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Home My WebLink AboutTICC 01-07-2026 Searchable PacketCITY OF CUPERTINO TICC AGENDA 10185 North Stelling Road, Quinlan Conference Room and via Teleconference Wednesday, January 7, 2026 7:00 PM IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE: Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road. 2) Watch a live stream online at https://youtube.com/@cupertinocitycommission OPTIONS TO PARTICIPATE AND COMMENT: Members of the public wishing to address the Technology, Information, and Communications Commission may do so in the following ways: 1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road: A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item. B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon. C. Speakers must wait to be called and may begin speaking when recognized by the Chair. D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group of 2 to 5 or more people who are present may have up to 2 minutes per group member, up to 10 minutes maximum. E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by: a. E-mailing the document to TICC@cupertino.gov by 3:00 p.m. and staff will advance the Page 1 1 TICC 01-07-2026 1 of 16 TICC Agenda January 7, 2026 slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to TICC@cupertino.gov B. Regular mail or hand delivered addressed to the: Cupertino Technology, Information, and Communications Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Technology, Information, and Communications Commission received by 5:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Technology, Information, and Communications Commission received after the 5:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City’s website by the end of the following business day. 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting: https://cityofcupertino.zoom.us/webinar/register/WN_mExovTqtQYqBUXG7zAxdSA a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: a. Dial 669-900-6833 and enter WEBINAR ID: 831 7746 4764 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number. C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 831 7746 4764 Page 2 2 TICC 01-07-2026 2 of 16 TICC Agenda January 7, 2026 SIP: 83177464764@zoomcrc.com ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve the November 5, 2025 regular meeting minutes. Approve and File the November 5, 2025 regular meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 2.Subject: Elect Chair and Vice Chair positions Recommended Action: Elect Chair and Vice Chair positions 3.Subject: Selection of Economic Development Committee Representative Select and recommend a Commissioner for Councils consideration 4.Subject: Review the Commission's Work Plan for 2026 Recommended Action: Adopt the Commission's Work Plan for 2026 A - Commission Work Plan 2026 5.Subject: Cybersecurity Public Awareness 2026 Special Event Discuss 2026 Special Event and appoint Subcommittee Members. 6.Subject: Receive Regional vCISO Project Overview by Chief Technology Officer Gerhardt Recommended Action: Receive and File Overview STAFF AND COMMISSION REPORTS 7.Subject: Receive update from the November 19 Mayors Meeting Provide Commission update from the November 19 Mayors Meeting Page 3 3 TICC 01-07-2026 3 of 16 TICC Agenda January 7, 2026 8.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Report FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 TICC 01-07-2026 4 of 16 CITY OF CUPERTINO Agenda Item Subject: Approve the November 5, 2025 regular meeting minutes. Approve and File the November 5, 2025 regular meeting minutes. CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 5 TICC 01-07-2026 5 of 16 DRAFT MINUTES TICC Wednesday, November 5, 2025 At 7:00 p.m. Chair Prabir Mohanty called the regular TICC meeting to order at the Quinlan Conference Room, 10185 North Stelling Road. ROLL CALL Present: Chair Prabir Mohanty, Vice Chair Sudeep Kumar, and Commissioners Balaram Donthi, Mukesh Garg, and Emma Shearin. Absent: None. APPROVAL OF MINUTES 1.Subject: Approve the September 18, 2025, special meeting minutes Recommended Action: Approve the September 18, 2025, special meeting minutes. MOTION: Shearin moved and Donthi seconded to approve the September 18, 2025, special meeting minutes. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Garg. Noes: None. Abstain: Shearin. Absent: None. 2.Subject: Approve the October 9, 2025, special meeting minutes. Recommended Action: Approve the October 9, 2025, special meeting minutes. MOTION: Shearin moved and Donthi seconded to approve the October 9, 2025, special meeting minutes. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi. Noes: None. Abstain: Shearin, Garg. Absent: None. POSTPONEMENTS – None ORAL COMMUNICATIONS – None NEW BUSINESS 3.Subject: Discussion and Brainstorming session on Robotics Initiatives Recommended Action: Provide direction on next steps Chief Technology Officer Teri Gerhardt introduced the item. ATTACHMENT A 6 TICC 01-07-2026 6 of 16 Commissioners asked questions which staff responded to. Chair Mohanty opened the public comment period, and seeing no one, closed the public comment period. Chief Technology Officer Teri Gerhardt gave a presentation. Commissioners made the following recommendations: •Robotics and AI could enhance city operations, particularly in maintenance, cleaning, and public works, with potential applications such as automated mowers at Blackberry Farm and uses in parks, street sweeping, waste management, and infrastructure inspection. •AI tools may also support procurement, data collection, and overall operational efficiency. •The city currently uses drones for disaster response but not for surveillance, and commissioners highlighted the need to address privacy and security considerations in future automation efforts. •Cost, maintenance requirements, and feasibility analyses should be conducted before moving forward with any robotics initiatives. •The staff liaison should contact Public Works to identify existing activities and potential areas for automation, with a follow-up presentation to be provided at a future meeting. 