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HomeMy WebLinkAboutASAC Minutes 04-03-1974CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE OF APRIL 3, 1974 IN THE COUNCIL CHAMBERS, CITY HALL, CUPERTINO, CALIFORNIA SALUTE TO THE FLAG The meeting was called to order at 7:37 p.m. by Vice -Chairman Sallan with the Salute to the Flag. ROLL CALL Members present: Dressler (8:30), Koenitzer, Weinstein, Vice -Chairman Sallan Members absent: Chairman McLaren Staff present: Associate Planner Robert Cowan APPROVAL OF MINUTES: Minutes of March 20. 1974 Member Koenitzer pointed out that on page 8, paragraph 5, the first word of line 3 should be "Nitron". On page 8, paragraph 1, the following sentence should be added. "Member Weinstein's equation was adopted." Member Sallan noted that on page 8, paragraph 7, the words "on Planned Development ordinance" should be inserted after memo. Also on page 8, paragraph 2, the last line should read "...of aesthetics in regard to signing, taking into account the role of advertising, if any." There being no further corrections, Member Koenitzer moved, seconded by Member Weinstein, that the Minutes of March 20, 1974 be accepted as amended. Motion carried, 3-0 HC -104 Page 1 Minutes of 3/20/74 approved as amended IIC-104 Page 2 H C-51,259.81 Continued to next meeting HC -51,002.7 Ray W. Spauld- ing MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING POSTPONEMENTS: The Associate Planner reported that a postponement had been requested on item 1 (Edwin J. Myers). It was so moved by Member Koenitzer, seconded by Member Weinstein, that a two week continu- ance be allowed. Motion carried, 3-0 WRITTEN COMPNNICATIONS: None ORAL C0MMUNICATIONS : None PUBLIC HEARINGS: 1. Application HC -51,259.81 of Edwin J. Myers requesting approval of site, and architecture for a proposed bank facility located in the Portal Plaza Shopping Center at the northeast corner of Stevens Creek Boulevard and Portal Avenue. Continued from H -Control meeting of March 20, 1974. Continued to the H -Control meeting of April 17, 1974 as per the request of the applicant. 2. Application HC -51,002.7 of Ray W. Spaulding requesting approval of site, architecture, landscaping and grading for a triplex located on Lot N in the La Cresta Subdivi- sion, 10146 Alpine Drive. Staff report: The Associate Planner said the property is located on Alpine Drive in southernmost portion of La Cresta Subdivision. The privacy question here is the reverse of the lots on Alpine Drive to the north as this lot is lower than the adjoining resi- dential parcel to the east. The site plan meets the technical requirements of the ordinance. Setbacks are within requirements also. The height conforms to City ordinance. The Associate Planner pointed out that traditionally the committee is involved with front landscaping, not sides. In this case they would be considering the rear landscaping. It had been stressed the City would like to see some screening material on the back line. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Mr. Cowan said there would be no drastic cuts in grading. There would be a slight grading on southerly setback area to make the terrace and staircases work. Member Koenitzer ascertained that contrary to staff report the garage floor would be 2' higher than the street level. The Associate Planner pointed out a proposed revision in plan. The applicant was proposing to install a patio deck that would overlook the single-family lot to the rear. This apartment is 12' to 16' lower than the single-family residence lot. Member Weinstein wondered if this would be a deck or used for ingress -egress. Mr. Cowan said the applicant would answer this. Member Koenitzer noted that it seemed by closing one door, this could be a fourplex.. instead of a triplex. A discussion of this possibility then ensued. Vice -Chairman Sallan asked staff to check this out and make a report to the appropriate body. Member Weinstein said he would be hesitant to approve something that might be illegal. There should be some definition. The committee discussed continuing application. Member Weinstein noted there were other aspects where they could give guidelines to the applicant. Mr. Ray Spaulding, 1060 Lassen Drive, Menlo Park, signed in. The Associate Planner informed him there seemed to be enough room for four units but this would change parking requirements. Mr. Spaulding said this was to be a three unit building. He explained this would be his kitchen with bar facilities. Member Weinstein asked staff for comment noting that if applicant later decided to sell, new owner might consider this four units. Mr. Cowan said this could be handled on staff level. A permit could not be issued with fourth kitchen. The committee could act on the application with the stipulation that it is clearly a three unit development. Mr. Spaulding asked if stove could be removed and changed to wet bar with cupboards for glasses. He was informed that staff would inform him as to requirements. Mr. W. R. Lent, architect for Mr. Spaulding, proposed to eliminat( the outside door, but was told that anything that contains a kitchen constitutes a unit. Mr. Lent said a dual kitchen is not a new or different idea. Member Weinstein pointed out this was beyond the scope of