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HomeMy WebLinkAboutP&R 09.03.1992 Minutes CITY OF CUPERTINO, STATE OF CALIFORNIA PRC # 132 ' 10300 Torre Avenue, Cupertino, CA 95014 Unapproved Telephone (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION CONEWSSION September 3, 1992 Conference Rooms C & D CALL TO ORDER 1. Regular meeting of the Parks and Recreation Commission called to order at 7:03 p.m. Call to Order SALUTE TO THE FLAG 2. Flag Salute ROLL CALL 3. Commissioners present: Hopkins, Lohmiller, Condon, Quinlan, Hendrickson Roll Call Commissioners absent: Colman, Throne Staff present: Stephen G. Dowling, Director Linda M. Lagergren, Recording Secretary INTRODUCTIONS 4. ORAL COMMUNICATIONS 5. OLD BUSINESS G. NEW BUSINESS 8. Director Dowling stated, "Staff is pleased to present to the Commission this evening another co Cupertino sponsored relationship with members of the community. This particular request is from a Kung- Kung Fu Fu Club. Dr. Weng is here this evening to answer any questions you might have. He in not only Club a current officer in the organization, but also the instructor in the program. We have the space CO- at Monta Vista and their application does meet department requirements for co-sponsorship and sponsorship staff is recommending that we enter into a co-sponsorship relationship. With that I will turn it back to the chair for any questions you may have of myself or Dr. Weng." Commissioner Quinlan questioned. "With a co-sponsorship,what ohligationdoes the City have?" PRC # 132 Director Dowling answered by saying, "Essentially the City provides the space for the p. 2 organization to meet and conduct business. In this case, they will be using Monta Vista. Occasionally we will do mailings based upon certain criteria. After this co-sponsorship, we are Cupertino calling a moratorium on co-sponsorships for two reasons: first, we are just about at capacity at Kung Fu Monta Vista Recreation Center and secondly, we are evaluating the criteria that we use for co- Club sponsorship. This has been the same criteria we've used since the late 1970's and we think it's (cont'd) time to review our requirements. We wanted to get this one approved because it is certainly serving a function that is legitimate in the community and we have the space right now." Commissioner Lohmiller remarked, "On the co-sponsorship form it states the clubs employees and that Dr. Weng is an instructor at a rate of$30.00 per hour. How does that tit with the City's co- sponsorship?" Director questioned, "Are you asking if this is in conflict with the City?" Commissioner Lohmiller replied, "Yes, I know it's a non-profit organization, but somebody is getting paid for it. Is this common with co-sponsored clubs?" Director said, "For the clubs that are essentially instructional in nature, like Judo, it is common. Certainly the rate is consistent with what we pay instructors." Commissioner Quinlan asked, "How is a co-sponsored club different from a program amducted through Cupertino Parks and Recreation?" Director replied, "Co-sponsorship means that they run their own organization, elect their own officers and find their own instructors. If it's a program we run, we do that, and we take a percentage of revenues." Commissioner Quinlan asked, "What is the obligation financially for the City?" Director responded, " It's marginal right now, we have the space at Monta Vista." Commissioner Quinlan inquired, "Does the Club pay for the use of the space?" Director replied, "No that is what we do for the club. We give them a place to meet and conduct business. So it's free to the co-sponsored clubs. The only out of pocket expense occurs when we do a mailing for the organization." Commissioner Lohmiller asked, "What is the membership requirement for co-sponsorship?" Director stated, "We don't have a minimum number to form an organization, that is one of the things we are looking at. The only requirement now, is that 5% of the membership have to he Cupertino residents." Commissioner Quinlan questioned, "If this co-sponsorship is approved tonight, does this obligate the City in any way if the requirements for co-slx)nsorship are Etter changed? Are the changes retroactive to all the co-slumsored clubs?" Director replied, "We probably would not make it retroactive, if we changed the criteria. For example, regarding the minimum number of members, we would probably encourage those clubs that don't meet that to work towards that end, but we would not change the rules immediately for them." Commissioner Quinlan asked, "One of the concerns I have is the financial end of it. All these co- PRC #132 sponsored groups get facilities furnished by the City free. I have a problem with that, because as our p. 3 rates go up to cover our costs, and that looks like the case in the future, I think it's going to encourage people to join these co-sponsored groups as opposed to recreational programs that the City will conduct. Therefore, it is going to be in conflict with our own programs. I've got a real problem with that." Director replied, "That's an excellent point and that is one of the reasons why we've called a moratorium, we