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HomeMy WebLinkAboutASAC Minutes 01-23-1974CITY OF CUPERTINO 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL CONNITTEE OF JANUARY 23, 1974 IN THE LIBRARY CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA SALUTE TO THE FLAG The meeting was opened at 7:33 p.m. by Chairman HcLaren with the Salute to the Flag. ROLL CALL Members present: Members absent: Staff present: APPROVAL OF MINUTES Dressler, Koenitzer, Chairman McLaren None Sallan, Weinstein, Associate Planner Cowan Senior Planning Technician Kramer Minutes of January 9, 1974 Member Koenitzer wished the minutes of December 5, 1973, page 7, paragraph 1 and December 5, 1973 approval changed to read ".... bicycles which cross accesses to shopping center, etc." On page 8, paragraph 4, Member Koenitzer wished to add "Member Koenitzer said his objection was the larger size of this sign in relationship to others on the building." On page 7, condition (2), Member Weinstein wanted this changed to read "Size of sign be reduced by the size of the spaceman..... Member Weinstein wished condition (4) on page 7 to read ".... attenuate brightness of colors of letters." On page 9, paragraph 6, Member Dressler wished the first sentence to read "....12" parapet for a field fix......". Same paragraph, line 4, change "fascia" to "parapet". HC -99 Page 1 HC -99 Page 2 mutes of 1/9/74 approved as corrected MINUTES OF JANUARY 23, 1974 H -CONTROL MEETING On page 6, last paragraph, Member Sallan wished to insert the words "of the facility" "interior" "lovely". between ir_terior and lovely On page 10, paragraph 7, Member Sallan said the fourth line should read "A Minute Order was received from City Council to require....". In the fifth line,the words. "on major frontages" should be inserted between "tree" and "in". There being no further corrections, Member Koenitzer moved to approve Minutes of January 9,1974 as corrected. Seconded by Member Weinstein. Motion carried, 5-0 POSTPONEMENTS - None WRITTEN COMMUNICATIONS - None ORAL COMMUNICATIONS The Associate Planner reported the agenda had been enlarged by several items. He distributed memorandums from Brown/Heldt Associates for Oaks Shopping Center, from Member Sallan and the Planning Director with regard to interaction between the Planning Commission and H -Control Committee, and the third draft of Sign Ordinance Revision. PUBLIC HEARINGS: HC -51,299.1 1. Application HC -51,299.1 of S.H.A.R.E., Inc. requesting S.H.A.R.E., f approval of modification of architecture for a proposed Inc. i bank and landscaping for a proposed bank and office complex located on the north side of Stevens Creek Boulevard, west of Saich Way. Continued from H -Control meeting of December 19, 1973. Staff report: The Associate Planner indicated exhibits which showed the proposed bank building. The height has been lowered to 22 ft. at columns and 19 ft. overall with 16 ft. offices. With regard to landscaping, Mr. Cowan recalled the need for provisions for a future bicycle lane. A flat portion should be retained 8 ft. in from edge of sidewalk. Mounding around existing redwood trees would be spoken to by the architect. Another point was a redwood tree adjacent to Key Chevrolet. He referred to an informal agreement that MINUTES OF JANUARY 23, 1974 H -CONTROL MEETING trees would be kept back of 30 ft. building line. The tree extends approximately 5 ft. into this area. The Senior Planning Technician gave background of agreement with regard to trees. This only invol one tree; the other two are back of building line. Member Weinstein asked what the. tree. would be blocking and Ms. Kramer said Mr. Weis of Key Chevrolet would speak to this. The Associate Planner read condition of approval which called for n.o trees past the building line and shrubs growing no higher than 3 ft. Mr. Paul Weiss, 20995 Stevens Creek Boulevard, Cupertino, said he was interested in exposure of used car merchandise. The one tree being questioned is south of building line. He said trees and shrubs are to he placed so that they would not interfere with exposure of his merchandise. Member Weinstein'said he could not understand how this tree would block anything or have an impact on car sales. Chairman McLaren pointed out this had already been stipulated on prior approval. Mr. Larry Madsen, 110 First Street, Los Altos, architect for S.H.A.R. said they would be glad to move the mounding back as requested and. suggested this be made a condition. He said the existing redk,-ood tree should not be mounded above present soil line or it might be damaged. In answer to Member Sallan, Mr. Madsen said the tree would be protected by not going above present soil line. Mr. Madsen said the whole discussion about landscaping interfering with used car area was ludicrous, but they were willing to set the redwood tree back. Member Sallan complimented the applicant on his present proposal and asked if he was aware that mounding had been suggested for possible bicycle lane. Mr. Madsen said there was 30 ft. and moving back 