this committee, but they would like to dis- cuss other aspects of the application. Member Cowan answered their concern about a delay by saying there would be none. HC -104 Page 3 iiC-104 Page 4 SITE ARCHITECTURE MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Weinstein said he would like the minutes to show that this is not necessarily an approval of all similar type architecture for all of Alpine Drive, mentioning the possibility of reversing plan so that two story would be in front. He also noted that when a 6' fence is erected only the first 6' of the apartment is blocked. Mr. Spaulding said they were planting junipers that will grow to 15' in height; the fence is just a space barrier, not a sight barrier. When Member Weinstein suggested a 10' fence, Mr. Spaulding inquired if a fence over 6' would not be illegal. Member Weinstein said this was his point. Member Weinstein said he could not believe a person would want to sit on a deck and have single family residence looking onto it and into the bedroom windows. The deck doesn't make much make sense. Anything above. 6' high will look directly to the deck. Mr. Spaulding said he couldn't conceive anyone standing and look- ing over a 6' fence. Mr. Lent said regarding the deck, the deck was to provide access to rear of apartment. Member Koenitzer ascertained the deck is 5' x 9'. Member Weinstein said if it was to be just for ingress and egress that would be fine; perhaps the size should be cut down so that there would be no mistake as to intent. Vice -Chairman Sallan pointed out to the applicant the problem of privacy but noted if he elected to have deck it is his decision. Member Weinstein said there is consideration for the single family home that will be there. A discussion regarding the privacy problem then followed. Mr. Spaulding said he would have no objection to cutting size of deck. Member Koenitzer commented on roof line from front view. The two false gable edges did not seem to fit in. Mr. Spaulding said A they had been put there for aesthetic reasons. Member Koenitzer said they appeared stuck on, not integrated to rest of building. Mr. Lent explained his reasons for putting the gables on, noting the top one could be removed. LANDSCAPING a Vice -Chairman Sallan pointed out the committee should address the question of what can he done to assure privacy in both directions. Member Weinstein ascertained the plans call for 11 Hollywood junipers at 8' centers. He noted the junipers grow to 15' but top is columnar shape. He proposed using junipers on 11' centers and adding 6 trees of another type between the junipers. Mr. Spaulding suggested Monterey Pines. Member Koenitzer said these were cylindrical shape also. He would like to see something put in the area of concern which is about 10' to 20' high and doesn't spread out so much at ground level. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Vice -Chairman Sallan suggested giving specifics of what is wanted and have landscape experts on staff make recommendations. Member Weinstein said lie wanted a solid screen of 15' height. Member Koenitzer said since there is no development to the rear on the single family lot, unless the applicant wanted to put in large trees, the 5 -gallon size should be sufficient. Mr. Spaulding said he had talked to owner of lot in rear and there were no plans for building in the near future. Member Weinstein said he would prefer the 15 -gallon size. Mr. Spaulding suggested putting in Monterey Pines on 6' centers starting growth to be 6' level. In further discussion of screening, Mr. Lent cited several ways of screening bedroom windows but said he would rather stay with proposed tree planting. Vice -Chairman Sallan advised the applicant the committee had addressed itself to uses of screening and were not amenable to Hollywood junipers. Mr. Spaulding asked for approval with conditions as he could not stand a delay. Vice -Chairman Sallan questioned the landscaping in front. Mr. Spaulding said each dot represented one plant. He said 1 -gallon size were proposed as the root structure is younger and there is less danger of it being rootbound. The tree roses should not be planted too closely. He said there would be 6 rose plants. Vice -Chairman Sallan said she did not think the tree roses and star jasmine would compensate for all the concrete area. Mr. Spaulding suggested a lemon tree, on the other side from the Japanese silk tree. Member Koenitzer said the Japanese silk tree is deciduous. Because of so much concrete and garage work in front, there should be as much green as possible. Mr. Spaulding suggested substituting with another citrus tree. Vice -Chairman Sallan announced this was a Public Hearing and opened the meeting to comments from the audience. There were none. Member Koenitzer moved, seconded by Member Weinstein, to close Public Hearings. Motion carried, 4-0 Member Koenitzer moved to recommend approval of Application HC -51,002.7 to the City Council with the standard conditions, Exhibits A, B and C and with the following additional conditions (1) That the problem of the fourth kitchen be settled to the satisfaction of staff and applicant by discussions with the staff concerning City requirements. HC -104 Page 5 Public Hearir. closed HC -51.,002.7 