HomeMy WebLinkAboutCC 11-18-2025 Item No. 19 FY 25-27 City Work Program and TBD List_Supplemental ReportCC 11-18-2025
Item No. 19
FY 25-27 City Work
Program and TBD
List
Supplemental Report
CITY MANAGER’S OFFICE
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3212
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: November 18, 2025
Agenda Item #19
Subject
Review first quarterly update for the FY 25-27 City Work Program and make
modifications with items from the TBD list
Recommended Action
1)Receive first quarterly update for the FY 2025-27 City Work Program;
2)Review the TBD list and the FY 25-27 City Work Program, make any desired
modifications to finalize the council priority projects
Background:
Council has requested modification to the TBD list (Attachment C). The updated TBD
list is provided with this supplemental report as Attachment D. Staff have also updated
the Q1 Dashboard Printout (Attachment B) after a resident brought to our attention that
it had incorrect page numbers. This is included as Attachment E.
Attachments Provided with Original Staff Report:
A.FY 2025-2027 City Work Program
B.Q1 Dashboard Printout
C.TBD List as of November 2025
Attachments Provided with Supplemental 1:
D.TBD List as of November 2025 – Updated
E.Q1 Dashboard Printout – Updated
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
1 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
On 2/4 Council voted to keep this item on
the TBD list until it is added to the Council
Procedures Manual. Staff recommends
removing this item from this list once it has
been heard by the City Council.
2/4/25
2 Review the Cupertino City Council
Procedures Manual
Requestor:
Chao
Seconder:
Moore
At 12/3/24
Council
meeting
Revisions to the manual were done at the
March 18 City Council Meeting. Staff
recommends removing this item from this
list once it has been heard by the City
Council.
7/1/25
approved by
council to
agendize
3 Restore the previous responsibilities of
the Audit Committee (Motion: An
action item to restore the Audit
Committee’s previous responsibilities.
The motion passed with the following
vote: Ayes: Chao, Moore, and Wang.
Noes: Fruen and Mohan. Abstain:
None. Absent: None).
Requestor:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to agendize this
discussion. On 5/20 Council directed the
Audit Committee to discuss their scope and
bring recommendations to Council. The
Audit Committee discussed this at the July
28 meeting and recommendations were
brought to Council at the October 7 CC
meeting. Council directed this item to return
to the Audit Committee for further
discussion. Staff recommends removing this
item from this list once it has been heard by
the City Council.
2/4/25
approved by
council to
agendize
4 A study session to consider regulations
on sound amplification devices in parks
(Motion: A friendly amendment was
approved to hold a study session on
this item. Add this item to an agenda:
Amend CMC Section 13.04.120 Use of
Requestor:
Moore
Seconder:
Chao
At 9/17/24
Council
meeting
Staff recommends removing this item.
Sound amplification is currently allowed in
parks with a valid City permit as specified
in CMC 13.04.120 Use of Park Property
Section I.
2/4/25
approved by
council to
agendize
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Park Property “No person in the park
shall do any of the following: … 1. Use
any system for amplifying sounds,
whether for speech or music or
otherwise, unless an exclusive use
permit is first secured,” as… “No
person in a park shall do any of the
following: … 1. Use any system for
amplifying sounds, whether for speech
or music or otherwise, in an
unreasonable loud manner, unless an
exclusive use permit is for secured,”
where the definition of “unreasonably
loud manner” means “the volume of
sound in the use or operation of any
sound application equipment if such
sound can be heard by a person from
fifty (50) or more feet from the source of
the amplification” (as defined in
Oakland Muni Code)
5 Guidelines and Procedures regarding
Proclamations and Certificates (Motion:
A friendly amendment was approved to
agendize this item as appropriate.)
Requestor:
Chao
1/15/25
added by
email.
Email
attached
below.
Staff recommends removing this item
because each Mayor establishes their own
ceremonial calendar at the beginning of
each year.
