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HomeMy WebLinkAboutP&R 12.05.1991 Minutes CITY OF CUPa?rINO, STATE OF CALJFOR 41A 10300 Torre Avenue, CX4Dertino, CA 95014 PRC 121 Telephone (408) 252-4505 d. - /0 - 9Z MINUTES S OF TM REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION December 5, 1991 Council Chambers CALL TO ORDER Call to 1. Regular meet' Order meeting of the Parks and Recreation CatIInission called to order at 7:35 p.m. SALE[M TO THE FLAG Flag Salute 2. ROLL CALL, Roll Call 3. Cannissioners present: Hopkins, Skeels, Throne, Lohmiller Commissioners absent: Colman, Condon Staff present: Stephen G. Dowling, Director Beverley A. Colgin, Recording Secretary INTRODUCTIONS 4. ORAL CCHMUNICATIONS 5. OLD BUSINESS 6. Under Old Business, Director showed a transparency of the Continuation proposed trails and open space linkages and asked for discussion General Of the concept. After viewing the transparency, CcMissioner Plan Review Lohmiller suggested the railroad tracks be added to the "t-hatched" area. He said, of. . . we know the tracks are going to be abandoned one of these days. . . ." The policy had been revised to add that "specific trails be defined" as described in Exhibit 5E. Ctrmissioner Skeels asked if "5E is specific enough" and Director replied, 105E is really more general. What a future anencknent might look like is that, as appropriate, there would be a very specific map designed for the Stevens Creek trail. This just ident i f i ps the spaces to be considered. " Conmiss i over Skeels confirmed that "later they will be defined specifically" and Director said, "Yes. What this does is lock in . the idea that these are inwrtant routes. "It was unanimously agreed by the cortmission to endorse Policy 5-24, including Mr. Lohmiller's above suggestion. PRC # 121 P. 2 NEW BUSINESS County 7. Regarding the Santa Clara County trail policy and the proposed Trail changes, Direct-or said, "At the request Policy a endized this item to take a of a resident, we have g position on the county s trail Policy and the amendments by the county planning com4mission to that trail policy. " Director said the city's planning eomanission formed a ration that Council "support the trail policy without the amendments" and added that council unanimously supported it. Commissioner Skeels said the report received from Planning Department staff member Theresa Schmidt was "excellent". Resident Resident Nancy Hertert said she h Herten endorse the Doan °lam this commission would county policy without the restrictive amendments and invited the commissioners to speak at the county meeting. Chairman 'Throne added, "I think it is important to note that when we did our recreation survey, hiking and walking was number one.of Commissioner Skeels said, "Could we write a letter from this commission and present it to the supervisors at their December 10 meeting?" Director said, "I'm not sure what their deadline is for their packets, but my guess is that it has Passed. We certainly intended to forward your reo=wrjdation." Motion Commmissioner Skeels made a motion that this commmnission advise the City Council to oppose the proposed amer�ts to the Santa Clara County comprehensive trails and pathways plan Seconded by Commissioner Lohmmmiller, unanimously approved. MINUTES OF PREVICxJS MEETING Approval 8. Commissioner LAhmiller moved and CcMissioner Hopkins seconded of Minutes a motion to approve the minutes of the November 7 meeting of this commission, motion approved unanimously. WRITTEN C CMMLNICATIONS Written 9. Director identified several letters received by the Ccmmuni- department: AYSO sent a copy of their newsletter which "sings cation high praise for city staff involved in the field maintenance"; Jenny 13idin Violin Studio thanked the department for their help at a recent art; Innovative Housing sent a copy of their response to Deborah Jamison regarding the Simms' Hasse residents feeding the animals at McClellan Ranch Park; a letter from the Los Altos Parks and Recreation Canmission was received stating their position on the Diocese Property; note from seniors Ed and Kay Miller expressing their appreciation to the staff of the Senior Center. PRC # 121 P. 3 MONFMY REPORTS Monthly 10. Director reported on the succesr; of the city's first sleepover Reports held on November 21 and said a socond would be held in February. 