approved w/ conditions HC --104 Page 6 HC -51,267 .4 Pettibone Signs (Taylor Properties) I [INUTES OF THE APRIL 3, 1974 H -CONTROL MEETING (2) That the proposed stairs and decks on rear of building as entrance to unit there be only large enough to serve as entrance way and not as a deck for chairs and other fixtures. (3) That the applicant and staff select a rapidly growing tree to plant along rear property line that will provide dense screening from 6' to 15' in height. (4) That the Japanese silk tree in front on western end be changed to some evergreen tree and that an additional evergreen tree be added on south front of planting area. ri Seconded by Vice -Chairman Sallan. �+ AYES: Members Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None ABSTAIN: Member Dressler Motion carried, 3-0-1 Vice -Chairman Sallan noted the application had been approved with conditions and would go before the City Council on April 15, 1974. 3. Application C-51,2_67.4 of Pettibone Signs (Taylor Properties) requesting approval of a sign plan for an existing real estate office located in the Allario Shopping Center at 10261 Saratoga -Sunnyvale Road. Staff report: The Associate Planner passed a drawing around to committee showing the proposed. sign. The size of the sign does conform to ordinance. The staff had indicated they would like this sign to act as prototype of size and color for center and owner had indicated his approval. The two major tenants might be allowed to deviate from size of 2' x 10'. Slides were shown of Allario Center, depicting the large pole sign and small signs on fronts of shops in the center. Vice -Chairman Sallan ascertained the signs are 6' to 8' from building on front of fascia. {ember Koenitzer noted this sign is on "legs" rather than being flush at bottom as present signs are. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Weinstein asked Mr. Cowan if there was any possibility of placing signs on extension itself. The Associate Planner said these tenants have been there a long time and it will probably be a long time before they will be changed. He pointed out signs would be wider than the fascia. Member Weinstein then asked about possibility of hanging signs below overhang. Mr. Cowan said this was a matter of the commit- tee's discretion. The applicant had been approached regarding this. Mr. Frank Sterbe, Pettibone Sign Company, was asked by Member Weinstein to describe where sign would placed and also where the logo would be placed on the sign. Mr. Sterbe said the logo would be at left side edge. The sign would be on front edge of fascia as existing signs. Mr. Sterbe said Allario Center owner wants to get into a more uniform sign program, and ultimately will if he has to buy the signs and lease them. Member Koenitzer said if the sign were to be on the parapet, he would prefer having bottom edge of sign sitting on edge of fascia as the rest of the signs are. Mr. Sterbe said $5,000.00 had just b n spent for reroofing and a lot of expense was caused by having to lift signs for the reroofing. He pointed out there would be no structures going from sign to building. Vice -Chairman Sallan said the point was if this is setting a precedent, the committee needs to decide if they want sign to be flush against back parapet or continue as it is now. They need to decide chat is most aesthetic approach for long range planning, She clarified applicant's statement regarding 'Mir. Allario purchas- ing signs and leasing them back to tenants. In answer to Member Koenitzer, Mr. Sterbe said the overhang was about 6' wide. Member Koenitzer felt any moving of sign back would require higher elevation causing it to stick above roof line of building. He would like to see them on fascia but since that isn't possible, he would not object to proposed sign. Member Weinstein said the optimum solution would be to hang signs under overhang. With regard to staff's comment that some signs might be larger, he didn't feel this would be necessary. Hanging from overhang would eliminate difficulty of reroofing. They needed to know height of overhang from sidewalk. Mr. Sterbe said he thought it would look terrible to have just one sign hanging down and the rest on the parapet. HC -104 Page 7 HC --104 Page 8 Public Hear- ing closed MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Weinstein pointed out some signs in the center might be non -conforming under new ordinance. He would be willing to go with soothing that looks bad temporarily. He would be in favor of asking Mr. Sterbe to come back with hanging sign and talking with Mr. Allario about future sign program. Mr. Sterbe agreed Mr. Allario should discuss this with the committee as this was out of his province. Member Dressler asked about establishing a sign for this center. Mr. Cowan said that is essentially what the committee is doing tonight. He suggested approving sign in hanging configuration with temporary allowance for having it on top until another sign change came in so there would be two hanging. Vice -Chairman Sallan said it would seem to be appropriate to con- tinue application until next time when a rendering could be brought back of what it would look like hanging down and distance from bottom of sign as it would be hanging from overhang. Mr.Sterbe