2/4/25
approved by
council to
agendize
6 Grant Policy Update Requestor:
Chao
6/13/25
Verbal
Request
This item is tentatively scheduled for
January 2026. Staff recommends removing
7/1/25
approved by
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Seconder:
Moore
this item from this list once it has been
heard by the City Council.
council to
agendize
7 Revisions to Commissioners Handbook
pursuant to updates in the City Council
Procedures Manual (accompanies
amendments from March 2025 to
Procedures Manual)
Requestor:
Chao
Seconder:
Moore
12/3/24 Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
8 A study session on Memorial Park and
the proposed design. Most people I've
spoken to love Memorial Park the way
it is now where it is mostly naturally
space, rather than one jam packed with
stuff in the proposed plan. I hope to
consider a minimalist option with
upgrade of existing features and only
include some low impact features.
And reduce the cost. Maybe we might
refer it to Parks and Rec Commission to
consider options.
Requestor:
Chao
9/23/25
added by
email
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
9 Study Session on updates to the Policies
and Guidelines on Sister Cities,
Friendship Cities, and International
Delegations pertaining to international
travel (Postponed on April 2, 2025)
Requestor:
Chao
Seconder:
Wang
At 3/4/25
Council
meeting
The policy will be coming to Council in
February 2026. Staff recommends removing
this item from this list once it has been
heard by the City Council.
N/A
10 Study session regarding potential ballot
measure to protect frontage retail;
rezoning of mixed-use sites to preserve
retail
Requestor:
Chao
Seconder:
9/15/25
Verbal
Request
and 11/4/25
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Moore/
Wang
added by
email
11 Consider establishing protections for
parkland, similar to those adopted by
the cities of Sunnyvale and Milpitas
Requestor:
Moore
Seconder:
Chao
9/30/25
Verbal
Request
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
12 Formation of a City Council
Subcommittee on Festival/Facilities Fee
Waiver Policy
Requestor:
Chao
Seconder:
Moore
9/29/25
Verbal
Request
This item will be drafted as a Council
consent item.
N/A
13 Review of contractual duties and scope
of work for Cupertino Chamber of
Commerce agreement.
Requestor:
Chao
Seconder:
Moore
10/1/25 and
11/10/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
14 Study Session on various fees; in lieu,
enterprise at BBF and McClellan Ranch,
AB 1600 SB 1
Requestor:
Moore
Seconder:
Chao
Added in
agenda
review
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
15 Study Session to review the Arts &
Culture Commission’s
recommendation to the Municipal Code
standards for art in public and
private development, including the
standards in the Municipal Code and
developing an Art-in-lieu fee policy.
(Application No. MCA-2025-003)
Added by
City Council
Added at
10/21/25
CC
Meeting
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
16 Review placement, design, and
approval process for bike rack
installations in City parks;
Requestor:
Moore
Seconder:
Chao
11/10/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
17 Discuss the future of Blackberry Farm
Golf Course - From CIP Budget Book
FY 2024-25: "The current facility that
was constructed in the 1960’s is
functionally outdated and lacks many
of the amenities that are found at
successful golf course operations. The
1960’s irrigation system is failing due to
age, which results in an excessive use of
water and labor to maintain the system.
The increasing retail cost of water
exacerbates the operational inefficiency.
The facilities lack a driving range, and
instructional areas limit their potential
to attract new users. The existing
restaurant needs full renovation in
order to attract banquets, weddings and
other non-golf-related events. This
study would build on the December
2015 report and recommendations
made by the National Golf Foundation,
Inc. The outcome of the study will help
determine the level of investment
Requestor:
Mohan
Seconder:
Fruen
11/11/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
required in the facility. Study and
public outreach are complete.
Staff will present to City Council for
direction."
When will this matter come before
Council?
18 Discuss the future of Blackberry Farm
Swimming Pool - Improvements to the
two pools at BB Farm needed. Bid and
permit processes were underway. Has
construction been completed?