8 ft. would still leave 22 ft. which would be sufficient. Member Sallan ascertained mounding went up to 3 ft. and that all proposed. plants would be kept, moving them out of the way. This would be shown on final working drawings. Member Sallan asked if small strip could be mounded and if deciduous trees were appropriate. Mr. Madsen pointed out there is a variety of deciduous and evergreen trees. The strip is too narrow at that point for mound. Member Sallan pointed out nineteen 1 -gallon plants which were proposed; since these were not on a major frontage would not call for 5 gallon size. She did not feel the redwood tree would interfere with Key Chevrolet's view. HC 99 Page 3 HC -99 Page 4 Public Hearin€ closed HC -51,299.1 approved w/ conditions MINUTES OF THE JANUARY 23, 1974 H•- CONTROL MEETING Mr. Madsen then distributed a revised plan for the Bumbleberry Restaurant landscaping, noting the owner wanted to provide a more satisfactory plan. It was determined the proposed plants would be in addition to existing landscaping. Mr. Madsen described the new bank architecture and building materials. Member Koenitzer said he felt this was a much more impressive building. Chairman McLaren announced this was a Public Hearing and opened the meeting to comments from the audience. There were none. Member Koenitzer moved, seconded by Member Dressler, to close the Public Hearing. Motion carried, 5-0 Member Sallan asked to speak to Mr. Madsen following the meeting as there were several points about proposed landscaping which were not clear to her. The matter of on site inspection of plants prior to planting was discussed. It was the general consensus of the committee that the October 31, 1973 on site procedure for inspecting would be adequate. Member Dressler moved to recommend approval to City Council of appli- cation HC -51,299.1, to include enclosures Exhibits B -1, 1st Revision and C 3rd Revision, subject to standard H -Control conditions with the following condition added: (1) To move Stevens Creek Boulevard landscaping mounding back towards the building 8 ft.. (2) To move landscape planter specified on Stevens Creek Boulevard back towards the building 8 ft. to allow for any bicycle lane. (3) There will be no mounding around the existing redwood tree in order to preserve the root crown of that tree. (4) The building will he colored as presented on the drawings by the applicant to match aesthetically with rest of project. (5) Thatredwood tree along westerly boundary be moved back to a line equal with the building setback. . Member Weinstein seconded the motion. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING AYES: Members Dressler, Koenitzer, Sallan, Weinstein, and Chairman McLaren NOES: None Motion carried, 5-0 Member Sallan wanted to clarify that 1 -gallon plants on eastern boundary of property would be changed to 5 -gallon. Mr. Madsen asked how about supplementing what was already there with 5 -gallon plants. This was agreed to. Member Sallan then proposed a Minute Order modifying previous Bumbleberry landscaping application approving modification to that plan with the further notation that on the eastern border of the property 5 -gallon plants be interspersed with existing plants. Approved, 5-0 Chairman McLaren announced this would be heard by the City Council at its February 4, 1974 meeting. 2. Application HC -51,331.1 of Joseph Adamo requesting approval of site, architecture, landscaping, grading and lighting for a commercial building located at the southwest corner of Homestead Road and Stelling Road. Staff report: Slides were shown of area. The area was involved in the General Plan revision. It is shown as commercial and has been removed from the moratorium. There are three parcels which can be developed individually with separate curb cuts, architecture and signing. The plot plan was also shown. Mr. Cowan pointed out the PG&E easement off Homestead Road. The application meets all technical requirements. Member Dressler wondered why major building was placed in back. It was explained owner had plans for three tenants. Divers Dock was planned for one parcel and this application had been re -acti- vated. Member Sallan asked if there was any interaction between this application and Divers Dock. A 25 ft. right-of-way going back to site will be shared. 