11. There were no cammnity contact reports. MIISCE'LLANDOUS 12. There was no Legislative Update report. 13. Regarding Mayor's Luncheon, Chairman Throne asked if there had Mayor's been one in November. He had not received an invitation. Luncheon 14. Under Staff Oral Reports, Director said, "The process of Staff Oral designing the eight school sites is underway." He added, "Right Reports after the first of the year we will begin our neighborhood input meetings for the eight sites." Director also said, "The Planning Commission on Monday night will allegedly wrap up their reoomnendation on the Diocese Property" and "they make a lot of references to your reccumnendation regarding open space and the area to protect . but they are also interested in providing housing. . . ." Also under Staff Oral Report, Director said that effective December 14 . . . Jim Trenner would "move right in" to take over the Sports Center contract. Director said he hoped to have something for this commission to review by the first of February. 15. Regarding Workplan Status, Chairman 'Throne said he had a Workplan question as to "where we are on facilities inventories". Status Director said, "It's probably about a third of the way ocaplete." Chairman Throne said, "Are we looking at February, or something like that?" and Director said, "Probably." 16. Under Sports Center Master Plan, Chairman Throne said the Sports couruttee had gone on a tour of sports facilities around the bay Center area: Mountain View, the Oracle corporate fitness center, and Masterplan Santa Clara. Commissioner Skeels invited everyone to the tree lighting ceremony which will be held in the City Hall Plaza area on Sunday. AD.TOUR0MII1r 17. At 8:20 p.m. Commissioner Hopkins moved and C orTnissiover Skeels t seconded a motion to adjourn to the regularly scheduled meeting PRC ,# 121 P. 4 on January 9, 1992, at 7:30 p.m. Council approved. Chambers. Motion unanimously Respectfully submitted, yL Beverley A. Co gin, AXrj�T: APPROVM: City Clerk Chairperson Of C UPe h 410 Y n r 1 ,P o �\ 10300 Torre Avenue Cupertino CA 95014 -------___L4082 2524505 Memorandum Date: December 11, 1991 TO: Don Brown, City Manager FROM: Stephen G. Dowling, Director of Parks & �-Recreation suamC'I': Sports Center Status Report Theinc C.ludes tennis and racquetball Sports Center cont. nues to operate in an interim mode, which court reservations, �-s, tennis and racquetball instruction, access to locker rental of the sale of convenience iteas. In the last six months we have seen an Utind lized increase ���e�ll ,sage and the tennis courts continue to be fully ing Prime time mornir�s) . Revenues have beeti�sl�i evenings and Saturday, Sunday attaching a copy of the last Y, yet steadily increasing. I am quarterly report for your review. Initially, it was our intent to contract with a single vendor to operate all cart)Onents of the corcplex incl �4 restaurant/snack bar, fitness center, locker racquet sports, pro-shop, spot, etc. However, a to RF rp swimn ng Pool, court we were not going toattract ' Processes, it was apparent have the ci ty (recreation department) a vendor. It was then determined to serve as the general manager and sub-contract the pious functions. The first effort was to solicit a tennis professional to operate the reservation system, that exhibitions, locker rooms and lessons, PrO-Shop. A fourth RFP was prepared for Purpose (separate RFPs will be initiated for the other fu:,L. :ions) and mailed to 28 prospective vendors. Only three resPO ses were received. A ccmnittee couprised of the parks and Recreation mission Chair, Darwin Throne, Recreation Supervisor Don McCarthy' and myself interviewed the three applicants and selected iim T enter as the candidate to enter Trenner's into contract negotiations. Mr.firm currently operates the tennis centers for the cities of Santa Clara and Walnut Creek. He has a firm understandin of mun center operations as well some viable ideas for promoting racquet sports programs at our center.as g icipal The above named canna ttee will negotiate a two- with several options, which will cam to five-year contract, Ca�nission and City approve before the Parks and Recreation Attorney must also a the for approval. Bond Counsel and the City Proposed contract. In the