Requestor:
Mohan
Seconder:
Fruen
11/11/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
19 Explore Red Light Cameras in
Cupertino
Requestor:
Moore
Seconder:
Chao
10/9/25
verbal
request
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
20 Options for Expanding Housing
Element Site Inventory to Address
Potential Shortfall in Zoned Capacity
Requestor:
Fruen
Seconder:
Mohan
11/12/25
added by
email
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
21 Public outreach and engagement
strategy – establishing citywide
standards to embed meaningful
engagement into every city project
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
D - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
22 Approval process for any entity to place
their logo, name, brand, on any City
property
Requestor:
Chao
Seconder:
Moore
11/13/25 in
agenda
review
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
23 Veterans Day Event Support Requestor:
Moore
Seconder:
Chao
11/13/25 in
agenda
review
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
24 Veterans Day Memorial Maintenance Requestor:
Moore
Seconder:
Chao
11/13/25 in
agenda
review
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $1,440.31 $198,559.69 11/10/2025 City Manager's
Office
Updates
#
Task Status Task
Start
Task End Update %
Completed
1.1 Research In Progress 7/1/2025 3/31/2026 1.1 Staff held individual meetings with County Fire
and the Cupertino Sanitary District, external agencies
involved in the permitting approval process, to discuss
permitting for small businesses. Staff also engaged
with businesses across different stages of the
permitting process to better understand their overall
experiences with internal and external permitting
process.
1.2 Staff reviewed and analyzed data sources that can
be utilized in the development of the Economic
Development Data Dashboard.
5.00
1.2 Execution
Phase
In Progress 7/1/2025 7/1/2026 1.2 As part of the City’s ongoing Shop Local program,
staff implemented two new initiatives: Dine Out for
the 4th in July and Restaurant Week in October. As
part of Restaurant Week’s business support efforts,
staff, in partnership with the Cupertino Chamber of
Commerce, hosted a technical assistance workshop in
October to help businesses learn strategies for
attracting and retaining customers, further
strengthening community engagement and program
visibility. More information can be found on the
Economic Development webpage.
1.2 Staff completed a full upload of active business
license data to the Business Directory database and
added new resource providers to the Business
Resource Directory. Currently, the Business Directory
features more than 1,300 businesses, and the
Resource Directory includes over 40 resource
providers.
30.00
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups,
fill empty storefronts, and encourage entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
Fiscal Strategy
Economic Development for Retail and Small Businesses (Page 1 of 2)
1
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $1,440.31 $198,559.69 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.3 Outreach In Progress 7/1/2025 7/1/2026 1.2 For the Dine Out and Restaurant Week
initiatives, staff conducted targeted business
outreach through door-to-door visits, phone
calls and emails. Staff developed promotional
videos and promoted the programs across
the City’s social media channels. The
Chamber also helped with outreach efforts by
encouraging participation.
For increased visibility, a “Dine Local. Dine in
Cupertino.” banner was installed on Stevens
Creek Boulevard and participating businesses
received branded posters and window clings
to display at their storefronts. Yard signs
promoting the campaign were placed in the
public right-of-way throughout the city.
Additionally, staff distributed postcards at
community events to encourage community
participation. Local media coverage also
helped raise awareness and promote
community participation.
30.00
1.4 Closing
Processes
Future 7/1/2026 7/1/2026 Project will be complete upon the conclusion
of the execution phase.
0.00
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups,
fill empty storefronts, and encourage entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
Fiscal Strategy
Economic Development for Retail and Small Businesses (Page 2 of 2)
2
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 8/31/2025 The City Council reinstated the EDC through
Ordinance 25-2273, which was approved
following a first reading on July 1, 2025, and a
second reading on July 15, 2025. The
ordinance took effect 30 days later, on August
14, 2025.
100.00
1.2 Outreach Complete 7/1/2025 10/7/2025 The application period for the EDC closed on
September 2, 2025. The City Council
conducted interviews on September 15, 2025,
and appointed five members representing the
following industries: Hospitality/Tourism,
Technology, Commercial Real Estate,
Education, and Retail/Small Business. On
October 7, 2025, the City Council designated a
primary and alternate representative from the
City Council to the EDC. Information on the
EDC and the new appointees can be found on
the EDC webpage.
100.00
1.3 Design Phase In Progress 9/15/2025 11/30/2025 A press release announcing the reinstatement
of the EDC was issued on September 19, 2025.