saw that coming. I agree with you, that is going to be an issue. However, in fairness to this organization, they are coming in under the current rules, and we felt obligated to deal with them based on what we are currently doing. There were two other organizations that just made contact with the department and we told them about the moratorium. However, this particular club was already in the process when we began talking about some of these issues." Commissioner Quinlan continued by saying, "I don't have a problem with going ahead with them, if they meet the requirements, but I would want some caveat or condition in the motion making them understand that it would be subject to any changes that might result." Director Dowling said, "We may reach the point budget wise where we have to contact all of our existing co-sponsored clubs and let them know that this is how things have been handled in the past, but economic conditions dictate that we need to start charging fees for facilities." Commissioner Hendrickson said, "I think we would want to revisit this issue as a total rather than as an individual club at this point." Commissioner Lohmiller moved and Commissioner Hendrickson seconded a motion to approve co- Motion sponsorship of Cupertino Kung-Fu Club as presented. Motion passed 4-1, with Commissioner Quinlan voting against. 7. Director remarked, "The County is in the first phase of a three phase effort to redo Stevens Creek Stevens County Park. To achieve this the County has appointed a task force to work with their project team Creek in this first phase. I am serving on that task force, as are a number of other jurisdictional County representatives and homeowners. At this point we are strictly in the program phase where by existing Park conditions are being identified. We are talking about the opportunities and constraints of the park property, what is going to be the scope of the master plan itself, and then a little about some specific elements that need to be addressed. The preliminary report will be going to the County Parks and Recreation Commission on October 7th. At the last Commission meeting, a resident Steven Haze came forward and made a couple of suggestions about some things that should be considered in the program plan. The first issue had to do with a "gateway" concept at the entrance of the park. This issue had ,;ome up already at some of the task force discussions. I think what Steven Haze was looking for, watt to get away from a very formal entrance such as Rancho San Antonio County Park. The entrance to that park has curb and gutter and eventually will have street lighting - a traditional urban entrance. What he was interested in, in this particular case was since it is a more natural environment, that the "gateway" he more natural in design and implementation and that all users be encouraged to come in. That was his suggestion to you, that you make a request that such a consideration go into the County's plans for the Stevens Canyon entrance. The other issue had to do with transportation on that corridor I referred this issue to the Director of Public Works. That is the background information and with that. I'll turn it back to the chair for discussion." After discussion, and referral of traffic matters to the Public Works Department, and having informed the Director of Parks and Recreation, as their representative on the task force committee of their concerns, Commi,,sum felt it was not necessary at this time to take an action on this issue. • PRC #132 MINUTES OF PREVIOUS MEETING p.4 9. Commissioner Condon moved and Commissioner Lohmiller seconded a motion to approve the minutes of August 6 Parks and Recreation Commission meeting. Motion approved. (Hendrickson Motion and Quinlan abstaining) WRITTEN COMMUNICATION 10. MONTHLY REPORTS 11. Director reported that a new program Rec. Checks (gift certificates) are now on sale and we are going to make a big push around Christmas time for those people who aren't quite sure what to get someone for the holidays. Summer program registration was completed in August. We processed 3,684 family registrations and filled to capacity 208 Masses and programs. 12. Commissioner Hendrickson reported that since schools were back in session, he would be in contact with the School Districts this month. MISCELLANEOUS 13. There was no legislative update. 14. Chairman Hopkins raported on Mayor's luncheon. 15. Director reported, "There is now a coordinated effort to plan something for Nancy Hertert. I mentioned to some of you at the last Commission meeting that she is extremely ill. Beth Gaydos has been designated as the coordinator for this recognition and the idea that is being proposed is a native plant garden outside the old Recreation offices at McClellan Ranch Park and a memorial plaque in her honor." ADJOURNMENT 11tition 16. At 8:00 p.m. Commissioner Lohmiller moved and Commissioner Hendrickson seconded a motion to adjourn to the regularly scheduled meeting on October 1, 1992 at 7:00 p.m., Council Chambers. Motion unanimously approved. Respectfully submitted, tnda M. Lagergren, Sec rN ATTEST: APPROVED: City Clerk Chairpercom