asked if a moratorium was planned for signs in the center. Vice -Chairman Sallan said there was no moratorium planned, but that they were in the process of revising Sign Ordinance. She noted the committee needed more data on dimensions being dealt with, and felt the owner should be advised of the committee's thinking. Mr. Sterbe asked if some kind of sign on a temporary basis could be approved. Vice -Chairman Sallan said they could apply for a temporary sign. Mr. Cowan said this could be done on staff level if committee so directed. Member Weinstein ascertained the overhang was 12' from sidewalk. He said he would approve if new sign was 2' in height with same color can and background and hanging from overhang. A discussion was held on whether or not colors in signs should be the same or of a variety. Vice --Chairman Sallan noted this was a Public Hearing and invited comments from the audience. There were none. Member Koenitzer moved, seconded by Member Koenitzer, to close Public Hearing. Motion carried, 4-0 MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Weinstein moved to approve Application HC -51,267.4 of Pettibone Signs subject to standard conditions, Exhibit F and the following modifications and additions: (1) That the sign as proposed be hung from the fascia. (2) That the sign be 2' x 10' and since the sign is being hung there will be no legs or other supporting members on the bottom. (3) That this sign shall represent the prototype or model for future signing in that center and that future signs shall conform in terms of background color, color of letters, color of can and perhaps some similarity in letters with perhaps an additional variation in small logo or symbol. (4) This being a model, all other signs shall be precisely 2' in vertical width and hung precisely same distance below fascia and perhaps larger tenants may be allowed a slightly larger length, but certainly in conformance with current sign ordinance. (5) These signs should be recessed in from very edge at least 2' or more. Recess should be kept constant as well. Seconded by Member Koenitzer. Vice -Chairman Sallan ascertained that at time of hanging the sign would go below as opposed to saying it could be placed on top for a certain period of time. Her other ccncern was that they needed to quantiry to a certain extent the allowance of a "slightly" larger sign for major tenants. Mr. Cowan pointed out that when a sign .program was approved for a center, new signs were not brought back to committee. He asked if the committee meant to hear applications on larger signs for major tenants. Member Weinstein clarified that signs would not differ from 2' in actual height and should be hung same distance below for uniform line. The height would be consistent throughout the center. The meeting was reopened. Mr. Sterbe said the committee should consider the weight of the signs and also trucks pulling in to load and unload. Member Dressler pointed out the weight of the signs would be the same whether they were on top or hung below. Member Weinstein noted condition 5 covered trucks loading and unloading. HC -104 Page 9 HC -51,267.4 approved w/ conditions The Hearing reopened HC -104 Page 10 Hearing closed again Recess HC -51,148.1 Lucky Stores`, (Gemco) MINUTES OF THE APRIL 3, 1974 H -CONTROL METING Mr. Sterbe questioned his having to tell the owner where the signs should be hung. Vice -Chairman Sallan pointed out his right of appeal to the City Council. The meeting was then closed again. AYES: Members Dressier, Koenitzer, Weinstein, Vice -Chairman Sallan NOES: None Motion carried, 4-0 Vice -Chairman Sallan informed Mr. Sterbe the application had been approved with conditions as stated and would be before City Council on April 15, 1974. Mr. Sterbe asked for a continuance to have Mr. Allario present. Member Dressler asked staff if applicant could withdraw his request at City Council level. Mr. Cowan said he could but he would then have to reapply. At 9:50 p.m. a recess was declared with the meeting reconvening at 10:02 p.m. 4. Application HC -51,148.1 of Lucky Stores, Inc. (Gemco) requesting ap!�roval of modification of site, architecture, and landscaping for an existing commercial building located at 20745 Stevens Creek Boulevard. Staff report: At last Planning Commission meeting a use permit was issued to allow an addition of an outdoor garden center. This outdoor activity will extend from east side of building. Mr. Cowan referred to Planning Commission Resolution No. 1248 covering this application. The Associate Planner pointed out that the original plan submitted did not indicate any landscaping or architectural modifications so this proposal includes a great many additions. The transformer in the northeast corner of the site adjacent to the building will be removed and placed underground. A 16' landscaping strip on Stevens Creek Boulevard had been stipulated to provide adequate screening of cars and future bike path. Mr. Cowan pointed out modification. One major point of site was the parking stall and aisle width fronting on Stevens Creek Boulevard would be 8' narrower than the required parking standard. The aisles would have to be moved back unless one way aisles were used. The 45 degree parking stall would have to be reversed, on Bandley Street side. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Weinstein asked if applicant could remove parking spaces on Stevens Creek Boulevard. There are 598 parking spaces on plan. They must have 587 to be within limits. The Associate Planner pointed out there is a possibility of spaces along Saich Way by the service station. With regard to architecture, there are significant changes on rear elevation. To screen air conditioning equipment, the applicant is proposing a new 8' screen. There will be some stacks sticking out over the screen. The Associate Planner referred to Exhibit B which illustrated the proposed improvements to the building. Slides were then shown of present building and adjacent areas. Vice -Chairman Sallan ascertained none of the large trees would be removed. The future expansion of landscaping on Bandley Drive boundary was discussed. Plantings are to be on inside of wall along Alves Drive side. Vice -Chairman Sallan asked if there was wide enough space to add landscaping on easterly side. It was noted there is surplus aisle space. There was no sign application tonight. There would be a separate application to cover signing. Vice -Chairman Sallan noted there probably hasn't been an applica- tion that would be of more significance in terms of aesthetics to the City and she asked the applicant to accept the committee's remarks in this spirit. Member Koenitzer said if it were possible to get 5' of landscap- ing along Saich Way he would like to see this included. There are no pumps in first bay in front of service station and there is approximately 12' wide concrete apron sticking out towards the street. He would recommend remaining 10' be converted to landscaping rather than 5'. The corner could be rounded to provide proper traffic circulation. Member Dressler said he would recommend something other than empty barrels be used to direct traffic. HC -104 Page 11 Site HC -104 MINUTES OF THE APRIL 3, 1974 H -CONTROL `IMEETING Page 12 Member. Weinstein said the thing to be decided was preference of one way traffic circulation_ without moving existing planters or two way traffic situation with necessity of moving plants to get required space. Vice -Chairman Sallan asked if the Public Works Department had a preference of treatment and the Associate Planner said the one way system had been recommended. Member Koenitzer noted that the problem with a one way system was that everybody was so used to driving other way, they would do it anyway. Implementation of one way system was discussed. Mr. William Glass, architect, said they would prefer to keep a two way circulation pattern. They didn't want to move planters back because in addition to the cost, there was a vault in the second planter from the end which contained the sprinkler system. This would be costly to move. He suggested putting in with 16' and if it is a problem, the store would then restripe stalls. Member Weinstein said most store parking areas were of one way circulation. Mr. Glass disagreed. Mr. Jim.Justus, Lucky Stores, said the primary reason for one way aisles was to pick up spaces, but they would not gain a single space. Member Weinstein pointed out the concern of the City was not spaces but circulation. Member Dressler suggested parallel parking. This was discussed. The Associate Planner said the City could live with this configura- tion although it was not ideal. He suggested allowing it a 6 month trial with the City to review its acceptability. Member Weinstein asked about a 5' landscaping strip on Saich Way. Mr. Glass said it was not their intent to do this. He referred to staff report on landscaping and said they would be reluctant to go further. He spoke of their budget restraints and said he would like to put the landscaping where it would be seen most. Vice -Chairman Sallan pointed out this is a major frontage and would be seen from Stevens Creek Boulevard. This 5' is extremely important for visual effect of greenery. Mr. Glass explained the intent and reasoning of their landscaping proposal. Member Koenitzer said the 5' planter strip should have plants of 4' to 6' in height. Mr. Glass suggested some type of trade-off. This was discussed. Member Dressler suggested putting strip and plants along west elevation. The applicant said they did not wish to do this. MINTJTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member Koenitzer left the meeting and was not present for the following discussion. Vice -Chairman Sallan said that in perspective of entire project, this was a small addition being asked for in terms of overall sit,. Mr. Glass said they were over their budget now and Gemco might drop the whole thing. The present proposal is their maximum shot. Member Weinstein asked to have the vinyl coated chain link fence, described in relationship to what he would see through it. Mr. Class described the fence; it will be coated with green vinyl. There will be 5' of landscaping in front of fence. Mr. Justus said 2/3 of merchandise would be plant material. The rear 1/3 would probably be swim sets, some barbeque chips, fertilizer sacks, etc. No lumber or building supplies. In answer to Member Dressler, Mr. Glass described the front of building and columns, There will be concrete block additions on