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HomeMy WebLinkAboutPRC 10.07.1993 Agenda CITY OF CUPERTINO " PARKS AND RECREATION DEPARTMENT REGULAR COMMISSION MEETING Council Chambers 10300 Torre Avenue 408-252-4505 October 7, 1993 7:00 p.m. AGENDA «s««ssssssssssssssssss«ss«ss«sst«sssssssssss««ss««sss«ss«ss«s«s««ss««ssssss««ssss«s«s CALL TO ORDER 1. SALUTE TO THE FLAG 2 ROLL CALL 3. INTRODUCTIONS 4. Introduction of Fall Intern, Rob Zirzow ORAL COMMUNICATIONS 5 , Members of the audience regarding matters not on the agenda OLD BUSINESS 6. Discussion and recommendation of composition of the McClellan Ranch Task Force. 7 Discussion and recommendation of composition of the Stevens Creek Trail Route Committer 8 Discussion and recommendation of composition of the Fremont Older Task Force. NEW BUSINESS 9 Discussion of neighborhood park needs for Neighborhoods 1-1, 1-2 and K 10 Discussion and recommendation regarding composition of the Parks and Recreation Commission. MINUTES OF PREVIOUS MEETING 1 I Approval of September 2, 1993 Parks and Recreation Commission Minutes WRITTEN COMMUNICATIONS 12 MONTHLY REPORTS 13 Review September Recreation Program Monthly Report 14 Community Contacts Report. MISCELLANEOUS - NO ACTION REQUIRED 15 Legislative Update 16 Mayor's Lunchoon 17 Staff Oral Reports ADJOURNMENT 18 Adjournment to regularl% schcduled meeting of Parks and Recreation Commission on November J. 1993, 7 00 p m . Council Chambers Rev Wv"l 141 PU PARKS and RECREATION COMMISSION MEETING Date: /993 NAME ADDRESS CS�t. ►-)Ly2 k40e �e �3 I� C1 Lo, Lire f] I- IC-1 Ir Lard zow s W A Ao c7Z� a4,,ev s R� C V Pi q 410 Z CJ p n r FO Rom` 10300 Torre Avenue Cupertino, CA 95014 (408) 2524505 Summary Parks and Recreation Agenda Item Number 6 Agenda Date October 7, 1993 Subject and Issue Discussion and recommendation of composition of the McClellan Ranch Task Force Background At the last Commission meeting, after discussion the Commission made the following suggestions • Gardeners • Environmentalists • Naturalist • Parks and Recreation Staff • Parks and Recreation Commissioner (Hopkins volunteered) • Rollings Hills 4-H • Historical Society • Audubon Society • Schools After review staff is submitting the following composition for the Commission's consideration • City Staff(Dowling, Banfield) • Parks and Recreation Commissioner (Hopkins) • Cupertino Union School District - one representative • Audubon Society - one representative • Historical Society - one representative • Rolling Hills 4-H - one representative • Community Gardeners - one representative Additionally, I would suggest that the Commission reconsider its position on providing representation from the Affordable Housing Committee I believe the Simms house plays a pivotal role both pohticalk and strategically in terms of implementation of the Master Plan and that input from the housing interest should be integrated from the beginning O4 C UpEq �tIV i � o n 10300 Torre Avenue Cu ertino CA 95014 408 2524505 Summary Parks and Recreation Agenda Item Number 7 Agenda Date October 7, 1993 Subject and Issue Discussion and recommendation of composition of the Stevens Creek Trail Route Committee. Background At the last Commission meeting, after discussion the Commission made the following suggestions • Parks and Recreation Staff • Park and Recreation Commissioner(No Commissioner volunteered) • Residents of Phar Lap • Golf Course • Stevens Creek Trail Creeks Coalition • Trail Center • McClellan Ranch Task Force • Neighbors of Deep Cliff Golf Course • Planning Staff person • Traffic Staff person After review, staff is submitting the following composition for the Commission's consideration • Parks and Recreation Staff(Dowling, O'Dowd) • Parks and Recreation Commissioner(No Commissioner volunteered) • Planning Staff- one representative • Traffic Division - one representative • Fnends of Stevens Creek Trail - one representative • Trail Center - one representative • One resident representing Phar Lap area • Management of Deep Cliff Golf Course - one representative I believe it would he appropriate to notice adjacent agency staff (County & Cities) of meetings O E C Up E, �ab V i � � o A p010e 10300 Torre Avenue Cupertino, CA 95014 (408) 252 450; Summary Parks and Recreation Agenda Item Number 8 Agenda Date October 7, 1993 Subject and Issue Discussion and recommendation of composition of the Fremont Older Task Force (Interim Uses) Background At the last Commission meeting, after discussion the Commission made the following suggestions • Parks and Recreation Staff • Park and Recreation Commissioner (Lohmiller, Quinlan & Hendrickson volunteered) • Youth Sports Groups • Adjacent Neighbors • Day Care/Pre-school Program • Fairgrove Neighborhood • Bob Cowan (or other Planning Department Staff) • Bert Viskovich After review, staff is submitting the following composition for the Commission's consideration • Parks and Recreation Staff(Dowling, McCarthv) • Parks and Recreation Commissioners (Lohmiller, Quinlan, Hendrickson) • Director of Public Works • Director of Community Development • Youth Sports Groups - one representative from Soccer, one representative from Baseball and one representative from Basketball • Day Care/Pre-school Program - one representative • 1-1, 1-2, K Neighborhood - one representative • 1-2 Neighborhood - one representative • Baptist Church - one representative • C U S D - one representatne Of CUp f• q ' O n � F p R 10300 Torre Avenue Cupertino, CA 95014 (408) 252-4;05 Summary Parks and Recreation Agenda Item Number 9 Agenda Date October 7, 1993 Subject and Issue Discussion of neighborhood park needs for Neighborhoods J-1, 1-2 and K. Background The neighborhood designation of 1-1, J-2 and K constitutes residences east of Miller Avenue, south of Stevens Creek Boulevard, north of Bollinger, and west of Lawrence Expressway The 1984 General Plan specified that the City would acquire three and one- half acres of the closed Sedgwick school site to meet the park needs of that neighborhood However, the City's strategy was altered when Cupertino Union School District decided to rebuild and re-open Sedgwick school The revised 1994 General Plan addressed this issue in the following manner POLICY 5-51: 'Make the final determination regarding a neighborhood park site after the completion of C.U.S.D. Sedgwick School Master Plan. The school Master Plan is complete and construction is underway Early on in the planning process, the school Master Plan Committee discussed the potential of providing neighborhood park amenities (barbecue, play apparatus, etc ) on school grounds The committee was very uncomfortable with general public access and use of playgrounds during the school day Consequently, the committee elected not to recommend joint development of the open space The recently adopted General Plan defines park acquisition priorities in the following way POLICY 5-52: Park and Open Space requisition Program The Acquisition Program is based upon three broad acquisition objectises: 1. Complete the Parks acquisition Program. 2. Maintain an adequate inventor% of sports fields. 3. Retain creek site and other natural open space areas identified in the Open Space section of the General Plan. The plan is a Policy document that will preparing the updated Capital Improvement.,be used yearly subject to revision p• to help in subsequent actions of the Cu "ogram' I'he plan is depending upon the availabi►ity of funds and the disposition of surplus school sites no `nion School District regarding The challenge in tryin to entl meet the park needs for this neighborhood acquisition is not curr two, there is limited open fie is two-fold in our Five Year Capital Improvnt pro ld one, avail P pace able in I-1 eme I-2, K gram and At the meeting T'hursda input regardin Y evening, Commissions role will sim i g perceived needs and desires Imply be to listen to resident CUp�, O O n f�FOR� 10300 Torre Avenue Cupertino, CA 95014 408 252-4505 Summary Parks and Recreation Agenda Item Number 10 Agenda Date October 7, 1993 Subject and Issue Discussion and recommendation regarding composition of the Parks and Recreation Commission Background The Parks and Recreation Commission placed on the workplan for this fiscal year a review of the composition of the Parks and Recreation Commission City Council is scheduled to begin interviewing candidates for various Commission appointments in January of 1994 Therefore, it is important to prepare a recommendation to Council from the Commission regarding size and composition of the Parks and Recreation Commission A SIZE When the Parks and Recreation Commission was formed in the mid 1960's, it was comprised of five citizens It remained that number through the mid 1970's when two additional Commissioners were added, one to represent the cultural arts interest within the community and a second to represent historical preservation Since the expansion of the Commission, two things have happened First, a separate Fine Arts Commission has been formed by City Council that focuses their attention on issues related to the arts and secondly, the Cupertino Historical Society has become very well organized and has opened a museum at the Quinlan Community Center to further the interest of historical preservation It could be argued that it is no longer necessary to have two designated seats for a cultural and historical perspective since the need is being addressed in a more specific manner Currently there are two openings on the Parks and Recreation Commission and it would be an opportune time to consider reducing the size of the Commission back down to five members Another influencing factor, is the fact that as we look into the next five to ten years, it is unlikely that the Parks and Recreation Department will experience the kind of growth that we enjoyed during the 1980's and a five member commission may adequately represent the needs of the community B. COMPOSITION I believe the Commission was also interested in discussing the ways of insuring diversity of representation on the Commission, particularly in the areas if ethnicity, gender and age I am not certain how this could be regulated and what real benefits would be derived I believe it is to everyones advantage to seek out the most qualified person, regardless of such factors. Please feel free to make any suggestion for discussion. STAFF RECOMMENDATION The Parks and Recreation Commission recommend to City Council that the ordinance regulating the size of the Parks and Recreation Commission be amended to a five member body.