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Home My WebLink AboutLIB 10-01-25APPROVED MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, October 1, 2025 CALL TO ORDER At 7:00p.m., Chair Zhao called the meeting to order at the Cupertino Library, 10800 Torre Avenue, Room 201A. ROLL CALL Commissioners present: Liyan Zhao, Janki Chokshi, Qin Pan (7:16 p.m.), Chandra Sakthivel Commissioners absent: Minna Xu City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto Guest Speakers: Bruce Parsons APPROVAL OF MINUTES 1. Subject: August 6, 2025 Library Commission Meeting Minutes Recommended Action: Review and approve the August 6, 2025 Library Commission meeting minutes. Chair Zhao motioned to approve the August 6, 2025 Library Commission meeting minutes as submitted. Vice Chair Chokshi seconded. Motion carried with 3 yes (Zhao, Chokshi, Sakthivel) and 2 absent (Xu, Pan). POSTPONEMENTS None ORAL COMMUNICATIONS None OLD BUSINESS 2. Subject: Mayor’s Storytelling Initiative Subcommittee Update Recommended Action: Receive an update from the Mayor's Storytelling Initiative subcommittee. Commissioner Sakthivel reported that the official launch of the Cupertino Puzzle Hunt began [October 1], and community members can visit the Cupertino website to get started. Recommended that Commissioners reach out to residents and share the information. Bryant Bao, Cupertino Community Librarian, shared that on October 4 from 2 to 4 p.m. and October 18 from 10 a.m. to 3 p.m., organizers will be tabling in the library lobby to engage with the community and share information on the Puzzle Hunt. NEW BUSINESS 3. Subject: Friends of the Cupertino Library Recommended Action: Receive a presentation on the Friends of the Cupertino Library. Molly James, Recreation Manager, introduced Bruce Parsons, President of the Friends of the Cupertino Library (FOCL) to present on the item. Presented on FOCL volunteer support, fundraising activities, library programs, library events, and book donations. Chair Zhao requested clarification on the book donation bin locations. Community Librarian Bao clarified that there are two locations – in the lobby and by self-returns. Chair Zhao commended FOCL on their book sales. FOCL President Parsons shared that although the organization has 45 members, some of them are solely donors and do not actually participate. FOCL partners with the Octogan Club at Monta Vista High School for student volunteers to help with the book sales. Commissioner Sakthivel recommended a proposal for the Commission to explore a CREST (Cupertino Recognizes Extra Steps Taken) Award [nomination] for appreciation of the FOCL organization. Commissioner Sakthivel requested clarification on the County verses FOCL funding. Community Librarian Bao clarified that FOCL support goes towards book club books, bestseller books, and specific programs that are of special interest to the Cupertino library. Added that County funded programs are usually held at three or more library locations. Commissioner Sakthivel requested clarification on whether the 45-person membership is a fixed number or do they expect more community members to join the organization. FOCL President Parsons clarified that membership is stable with limited turnover and $10 annual dues, however, they have a lot of volunteers who are not paid members. Commissioner Sakthivel requested clarification on how [Commissioners] could help as community representatives. FOCL President Parsons commented more space, a telephone, and publicity. FOCL President Parsons commented that they have begun to build up their email distribution lists for community members who want to be notified of FOCL book sales. Commission Sakthivel recommended keeping a flyer at the library promoting sign ups for email notifications. Vice Chair Chokshi recommended promoting FOCL through Nextdoor. Commissioners requested to receive flyers to share with their respective networks. Chair Zhao requested clarification on whether or not there were any requirements for the book [donations]. FOCL President Parsons clarified they accept any book, and volunteers will sort through them. Added that all books in the book sale sell for $1 or $2 and are in good condition. Commissioners expressed appreciation and thanked FOCL President Parsons. REPORTS/UPDATES 4. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian Reported as submitted. o Commissioner Pan expressed concern regarding Banned Books promotion, specifically for children. - County Librarian Reported as submitted. STAFF AND COMMISSION REPORTS Recreation Manager James provided a Staff Liaison Update on the following: - At the September 16, 2025 City Council meeting, Council unanimously approved the Library Commission’s recommendation and appointed Thomas Celerier as the new 2026-2028 Cupertino Poet Laureate (Resolution No. 25-079). - Cupertino Community Service Awards (Commissioners’ Dinner and the Annual CREST Awards) – Wednesday, October 29 from 5:30 to 7 p.m. at the Quinlan Community Center. RSVP for yourself and one guest through the Eventbrite link. - Na Leo Mokupuni ma Cupertino – Saturday, October 4 from 10 a.m. to 3 p.m. at Community Hall - Golfing FORE Generations Tournament – Sunday, October 12 – Check in at 3 p.m. and tee off at 3:30 p.m. at Blackberry Farm Golf Course - Hidden Treasures Sale Day – Thursday, October 23 from 9 a.m. to 2 p.m. at the Cupertino Senter - Monster Mash – Saturday, October 25 from 5 to 8 p.m. at the Quinlan Community Center - Senior Center Halloween Masquerade Dance – Wednesday, October 29 from 2:30 to 4:30 p.m. at the Cupertino Senior Center - Register online for Parks and Recreation Activities at reg4rec.org Vice Chair Chokshi reported on the Poet Laureate appointment. Chair Zhao reported on the [September 16] City Council meeting for the Poet Laureate appointment and the Mayor’s Commission Chairs meeting. FUTURE AGENDA SETTING Commissioner Pan requested an update and discussion on the survey results of the [Santa Clara County Library District 2024 Community Survey]. Vice Chair Chokshi seconded. ADJOURNMENT Chair Zhao adjourned the meeting at 8:13 p.m. Respectfully Submitted by, Jessica Suntay, Administrative Assistant Parks and Recreation Department Minutes approved at the 12.03.25 regular meeting