20 ft. will be paved and 5 ft. will be landscaped on each side. Landscaping for one side.has been approved. Member Sallan noted applicant should be made aware of wha has been approved and that both landscaping strips should look the same. �HC-99, Page 5 Minute Order HC -51, 331.1 Joseph Adamo it HC -99 Page 6 MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Site Architecture Lighting Staff members explained the reciprocal easement situation and their reasons for recommending that the landscaping plan for the driveway for this application be eliminated. Member Sallan thought it might be better to do both 5 ft. strips and then when the property to the west is developed, the applicant could be reimbursed. Mr. Cowan said that up to now they had not required off -site landscaping. Member Koenitzer ascertained that.parking is at maximum. He also noted there was no sign part of application and wondered ..7hat was being planned and where it would be placed. Mr. Cowan explained this is basically an office structure. Bulk of space has not been leased so they are not sure what signing needs will be. Mr. Cowan answered Member Sallan that there were no plans for the third parcel at this time. Mr. Martin L. Hall, 1627 Hollenbeck, Cupertino, explained the 20 ft. driveway and. 5 ft. easements. They do not own these easements so cannot landscape them. They had planned for a 30 ft. wide opening with developers of parcels on left and right of driveway landscaping on their respective sides. Mr. Hall said they were negotiating with developers of Divers Dock to clarify this. A discussion was held regarding size of driveway. Mr. Cowan clarified that a plan had been approved with 5 ft. of landscaping. Mr. Rodger W. Griffin, 19660 Junipero Way, Saratoga, answered Member Sallan that it ,7ould be logical to assume that landscaping would be the same on both sides of the driveway. In answer to Member Weinstein, Mr. Griffin said the building would contain offices for realtors, attorney, mortgage company, etc. With regard to signing, an application would be submitted after more tenants were required, but would be in the venacular of the building. Member Weinstein said the committee would like the sign to be low monument type. Member Koenitzer pointed out the applicant had no frontage on which to put a sign and Mr. Griffin said they had an agreement with adjoining property owner. Member Weinstein referred to guidelines for signing. Mr. Griffin spoke to trellis on east side of building, answering Member Koenitzer that they had used it on other buildings and had no problems with cars hitting the posts supporting the trellis. He explained the cantilever on rear along east and west sides of building. The second story will stick out over landscaping. Member Weinstein complimented the applicant on choice of lighting fixture. There are eight light standards using 75 watt or 100 watt bulb. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING The landscaping plans were briefly discussed. Since the building is back from the road, only the trees will be seen from Homestead or Stelling Roads. There were no questions regarding the grading. Chairman McLaren opened the meeting for public comments. There were none. Member Koenitzer moved, seconded by Member Sallan, to close the Public Hearing. Motion carried, 5-0 Member Sallan moved to recommend approval of application HC -51,331.1 to City Council with standard H -Control conditions and Exhibits A, B, C and E. Seconded by Member Koenitzer. AYES: Members Dressler, Koenitzer, Sallan, Weinstein and Chairman McLaren. NOES: None Motion carried, 5-0 It was noted that the driveway landscape area was not part of the application. The applicant was informed this would be heard by the City Council at its February 4, 1974 meeting. A recess was called at 8:50 p.m. during which time the meeting was adjourned to the Library Conference Room. The meeting was reconvened. at 9:10 p.m. 3. Application HC -51,259.8 of Edwin J. Myers requesting approval of site and architecture for a commercial building located in the Portal Plaza Shopping Center at the northeast corner of Stevens Creek Boulevard and Portal Avenue. Staff report: The Associate Planner said this application was for site and architecture review and to talk about the scope of landscaping since there was no detailed planting plan at this time. He referred to the conditions of•approval set in December, 1973 by the Council, noting the most significant condition was #1 HC -99 Page 7 Landscaping Grading Public Hearing closed HC -51,331 .1. approved HC -51.259.8 Edwin .J. Myers t {C-99 MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Page 8 Mr. Cowan used the site plan to point out scope of condition #19. In answer to Member Sallan, Mr. Cowan said the applicant was confident there would be a bank on site, but this had not been approved by the Planning Commission. The committee should condition that if a facility did not go in, the rest of the landscaping would have to be put in. It was noted there is adequate parking, although it is tight. Member Weinstein asked if there was any possibility of landscaping north side of wall. He was told there are single family homes on that side with 6 ft. fences and that the angle of vision would pre- clude the residents from seeing wall. Member Sallan ascertained PW Market was 26 ft. with 3 ft. additional parapet around three sides. She thought more parking had been allowed for than would be necessary. Mr. Cowan said a study was being done on this. The new use would require same amount of space as market had. In answer to Member Sallan, Mr. Cowan said he did not know if directional lines would be drawn. The Traffic Engineer could speak with applicant. Mr. Cowan said the former PW Market building stuck above