HomeMy WebLinkAboutP&R 01.09.1992 Minutes 1
CITY OF CUPERTTN^, STATE OF CALIFORNIA
10300 Torre Avf-_,1e, CtADer Lino, CA 95014 PRC # 122
Unapproved
Telephone (408) 252-4505
MINUTES OF THE RDGUTAR MEETI%
OF THE
PARKS AND RECREA77ION CtMQSSION
January 9, 1992
Council Chambers
CALL To ORDER
Call to
1. Regular meeting of the Parks and Recreation Order
order at 7:35 p.m. Commission called to
SALUTE To THE FLAG
Flag Salute
2.
ROLL CAM,
Roll Call
3. Commissioners present: Hopkins, Skeels, Throne, Lohmiller,
Colman, Condon
Commissioners absent: (None)
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Recording Secretary
Linda M. Lagergren, Administrative Clerk
INI'RODL)MONS
Intro of
4. Director introduced the new commission Recording Secretary, Secretary
Lag��'en, who will be taking Bev's place.
Director acknowledged departure of Record'
ng Colgin. "I would like to take this Secretary, Bev
departure and publicly moment to acknowledge Bev's
p Y say that not only has she been an
outstanding secretary these past seven years, but for me she has
been a real confidant and a sounding board."
ORAL CaVUNICATIONS
5.
OLD BUSINESS
Discussion
6. re Size of
Cb►mission
NEW BUSINESS
7. Regarding the size of the Parks and Recreation Commission, Chair-
man 7brone said he was under the impression this commission was
the only commission that was seven members, but 1 guess Fine
Arts C r mi ss i on is a 1 so seven menb,ers. " Mr. Throne said he wou 1 d
like to have a coup 1 e minutes discussion "for the next carmMi ss i on
to review and make a recaarmenia t i on if they so feel". Commission-
er Hopk ins sa id he thought the other co mi ss i ors were f i ve and
possibly more "effective" than seven. He added,
PRC # 122
P. 2
Discussion
re Size of �I fly in
Cossion efficientlyt experiences the le Pc group ss You have
(Cont.) Fine Arts has sevenruns. On pole that f
mIght as Well leave
save it alone. . . .of
Commissioner Colman said „I feel �exarrg�le of the U.S. Senate.') Ms. Co we re
represent a an
seven seats to "address and have lmin would like Bch of the
that dispersed and
across
the crowd, seven is great." are
Cmmissi� Steels agreed saying "I be
represented ,
as fully and as broadly as Posssib.„� need to
Commissioner Condom
div andsaid, -I
�� the
nun of that divers have a very talented real
this emission.�� �'oad
Commissioner Lchmiller said �,
ground than is I there is a loader back-
different angle.1aPParent just to the eye. Wei
re all from a
commissioner H
Opkins Other commissioners II main that he would like to k ,,
two new �mmissioners interests are. Director said what
the
appropriate set aside��feW �'� month, ��lt might� on �� � be
interests and areas of �rn. . .,nents to talk about special
After disco-pion, Chain
to ink aboutshow that
this niss old he would like the
record
aril creation il
cux ss ones a diverse group for encourage
utureParks
It Was decided
diversity of the to 9endize a discussion
andthe February Recreation
regardingthe
ParPresentto l meetingwhen the two new �i�1On �beis for
exploreoner added that °Hers will be
goals and object
�'eation ob ectives" with � would like to
retreat at�mmissioners and wed abou afellow Parks and
C P.R.S. '92 the Quinlan Possible
Conference investigate
igate the idea and Chanter. Director said half-day
when �n4 we to think Irman 7hr ne said, --hat ma be
might ld
want
the new �nnissioners are p��t for the next meet�,,
8.
Approval Regarding tooling C.P.R.S. C�ornf er
Hopk
Of Minutes ers will make the r�transportatbe e to attend, A11 am nisesion-
OF PREVIOUS r 1G on arrangerents.
9. Commissioner Skeels
a motion to approvet.