4. Subject: Schedule and Work Plan 2026 Recommended Action: Review and make recommendations of items for inclusion in the TICC 2026 Schedule and Work Plan Commissioners made the following recommendations for inclusion in the TICC 2026 Schedule and Work Plan: •Safe and ethical use of robotics •Cybersecurity best practices •Ethical and appropriate use of AI •Determining whether the traffic count map data is publicly available and exploring options for obtaining access. Chair Mohanty opened the public comment period, the following people spoke: •San Rao •Jennifer Shearin 7 TICC 01-07-2026 7 of 16 Chair Mohanty closed the public comment period. OLD BUSINESS 5.Subject: Provide debrief on Cybersecurity Public Awareness Event Recommended Action: Receive debrief on Cybersecurity Public Awareness event from Vice Chair Kumar and Commissioner Donthi Vice Chair Kumar and Commissioner Donthi gave a presentation. STAFF AND COMMISSION REPORTS 6.Subject: Review the 2025 Mayor's Meeting Calendar and confirm attendance for November's meeting Recommended Action: Confirm attendance for the November 19 meeting Commissioners made comments. Mohanty motioned and Donthi seconded to thank Chief Technology Officer Teri Gerhardt. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Garg, Shearin. Noes: None. Abstain: None. Absent: None. 7.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Reports Commissioners made comments. FUTURE AGENDA SETTING – None At 8:21 p.m. Chair Mohanty adjourned the regular TICC meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 8 TICC 01-07-2026 8 of 16 CITY OF CUPERTINO Agenda Item Subject: Elect Chair and Vice Chair positions Elect Chair and Vice Chair positions CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 9 TICC 01-07-2026 9 of 16 CITY OF CUPERTINO Agenda Item Subject: Selection of Economic Development Committee Representative Select and recommend a Commissioner for Councils consideration CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 10 TICC 01-07-2026 10 of 16 CITY OF CUPERTINO Agenda Item Subject: Review the Commission's Work Plan for 2026 Adopt the Commission's Work Plan for 2026 CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 11 TICC 01-07-2026 11 of 16 #Project/Task Project Objective Justification Is this item related to the City Work Program, mandated by law, or Council priority/direction? (If not, please specify rationale) Council Goal Estimated timeline 1 Explore Safe and ethical use of Robotics Robotics and AI could enhance city operations, particularly in maintenance, cleaning, and public works, with potential applications such as automated mowers at Blackberry Farm and uses in parks, street sweeping, waste management, and infrastructure inspection. Enhance service delivery and increase Operational efficiency Quality of Life To be determined 2 Cybersecurity Event Anyone can fall victim to Cybercrimes,the Commission hopes to inform and educate community members through a Panel Discussion so they can avoid becoming a victim. Educate community members on reco nizin and avoidin cybercrime threats, helping reduce victimization and strengthen overall community safety Public Engagement and Transparency To be determined 3 Ethical and appropriate use of AI Ethical and appropriate use of AI is transparent, equitable, privacy- protective, and accountable, while supporting efficiency and informed human decision-making. AI tools may support procurement, data collection, and overall operational efficiency Quality of Life To be determined 4 Traffic Count Map data access Determining whether the traffic count map data is publicly available and exploring options for obtaining access. evaluate data availability and access options that enable evidence-based transportation planning, support public inquiries, and improve understanding of local traffic patterns. Transportation To be determined Technology, Information, and Communications Commission 2026 Work Plan ATTACHMENT A 12 TICC 01-07-2026 12 of 16 CITY OF CUPERTINO Agenda Item Subject: Cybersecurity Public Awareness 2026 Special Event Discuss 2026 Special Event and appoint Subcommittee Members. CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 13 TICC 01-07-2026 13 of 16 CITY OF CUPERTINO Agenda Item Subject: Receive Regional vCISO Project Overview by Chief Technology Officer Gerhardt Receive and File Overview CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 14 TICC 01-07-2026 14 of 16 CITY OF CUPERTINO Agenda Item Subject: Receive update from the November 19 Mayors Meeting Provide Commission update from the November 19 Mayors Meeting CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 15 TICC 01-07-2026 15 of 16 CITY OF CUPERTINO Agenda Item Subject: Receive Commissioners Report Receive Commissioners Report CITY OF CUPERTINO Printed on 12/18/2025Page 1 of 1 16 TICC 01-07-2026 16 of 16