smaller shops and this was reason for extending parapet along building. It was suggested having parapet extended to the rear along the PW Market building. Slides were shown of site and buildings. Also wall used for similar purpose at Orchard Hardware Supply in Sunnyvale. Member Weinstein said the landscaping plan was too sparse. He asked if planter area on Stevens Creek Boulevard could be mounded when it was widened to attempt to screen area. He felt some parking spaces could be sacrificed to landscaping. Mr. Edwin J. Myers, 10601 So. Highway 9, Cupertino, said they were obliged to follow ordinance in establishing parking spaces. He said the lease for the bank had been signed. Mr. Myers said he had had to re -layout. parking area when he went over it with the Traffic Engineer. In answer to Member Koenitzer's question, there will not be a pick-up operation. Materials will be taken out on carts. He said he did not think the landscaping was that sparse. In answer to Member Weinstein, Mr. Myers said lumber and plywood would be stacked in enclosed area. 8 ft. was the maximum height for stacking. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING With regard to mound, Mr. Myers said they had not gone any farther on this plan until the 8 ft. bicycle lane had been decided. Member Sallan asked if trim could be used all around building. Mr. Myers said there is nothing in back of building to hide and with the maintenance work. being done and a coat of paint, the appearance would be improved. Chairman McLaren noted signing would be coming in at a later date. I Mr. Myers answered Member Sallan that there would he arrows and directional signs in all lanes. Mr. Myers said the owner was following same treatment started under another application. He described the fence of precast slumpstone and wood panels. Member Koenitzer questioned use of three glass panels. Mr. Myers said the lumber company had requested these for display of lumber and plywood. Mr. Lyle Schafer, 476 Valley View Drive, Los Altos, sales manager for the lumber company, answered Member Sallan that the panels would rate 9-1I2 attractiveness on a scale of 1 to 10. He said samples of fencing, plywood and lumber would be displayed there. He told Member Koenitzer there would be no wall or fence behind display. Member Dressler said there was a merchandising value to having glass panels for display purposes. There was a discussion on the glass panels. Chairman McLaren asked Mr. Schafer if he would have any objection to eliminating the glass panels. Mr. Schafer said he would like the panels, but they could be closed off. Member Koenitzer asked if it was necessary to have parapet 3 ft. above roof line. Mr. Myers said he thought it would take the 3 ft, Member Sallan ascertained wood portion of fence would match trim on building. Member Sallan questioned whether applicant was aware of interim guidelines for landscaping. With regard to mounded area in front, she asked staff about the bike path. Mr. Cowan said the same situation as prevailed in front of The Oaks shopping center would prevail here. He explained the City's position and indicated they would go to 5 ft. sidewalk, leaving 9 ft. for landscaping in this area. HC -99 Page 9 Signing Architecture HC -99 Page 10 Public Hearin closed MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Member Sallan suggested providing for 12 ft. landscaping with 3 ft. mounding on Portal Avenue and Stevens Creek Boulevard. Mound to have ground cover interspersed with 3 ft. shrubs which would give a 6 ft. screen. She suggested putting in trees at several points in parking area. Ways of accenting wall around outdoor enclosed area were discussed. Member Sallan said there should be two trees inserted on Portal Avenue side. These are to be 15 -gallon (10 ft.) evergreen trees. I Member Weinstein asked about lights in enclosed area. Mr. Cowan said these were not part of the application. Mr. Myers answered these lights would be 10 ft. in height. Mr. Myers asked for approval of architecture, indicating he would come back with detailed landscaping plan. A discussion regarding landscaping with respect to corner with proposed bank use was held. Member Sallan asked if landscaping could be done now; Mr. Myers asked to have that portion of land- e scaping done when the bank is approved. Mr. George Yamaoka, 781 Wolfe Road, Sunnyvale, said he would like to go as recommended by Council, putting in the landscaping when the bank is built rather than at this time because of finances. He said he planned to -landscape whether or not the bank went in but could not do it just at this time. Member Sallan suggested putting a one year time limit on having it done. Mr. Cowan answered Member Koenitzer there was a non -conforming pole sign on site and theoretically allowed. This would be discussed when signing was applied for. Chairman McLaren asked for comments from the audience. There were none. Member Koenitzer moved, seconded by Member Sallan, to close Public Hearings. Motion carried, 5-0 There was further discussion on the glass panels. MINUTES OF THE JANUARY. 