he m1nu t ss i onex L,ohmi l l er seoxy�d
this commission, motion approved the nber 5 meeting of
Colman Staining. �mmissioners �1don and
PRC t 122
WRITTEN CCHMUNICATIONS P. 3
10. A memo to marts
council from the City Manager r Center
the Sports Center. was di cusse� regarding the status of Status
negotiating team was - Director announced that the
comprised of himself, Chairman Throne Report
Recreation Supervisor McCarthy and Counci '
had recently been a Imember Wally Dean (who
talking about a s appointed.) Director said, "We are no longer
recreation d vendor doing the whole operation. The
manager and we will ePartznent will serve as something of a general
subcontract the various functions, such as
racquet sports, Pro shop' food and beverage concession
and fitness programs. . . ." Director said that was a aerobic
shift in thinking over the past 18 mon��� significant
out of 28 RFPs sent to Director added that
got three back and of those three'-tennis professionals, "wee only
viable candidate". three Jim Trenner was the "only
Commissioner Condon asked if Jim Trenner "might be able to
sub-contract out and do maintenance at a lower cost" and
Director said the maintenance is handled
Works Department. ugh the Public
Commissioner L,ohmiller asked regarding the Tr
"Does any of it preclude us enner contract,
activities?" and Director said,
that big social area for other
use of that space and that's a "No. He doesn't have exclusive
we wanted to start do' potential for revenue for us if
aerobics in that space" small meetutigs, banquets, or even
Commissioner Colman asked, "Now that Jim Trenner is in there .
are there any experjses that we save as a result of this
transition?" Director replied, ,Not in terms of the maintenance
because the stricture of the contract would be such that the
city will still take responsibility for keeping uandp the building.
Jim is providing the programming services
services. In other cities he is doing the pro ��p
uq the whole thing."
Commissioner Skeels said, "If and when we get a concessionaire
in there, would that up the revenue?" and Director said, "That
would Mlle-e a city. � more revenue generating centers
et in helps the city.,,
our; can
Cxmussioner Condors asked if Jim Trenner would be "involved" in
events held at the Sports Center and Director replied,
"Abso 1 ute 1 y. Fie's (got score great ideas f or how to do those
and Probably has the better contacts to bring those kinds of
th 1llgs txWther..to
Commissioner Hopkins said, "(-tr.. Ttenner is
ng
1 e-ins, cart s and c 1 in i cs for the city l l?og to operate
said, "That's correct." Mr. tY as well. and Director
classes currently offered in F�� Oonfirmsd that all the
done the Pacreaticn Schedule would be
by Mr. Trenner and Director replied, "yes
way it is now. chuck but that s the
Percentage. It's just a d i f erent CKXItract or.It we take a
PRC # 122
P. 4
spot Commissioner Colman said she would be interested in having
Center Mr. Trenner come to the commission to "talk to us once the
Status contract is put together." Director replied, "He will
Report definitely be here when you review the contract. Remember, the
(Cont.) negotiation team puts together a plan, brings it to you, and
you reconnend it to c )Unci 1 and we have to have this done by
March 31, when his current contract expires."
Director said this evening he was looking for "consensus
support for this approach, acknowledging that we're not going
to try and make this self-supporting now...
Chairman 'Throne said he was a "little concerned" about the
$100.,000 maintenance cost. "If you think of $25,000 worth of
janitorial, you could hire somebody full-time to work five
days a week, 40 hours a week for $25,000." Director said the
janitorial contract was awarded on a "competitive basis, all
the buildings" and added that, "We can look at the level of
service at that building and cut back costs. . . ." Director
said, "I'm certain Public Works will be willing to work with
us in trying to cut down on those operating expenditures."
USIA Tennis Also discussed was a request from the
Tournament have their tournament at the Cupertino Tennis Club to
Sports Center in July. Their
request asks for, possibly, an additional four courts.
Director said, "When it all comes out in the wash, it probably
will not be an extra four courts, all day, all three days."
Director emphasized that these were the "kinds of events we
want to bring to the center . . . and they will be paying a
fee."
Commissioner Condon said, '"ibis is the culmination . before
they go to a national or a state" tournament and he thinks it
will be a "real feather in the hat of Cupertino to have
something like this".
Motion C orruss i oner i,othmi l l er moved and C o mi ss i oner Hopkins
opki seconded
a motion to approve the Cupertino ino Tennis C l ub's request for
additional courts. Unanimously approved.
M NIIiLY REPORTS
Monthly 11. Regarding monthly reports, Director reported the Quinlan
Reports Center use permits are up 70% over last December.
12. There were no oomunity contact reports.
r
PRC # 122
P. 5
MISCEUAHDOUS
13. 'There was no Legislative Update report.
14. Regarding Mayor's Luncheon, Chairman Throne will not attend the Mayor's
January 13 luncheon, Cornnissioner Colman will try to attend. Luncheon
15. Under Staff Oral Reports, Director announced the appointment of Staff Oral
two new members to this commission: Bob Quinlan and Bob Reports
Hendrickson. The new members will join the
� commission inFebrua
ry. Director and each commissioner acknowledged that
outgoing Commissioner Dean Skeels "has no equal" in the
"commitment, dedication and willingness to roll up his sleeves".
