HomeMy WebLinkAboutPRC 03.12.1992 Agenda r
CITY OF CUPERTINO
PARKS AND RECREATION DEPARTT-=
RBSUTAR COMMISSION MEETING
Council Chambers
10300 Torre Avenue
408-252-4505
March 12, 1992
6:00 p.m.
AGENDA - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
CALL TIO ORDER
1.
SALUTE 'Il9 THE FLAG
2.
ROLL CALL
3.
INI'RODUCI'IONS
4.
ORAL CX244UNICATIONS
5. Members of the audience regarding matters not on the agenda.
OLD BUSINESS
6. Discussion of 192-193 werkplan and assignment of Comiminity Contacts.
NEW BUSINESS
7. Status report on 192-193 proposed budget.
8. Discussion and recommendation of terms and conditions for Sports
Center contract.
MINUTES OF PREVIOUS bEETI%
9. Approval of February 6, 1992 and February 18, 1992 Parks and
Recreation Commission Minutes.
WRITTEN COMMUNICATIONS
10. Status report on McClellan Ranch ad hoc committee.
MON'IliLY REPORTS
11. Review February Recreation Program Monthly Report.
12. Community Contacts Report.
MISCEL ANBOUS - NO ACTION REQUIRED
13. Legislative Update.
14. Mayor's Luncheon.
15. Staff Oral Reports.
16. C.P.R.S. Conference oral reports.
17. Sports Center Master Plan Committee.
18. School Site Master Plan Status Report.
ADJOURNMENT
19. Adjourrimment to regularly scheduled meeting of Parks and Recreation
Commission on Apr i 1 2, 1992, 7:3 0 p.m. , Coxunc i 1 Chambers.
Rev. 03/0n/1992
PARKS AND RECREATION COMMISSION MEETING
Date: C1 �-
NAME ADDRESS
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10300 Torre Avenue Cupertino, CA 95014 (408) 252 4505
Summary
Parks and Recreation Commission
Agenda Item Number 6 Agenda Date March 12, 1992
The following list of work plan topics represents those tasks that already exist as well as suggestions from
several Commission members. As you review the list, I would ask you to keep in mind that currently staff
resources are stretched very thin and several topics might require Commission involvement in research and data
gathering.
1. Review the Park dedication ordinance.
2. Review/recommend eight school site master plans.
3. Establish/recommend a specific urban trail plan.
4. Review/recommend the Sports Center contract.
5. Review/recommend the Sports Center Master Plan Committee recommendations.
6. Review renovation strategy for Monta Vista Recreation Center.
7. Develop neighborhood park site for area J 1, J2, K.
8. Review/recommend environmental master plan for McClellan Ranch Park.
9. Establish sports fields use policies.
10. Establish policies for commercial sponsorships of recreation events or facilities.
11. Review Cupertino Room (Quinlan Center) use guidelines.
Also attached for your review are additional considerations from Chair Bob Hopkins. Once the Commission
has agreed upon the items, then the Chair and Vice Chair can work with staff to define strategies and timelines
for completion.
The Commission also needs to assign the following Community Contacts:
A. Service Clubs
B. Leisure Agencies
C. Cultural Organizations
D. Chamber of Commerce
E. Industrial/Commercial
F. Sports Organizations
G. School Districts/P.T.A
Cupertino Parks and Recreation Commission
Bob Hopkins
New Programs/Events
o Establishment of a Teen Center (the Sport Center)
o Establishment of a Children's Museum (Monta Uista Park)
o Theater in the Park Program (Memorial Park)
o Film Festival (Oaks Theater)
Issues
o Budgetary concerns
o No place for teens to hang out
o Preservation of open space
o Cultural events
o Environmental education
Objectives
I . To maintain financial soundness .
2 . To provide recreational and leisure programs for all
segments of the population including seniors, children,
adults, and teens .
3 . To provide a variety of recreational, environmental, and
cultural activities .
4 . To preserve, acquire, and maintain open space, trails, and
greenuays .
