag. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN Since only three members of the committee were present, Member Rogers moved to continue this election until the next meeting. Seconded by Member Koenitzer. Motion carried, 3-0 ROLL CALL Members present: Koenitzer, Rogers, Chairwoman Sallan Members absent: Dressler, Weinstein Staff present: Assistant Planner Toby Kramer Assistant Planner Steve Piasecki INFORMAL REVIEW OF PLANNED DEVELOPMENT USE PERMIT APPLICATION: None UNFINISHED BUSINESS: Member Koenitzer noted the Church of the Nazarene on McClellan Road had started putting in a parking lot and no plans had been submitted. It was agreed to discuss this at end of meeting. HC -136 Page 1 HC -136 MINUTES OF THE APRIL 24, 1975 II -CONTROL MEETING Page 2 APPROVAL OF MINUTES: Minutes of March 20, 1975 On page 4, Member Rogers wished to add to her second of the motion the Minutes of; following: "She expressed her pleasure at their willingness to talk 3/20/75 1 and get together for their mutual benefit." approved as amended; There being no further corrections, Member Rogers moved to accept the Minutes of March 20, 1975 as amended. Seconded by Chairwoman Sallan. Motion carried, 2-0-1 Abstain: Koenitzer { Minutes of April 10, 1975 On page 11, paragraph 7, the second sentence should read, "...and modifi- cations for good and sufficient reasons, each of which modified adversely the letter and spirit of previously approved applications." On page 1.5, paragraph 2, line 2 should read, "..was their desire at this time as the hour was too late to come up with a policy statement which would allow staff to handle subsequent requests. The committee does plan to come up with such a policy statement at a future date." On page 12, paragraph 4, line 1, insert "at the same elevation" between the words "road" and "and". Minutes of On page 13, paragraph 6, line 2 should read, "....of previous minutes that 4/10/75 discussed this site and building." approved as amended Moved by Member Koenitzer, seconded by Member Rogers, to approve the Minutes of April 10, 1975 as amended. Motion carried, 3-0 POSTPONEMENTS: None WRITTEN COMMUNICATIONS: None ORAL COMMI NICATIONS: Chairwoman Sallan announced that Member Weinstein had resigned from the committee and would be submitting a letter shortly. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING It was noted the agenda was a lengthy one. The advisibility of holding an additional meeting to handle unheard items from tonight's meeting was discussed. It was decided to set a date for this meeting after the break. Chairwoman Sallan made the announcement that no item would be initiated after 11:30 p.m. but that an additional meeting would be held next week. PUBLIC HEARINGS (Continued Applications): 1. Application HC -51,075.40 - Vallco Fashion Park Shopping Center requesting approval of modification of partial architecture for the proposed J. C. Penney store on the east side of Wolfe Road and discussion of sign program for J. C. Penney and Bullocks. Continued from H -Control meeting of April 10, 1975. Assistant Planner Kramer referred to informal plans for sign program of Bullocks which she had distributed. Ms. Kramer pointed out the applicant had made the modifications to roof line as recommended by the committee. A change had been made to the north elevation of building also. She pointed out the changes made on exhibited elevation plans. She noted trellis work had been deleted. Ms. Kramer advised the signs as indicated were for purposes of discussion only. The entire sign program for the center should come under one exception. Mr. Ralph Butterfield, architect for the center, stated the extent of the sign program as proposed was for identification only of main department stores, namely Penney's and Bullock's. Only other signs will of a directional nature. They are not anticipating any center sign as such. Bullock's needs approval of their sign so it can be ordered. In answer to Member Rogers, Mr. Butterfield explained what was meant by directional signs. Mr. Harry Wilson of J. C. Penney Company, said major modifications were made in compliance to requests of last meeting. He explained what had been involved in moving parapet back and why the trellis had been deleted. He pointed -out there is a deviation from previous plans as the J. C. Penney building does not meet the elevation of mall building as it did previously. Mr. Wilson said the sign on south entrance would be on the fascia. He pointed out sign on north side, noting this might be moved to the left side of entrance. He said there would be several other small signs of identifying nature. HC -136 Page 3 HC -51,075 .4u Vallco Fashion Park HC -136 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Page 4 Member Rogers said she was happy they had been able to modify their plans to answer this committee's concerns and also meet their criteria. Member Koenitzer said he still wished it were lower, although the 6 ft. setback