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Home My WebLink AboutLC 02-04-2026 Searchable PacketCITY OF CUPERTINO LIBRARY COMMISSION AGENDA 10800 Torre Avenue, Cupertino Library, Room 101A Wednesday, February 4, 2026 7:00 PM CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: December 3, 2025 Library Commission Meeting Minutes Review and approve the December 3, 2025 Library Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2.Subject: Chair and Vice Chair Selection Recommended Action: Conduct the selection of the Chair and Vice Chair. 3.Subject: Cupertino Poet Laureate Program Update Receive an update from the Cupertino Poet Laureate and provide feedback on potential programs. 4.Subject: Santa Clara County Library District Internet Policy Draft Review the Santa Clara County Library District Internet Policy Draft and provide feedback. A - Technology and Internet Policy Draft (Dec 2025) Page 1 1 LC 02-04-2026 1 of 15 Library Commission Agenda February 4, 2026 5.Subject: Library Commission 2026 Meeting Topics Review and approve the list of potential meeting topics for 2026. A - Library Commission Work Plan 2026 REPORTS/UPDATES 6.Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 2 LC 02-04-2026 2 of 15 CITY OF CUPERTINO Agenda Item Subject: December 3, 2025 Library Commission Meeting Minutes Review and approve the December 3, 2025 Library Commission meeting minutes. CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 3 LC 02-04-2026 3 of 15 DRAFT MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, December 3, 2025 CALL TO ORDER At 7:00 p.m., Chair Zhao called the Library Commission regular meeting to order at the Cupertino Library, 10800 Torre Avenue, Room 201A and Teleconference Location: 7/352 Sathy Road Perumugai, PO Erode Tamil Nadu, India 638505. ROLL CALL Commissioners present: Liyan Zhao, Janki Chokshi, Minna Xu, Qin Pan, Chandra Sakthivel (participated remotely) Commissioners absent: None City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto Guest Speakers: None APPROVAL OF MINUTES 1. Subject: October 1, 2025 Library Commission Meeting Minutes Recommended Action: Review and approve the October 1, 2025 Library Commission meeting minutes. Chair Zhao motioned to approve the October 1, 2025 Library Commission meeting minutes as submitted. Vice Chair Chokshi seconded. Motion carried with 3 yes (Zhao, Chokshi, Sakthivel) and 2 abstain (Xu, Pan). POSTPONEMENTS None ORAL COMMUNICATIONS None OLD BUSINESS None NEW BUSINESS 2. Subject: Library Commission 2026 Calendar Recommended Action: Discuss and brainstorm topics for the Library Commission 2026 Calendar. Molly James, Recreation Manager, introduced the item. Each Commission has been asked to come up with a calendar of topics [Commission Work Program] that they will work through in 2026. The list is fluid and new topics can be added throughout the year. Informed 4 LC 02-04-2026 4 of 15 Commissioners that this meeting is an opportunity for them to brainstorm and discuss ideas, and a final list will come back for review at the next meeting in February. Commissioner Pan proposed proactive engagement with the community to identify opportunities to improve services at the library. Chair Zhao proposed more engagement with City activities, specifically discussed the lack of Library Commission attendance at the [Cupertino Community Service Awards]. Vice Chair Chokshi and Commissioner Xu proposed active participation in Poet Laureate activities to better highlight the program. Commissioner Xu proposed engagement with the community and collaboration with a non- profit organization to [create] a new program. - For example, Commissioner Xu and the Mayor attended an art show in Fremont put on by a kids’ special needs organization. Commissioner Xu requested clarification on whether or not the library could host an art show. Bryant Bao, Cupertino Community Librarian, clarified that it depends on the needs of the organization. Added that often times, the library may not have the equipment to display the artwork in the way they are hoping for, but they can reach out to Community Librarian Bao to discuss further. Commissioner Sakthivel proposed engagement with the community volunteers through a citizen/community spotlight program in the Commission meetings, collaboration with other Commissions for awareness of library programs, and rewarding community members who engage in good habits with the library (example – returning books on time). REPORTS/UPDATES 3. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian Reported as submitted. - County Librarian Reported as submitted. STAFF AND COMMISSION REPORTS Recreation Manager James provided a Staff Liaison Update on the following: - Save the Date: Poet Laureate Reception – Thursday, January 22 from 5:30 to 7 p.m. at Community Hall - Cupertino Café – Saturday, December 13 from 3 to 8 p.m. at Community Hall - Community Holiday Events o Tree Lighting – Friday, December 5 from 6 to 8 p.m. at Quinlan o Breakfast with Santa – Saturday, December 6 from 8:30 to 11:15 a.m. (45-minute seatings) at Quinlan 5 LC 02-04-2026 5 of 15 o Santa Visits Your Home – Friday through Sunday, December 12 to 14 and 19 to 21 (15-minute visit) o Signing Santa – Saturday, December 13 from 10 a.m. to noon at Quinlan - Senior Center Holiday Events o Holiday Sing-along – Monday, December 15 at 1:30 p.m. at the Senior Center o Season’s Greetings Cookie Box – Order now and pick-up Friday, December 19 from 2:30 to 4:30 p.m. at the Senior Center - City Office and Facility Closures o Quinlan Community Center will be closed Wednesday, December 24 to Friday, January 9 o Cupertino Senior Center will be closed Monday, December 22 to Thursday, January 1 o Cupertino Sports Center will be closed December 24 to 25 and December 31 to January 1 o Blackberry Farm Golf Course will be closed December 24 to 25 Commissioner Xu reported on the November Mayor’s Commission Chairs Meeting. FUTURE AGENDA SETTING None ADJOURNMENT Chair Zhao adjourned the meeting at 7:43 p.m. Respectfully Submitted by, Jessica Suntay, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 6 LC 02-04-2026 6 of 15 CITY OF CUPERTINO Agenda Item Subject: Chair and Vice Chair Selection Conduct the selection of the Chair and Vice Chair. CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 7 LC 02-04-2026 7 of 15 CITY OF CUPERTINO Agenda Item Subject: Cupertino Poet Laureate Program Update Receive an update from the Cupertino Poet Laureate and provide feedback on potential programs. CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 8 LC 02-04-2026 8 of 15 CITY OF CUPERTINO Agenda Item Subject: Santa Clara County Library District Internet Policy Draft Review the Santa Clara County Library District Internet Policy Draft and provide feedback. CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 9 LC 02-04-2026 9 of 15 SANTA CLARA COUNTY LIBRARY POLICY AND PROCEDURE MANUAL Pages: 2 Date: //2026 Replaces: Next update: 1/1/2026 Index Term: Reference: Policy Author: Deputy County Librarian SUBJECT: TECHNOLOGY & INTERNET POLICY PURPOSE STATEMENT The Santa Clara County Library District (SCCLD) works to create a world in which access to knowledge, resources, and opportunities is available to all. To realize this vision, SCCLD provides access to public computers, devices, and Internet services, ensuring that all residents can belong, connect, and discover. By using SCCLD’s wireless access and/or library equipment, patrons agree to follow all applicable local, state, and federal laws. Public Computers (PCs) & Internet Access SCCLD provides access to public computers and other devices for library software and Internet use. Staff may provide basic help but cannot offer in-depth- technical support. • Users may expect a reasonable degree of privacy, though complete privacy is not possible in public spaces. • SCCLD may limit computer use by setting maximum daily time. • A valid SCCLD library card in good standing is required. Adult library cards cannot be used in Children’s areas. Each patron must use their own card or a guest pass. • Guest passes are available for patrons who choose not to register for a library card. They are time-limited- and otherwise follow the same usage rules as library cards. • Patrons are responsible for saving their work to personal storage or the cloud. • Only library provided- software may be used. • SCCLD assumes no responsibility for claims or damages resulting from computer or Internet use. • SCCLD does not monitor individual Internet use. • Devices in Children’s areas include filtering software to help block inappropriate content. Parents and guardians are responsible for guiding their children’s Internet use. As children using the Internet without supervision may encounter unsuitable material, SCCLD encourages families to discuss safe and responsible Internet use. • Viewing illegal material is prohibited. Attempts to show material displayed to a passersby are not permitted. Online Forums SCCLD provides moderated online forums for reviews, reading recommendations, library news, and related topics. • Comments must be respectful, on-topic-, and lawful. • Comments that are unlawful or promote/oppose political candidates, ballot measures, businesses, or commercial transactions may be removed. • SCCLD does not endorse external links, organizations, or products referenced in comments. 10 LC 02-04-2026 10 of 15 SANTA CLARA COUNTY LIBRARY POLICY AND PROCEDURE MANUAL Pages: 2 Date: //2026 Replaces: Next update: 1/1/2026 Index Term: Reference: Policy Author: Deputy County Librarian • Comments from children under 13 are not allowed per the Children’s Online Privacy Protection Act (COPPA). • SCCLD may reproduce comments in other venues with identifying details removed. Wireless Access (Wi-Fi) Wireless access is provided as a free public service on an as-is basis. Staff may provide general guidance but cannot configure or troubleshoot personal devices. • Wireless connections are not secure and may be monitored, captured, or altered by others. Risks include viruses, malware, data loss, hacking, snooping, and device failure. • The Library does not monitor or track online activity of those using the free public wi-fi. • Patrons are solely responsible for protecting their information and equipment. SCCLD is not responsible for compromised data, hardware damage, or other security risks. Users are strongly encouraged to maintain up-to-date antivirus protection. • Printing wirelessly to library printers -requires a valid SCCLD library card or guest