meantime, with the decision to negotiate with Mr. Trexvier, our interim contractor, Mr. Dougherty, has asked to be released from his obligation as soon as possible. c, we have Mr. in oar to keep the facility open and operating,interim agreement (same term and ought to assume the December 14 t.o conditions as Mr. Dougherty) effective March 31, 1992. This will allow the interim operation to oontin1Jie as well as provide adequate time for negotiations. Page 2 Der 11, 1991 Preliminary review of the restaurant concept, which .included free advice fra, Rich Pinta, Marriott's Vice President of Operations, Western Region, and Mike Lamar he, General Manager, S.nnmerfield Suites, indicates that the sins of a full scale restaurant may be questionable. 'This may result in soliciting proposals for a snack bar/short order type of restaurant. Prior to making that determination, a review of the alternatives will be conducted with the Parks and Recreation C ud wion and Council beginning in January. As for the long term, the Sports Center Master plan C mrLittee continues to meet and is forming a number of reocmmendations as to how the Sports Center ca plex might ultimately be developed. The committee has conducted extensive interviews with dozens of ccmmunity organizations, and visited a number of public and private sports facilities in the South Bay. SGD:lan cc: Darwin Thnxw Don McCarthy GJP E A T'~O GtG 0 G VJ Edward Hirshfield 734 Stendhal Lane Cuperino, CA. 95014 City of Cupertino December 16, 1991 Parks & Recreation Department 10185 N. Stelling Rd. Cupertino, CA. 95014 Attention: Don McCarthy Dear Don: Enclosed please find a letter from the Northern California Tennis Association section of the USTA requesting use of up to 10 courts on July 24, 25 and 26, 1992 at the Cupertino Sports Facility. These courts will be used for the District III Championships. The Cupertino Tennis Club is a Vigorous participant in District III USTA tennis, usually having 12 -15 teams of 12 or so players each competing for slots in the championship round. In 1991, the championships were held at Foothill College and the facilities were terrible. Please note, the request is "for up to 10 courts from 8:00 to dusk". The exact number will not be known until May of 1992. The Cupertino Tennis club requests a waiver for use of the courts on behalf of the USTA as requested. During the day, particularly on Friday and in the afternoon on Saturday and Sunday, the courts should not be in excessive demand. The use of up to 10 courts only exceeds the regular rule by 4 and all of these may not be needed because exact subscription to the USTA will not be settled until the season begins. Please consider the request for this waiver of the standard rule favorably. I will be happy to testify before the Parks and Recreation Commission when and if this matter is considered. Thank you, Edward Hirshfield Community Relations Director Cupertino Tennis Club Northern w 11 California Tennis Association 1350 SOUTH LOOP ROAD, SUITE 200 ALAMEDA, CALIFORNIA 94501 Phone: 510.748-7373 "A SECTION OF THE UNITED STATES TENNIS ASSOCIATION" December 10, 1991 Cupertino Tennis Club Ed Hirshfield 734 Stendhal Cupertino, CA 95014 Dear Ed, We would like to hold our 1992 United States Tennis Association League tennis District III Championships at the Cupertino Tennis Center. Because of the location, number of courts, and Cupertino Tennis Club' s participation and support in the league program the tennis center would be an ideal site. Our requirement would be the use of ten ( 10) courts on July 24, 25, and 26, 1992 (Friday, Saturday and Sunday) from 8:00 a.m. to dusk. This would be the maximum use. We will know exactly how many courts wii-I he needed by May 1st 1992 . Our staff would be responsible for running the tournament and seeing that the Center is taken care of. The USTA has insurance for all it ' s sanctioned events . A certificate of insurance will be provided for the event. If the site is approved, please send the charges for court uLage. Let us know if the charges would be by the hour per court, or one charge for the whole event . Sincerely, Joyce Pournaras Adult League Coordinator FAX 510-748.7377 NORTHERN CALIFORNIA TENNIS ASSOCIATION ANON PROFIT CORPORATION NORTHERN CALIFORNIA.JUNIOR TENNIS COUNCIL ANON PROFIT CHARITABLE CORPORATION