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10300 Torre Avenue Cupertino, CA 95014 (408) 252-4505
Memorandum
To: Parks and Recreation Commissioners
From: Stephen G. Dowling, Director of Parks and Recreation
Subject: Status Report on McClellan Ranch Ad Hoc Committee
Date: March 10, 1992
The McClellan Ranch Ad Hoc Committee has been meeting twice a month on a master plan and is
comprised of the following members:
Michael O'Dowd
Barbara Banfield
Nancy Hertert
Dean Skeels
Catherine Sleight
Debi Jamison
Judith Carson-Croes
Lonnie Toensfeldt
After procuring the use of McClellan ranch house by the Audubon Society, they developed the following
six objectives which they hope to achieve by the summer of '92.
1. Complete facility use brainstorming session.
2. Discuss the programming aspects of each facility usage. Use two lists: one with Simm's property
and one without. Include the staffing needs of each throughout.
3. Prioritize complete plan including staffing, programs, and facilities.
4. Develop phasing stages to complete each improvement plan.
5. Present plans to Commission and City Council.
6. With City Council approval, solicit donations and begin phasing of improvements.
They did complete their brainstorming task and a copy of their summary is attached for your information.
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SUMMARY
Park Entrance Pump Houses
Improved safety Restore Pumos
Bus service Restore
Signage
Nature Museum
Mobile Home Remain the same or enlarge
Caretaker's residence Classroom
Remove to other location Laboratory
Ranch Office Simm' s House
Environmental Center Environmental Center
Nature Museum Retreat
Caretaker ' s Residence Hostel
Nature Museum
Barn Parks & Rec camps/classes
Refurbish for access & demos Handicapped Camping
Farm & Garden Education Additional Parking
Meeting Space Curb cut for bus
Parks & Rec camp/programs t
Historic Displays Blacksmith Shop
Maintain Stalls Demos
Historic Building Consultant Educational
Displays
,,ardens
Remain Community Gardens 4-H Area
Add Educational Aspects (pro-active ) Remain the same ( small scale with animals
Garden Programs for school education Improve Facility (redesign )
Reconsider new policy with mord Expand enrollment
commitment from gardeners Incorporate area into naturalist program
including garden plots/orchard/
Field Area grapevines
Improve Trails Solicit other group involvement
Experimental Plot
Remove Exotics Orchard
Native Grass Reintroduction Revitalize orchard
Demonstration area
Creek
Look for programs *Proaramminq to tie together various
Bridge to Simm' s uses of area
Clean on Simm' s side
Restore/revegetate *Remove Parks & Rec storage from barn
New Trail Guide
Expand Trail to Blackberry Farm *Scenic Drive-Simm' s loop trail
Expand Trail to Linda Vista/
Stevens Creek Co . Park
Tank House
Histdric Displays
Living History
Milk Barn
Displays
Living History
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10300 Torre Avenue Cupertino, CA 95014 408 252-4505
Memorandum
To: Parks and Recreation Commissioners
From: Stephen G. Dowling, Director of Parks and Recreation
Subject: Status Report on '92-'93 Proposed Budget
Date: March 10, 1992
I received the preliminary budgets from the Recreation Supervisors this Monday and although it's too soon
to bring specific details to the Commission, I would like to give you some idea of possible categories for
budgetary reductions.
I. Elimination/reduction of special events subsidized by the general fund.
Examples:
A. The 1992 Heritage Parade has been cancelled.
B. The July 4th Day In The Park shall attempt to be self-supporting.
C. The annual Ghost Walk rates will be increased to offset expenses.
IL Continue to shift activities/programs from the general fund to the recreaton enterprise fund.
Examples:
A. Summer playgrounds may have to have fees assessed.
B. Specialty camps may have leadership costs covered by user fees.
III. Apply or increase user fees for low or no cost programs.
Examples:
A. School groups may have to pay $25 per class for McClellan Ranch tours.
B. Adult sports groups may have to pay field use fees.
C. Senior Center membership rates may go from $6.00 to $10-$15.00.
IV. Reduce facility hours of operation.
Examples:
A. Close the Quinlan Center on Saturdays.
B. Eliminate evening usage of Morita Vista Recreation Center.
V. Staff Reductions
Examples:
A. It may be necessary to eliminate one full time professional or support staff position.
B. Several summer part time staff positions may be eliminated.
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