23, 1974 H -CONTROL MEETING Member Koenitzer moved to recommend approval of application HC -51,259.8 to the City Council with Exhibits A and B, standard H -Control conditions and the following special. conditions: (1) That the parapet on east wall be extended to the northern edge of building. (2) That the glass panels proposed in the wall surrounding the lumberyard be replaced with wood panels or extension of concrete panel. (3) That traffic control stripes indicating lanes and traffic direction be included in the striping of the parking lot. (4) This is approving site and architecture only. (5) In case the proposed additional building on site is not approved or in any case within one year the 12 ft. section_ of landscaping on Stevens Creek Boulevard will be extended to the easterly boundary of the property and to the north for 100 ft. This provision will be null if a new building is approved for the site. (6) Resolution 347 should be used as guide lines for planning the landscaping of the project. Seconded by Member Sallan. AYES: Members Koenitzer, Sallan, Weinstein, Chairman McLaren NOES: Member Dressler Motion carried, 4-1 The applicant was informed this would be heard before the City Council at its February 4, 1974 meeting. Member Dressler wanted the records to indicate his no vote was because he was opposed to striking the glass panels for the wall as planned. HC -99 Page 11 HC -51,259.8 approved w/ conditions Staff member Cowan suggested town items might take some time, so the committee. might want to hear item 6 next. The committee agreed HC -9 9 Page 12 HC -51,283.4 Stones on Development Minute Order HC -98,006.1 City of Cupertino MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING 6. Application HC -5l,283.4 of Stoneson Development Corporation requesting modification of landscaping for The Oaks Shopping Center located at the northwest corner of Mary Avenue and Stevens Creek Boulevard. Staff report: The Associate Planner referred to memorandum he had distributed from the applicant asking to eliminate item 7 from Resolution No. 349 with regard to short stalls. The owner of the shopping center would like clarification of this item. Member Koenitzer said it was his impression the short stalls had been to provide more root area for the trees. Member Weinstein said his impression was that the trees had originally been proposed for 100 ft. centers and additional trees had been requested. Mr. Cowan said the architects of the center had indicated the increased room for the trees was not needed. Mr. Robert Page, 20430 J Town Center Lane, Cupertino, explained the reasons for this request. He said the short stalls were intended for the interior area; staff was concerned about peripheral trees. Mr. Page felt the decision should be left with the professional landscaper who felt there would be sufficient root area without the short stalls. Member Sallan said if the extra space is not needed for root space it wouldn't bother her to cut stall back. If that area could be left wider there could be more planting. Mr. Page said it was reasonable to assume that Mr. Davis wouldn't recommend the cost of planting trees if they couldn't survive in that area. Member Koenitzer said he could see one question and that would be with regard to existing large Oak tree on Mary Avenue. Mr. Page explained the process being used to protect this tree. Member Sallan recommended a Minute Order that Item 7 of Resolution No. 349 of H -Control be eliminated. Approved, 5-0 4. Application HC -98,006.1 of City of Cupertino requesting approval of landscaping for a proposed park area located at the west side of Mary Avenue adjacent to Route 85. Staff report: The Associate Planner explained this was a parcel not needed for street alignment when Mary Avenue was installed and had been dedicated to the City. The City is landscaping it to provide a green area adjacent to residential area. He used a site plan to point out proposed landscaping and path. He explained the reasons for terminating the sidewalk approximately 750 ft. from Stoneson Development. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Member Koenitzer asked if it could be planted enough to keep traffic from using path. It was felt that if people were using this as a footpath now, they would continue to do so. Slides were shown of the area involved; also of -the corporation yard. Engineering Department felt this area would have to be sloped as it now has.a sharp incline. The planting would need to be low maintenance type. Area will be irrigated. It was pointed out the City is working on a fixed budget. Chairman McLaren pointed out that if the overpass goes in there will be lots of traffic in this area. It was suggested planting the area as is, leaving in the footpath. With regard to slides of the corporation yard, the piles of loose rocks that will be enclosed in the rock bins were shown. Chair- man McLaren asked -if the State could put trees or shrubs along freeway by corporation yard as the