would give some relief from the 41-1/2 ft. wall. It was clarified this was for approval of architectural modification only and not for signing. Mr. Wilson said he wanted to make the point that the signs are a part of their building. Mr. Wilson said the auto center sign would be of smaller letters and would not include the JCP shown on rendering. He answered Member Rogers there would be a small pick up area sign, entrance signs over each door which would be 18" x 24" saying "JCPen.ney entrance". Member Rogers questioned the necessity of identifying each entrance. After further discussion, it was noted the details would be included when the signs were agendized for approval. The meeting was opened for public comments. There were none. Public It was moved by Member Rogers, seconded by Member Koenitzer, to close Hearing Public Hearing. closed Motion carried, 3-0 ( Member Koenitzer moved to recommend approval of J. C. Penney Company architecture of Application HC -51,075.40 to the City Council with the standard conditions and exhibits as presented tonight and with the special condition that the signs shown are conceptual locations only. Seconded by Member Rogers. Member Rogers complimented the applicants on their cooperative attitude. HC -51,075.40 approved w/condition' AYES: Members Koenitzer, Rogers, Chairwoman Sallan NOES: None Motion carried, 3-0 The applicant was notified the approved portion of application would go before the City Council on May 5, 1975. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING A sign program for J. C. Penney and Bullock's was then discussed. It was clarified this was for conceptual signing only. Mr. Butterfield said Bullock's had previously shown this signing on an application before and this would be no surprise. Bullock's would like to get approval of signing per se as they have details to present. This will expose entire sign program for center. There are no other factors to be considered in the sign program. This is specific as far as Bullock's goes. Chairwoman Sallan asked for clarification. Ms. Kramer said they had not received plans by the deadline so she had understood from the Assistant Planning Director that they would only be discussing the sign program. Staff was not sure what other signs would be on the site. One concern was the other location for the sign for Bullock's. Mr. Ward explained that Mr. Cowan had felt there would be a center sign which there would not be. There is no formal application but the only signs will be the Bullock and Penney signs. He pointed out that the directional signs are exhibited on the site plan. Chairwoman Sallan said she would not be comfortable in acting on this application out of sequence, especially on something of this magnitude. She would prefer to consider this an informal discussion and have the application filed in an orderly manner. Mr. Thomas Branch representing Bullock's indicated their contractor felt it was urgent that the sign be ordered. He said this presentation told everything about their sign. Member Koenitzer said it showed nothing of colors. Mr. Branch then exhibited a sample of the materials and colors to be used. Mr. Branch said the dark brown center of the letters is opaque and the sides are illuminated ivory. There will be two signs, one over south entrance and one at southwest entrance. The letters are 3 ft. For comparison, it was noted the JCP letters are 5 ft. and the others are 3 ft. The Sears sign was thought to be of 6 ft. letters. Mr. Branch explained the letters are mounted so they slope backwards. He located the signs on the site plan. Chairwoman Sallan questioned impact the sign would have on adjacent residences. Mr. Branch said the line of sight would be cut off by landscaping. Member Koenitzer said they are proposing neon tubing which would not be as glaring. He liked the design of the letters. He was not sure the letters needed to be that large since they would be able to be read for 2100 ft. HC -136 Page 5 HC -136 Page 6 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Member Rogers said she was satisfied with the sign. Member Koenitzer asked if this sign had been tried on a model. •Mr. Paul Heidrich of Bullock's said there is a model in Los Angeles on which they had tried a variety of signs. He said he felt this was probably the best since a professional with a concept in mind had designed it. Member Koenitzer said another question was whether the sign should be moved down a little from the top. Mr. Branch reiterated they had tried several ways on the model and this had been ascertained to be best. Chairwoman Sallan stressed the impact on residences should be considered. 