During the week of September 22, staff
facilitated onboarding and orientation
activities, which included administration of the
oath of office, orientation, establishment of
City email accounts, creation of the
Committee’s webpage, and completion of
other administrative setup tasks.
95.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development (Page 1 of 2)
3
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.4 Execution
Phase
Future 11/15/2025 12/31/202
5
The EDC will host its first quarterly meeting
before the end of calendar year 2025, with
regular quarterly meetings to continue
thereafter.
0.00
1.5 Closing
Processes
Future 1/1/2026 6/30/2026 This project will close out once a subcommittee
within the EDC is established. This
subcommittee will focus on providing
regulatory support through the formation of a
Small Business Council.
0.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development (Page 2 of 2)
4
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 7/31/2025 Contacted current list of qualified
candidates on the MA list to determine
interest. Held selection interviews with
qualified candidates and performed
reference checks of top candidate.
100.00
1.2 Execution
Phase
Complete 8/1/2025 10/31/2025 Did not pursue offer to candidate. Staff
pivoted to open recruitment approach for
broader candidate outreach; finalized
preparation for position posting. Position
was posted 9/3 with interviews concluded
by the middle of October.
100.00
1.3 Closing
Processes
In Progress 10/20/2025 12/31/2025 Reference checks and final offer
presented to candidate. Start date
anticipated in December.
50.00
Explore a Grants Analyst Position
Fiscal Strategy
Grants Analyst
5
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Exploration of industry standards and
regional practice
50.00
1.2 Planning
Phase
In Progress 1/3/2025 2/20/2026 Compare with existing process and
methods/paths to update; identify
potential cost of software update and/or
materials
50.00
1.3 Procurement
Phase
Future 2/20/2026 3/31/2026 If software update and/or new materials
are necessary, begin purchasing process.
0.00
1.4 Execution
Phase
Future 4/1/2026 5/29/2026 Update procedures and process and any
public handouts, update city website.
0.00
1.5 Closing
Processes
Future 6/1/2026 6/30/2026 Project will be completed once updates
have been made.
0.00
Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for
small home upgrades so as to enhance compliance and improve overall efficiency. Improve turnaround
times. Set SLA's for staff and outsourced reviewers, customer service KPI's, templates to reduce back
and forth, internal staff expertise to reduce consulting expenses.
Quality of Life
Permit Streamlining and Simplification for Small Home Upgrades
6
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 11/10/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 9/30/2025 1. Investment Policy (IP): Researched other
agencies. Additional research still needed
for refinement of policy and quarterly
report
2. Cash Flow Policy (CFP): Researched other
agencies and have begun developing a
policy and cash flow model.
100.00
1.2 Planning
Phase
Complete 7/1/2025 9/30/2025 1. IP: Start drafting policy
2. CFP: Draft policy has been created but
still being refined before ASD and CM
review. Cash flow model is complete and in
test.
100.00
1.3 Execution
Phase
In Progress 10/1/2025 6/30/2026 1. IP: complete policy
2. CFP: complete policy
50.00
Review and assess the City’s investment policy and best practices with an analysis of quarterly
treasurers report. Establish a cashflow management policy with the goal to reduce the total percentage
in cash from 20% to 2% and to reduce the total percentage in cash and cash-equivalent to at most
10%, on par with other cities.
Fiscal Strategy
Financial, Investment, and Cashflow Policy Review
7
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$1,000,000.00 $1,000,000.00 $0.00 $1,000,000.00 11/10/2025 City Attorney's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 10/1/2025 11/30/2026 Research impact fees in other cities and
legal parameters for each fee. This item
was intended to start in year 2 but staff
have already begun preliminary
discussions.
20.00
1.2 Planning
Phase
Future 11/30/2026 1/31/2027 Present options and findings to Council
and determine next steps.
0.00
1.3 Execution
Phase
Future 1/31/2027 5/31/2027 Implement fees as applicable pending
Council direction.
0.00
1.4 Closing
Processes
Future 5/31/2027 6/30/2027 Project will be completed once updates
are made.