planting was sparse. The staff:' will check on this. Member Koenitzer moved, seconded by Member Weinstein, to close Public Hearings. Motion carried, 5-0 Member Koenitzer questioned #7 on legend,thinki:rg there might be some problem with disease or weak branches. Member Sallan asked if Mary Avenue was considered a major frontage, She pointed out that #10 and #9 on legend were 1 --gallon size plants. After further discussion, Member Weinstein moved to approve appli- cation HC -98,006.1 with standard H -Control conditions and in accordance with Exhibit C and with the understanding that 80 yards of fir bark will be dispersed through the proposed land- scaping area in the hopes that foot traffic will be directed in accordance with the sidewalk and crossing to be built and that the crossing be clearly marked. Further that some inspection, of use of area be done on continuing basis to ascertain no dangerous situat-ion exists or a path -might then have to be built. Seconded by Member Koenitzer.. AYES: Members Dressler, Koenitzer, Sallan, Weinstein and Chairman McLaren NOES: None Motion carried, 5-0 HC -99 Page 13 Public. Hearing closed HC -98,006.1 City of Cupertino FIC-99 Page 14 HC -92,004.1 Corporation Yard Public Hear- ing closed HC -92,004.1 app roved Minute Order MINUTES OF THE .JANUARY 23, 1974 H -CONTROL MEETING 5. Application HC -92_,004.1 of City of Cupertino Corporation Yard requesting approval of landscaping for a rock bin enclosure located at the northwest corner of Diary Avenue and Meteor Drive. Staff report: This application is for approval to add a number of redwood trees to be placed in between the existing Monterey Pines around the Corporation Yard, to screen the parking area and trucks. This is the only portion of the site visible from the public right - of --way. Slides of area had been shown with previous application. After a brief discussion, Member Koenitzer moved to close the Public Hearing. Seconded by Member Sallan. Motion carried, 5-0 Member Koenitzer moved to recommend approval of HC -92,004.1 to the City Council with the standard conditions and Exhibits A and C that additional landscaping be filled in to fill in southwest corner so as to hide Corporation Yard from the view of the freeway. Seconded by Member Sallan. AYES: Members Dressler, Koenitzer, Sallan, Weinstein and Chairman McLaren NOES: None Motion carried, 5-0 UNFINISHED BUSINESS The Senior Planning Technician reported on Otsen Signs application which had been continued at previous meeting. The applicant was to have been present. Since the sign is existing, the committee is anxious to have application be heard. After a brief discussion, a Minute Order was proposed, directing staff to write a letter to applicant to insure his appearance before the committee. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING NEW BUSINESS A discussion was held of the 3rd draft of Sign Ordinance Revision dated January 22, 1974. The City Attorney had studied proposed revisions and made several minor corrections. It was suggested perhaps technical people could speak to the committee. A discussion was held on whether or not to hear from other input sources. Member Sallan said the committee should be before the Planning Commission to support this amendment and should be prepared to defend it. The Associate Planner suggested maybe Planning Commission and H -Control committee could hold joint study session to discuss draft. Member Weinstein moved to adopt the proposed 3rd Draft Revision of the Sign Ordinance dated January 22, 1974 and forward to Planning Commission. Seconded by Member Dressler. AYES: Members Dressler, Koenitzer, Sallan, and Weinstein NOES: Chairman McLaren Motion carried, 4-1 Chairman McLaren felt there should be a study session with Planning Commission. Member Sallan made a formal resolution that prior to Planning Commission acting on amendment there be scheduled a study session between Planning Commission and ASAC to review the adopted amended ordinance. Such a meeting to take place within 30 days. Intent is that prior to Public Hearings this committee be able to interact with their Commission on the contents of the ordinance. Resolution carried, 5-0. A brief recess taken to allow the committee members to read communications from Member Sallan and the Planning Director with regard to interaction between the Planning Commission and ASAC relative to the development approval process. HC -99 Page 15 Sign Ordinance Revision Planned Development Ordinance HC -99 MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Page 16 Member Sallan explained she had read the adopted Planned Development Ordinance and she was concerned that things that are going to happen in the City from now on will be in the concept of PD. There has been a problem with "locked -in" situations. She explained the basis of her communication. Member Weinstein said he thought the Planning Commission's function was to plan land use. They are dabbling in areas that belong with ASAC relative to architecture and landscaping. He does not agree