front of building, with transitions around the corner so there will not be a break in material. The columns will be precast or concrete block. It hasn't been decided whether to take out existing ones or to reuse them. Mr. Glass said what appears to be glass on front of building will be an opaque material as there will be services such as pharmacy, etc. directly behind this wall. With reference to the high simulated arch, Mr. Glass said this was to direct attention to the entrance. The treatment of the front of the building is the new store prototype. The mansard roof tiles will extend 16' around each side. Vice -Chairman Sallan ascertained the fence would not look like an institutional fence. There will be shrubs planted in front of fence also. In answer to Member Dressler, Mr. Glass said the columns were aluminum tubing. Member Dressler noted the arch did not appeal to him particularly and said he preferred straight line across front of building without the columns. Mr. Glass said the columns were needed. Mr. Justus said they would wrap the tubular columns with concrete blocks to prevent their being chipped by shopping carts and rusting. Member Dressler then questioned starkness of west elevation of building. Mr. Glass described proposed treatment. All openings will be filled in and will match rest of structure. HC -104 Page 13 Architecture I1C-104 Page 14 Landscaping EINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Er. Glass referred to roof top screen to hide air conditioning equipment. He said the proposed treatment was his first thoughts and he was not pleased with it. He said -it would look worse than what was there now. He explained another treatment which would utilize what was there already. Mr. Justus pointed out that with the addition on east side the equipment would be 30' farther back from line of sight. Vice -Chairman Sallan remarked if they could save money on this approach, they could put greenery around property. Mr. Glass felt this could be worked out with staff. Vice -Chairman Sallan asked about up -grading of service station. Mr. Justus said there was none planned but they would paint and upgrade to that extent. Member Dressler ascertained the service station was leased. Er. Jim Coleman, landscape Sallan what cost was being on Sal ch Way. Mr. Cole man of asphalt, building curbs tion lines. Vice -Chairman figures be available fox ti architect, was asked by Vice -Chairman talked about on the 5' landscape area said a major cost would be the removing and bringing in top soil. Also irriga- Sallan asked that estimate with specific -ie City Council hearing. Er. Coleman said along gas station to main drive there is a plant- ing strip. Looking at area from Ste1!ens Creek you will not be able to see much of it. This was discussed, and slides were studied of the area. Herber Weinstein said the whole westerly elevation suffers from lack of landscaping treatment. There should be landscaping either adjacent to the building or 5' strip adjacent to sidewalk. Mr. Justus again referred to large amount already being spent over their budget. Member Weinstein said the roof treatment could cut off cost and add to landscaping area on westerly side. The entire project is being substantially upgraded and it would really be a significant improvement on westerly side. He pointed out there are 3 planter areas on that side that could be eliminated by use of strip. Mr. Justus said there appeared to be two major points: landscaping along westerly side and cleaning up of service station. Also the screening on roof. Vice -Chairman Sallan said the service station planter is proposed for 5' but has a flexibility for another 5'. Member Dressler suggested 16' as .rest of frontage. The Associate Planner said there was 24' to pump island. Member Koenitzer joined the discussion at this point of the meeting. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Mr. Coleman said they would be adding to existing planting. Slides were shown again of the area and Mr. Coleman described what was now planted and what he intended adding. Mr. Coleman was asked to speak to theme of frontage. He said there were evergreen trees throughout with a few deciduous trees. He described plants to be used. There is ample distance between trees for bike path. There would be no mounding because of futur bike path. Member Koenitzer said there were several street trees missing. Mr. Coleman pointed out where several were missing. The committeE should be aware there should be street trees on Bandley Drive also. Member Koenitzer said the plants in the 5' planter on Bandley Drive were low and slow growing ones and the committee were looking for something higher and faster growing. Mr. Coleman suggested alternating with another plant. After discussion, it was agreed to put in more Tobiras. The choice of evergreen Ash was discussed. Vice -Chairman Sallan asked how bike path would operate. The Associate Planner said they were not sure a bike path would be ideal for Stevens Creek Boulevard because the CO count is very high. There is no timing schedule for bike path installation. Vice -Chairman Sallan said because of plants proposed along front- age, she was concerned about them meeting the criteria of screen- ing parking adequately. She said