0.00
Conduct nexus studies to review a range of impact fees, such as Traffic Impact Fee, Retail Impact Fee,
BMR Impact Fee, and Parkland Impact Fee, and other means of offsetting conversion of commercial
land uses to residential to ensure the impact fees are defensible against legal challenges.
Fiscal Strategy
Defensible Impact Fee Nexus Study for Traffic Impact Fee, Retail Impact
Fee, BMR Impact Fee, and Parkland Impact Fee
8
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/12/2025 1) Locate areas of unprogrammed turf
that would facilitate pollinator vegetation.
2) Prepare for pilot study to verify
appropriate water usage.
70.00
1.2 Procurement
Phase
Future 11/12/2025 12/31/2025 1) Procure consultant to prepare drawings
for turf conversion.
0.00
1.3 Planning
Phase
In Progress 10/1/2025 7/31/2026 2) Initiate irrigation pilot study to verify
appropriate water usage.
25.00
1.4 Design
Phase
Future 1/1/2026 5/31/2026 1) Prepare plans for turf conversion.
Coordinate effort with Sustainability
Commission.
0.00
1.5 Execution
Phase
Future 5/31/2026 7/31/2026 1) Convert turf to pollinator vegetation.0.00
1.6 Closing
Processes
Future 7/31/2026 9/30/2026 2) Evaluate pilot irrigation program and
establish next steps as necessary.
0.00
1) Reduce irrigation while increasing pollinator supporting vegetation (turf conversion).
2) Optimize irrigation systems including CUSD use agreement sites.
Environmental Sustainability
Water Conservation Policies
9
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$65,000.00 $65,000.00 $951.18 $64,048.82 11/10/2025 Parks & Recreation
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Work with SASCC to provide the gap and
feasibility analysis and bring together a
working group
10.00
1.2 Outreach In Progress 7/1/2025 12/31/2025 Enhance marketing efforts for Senior Center
and programs
50.00
1.3 Planning
Phase
In Progress 7/1/2025 12/31/2025 Explore potential external agencies to provide
services to enhance Senior Services
50.00
1.4 Execution
Phase
Future 1/1/2026 2/28/2026 Analyze SASCC gap and feasibility analysis
results
0.00
1.5 Closing
Processes
Future 3/1/2026 6/30/2026 Share results with the appropriate
departments and implement what is feasible
0.00
6.1 Due to the high cost of senior centers, many seniors have to "age in place", but do still need
services typically provided in senior centers, in addition to common home maintenance.
6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the needs of Cupertino seniors
6.3 Consider consultant services similar to Palo Alto or Saratoga Senior Center to enhance services,
while reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of 2023 survey, in collaboration
with the city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs the Saratoga Senior
Center could provide a free gap analysis and feasibility analysis
Quality of Life
Enhance Senior Services
10
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Staff to look into various concepts for city
properties. Discussions on CUSD/Finch
have occurred during closed sessions since
September 2025.
25.00
1.2 Design
Phase
Future 1/1/2026 4/30/2026 Produce memo with options and develop
scope for report.
0.00
1.3 Execution
Phase
Future 5/1/2026 5/31/2026 Present study to Council.0.00
1.4 Closing
Processes
Future 6/1/2026 6/30/2026 Project complete once Council receives
study.
0.00
Future planning strategies for Stocklmeir house/garages, Blech House, Blue Pheasant. Goal of judicial
use of city-owned properties. Investigate potential purchase of CUSD Finch/Phil property. Include the
McClellan Barn and the house at the entrance of Blackberry Farm.
Quality of Life
City Properties: Planning for Optimal Use
11
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in
other cities.
100.00
1.3 Execution
Phase
Complete 4/1/2023 10/21/2025 Staff is finalizing a muni code update
based on input from City Council. This
update will govern the installation of
wireless small cell facilities within the
Public Right of Way. This was adopted at
the October 21, 2025 City Council
meeting.
100.00
1.4 Closing
Processes
Complete 9/30/2025 11/30/2025 This ordinance will go into effect on
November 20.
100.00
Update 5G Ordinance
Quality of Life
5G Ordinance
12
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$40,000.00 $40,000.00 $0.00 $40,000.00 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 3/31/2026 Emergency policies are currently being
reviewed in order to assess need for
updates.