pass. • The network may be unavailable due to maintenance or downtime. All user activity on library computers, other devices, and networks should follow local, state and federal laws, including but not limited to the issues noted specifically below: • SCCLD adheres to the legal standards established in the California Penal Code, Chapter 7.5, Sections 311-312.7 prohibiting the public display of obscene and harmful material. The viewing of obscene and harmful material on a computer screen in a public area, such as a library, constitutes public display and is therefore prohibited. • Libraries are open to and used by children and viewing obscene and harmful material in the presence of a minor is illegal (California Penal Code 313.1). Additionally, it is a violation of federal law to knowingly receive visual depictions of minors engaged in sexually explicit conduct. Anyone who does so is subject to federal criminal prosecution under the Protection of Children Against Sexual Exploitation Act of 1977 (18 USC 2252). • Copyright law (United States Code Title 17) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as allowed under the principles of “fair use.” Patrons are responsible for determining whether their use of copyrighted materials is lawful. Library staff are not permitted to provide guidance on whether the use of Internet content or other intellectual property qualifies as “fair use.” 11 LC 02-04-2026 11 of 15 CITY OF CUPERTINO Agenda Item Subject: Library Commission 2026 Meeting Topics Review and approve the list of potential meeting topics for 2026. CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 12 LC 02-04-2026 12 of 15 #Project/Task Project Objective Justification Is this item related to the City Work Program, mandated by law, or Council priority/direction? (If not, please specify rationale) Council Goal Estimated timeline Election Select a new Library Commission Chair and Vice Chair to serve a one year term.Meetings-Quorums-Officers-Staff of the Library Commission. Public Engagement and Transparency Annual - February 2 Calendar Development 2026 Commission Work Plan Development and Approval; Liaison to provide updates at Commission meetings. across Commissions. Public Engagement and Transparency Annual - February 3 Poet Laureate Recruitment Recruit and select a Poet Laureate Candidate to recommend to City Council for a two-year appointment. Cupertino Poet Laureate program. Per the Cupertino Poet Laureate Playbook (2024), form a Poet Laureate Subcommittee for recruitment, selection, and support of Poet Laureate . Quality of Life Biennial 4 Poet Laureate Program Updates Receive updates from Poet Laureate on programs and events.Playbook (2024), the Poet Laureate must attend at least six Library Commission meetings to provide updates on programs and events . Public Engagement and Transparency Three Times per Year 5 Review Library Programs and Services Review library programs and services to the community and make recommendations from time to time for improvement. Duties-Powers-Responsibilities of the Library Commission. Public Engagement and Transparency Throughout the Year 6 Attend Poet Laureate Events Engage in Poet Laureate programming and attend the Poet Laureate Reception.Playbook (2024), promote Poet Laureate events, programs, and readings . Quality of Life Programs Biennial in January - Poet Laureate Reception Library Commission 2026 Work Plan 13 LC 02-04-2026 13 of 15 #Project/Task Project Objective Justification Is this item related to the City Work Program, mandated by law, or Council priority/direction? (If not, please specify rationale) Council Goal Estimated timeline Library District Annual Events Engage in annual SCCLD events as Library Commissioners.Duties-Powers-Responsibilities of the Library Commission. Quality of Life First Saturday in February - Annual Forum April - Volunteer Appreciation Party at Library May - Staff Appreciation Party at Library 8 Community Partner Presentations Receive updates from the Cupertino Library Foundation and Friends of the Cupertino Library. Duties-Powers-Responsibilities of the Library Commission. Public Engagement and Transparency Annual 9 Collaboration with City Commissions and Boards Receive feedback from the Teen Commission and Senior Advisory Board on library programs and services. December 3, 2025 meeting. Public Engagement and Transparency Biennial 10 Attend City Council Meetings Requirement of Commission Chair for items previously considered by Commission.the Chair shall select a member to represent the commission at any City Council meeting where a commission recommendation is agendized for discussion . Public Engagement and Transparency As Needed 11 Mayor and Commission Chairs Meeting Requirement of Commission Chair.As requested by the Mayor.Public Engagement and Transparency Bimonthly * All items on this list must fall within the Commission/Committee scope in the Cupertino Municipal Code The timeline is an estimate, and months and presentations may be adjusted as needed. 14 LC 02-04-2026 14 of 15 CITY OF CUPERTINO Agenda Item Subject: Monthly Update Reports Receive Monthly Update Reports from: - Cupertino Community Librarian - County Librarian CITY OF CUPERTINO Printed on 1/29/2026Page 1 of 1 15 LC 02-04-2026 15 of 15