everything needs to be taken up 2'. Mr. Coleman ascertained she was speaking of mounding. On Bandley Drive, Vice -Chairman Sallan suggested substituting something for the Raphiolepis, something that would grow to 5' or 6' in height. The 5' planter strip on Saich Way should be planted with plants of similar heigth. She pointed out the intent to be met is the guideline that cars will be screened. Mr. Coleman said the mounding at Home Savings was 18". Vice - Chairman Sallan said it should be whatever would do the job. The applicants asked to trade-off some islands, noting the committee was asking for an additional 2800' of landscaping. Vice -Chairman Sallan again asked for estimated cost of addition 2800 sq. ft. but the information was not available. Mr. Glass said the original landscaping was 6000 sq. ft. and was now 22,000 sq. ft. without the 5' strip on Saich Way. HC -104 Page 15 HC -104 Page 16 Public Hear- ings closed HC -51,148.1 approved w/ conditions MINUTES OF THE APRIL 3, 1974 H -CONTROL JEETING Member Koenitzer said he would be willing to trade off small box trees for 5' strip and additional footage at service station. Vice -Chairman Sallan announced this was a Public Hearing and asked for comments from the audience. There were none. Member Koenitzer moved, seconded by Member Dressler, to close Public Hearings. Motion carried, 4-0 Member Koenitzer noted he did not like the chain link fence, coated or not. Member Weinstein felt it was a reasonably acceptable treatment. Vice -Chairman Sallan said since applicant has concerns over cost she would hope that between now and the City Council hearing they would have figures of what the 5' planter would cost.. There was no clear evidence at this point that it is overly expensive. Member Dressler moved to recommend approval of Application HC -•51,148.1 to the City Council, subject to the enclosures Exhibit A, B, C, C-1 and informational materials submitted along with Resolution No. 1248, subject to the standard condi- *� ^^ ':nd the following specific conditions: A 5' planter strip be added on the west side of parking lot along Saich Way the full length between curb cuts and that landscaping in this planter be consistent with the remainder of the project. That the landscaping bed in front of filling station on Stevens Creek Boulevard be increased to a width of 12'. and that the landscaping in this bed also be consistent with the remainder of the project. That parking along Stevens Creek Boulevard remain toe -in as planned subject to review after completion of the project by City staff and subsequently changed to parallel parking or one way traffic control be effected in the entire parking lot if a traffic flow problem exists. That the direction of parking along Bandley Drive be reversed as requested. That the applicant is to clean and paint the service station building. ` MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING (6) That the applicant and his engineering staff work with City staff on a modified roof equipment screening plan, consistent with the applicant's budget and aesthetics of project. (7) That the City staff investigate the City trees around the project and replace missing and dead trees. (8) That the landscaping plan is to include a mounding varying to 2' to 3' high along Stevens Creek Boulevard with enough setback to provide for planned future bike path. (9) That the applicant submit an exterior lighting plan for the building to the City staff for approval with a review after installation for lighting intensity and modifications if requested or desired by the City. (10) To compliment applicant and his staff for their improvement of the project. Seconded by Member Koenitzer. Member Koenitzer amended the motion to add following condition: (11) That the planting of Raphiolepis on east boundary in 5' strip be changed to tobiras or other plants that grow to 6' in height. Similar type of plant to be used in 5' planter on Saich Way. Seconded by Member Weinstein. VOTE ON AMENDMENT AYES: Members Dressler, Koenitzer, Weinstein, Vice -Chairman Sallan NOES: None Amendment passed, 4-01 VOTE ON MOTION AYES: Members Dressler, Koenitzer, Weinstein, Vice -Chairman Sallan NOES: None HC -104 Page 17 Motion carried, 4-0 HC --104 Page 18 HC -51,088.1611 Versatec, Inc. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING The applicant was notified the application had been approved . with 11 conditions. Vice -Chairman Sallan thanked them for their cooperation and dialogue. The application will be heard by the City Council at the April 15, 1974 meeting. 