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Home My WebLink AboutACC 11-17-2025 Searchable PacketCITY OF CUPERTINO ARTS AND CULTURE COMMISSION AGENDA 10185 North Stelling Road, Quinlan Conference Room and via Teleconference Monday, November 17, 2025 6:30 PM IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE: Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road. 2) Watch a live stream online at https://youtube.com/@cupertinocitycommission and www.Cupertino.org/webcast. OPTIONS TO PARTICIPATE AND COMMENT: Members of the public wishing to address the Arts and CultureCommission may do so in the following ways: 1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road: A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item. B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon . C. Speakers must wait to be called and may begin speaking when recognized by the Chair . D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the speaking time depending on the number of people who wish to speak on an item . A speaker representing a group of 2 to 5 or more people who are present may have up to 2 minutes per group member, up to 10 minutes maximum. E. Please note that due to cyber security concerns, speakers are not allowed to connect any Page 1 1 Arts and Culture Commission Agenda November 17, 2025 personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by : a. E-mailing the document to artsandculture@cupertino .gov by 3:00 p.m. and staff will advance the slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to artsandculture@cupertino.gov B. Regular mail or hand delivered addressed to the: Cupertino Arts and Culture Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Arts and Culture Commission received by 5:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Arts and Culture Commission received after the 5:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City ’s website by the end of the following business day . 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting : https://cityofcupertino.zoom.us/webinar/register/WN_lWd64OqRQAKzMRYVTUua9w a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully : One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer . B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: a. Dial 669-900-6833 and enter WEBINAR ID: 837 1576 8814 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number . C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) Page 2 2 Arts and Culture Commission Agenda November 17, 2025 206.247.11.121 (US East) Meeting ID: 837 1576 8814 SIP: 83715768814@zoomcrc.com CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: Approval of the September 22, 2025 Arts and Culture Commission Minutes Approve the September 22, 2025 Arts and Culture Commission Minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS - None NEW BUSINESS 2.Subject: 2025 Artist Awards Program Evaluations Evaluate participant submissions for the 2025 Distinguished, Emerging, and Young Artist Award Programs and select winners for each category . A - Artist Awards Descriptions and Application Requirements B - Artist Awards Evaluation Forms C - Young Artist Award Group A Submissions D - Young Artist Award Group B Submissions E - Emerging Artist Award Submissions F - Distinguished Artist Award Submissions STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for Page 3 3 Arts and Culture Commission Agenda November 17, 2025 assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 CITY OF CUPERTINO Agenda Item 25-14517 Agenda Date: 11/17/2025 Agenda #: 1. Subject: Approval of the September 22, 2025 Arts and Culture Commission Minutes Approve the September 22, 2025 Arts and Culture Commission Minutes. CITY OF CUPERTINO Printed on 11/7/2025Page 1 of 1 powered by Legistar™5 DRAFT MINUTES CUPERTINO ARTS AND CULTURE COMMISSION Monday, September 22, 2025 At 6:32 p.m. Chair Kiran Rohra called the Regular Arts and Culture Commission meeting to order at the Quinlan Conference Room, 10185 North Stelling Road. ROLL CALL Present: Chair Kiran Rohra, Vice Chair David Wang, and Commissioners Susan Chen, Gurmeet S. Lamba, and Archana Panda. Absent: None. APPROVAL OF MINUTES 1. Subject: Approval of the July 28, 2025 Arts and Culture Commission Minutes Recommended Action: Approve the July 28, 2025 Arts and Culture Commission Minutes. Chair Rohra opened public comment, and seeing no one, closed the public comment period. MOTION: Panda moved and Lamba seconded to approve the July 28, 2025 Arts and Culture Commission Minutes. The motion carried with the following vote: Ayes: Rohra, Wang, Chen, Lamba, Panda. Noes: None. Abstain: None. Absent: None. 2. Subject: Approval of the August 30, 2025 Arts and Culture Commission Minutes. Recommended Action: Approve the August 30, 2025 Arts and Culture Commission Minutes Chair Rohra made a correction to the minutes. MOTION: Lamba moved and Panda seconded to approve the amended August 30, 2025 Arts and Culture Commission Minutes. The motion carried with the following vote: Ayes: Rohra, Wang, Lamba, Panda. Noes: None. Abstain: Chen. Absent: None. POSTPONEMENTS – None ORAL COMMUNICATIONS – None OLD BUSINESS – None NEW BUSINESS 6 Arts and Culture Commission September 22, 2025 3. Subject: Study session to discuss the formation of subcommittees within the Arts and Culture Commission, as well