that H --Control should sit in on Planning Commission meetings in an advisory capacity. Member Sallan referred to group formed to study application processes, but nothing was resolved. The Council did not back the committee's contention that Planning Commission should only speak to land use with ASAC handling aesthetics of architecture and landscaping. She asked if the rest of the committee was concerned about this, and if so, what they thought the optimum.; type solution was. Chairman McLaren noted this was only on PD applications. Mr. Cowan said probably the majority of applications from now on would be PD.; He said Member Sallan's broad concerns covered basic rules and responsi- bilities of each body. Member Koenitzer said he felt the roles should be straightened out and then the ordinances lined up to match what is expected of each committee. Member Dressler noted this committee has always been considered a "so-so" committee by the applicants who felt they could push their applications by without much trouble. The Committee has stuck together and made their recommendations stand and a good system has been established. If this is broken up, another re-education cycle will have to be gone through. Member Weinstein said there must be a definition of scope of each body. Chairman McLaren pointed out the PD ordinance would be heard by the Council. She would like to hear what Council decides. This committee could also be heard at that hearing. The Associate Planner gave history of ASAC. Planning Commission cannot get into details so this committee was set up to get involved in detail. It is this committee's role to take care of minor details. Member Koenitzer said he felt the placement of building, architecture of build- ing and landscaping layout should be the role of ASAC. Member Weinstein said he does not want to change set up but does not want Planning Commission to grab power and say ASAC can't make certain decisions. MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Member Sallan said she was not comfortable with having this committee's role narrowed as is implicite in PD ordinance. Chairman McLaren said these concerns should be voiced to the Council. She pointed out there will be many hearings as an ordinance of this scope will take time. Member Dressier left the meeting at 12:10 p.m. After a lengthy discussion, Chairman McLaren read the Planning Director's suggestions. Member Koenitzer suggested as a plan of action to ask for a meeting with Planning Commission and City Council to work out rules of Planning Commission and ASAC and what limits of roles are. Chairman McLaren pointed out these members are worn out now and do not have time to hold more meetings. Member Sallan suggested starting with ideal recommendations to be reflected in ordinance. Then from that could be derived alterna- tives. What situation would they as a committee be willing to accept? Member Weinstein gave his view: The committee is concerned with Planned Development Ordinance change and is concerned over the role of H -Control in this and would like clarification of roles. The feeling is that Planning Commission function is to plan and at most in the areas of architecture, landscaping and things of this nature, he feels their input should be to the extent of an overall, very broad guide line with the specifics of architecture, landscaping and aesthetic quality to be left to ASAC. Member Sallen said technically this is the way it is now and Member Weinstein said he would have no problem with this. Member Sallan said she had other concerns with regard to PD Ordinance and would be speaking at the hearing. She suggested other committee members should be there also. Chairman McLaren said she would not be present at either the February 4th Council meeting or the February 6 H -Control meeting. After a discussion covering the issues the committee felt should be addressed, it was decided a statement should be sent to the City Council asking for redefinition of the broad overall roles of each committee. Approved, 4-0 The Senior Planning Technician asked if the committee would like a meeting with landscape architect, nurseryman, sheriff, etc. to discuss design solution for completely screening parking lots relative to safety, etc. It was decided this would be discussed further at the next meeting. HC -99 Page 1.7 Landscaping Meeting HC --9 9 Page 18 Curb cuts for wheel- chairs Adjournment MINUTES OF THE JANUARY 23, 1974 H -CONTROL MEETING Member Koenitzer said he thought the committee should look into curb cuts for wheelchairs and handicapped persons to use. Mr. Cowan said he thought this was mandated by law but would check into it. All public buildings over 10,000 square feet are required to have it. Member Koenitzer said this was something to consider in the future for all major streets. At 12:25 a.m. Member Koenitzer moved, seconded by Member Sallan, to adjourn to the next regular meeting on February 6, 1974. ATTEST: /s/ Wm E. Ryder City Clerk Motion carried, 4-0 APPROVED: /s/ Juanita McLaren Chairman e