2. Application HC -51,274.1 - Mobil Oil Corporation requesting approval of lighting and signing for an existing service station site located at the southwest corner of Stevens Creek Boulevard and Miller Avenue. Continued from H -Control meeting of April 10, 1975. Assistant Planner Steve Piasecki said the proposal is for signing and lighting which had been continued from application at last meeting. He referred to a revised sign plan which the applicant had presented in light of comments on the staff report. The color scheme was the same as displayed on the colored rendering. Chairwoman Sallan said it was her understanding that there should be samples of the materials and colors to be used in the sign. Assistant Planner Kramer noted there were color chips available. Mr. Piasecki explained there were originally six light standards on the site and this proposal calls for only four. He located the remaining four on site plan, Exhibit A 1st Revision. He noted the sign could be located outside of the 40 ft. sight distance triangle. Mr. John Kehrli, Mobil Oil Corporation, said the remaining four light standards are really new standards, with about half the wattage and the lights will be directed onto their property. There will not be any projection out onto the public -right-of-way. Member Koenitzer asked if this would present a visual problem on the corner of East Estates Drive and Miller Avenue since the same amount of light emitted from in a smaller area becomes a more intense source. Mr. Kehrli said the lights would be boomed toward the interior of the property and this should alleviate any problem. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Samples of color chips were displayed. Mr. Kehrli said they would be internally lighted red, white and blue opaque letters. Mr. Kehrli said the sign has been reduced to 8 ft. x 3 ft. 7 in. The price portion of sign will be black background with white letters. He said according to the Dept. of Weights and Measures in California all three grades of gas, the price and the Mobil logo must be displayed. Chairwoman Sallan questioned if the background had to be black. Mr. Kehrli said this was standard and he did not have the option of making smaller or changing colors. Since the City has been having trouble with dealers not posting prices Ms. Kramer suggested there should perhaps be a condition that prices would be posted or the area covered in some way. Mr. Kehrli said it was Mobil's policy to have the prices posted. However the dealers are independent and they don't have control over the dealers. Chairwoman Sallan said it would be reasonable to be consistent and a policy statement should be submitted to the City Council to initiate control of this situation. Member Koenitzer said the dealers should either "use" or "lose" the price portion of their sign. Chairwoman Sallan pointed out to the applicant that the price portion of the sign should not look tacked on. Assistant Planner Piasecki noted the "floating" price sign should be removed from the site. The hearing was opened to public comment. There were none. Member Rogers moved, seconded by Member Koenitzer, to close Public Hearing. Motion carried, 3-0 Member. Koenitzer moved to recommend approval of signing and lighting portion of HC -51,274.1 to the City Council with the standard conditions, Exhibits F 2nd Revision, E, A 1st Revision and the following special conditions: (1) That the new area lights be checked to insure that they do not provide any distraction to traffic on East Estates Drive and Miller Avenue. HC -136 Page 7 Public Hearing closed HC -136 Page 8 HC -51,274. approved w/conditic HC -51,126.1 Specchiali Constructic Company MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING (2) That the price sign is either to be used to display prices or it shall be removed entirely from the brick base of the Mobil sign. (3) That the portable price sign is to be removed and shall not be used at any time. Seconded by Member Rogers. AYES: Members Koenitzer, Rogers, Chairwoman Sallan NOES: None Motion carried, 3-0 Chairwoman Sallan announced the application had been approved and would be heard by the City Council on May 5, 1975. She expressed appreciation of the applicant's cooperation. 3. Application HC -51,126.8 - Specchiali Construction Company requesting approval, of site, architecture, landscaping and grading for a five -unit complex located at Oasis Court, Lot 21, Tract No. 2527. Continued from H -Control meeting of April 10, 1975. Assistant Planner Piasecki summarized the concerns of staff with regard to this application - a substantial cut and fill operation, undesirable circulation for automobiles and the fact that the applicant did not chose to take advantage of the natural slope to utilize the views from this property. Using the site plan he indicated the areas of anticipated problems. He pointed out that units two, three, four and five will have the uncovered space located along the westerly portion of the property in the hammerhead configuration. It has to be expected that each of these units will attempt to park in their "driveway" which will further disrupt the circulation pattern. Slides were shown of the site and adjacent lots. Chairwoman Sallan ascertained this application had not been heard at the use permit level or Planning Commission level. Member Rogers said she had grave concerns about amount of cut and fill on this application; also about circulation and the view the applicant had chosen. She would be happy to have it continued. Member Koenitzer said the amount of fill at lower end if bad and they are not only putting a tremendous fill above surrounding property but are also putting a 6 ft. fence on top of it. He was not happy about this application either. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Chairwoman Sallan concurred. She asked the applicant if he would like to speak to this application. Mr. Robert Ferguson, building designer, said this was a problem lot. He said he was advised by the City engineers that he had done the best he could, with regard to fill. He had asked staff if there was anything wrong with application. He said Mr. Grigg had indicated other properties in the area had the same circulation problem. He felt this was the best they could do. Chairwoman Sallan asked if Mr. Grigg had offered any suggestions and Mr. Ferguson said these suggestions had been incorporated. Mr. Piasecki advised Mr. Grigg had said this was workable but undesirable. Member Koenitzer said the retaining wall on the west end had to be 5 to 8 ft. and this was after grading to the property to provide slope up to it. Since the west end of the lot would be massive, rearing up above adjacent property. He ascertained the parking lot and playground of another complex would be impacted by this lot. Chairwoman Sallan advised the applicant this is a residential complex and there have been a number of concerns raised by staff. She wondered if the applicant could take two weeks delay to sit down with staff to try to mitigate some of these concerns. The applicant agreed, and staff indicated their willingness to work with them. Member Koenitzer noted architecture as such seemed satisfactory. Member Koenitzer moved to continue Application HC -51,126.8 to the next regular meeting of May 8. Seconded by Member Roger. Motion carried, 3-0 The applicant was advised they would be scheduled for the May 8, 1975 meeting unless they were prepared to present material at an earlier meeting. At 9:08 p.m. a break was called with the meeting reconvening at 9:16 p.i After a brief discussion, it was decided to hold an adjourned meeting to hear any items not heard this evening. It was felt that all items 9 through 12 would be heard at the Thursday, May 1, 1975 adjourned meeting. HC -136 Page 9 HC -51,126. 8 continued to 5/8/75 HC -1 36 Page 10 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING 4. Application HC -51,150.1 - Equity Development Company requesting approval of site, architecture and grading for a condominium development located at the northwest corner of the intersection of Stelling Road and Stevens Creek Boulevard. Continued from H -Control meeting of April 10, 1975. Assistant Planner Kramer pointed out this application and the next item on the agenda, HC -51,150.2 - De Anza Racquet Club, are closely related. These have been considered as a joint project although they are separate. The continuity will come in the form of joint landscaping. Staff ha.s proposed the landscaping be continued until they can both be heard. Ms. Kramer then used revised site layout to point out some changes that have occurred in the application. The dwelling unit located immediately in the corner of Alves Drive and Stelling Road has been removed and an additional unit has been placed perpendicular to the Alves Drive frontage. The unit was removed from the corner location to facilitate the drainage plans for the site as well as provide a greater setback distance at the corner. Because the distance between Stelling Road and Anton Way was less than shown previously, the central open space was decreased in width by approximately 20 ft. which diminished the grandeur of the entrance Using a colored rendering, Mrs. Kramer pointed out textured paving area changes. With regard to Anton Way setback, the revised plan reflects changes and is consistent with the use permit approval except for changes noted. Architecturally, each unit is a split level design with a two-story element facing the driveway/auto courts and a single level facing the common open space. This approach enables the designer to provide for private rear patios and an increased sense of space in the common open space areas. With regard to grading, Ms. Kramer said the applicant's proposal is to utilize fill from the adjoining racquet club development to form a pad for the single -story segments of each building, producing a slope bank between the sidewalk and the rear fence line of the units on the peri- meter of the project. Staff has suggested the slope bank be sculptured in a way as to enable top of bank to flow into deeper portions of the setback area. Mr. Roger Griffin, of Dick Finnegan, Assoc., answered Member Koenitzer's concern about parking in the streets. He noted there is a two car enclosed garage for each unit and adjacent to eachunit is a guest parking space. A discussion was held on means to ensure there is no parking in the streets. Member Koenitzer referred to Condition No. 26 in Resolution No. 1250. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING With regard to textured paving area, Mr. Griffin answered Member Rogers that there has been a major addition of textured paving in front of the recreational facilities. Also there is the same number of tree well locations (28), and instead of 1 large one, there are 7 which form a sort of grove of trees. It was summarized that the architecture was satisfactory and the landscaping was being continued. Ms. Kramer answered Member Rogers that the City's Engineering ,Department would be approving the drainage portion of the application. With regard to berming, Mr. Griffin said their plan was to recess the bank which would give the effect of undulating line rather than a straight bank. The hearing was then opened to public comment. There were none. Member Koenitzer moved, seconded by Member Rogers, to close Public Hearings. Motion carried, 3-0 Member Koenitzer moved to recommend approval of HC -51,150.1 to the City Council for site, architecture and grading with the exhibits as presented at this meeting, standard conditions, and continuing landscaping. The perimeter grading is continued and will be heard as part of the landscaping portion. Seconded by Member Rogers. Motion carried, 3-0 5. Application HC -51,150.2 - De Anza Racquet Club requesting approval of site, landscaping and grading for a commercial racquet club located at the northwest corner of Stevens Creek Boulevard and Stelling Road. Continued from H -Control meeting of April 10, 1975. Assistant Planner Kramer said the perimeter setbacks are the same as those approved by the use permit review. The applicants are not pre- pared at this time to submit detailed architectural drawings for the restaurant/club house facility or the pool. Discussion at this point will deal mainly with tennis courts and driveways. HC -1.36 Page 11 Public Hear- ing closed HC -51,150 .1 approved w/ conditions HC -51,150.2 De Anza Racquet Club HC -135 Page 12 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING As stated earlier, the Planning Commission and City Council compromised with the property owner and developers by not requiring full functional integration of the site but rather requiring landscaping integration. Landscaping will be continued until both projects are ready mit plans and these plans have been reviewed by the landscape architect for Memorial Park to determine material and design compatibility. Mr. Keith Pritchard, representative of De Anza Racquet Club, rereferred to the problems of the site and grading. He,explainedcCag e storm drain. Mr. Pritchard noted staff's concern had been that the clubhouse/restau- rant facility would be slightly raised making the cars visible from Stevens Creek Boulevard traffic. They are intending to eliminate the driveway in front of the facility. f With regard to the pool, the developers had surveyed a number osfrttennis court facilities and the consensus was that pool areas were babysitting facility. The cost of maintenance and number ofcrnjuries made them undesirable. By eliminating the pool, they would #1 court visible from the club house. Mr. Pritchard briefly identified their landscaping intent. Chairwoman Sallan pointed out it was critical that this should look green and verdant from Stevens Creek Boulevard with no feeling of concrete behind � it Mr. Pritchard answered Chairwoman Sallan that paking would rboth beforeinter settingtra tournaments. Arrangements would be made for additional tournaments. Chairwoman Sallan asked about provisions on raisedstripsand rfor spectators. severalMr. st'epscatrd said there were the small areas #1 court area. Movable stands can be brought onto turf area around #1 court when necessary. Member Rogers askedabout raised areas between boastep aareas. was courts. Mr. TimothyQuinn four 6 ft. steps to get to of G. S. Nate & Assoc. said the raised areas are 8 ft. wide sidewlocal sidewalks with lawn chairs for spectator viewing. He point e8 between the courts. He said the raisespectator eera were rnsattempt to alleviate �� sea of concrete" look and g' Pre thing higher Member Koenitzer wanehet felteth�sewould create than safety hazard.Ce along the sidewalk as felt it was Mr. Pritchard said the 2 ft. had been selected as they high enough and yet would not obstruct view of the courts. They would be willing to raise the fence by a foot. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Chairwoman Sallan remarked that she liked the modified plan. Mr. Quinn answered Member Rogers that the City had approved the storm drainage plan. Ms. Kramer clarified that recommendation for continuing the grading had been because of previous entrance plan. Since that had been eliminated, the grading could be approved with conditions. The substitution of additional tennis court for swimming pool should be subject to approval by the Planning Commission. The hearing was opened to the public for comments. Ms. Juanita McLaren, 22101 Lindy Lane, Cupertino, said she was not involved in this development but wanted to voice approval for it. She highly recommended that the swimming pool not be put in from her personal experience. It is noisy and very distracting to the tennis players. There being no further comments, Member Koenitzer moved, seconded by Member Rogers, to close Public Hearings. Motion carried, 3-0 Member Koenitzer moved to recommend approval of HC -51,150.2 for site and basic grading to the City Council with the standard conditions, exhibits as shown and the following special conditions: (1) That the grading of the perimeter landscaping area will be reviewed with the landscaping plan. (2) That the Planning Director review the change which substitutes an additional tennis court for the swimming pool to determine whether it represents a significant deviation from approved use permit. (3) That the City Engineering Department review the latest grading plan to insure conformance with City standards. Seconded by Member Rogers. AYES: Members Koenitzer, Rogers, Chairwoman Sallan NOES: None Motion carried, 3-0 The applicant was advised that the approved portion of the application would be heard by the City Council on May 5, 1975. HC -136 Page 13 Public Hear- ings closed HC -51,150 .2 approved w/ conditions HC -136 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Page 14 HC -51,222.1 6. Application HC -51,222.1 - Cupertino Hills Swim and Racquet and for an Cupertino Club requesting approval of architecture grading located at the southwest Hills Swim existing swim and racquet club Lane Linda. Vista Drive. Continued from & Racquet corner of Rae and H -Control meeting of April 10, 1975. Club Member Koenitzer said he would abstain from this discussion as he was a member of this club. Assistant Planner Kramer gave a brief background of facility, noting the Planning it had been approved in 1969. During the meeting of the usersite Commission on March 23, 1975, an amendment to permit rm facility had been app .The plan for the subject recreation for approval a barbeque pit and a new club applicant is asking house. The main concern at Planning Commission level was that the structures the barbeque pit on not block the view of the hills and the impact of residence to the rear. A model of the proposed club house was exhibited. Member Rogers existing ascertained the new building would be basically the same as structures with regard to materials and architecture. Slides were shown of the site and existing structures. Mr. William Irvine, 10560 Castine Avenue, Cupertino, said the walls of the buildings would be cedar or redwood. Chairwoman Sallan questioned impact of smoke from barbeque. Mr. this could Irvine said it had a chimney. Chairwoman Sal' ::n. nc ed Mr. Irvine explained why have some bearing on placement on site. Member Rogers ascertained the smoke this was only location possible. yard. be probably holidaysIrvine benusedthe would wouldng mostlyright said the barbeque onnweekendssand everyone would be using their barbeques . The problem of smoke was discussed. Mr. Irvine noted the chimney level would be 16 ft. above adjoining property. With regard to landscaping, Mr. Irvine said the landscaping was Member subject to the approval of club members and neighbors. be also. Rogers felt that staff approval should required and d id The owner of the adjacent property was he lnotelive int Hedoes think the question of smoke wouldbea problem. the house that would be affected. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Member Rogers noted if the smoke should be a problem, there are means of alleviating it and she wanted to condition the application that if this should be a problem the applicant would come back. The meeting was then opened to comments from the public. Mr. Joseph Evulich, 10867 Linda Vista Drive, Cupertino, owner of the adjacent property, said the main thing he was concerned about was the privacy. He had discussed this with the applicant and had been assured his privacy would not be intruded upon. After thinking about the smoke, he could see where it would be a problem and wanted this considered also. There being no further comments, Member Rogers moved to close Public Hearings. Motion carried, 3-0 Member Rogers moved for approval to the City Council of Application HC -51,222.1 with the standard conditions, exhibits as shown and the following special conditions: (1) That landscaping of barbeque pit shall be subject to mutual agreement between applicant and neighbors and approval of staff. (2) That the question of intrusion of smoke shall be investigated by the applicant and he will communicate with staff his findings and mitigations thereof if necessary, and this