50.00
1.2 Planning
Phase
In Progress 7/1/2025 2/28/2026 Staff is developing a plan for the EOC
activation and the recruitment for a new
Emergency Manager.
60.00
1.3 Execution
Phase
In Progress 9/1/2025 3/1/2026 Updates will be made as necessary to the
Emergency policies. EOC activation will
commence in December.
60.00
1.4 Closing
Processes
Future 3/1/2026 6/30/2026 Project will be completed upon completion
of EOC activation, Emergency Manager
recruitment, and potential policy updates.
0.00
Review fire, earthquake, tornado, active shooter, tsunami, hazardous transport accident policies; and
ensure EOC is active and functioning with a permanent position not consultant running the program.
Quality of Life
Emergency Operations Readiness
13
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/30/2025 Prepare RFP Documents for Advertising 60.00
1.2 Procurement
Phase
Future 11/30/2025 1/31/2026 Advertise project, select consultant,
execute contract.
0.00
1.3 Outreach Future 2/1/2026 9/30/2026 Prepare document and solicit public
input.
0.00
1.4 Closing
Processes
Future 10/1/2026 11/30/2026 Accept final plan.0.00
Create an Urban Forest Master Plan that includes an updated and expanded tree list which will increase
the number of trees, enhance the City's tree canopy, and promote landscaping throughout the City.
Environmental Sustainability
Urban Forest Program
14
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $0.00 $10,000.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/28/2025 Explore industry standards, regional
practices, and legal parameters.
50.00
1.2 Design
Phase
In Progress 12/1/2025 3/27/2026 Consider updates and potential PC/CC
review.
25.00
1.3 Execution
Phase
Future 3/30/2026 4/30/2026 Finalize updates to documents, website,
CMC.
0.00
1.4 Closing
Processes
Future 5/1/2026 5/30/2026 Project will be completed once updates
are finalized.
0.00
1. Consider a community meeting requirement for any major project application, especially those requiring
a general plan amendment, as some other cities have adopted.
2. Consider increasing notification radius from 300 feet to 500 feet (or even 1000 feet for major
projects) for any project application, especially those requiring a general plan amendment.
3. Improve notification methods for SB 330 preliminary applications, streamlined projects, not requiring
planning/council approval and other projects
Public Engagement & Transparency
Add Notifications for SB 330 & Other Projects During the Application &
Approval Process
15
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$100,000.00 $100,000.00 $0.00 $100,000.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research In Progress 10/1/2024 11/30/2025 The City of Cupertino has joined with other
West Valley Cities to jointly study
opportunities to address issues faced by the
unhoused and will execute a group contract
with GoodCity to conduct the study. The
Needs Analysis portion of the study is
complete and the feasibility portion is
nearing completion.
75.00
1.3 Procurement
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a
Memorandum of Understanding to execute
the agreement to join the West Valley Cities
joint feasibility study during the April 2,
2025 City Council meeting.
100.00
1.4 Execution
Phase
Complete 6/30/2025 11/30/2025 On July 15, 2025, policies on oversized
parking and RVs were considered by the
City Council. An ordinance was presented
for first reading on Sep 3, 2025 and
adopted on Sep 16, 2025. Outreach to RV
residents will be coordinated with WVCS
and Sheriff's Office prior to enaction on Oct
16, 2025.
100.00
1.5 Closing
Processes
In Progress 11/30/2025 6/30/2026 Upon completion, the results of the
feasibility study will be presented to the City
Council for a study session. The City Council
will also consider other policies related to
RVs and encampment policies will be
considered by Council on November 4,
2025
25.00
Determine best practices for limited budget smaller cities to manage the unhoused. Review RV practices
in surrounding cities for impacts and potential adoption. Review transitional housing outcomes in
surrounding cities. Policies to include nimble contingency plans.
Quality of Life
Unhoused Policies
16
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Design
Phase
In Progress 7/1/2025 6/30/2026 Dialog Consulting to complete design
drawings for City Hall Annex and future
EOC.