Director said, '"This mission is certainly going to miss your
service and your commitment and your wisdcm."
16. Regarding WorkPlan Status, Chairman Throne said the workplan Workplan
(except for the facility inventory) is "just about done" and Status
asked Director to bring last year's plan to the next meeting so
the c=Tnission can set up new goals and plans for 1992.
17. Under Sports Center Master- Plan, Director said seven
possible sports
Plans and alternatives had been identified for the master plan Center
of Memorial Park, in general. The seven scenarios will be
addressed at the January 14 meeting. Ma-cterplan
18. The annual commission social will be held on January 31. CcmmLission
Commissioner Skeels addressed the commission regarding Social
C.A.P.R.C.B.M. scholarship drive. the
ADJOUR OTWr
Ad j o-urmment
19. At 9:10 p.m. Commissioner Skeels moved and Ccm issioner Condon
seconded a motion to adjourn to the regularly scheduled meeting
on February 6, 1992, at 7:30 p.m. Council Chambers. motion
unanimously approved.
Respectfully submitted,
Beverl�eyA. lgin, ry
ATTEST. APPRDVFD:
City Clerk Chairperson
R
City of Cupertino
PARKS AND RECREATION DEPARPMEI T
MONTHLY REPORT
January 1991,4,�
I. Highlights of Parks and Recreation Commission Meeting of January 9,
1992.
1. Regular meeting of the Parks and Recreation Commission called to order
at 7:35 p.m.
2. Salute to the flag.
3. Commissioners present: Skeels, 'Throne, Hopkins, Lohmiller, Condon,
Colman
Commissioners absent: (none)
4. Discussion regarding the size of the Parks and Recreation Ccarmmnission.
5. Discussion of C.P.R.S. 192 Conference in Fong Beach.
6. Approval of December 5 minutes.
7. Review of written ecarTminications regarding Sports Center status.
8. Review of December recreation program monthly report.
9. Report on two new ecarmissioners.
10. Discussion regarding facility inventory.
11. Report on recent Sports Center Master Plan Couuattee meeting.
12. Selection of January 31 as annual ocmmrmission social date.
13. Acknowledgment of Dean Skeels' service to the evrmission.
14. Adjo r'rmient to February 6, 1992.
II. Programs planned and/or completed in January.
1. Noontime school programs began again after Christmas break on Jan. 6.
2. Teen ski trip to Bear Valley on Saturday, January 11. 27 participants.
3. The 1st De Anza Day meeting was held on Jan. 16th. A firm date for
De Anza Day has not been established.
4. Winter class registration took place during January. 1040 family
registration forms were processed.
5. The second session of Preschool continues through March 12.
Registration for next year's program will take place in March.
6. Quinlan Center had many permits during the month of January. Some of
the large ones included: Apple Cogmter, Troop 75 of the Bay Scouts
for a Eagle Scout Court of Honor, Cupertino National Little league for
baseball registration and a oo-sponsored luncheon with the Chamber of
Commerce for the State of the City speech.
7. Caregiver Support Group led by Jackie Baddeley has begun. Social
Worker/Center Case Mgr. b John Timbs of Cupertino Senior Day Service.
8. The Senior Center has a social worker volunteer who speaks Mandarin 6
Cantonese as well as English and is available on Friday afternocwo.
9. January's seminars attracted many seniors with topics including
Tracking Medical Expenses, Color Coordination, Legal Rights and
Options for Retirement Living.
10. The beautiful voices of the Monta Vista High School Madrigals were the
highlight of the January Birthday Party.
11. Many Seniors traveled to the San Jose Main Post Office in mid January
and a grog left for a Panama Canal cruise on January 24.
12. The 1992 Softball season has started early this year (January 21) with
the addition of a Men's Winter Lague on Tues. 6 Thurs. evenings.
There are 12 teams (six in each league) who have Craved the cold
evenings at Memorial Park to take part in this new league, which runs
through the m i kid l e of March.
IV. Programs planned for the near future.
1. Teen ski trip to Boreal on Saturday, February
2. Tri-Cities Little League, and the 29.
utilizing City field sites for Cupertino National Little League will be
smart. try-outs in preparation of their season ing in mid-March.
3. Preparing for Spring class registration which starts on March 9.
4. Seniors Valentine Ball on February 7 sponsored
by Cuper-tino High
Interact Club and a Valentine Party on F wool
5. Trip to Sacramento for Seniors to visit School
and Governor's
Mans ion.
6. Seniors Eagle Watching trip at Lake Antonio in Montery County February 27.
Stephen G. Dowling, Director
cc: Donald D. Brown, City Manager
City Clerk's Office