shall be subject to staff approval unless there is some other overriding concern in which case the applicant will have to come back. Seconded by Chairwoman Sallan. Motion carried, 2-0-1 Abstain: Koenitzer The applicant was informed this would be heard by the City Council on May 5, 1975. HC -136 Page 15 Public Hear- ings closed HC -51,222.1 approved w/ conditions HC -136 Page 16 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING 7. Application 51,205.2 - Dos Pesos, Inc., c/o Concepts West, Inc., requesting approval of architecture and landscaping for an existing restaurant facility located on the east side of Saratoga -Sunnyvale Road between Silverado Avenue and Bollinger Road. Continued from H -Control meeting of April 10, 19 75 . Assistant Planner Piasecki said that subsequent to the first sub- mittal and staff report, the applicant had submitted a revised site and landscaping plan incorporating staff's suggestions for the addi- tion of a median strip between the parking area in the rear and a drive --up customer drop-off along the northern elevation adjacent to the main entrance. The revised site plan was exhibited. Mr. Piasecki said the applicant is proposing to remove the existing free standing sign and the plan shows a conceptual sign location on the roof. The sign would cover a 50 sq. ft. area which staff feels would be out of proportion to the proposed roof lines. Mr. Piasecki pointed out a masonry wall required under approval for the previous tenant at the easterly property line had never been built. This application should be conditioned to require building plans be received and actual construction of wail begun prior to issuance of building permit. Mr. Piasecki also pointed -out 128 seats is the maximum allowed for the number of parking spaces applicant will have. He reviewed the suggestions by staff for marking certain areas. Mr. John Ellis, of Concepts West, Inc., said they were amenable to these suggestions. Chairwoman Sallan said if the architecture was really going to look like the drawing, it was very busy, with tile roof arches and vertical lines. She thought it was over -powering, architecturally. Members Rogers and Koenitzer said they did not share this concern. With regard to the sign being on the roof, Member Koenitzer felt the building would look better without the sign. Mr. Ellis said he had just received a colored rendering of the sign. This was exhibited to the committee members. Mr. Ellis said there was already a free-standing sign on the property but staff had indi- cated this would have to go since the frontage was less than 210 ft. Chairwoman Sallan felt the sign should blend more with the architecture. MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING With regard to landscaping, Chairwoman Sallan asked Mr. Ellis if he was aware of the guidelines on landscaping. She asked that a copy be given to him. Member Koenitzer noted the existing junipers are fairly good size. He suggested some trees should be placed in median strip at the rear. Olive or Joshua trees were suggested. He also suggested that trees be added in front, perhaps Olive and Joshua trees. Mr. Piasecki assured the applicant that continuing landscaping would not hold up the remainder of the application. The meeting was opened to comments from the public. There were none. Member Rogers moved to close Public Hearings. Seconded by Member Koenitzer. Motion carried, 3-0 Member Koenitzer moved to recommend approval of architecture portion of HC -51,205.2 to the City Council with standard conditions, exhibits as shown and the following special conditions: (1) That the masonry sound wall that was part of the original application be completed as part of this project. (2) That the seating in the restaurant be limited to 128 seats to conform with City ordinance regarding seating capacity and parking availability. (3) That the landscaping be continued to the next regular meeting. (4) That those areas contiguous to the existing trash enclosure and along the easterly property line which are not to be parked in should be properly marked. Also, the customer drop-off area should be so indicated so as not to encourage parking there. Seconded by Member Rogers. AYES: Members Koenitzer and Rogers NOES: None ABSTAIN: Chairwoman Sallan Motion carried, 2-0-1 Chairwoman Sallan advised the application had been approved with the exception of the landscaping and would be heard by the City Council on May 5, 19 75 . HC -136 Page 17 Public Hear- ings closed HC -51,205 .2 approved w/ conditions HC -136 Page 18 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING HC -51,029.2 8. Application HC -51,029.2 - Coldwell Banker Property Management Fontainbleu Corporation (Fontainbleu Apartments) requesting approval of Apartments signing for an existing apartment complex located at 10200 Miller Avenue. Continued from H -Control meeting of April 10, 1975. Assistant Planner. Piasecki apologized for not having samples of the sign