50.00
1.2 Planning
Phase
In Progress 7/1/2025 11/18/2025 Hold City Hall Study Session for City Hall
Retrofit discussion
20.00
1.3 Procurement
Phase
Future 7/1/2026 11/30/2026 1) Procure contractor for City Hall Annex
Renovation.
2) Prepare RFP documents for design of
City Hall Retrofit, procure consultant,
execute contract.
0.00
1.4 Design
Phase
Future 2/16/2026 2/15/2027 Prepare Design Drawing for City Hall
Retrofit Project
0.00
1.5 Execution
Phase
Future 10/1/2026 7/1/2027 Renovation for City Hall Annex will begin
in fall 2026. Construction of retrofit
improvements will begin in early 2027.
0.00
1.6 Closing
Processes
Future 7/1/2027 5/1/2029 The completion of the City Hall annex is
scheduled for mid-2027. Retrofit
improvements are tentatively scheduled
for completion summer 2029.
0.00
Implement the previously approved 2022 Council plan with EOC migration
1) City Hall Annex Renovation (including the EOC)
2) City Hall Retrofit
Quality of Life
City Hall Retrofit and City Hall Annex Renovation including the EOC
17
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $12,208.62 $225,791.38 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally
disabled housing and moderate income
housing and determined possible City
locations.
100.00
1.3 Planning
Phase
Complete 7/1/2021 8/16/2022 Scoped affordable housing project with
non-profits/developers and worked with
Public Works to determine feasibility of
project on City sites. Had Council study
session March 15. RFP was released in
August .
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received
in Feb 2025 for the Mary Ave and Wolf Rd
projects. On Mar 27, 2025 the Housing
Commission recommended providing
funding assistance to both projects. On
April 15, Council approved funding for both
projects.
100.00
1.5 Design
Phase
Complete 12/19/202
4
9/30/2025 Staff studied opportunities for preserving
expiring BMR housing and presented
options. Preserving BMRs through
acquisition was found to be infeasible with
current BMR funds. BMR Anti-Displacement
policy: priority replacement on the waitlist
passed on June 15, 2025. Mary Ave Villas
submitted development application and
study session was held in July.
100.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income)
and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing (Page 1 of 2)
18
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $12,208.62 $225,791.38 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.6 Execution
Phase
In Progress 1/31/2023 12/30/2025 Council selected developer through
approval of an ENA for the Mary Avenue
Site in February. Developer to continue
community outreach efforts and submit
application. City Council has authorized $4
million in funding for the development.
Loan documents, BMR agreements, and
land lease are currently being drafted.
Application has been deemed complete and
is currently under review for compliance.
75.00
1.7 Closing
Processes
In Progress 9/30/2025 2/20/2026 Execution of loan, BMR agreement, and
land lease expected to be complete in
October 2025. Final step includes entering
into Disposition and Development
Agreement by 2025. Will present final DDA
to Council in early 2026. Construction will
commence.
25.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income)
and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing (Page 2 of 2)
19
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$240,000.00 $240,000.00 $55,917.75 $184,082.25 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals
evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design Group
contract terminated in late 2023. Council
approved a new agreement with
Placeworks in April 2024.
100.00
1.3 Outreach In Progress 12/1/2024 12/31/2025 A community meeting was held on
2/10/2025 in hybrid format to discuss why
we need objective standards, how they are
different from subjective standards and
how the community can continue to
engage on this subject. Over 20
participants were in attendance.
80.00
1.4 Design
Phase
In Progress 7/31/2025 12/30/2025 Prepare and review draft documents
internally.
50.00
1.5 Execution
Phase
In Progress 10/1/2025 2/28/2026 Project review and approval by Planning
Commission and City Council.
25.00
1.6 Closing
Processes
Future 3/31/2026 3/31/2026 Complete project, publish final documents
on website etc.
0.00
Create objective design standards for residential projects, including ensuring adequate buffers from
neighborhood low‐density residential development
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23
20
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated
corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related
improvements (Blaney, Bubb, Mary,
Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed
limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 6/30/2026 Municipal Code Amendments to be
adopted upon completion of a
proposed City-wide study, which is
included as a Q1 budget proposal to
collect additional data.