5. Application HC -51,088.161 of Versatec, Inc. requesting modification of site and landscaping to allow additional parking area adjacent to the existing industrial building located in the West Valley Industrial Park, 10100 and 10060 Bubb Road. Staff report: The Associate Planner said Versatec had received approval from City Council to install some trailers in rear of buildings to be utilized for engineering space. They now propose to place trailers and additional parking space on the State right- of-way. This is temporary. Mr. Cowan pointed out that in original approval for the West Valley Industrial Park some landscaping was supposed to have been installed on State right-of-way. line. Staff would like to see the redwood trees installed now as per original plan. Area will be seen from Stevens Creek Boulevard and freeway. Agreement has been readied between Versatec and the State. The Planning Director felt it would be appropriate to allow one year approval to be reviewed on a yearly basis. Member Weinstein said his concern was trailers becoming long term permanent type structures. He would go for this on yearly basis review with landscaping to hide trailers. A discussion followed on whether landscaping for trailers should be required. Mr. Jim Blackwell, representative of Versatec, explained location of trailers. He said the redwood trees in original approval were on their property. There are about 10-15 old orchard trees that will have to be removed. He stated this is a temporary situation as far as Versatec is concerned. The latest date for new quarters is May. There are 200 employees and 86 parking places. Member Weinstein asked how it might be possible to screen trailers and parking being proposed. Mr. Blackwell said it would be diffi- cult. Agreement with State is that they will restore grounds to original condition. This will be in use only 6 to 8 months, but would like a year's option if possible. Mr. Blackwell proposed planting 6' high redwood trees on 8' centers along entire width of 350'. MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING HC -104 Page 19 Mr. Blackwell noted the drainage ditch extends down to Stevens Creek Boulevard. All drainage on parking lot will be toward drainage ditch. Vice -Chairman Sallan said she had dual concerns. The redwood trees along rear and the removal of trees. Mr. Blackwell reiter- ated these are old orchard trees. Staff is to work with Versatec with regard to power lines being extended to trailers. Vice -Chairman Sallan opened the meeting for comments from the audience. Mr. Don Bettisworth, 10490 Glenview Avenue, Cupertino, said the trees planted around trailer could be donated to parks when they were removed from State right-of-way. Mr.. Blackwell noted the use of the trailers would be of such short duration, they would rather not plant trees that would have to be removed. Member Dressler moved, seconded by Member Koenitzer, to close Public Hearings. Motion carried, 4-0 Member Dressler recommended approval of Application HC -51,038.161 of Versatec, subject to whatever standard conditions would pre- vail and that the application be given a termination date of December 31, 1974. At this time if renewal is necessary, the applicant can address this body. The motion is to include the installation of redwood trees on 8` centers along rear perimeter of property adjacent to State right-of-way. Seconded by Member Weinstein. Member Weinstein said he felt there was a certain corporate responsibility to community these days. There should be some I trees of temporary nature installed on State right-of-way that could be donated to park after trailers vacated. Member Dressler said in view of short term basis he could see no reason to screen! trailers. I Member Weinstein amended the motion as follows: 6 to 10 box trees be added in attempt to screen trailers and break up obvious stark nature of trailers. These would be temporary trees. After+ vacating trailers they could be donated to City park or otherwise, placed. Seconded by Vice -Chairman Sallan. Public Hearin; closed HC -51,088.161 approved w/ condition Amendment HC -104 Page 20 MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING Member .Dressler said he felt this kind of thing was unnecessary and ridiculous. It put a price on approval. VOTE ON ANEND-TENT AYES: Member Weinstein NOES: Members Dressler and Koenitzer ABSTAIN: Vice -Chairman Sallan Amendment failed, 1-2-1 VOTE ON MOTION AYES: Members Dressler, Koenitzer, Weinstein and Vice — Chairman Sallan NOES: None Motion carried, 4-0 Vice -Chairman Salian informed the applicant his application had been approved. UNFINISHED BUSINESS: 6. Discussion of Sign Ordinance Because of lateness of hour, discussion of Sign Ordinance was postponed. NEW BUSINESS: 7. Monta Vista Paint and Hardware, Inc. requesting approval of a temporary sign located at the northwest corner of Stevens Creek Boulevard and Imperial Avenue. Staff report: The Associate Planner showed a photograph of temporary sign being requested for an 11 day period. Mr. Don Bettisworth, 10490 Glenview Avenue, Cupertino, said this was an attempt to bring business to Cupertino. Measurement of sign is 3' x 30' and will hang over existing painted sign on east wall of business for 11 days starting April 19 to April 30. Minute Order P Member Koenitzer recommended a Minute Order to allow the sign for the period between April 19 and April 30, 1.974. Seconded by Member Dressler. -Lotion carried, 4-0 MINUTES OF THE APRIL 3, 1974 H -CONTROL MEETING The announcement was made that Chairman McLaren had resigned. A resolution was approved to express appreciation and accomoda- tion for her six year's' work on the conunittee. Each member expressed their appreciation for her help. ADJOURN, -ENT At 1:03 a.m. the meeting was adjourned to April 4, 1974 at 7:30 p.m. in the library conference room. APPROVED: s/ C. Nancy F.;all.an_ Vice -Chairman ATTEST: /s/ Win. F. Ruder City Clerk HC -104 Page 21 Adj ournment