materials. He exhibited rendering, noting the background was dark stain with gold leaf letters. Mr. Piasecki said the staff had recommended lowering the sign. The applicant had raised the probability of vandalism by the students at neighboring schools if the sign was lowered. Chairwoman Sallan said it is a requirement to have samples and this should be observed. She advised that from now on no sign applica- tion would be heard without samples being presented. Mr. Parker Jones, Coldwell Bank representative, said the letters are of 24K gold leaf. Member Rogers noted the sign was not illuminated which would cut down on problems. It was ascertained the sign is in a 3 ft. high box with a vacancy sign on pole. Member Koenitzer was answered that thesign agree10 d . from the sidewalk level. After discussion, the app g 1d to lower the sign by 2 ft. The meeting was opened to comments from the public. Ms. Pribble Farkas, manager of the Fontainbleu Apartments, spoke on vandalism to their property by the students. She said it was a shame to have to pay $400.00 for a sign and then have it destroyed for a matter of 2 ft. Member Koenitzer said he realized her concern but he did not think the 2 ft. would make that much difference with regard to damage to the sign. He was not sure a 10 ft. sign was needed in a residential area. Mr. Piasecki pointed out the "vacancy" sign on the pole would bring the area of signing to 28 ft., 3 ft. more than allowed by ordinance. The applicant agreed to remove the building sign. Public Hear There being no further comments from the audience, Member Rogers moved ings closed to close Public Hearings. Seconded by Member Koenitzer. Motion carried, 3-0 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Member Koenitzer moved to recommend approval of HC -51,029.2 to the City Council with the standard conditions, exhibits as shown and the following special conditions: (1) That the sign height be lowered from 10 ft. to 8 ft. (2) That the second building mounted sign on side be removed. Seconded by Member Rogers. Motion carried, 3-0 Chairwoman Sallan advised the applicant this would be heard by the City Council on May 5, 1975. As the cut-off time of 11:30 p.m. had been reached, it was decided not to hear any more applications. A brief discussion was held regarding application HC -51,324.l. Revised plans for the building were distributed to the committee members. To ensure their having a quorom for the adjourned meeting on May 1, Member Rogers offered to serve for one more week. Chairwoman Sallan said the generosity of Member Rogers to extend her services to this committee for the length of time that she has is and will continue to be greatly appreciated by the committee. NEW BUSINESS: 13. Method of agendizing applications. It was suggested that stuff prioritize applications and place those they considered would take less time at the beginning of the agenda. Member Koenitzer pointed out this might expose staff to the charge of favoritism. It was decided to leave it on a "'first come, first served" basis. Change of copy applications to be placed at the beginning of the agenda. To initiate action on gasoline price signs, Member Koenitzer moved for a Minute Order to the City Council setting forth a City policy that service stations that have price signs will either use them, take them down, cover them up or otherwise make them invisible. Seconded by Member Rogers. Motion carried, 3-0 HC -136 Page 19 HC -51,029. approved w/ conditions MINUTE OR'.:: IICi-136 Page 20 MINUTES OF THE APRIL 24, 1975 H -CONTROL MEETING Concern was expressed about means of enforcing this. A brief discussion followed. With regard to ASAC membership, Chairwoman Sallan reported the Council had instructed the Planning Director to initiate dialogue with them. If there was any way staff time and paper work could be eliminated, these should be communicated to him. Member Koenitzer said he felt some of the minutes, as well as other materials, were unnecessary. Ms. Kramer suggested the committee members make a list of what material they considered unnecessary and give to staff. Member Rogers said she enjoyed the minutes of other meetings and had found them to be useful. Chairwoman Sallan noted they could be read at the City Hall. Member Rogers suggested agendizing trash compaction for the next meeting. Member Koenitzer referred to McClellan Square having a problem with kids on bikes riding over the mound and prohibiting plant growth. Some way should be found to keep the kids off the mounds. Member Rogers expressed her enjoyment in serving on this committee, noting she had found it very rewarding. Chairwoman Sallan said the committee had thoroughly enjoyed having her and expressed their r pr i- -ion €or- her- servic-es_ — ADJOURNMENT At 12:00 midnight, Member Koenitzer moved to adjourn to the next meeting to be held on Thursday, May 1, 1975 at 7:00 p.m. Seconded ATTEST: /s/ Wm. E. Ryder City Clerk APPROVED: /s/ C. Nancy Sallan