30.00
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
21
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Future 1/1/2026 2/28/2026 In collaboration with CAO, staff will do
research to determine what needs to be
changed
0.00
1.2 Procurement
Phase
Future 3/1/2026 4/15/2026 Staff will prepare an RFP for services and
based on responses may need to request
budget amendment from Council to
complete scope of work.
0.00
1.3 Design
Phase
Future 5/15/2026 6/15/2026 Staff will refine contract and scope of work
with selected consultant.
0.00
1.4 Outreach Future 7/1/2026 7/31/2026 Outreach to the public, including the
business community.
0.00
1.5 Design
Phase
Future 8/1/2026 8/31/2026 Staff will work with consultant to
determine what changes may be
proposed.
0.00
1.6 Execution
Phase
Future 9/1/2026 11/30/2026 Staff will work with consultant to draft
Ordinances and bring for Council
consideration at a public hearing.
0.00
1.7 Closing
Processes
Future 12/1/2026 1/31/2027 Ordinance may be updated upon Council
direction.
0.00
Update Sign Ordinance.
Quality of Life
Sign Ordinance
22
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$330,000.00 $330,000.00 $307,960.76 $22,039.24 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024.100.00
1.2 Execution
Phase
In Progress 1/1/2025 5/31/2026 Phase 1 is complete. Project
recommendations are being developed
and Phase 2 outreach is underway. An
update has been presented to the Bike
Ped and Planning Commissions. An
update was also provided at the 11/4/25
City Council meeting.
70.00
1.3 Closing
Processes
Future 6/1/2026 6/30/2026 City Council adoption of plan expected
June 2026.
0.00
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in
the City's Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between
all modes of transportation
Transportation
Active Transportation Plan
23
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and
installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and
recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized
locations for bike racks at parks.
100.00
1.5 Execution
Phase
In Progress 5/1/2025 6/30/2026 Decorative bike racks purchased by Rotary
have been installed. U-shape racks to be
purchased and installed imminently.
Locations for U-shape rack installations
being investigated.
50.00
1.6 Closing
Processes
Future 6/30/2026 6/30/2026 Project will be complete once bike racks
are installed.
0.00
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
24
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/30/2024 CIP and CDD staff completed the research
phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach Complete 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts
and Culture Commission. Staff will return
in early 2025 with modifications to the
existing policy and Municipal Code for
the Commission's review. Staff will
engage with SVCREATES to review
Commission recommendation.
100.00
1.3 Execution
Phase
In Progress 5/19/2025 2/28/2026 Arts and Culture Commission finalizing
recommendations in Spring 2025.
Afterwards, this will be brought to the
City Council for a First and Second
Reading. Last revision approved by ACC
on July 28, 2025. Planning Commission
reviewed on September 23, 2025. CC
conducted a study session on October 21,
2025.
75.00
1.4 Closing
Processes
Future 2/28/2026 3/30/2026 Muni Code will be updated based on
Council direction.
0.00
Revisit Municipal Code standards for art in public and private development, including the standards in
the Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
Art in Public and Private Areas
25
Power BI Desktop
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $38,699.70 $11,300.30 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 1/31/2024 6/1/2025 Staff has completed research and
coordination with neighboring jurisdictions
about policy options for new buildings.
Policy options for existing buildings are
currently being assessed in partnership
with regional jurisdictions and contractors.
100.00
1.3 Outreach Complete 8/1/2024 7/31/2025 Workshops and stakeholder calls with local
businesses on existing building policies
have been completed. Residential outreach
campaign and survey in progress with
support from a contractor.
100.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code
replacement for new building electrification
was approved by Council in September
2024. The code became effective in April
2025, following CEC an CBSC approval.
100.00
1.5 Planning
Phase
In Progress 3/1/2025 11/30/2025 Draft policy options for existing buildings
electrification will be developed based on
feedback from community and regional
approach.
97.00
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options
for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification
efforts.
Environmental Sustainability
Electrification Study
26