as debrief of site visit to the Palo Alto Art Center on August 30, 2025. Recommended Action: Chair facilitates discussion and Commission to provide feedback. Commissioners gave feedback on the tour. Senior Planner Gian Martire introduced the subcommittee item. Commissioners asked questions and made comments. Chair Rohra opened public comment period and seeing no one, closed the public comment period. MOTION: Panda moved and Lamba seconded to form three subcommittees: • The first subcommittee will brainstorm usage of future art in lieu money and be comprised of Commissioner Lamba and Vice Chair Wang • The second subcommittee will take an inventory of assets, within the City of Cupertino, representing both physical, organizational, and programs related to arts and culture, and be comprised of Commissioner Lamba and Vice Chair Wang. • The third subcommittee will explore Arts and Culture Commission event immersion and be comprised of Commissioner Panda and Chair Rohra. The motion carried with the following vote: Ayes: Lamba, Panda, Wang, Chen, Rohra. Noes: None. Abstain: None. Absent: None. STAFF AND COMMISSION REPORTS – Senior Planner Gian Martire stated that a Planning Commission hearing is scheduled for tomorrow evening. Chair Rohra will attend to answer any questions, and the Commission’s recommendation will be forwarded directly to the City Council. He also mentioned Commissioner Bootcamp. Commissioners discussed the upcoming artist awards. Chair Rohra reported on the Mayor’s bi-monthly meeting with Commission chairs. Chair Rohra also noted that the Artist Awards are in progress and provided an update on the Crest Awards. Senior Planner Martire discussed the Commissioners holiday dinner on October 29, at Quinlan, reminding Commissioners to register via the e-mail that they received. 7 Arts and Culture Commission September 22, 2025 Commissioner Chen noted that the Cupertino Art Show is seeking a location for their upcoming art show. Chair Rohra requested Commissioners notify of absences in advance of future meetings. FUTURE AGENDA SETTING – Commissioner Chen will present information on the Cupertino Art Show, followed by Commission discussion on potential participation and contributions. (Lamba, Panda) ADJOURNMENT At 7:48 p.m. Chair Rohra adjourned the Regular Arts and Culture Commission Meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 8 CITY OF CUPERTINO Agenda Item 25-14509 Agenda Date: 11/17/2025 Agenda #: 2. Subject: 2025 Artist Awards Program Evaluations Evaluate participant submissions for the 2025 Distinguished, Emerging, and Young Artist Award Programs and select winners for each category. CITY OF CUPERTINO Printed on 11/7/2025Page 1 of 1 powered by Legistar™9 Artist Awards Descriptions and Application Requirements Distinguished Artist Award Description The Distinguished Artist Award recognizes established artists having a substantial body of work that display merit and excellence, as well as a history of contributions to their artistic field and the community. Prior winners of the Distinguished Artist Award have taught art classes, participated in shows or performances, and won awards for their work. Applicants for the Distinguished Artist Award will be evaluated on their use of media, tools, design and composition of their submitted portfolio. The Commission will be looking to see if the artist has demonstrated a high level of skill and ability in the selected techniques for the pieces chosen for their submitted portfolio. Creativity and originality will also be observed and evaluated, including connection to the award program theme. All applicants must include a written personal statement that includes goals, education, training, volunteerism, community involvement and any achievements or awards. Applicants can participate in any of the following artistic categories: Visual Arts, Performing Arts, Literary Arts, or Digital Arts. There is a cash award of $1000 for the Distinguished Artist platinum winner (1st place). To receive funds, a completed W-9 will be requested. How to Apply • Who may apply: Artists must live in Cupertino or attend high school, college, or art school physically located within Cupertino. • Deadline: Applications must be submitted by Wednesday, October 1 at 4:30 p.m. • Complete Online Application HERE Online Application Requirements 1. Submitted Application 2. Personal Statement (maximum 1 page) 3. One letter of endorsement or support, which includes relationship to artist. 4. Digital portfolio: (saved as PDF, JPG, JPEG, or PNG) *At least one piece in the portfolio must connect to the 2025 award program theme: 2025 Artist Awards Theme - “Threads that Bind Us” Artists submitting visual art can include up to three pieces that best represent the artists’ body 10 of work. Performing artists’ may submit no more than five minutes worth of performances, film entries may submit no more than five minutes worth of film, and literary artists’ may submit no more than a total of five pages. Artificial Intelligence (AI) generated art is strictly prohibited. Original artwork may be requested at a later date for public display. Submitting pieces from a previous Artist Awards submission is highly discouraged. 5. Resume and exhibition record (if any and maximum 2 pages) Winners who receive cash awards must: • Be willing to work with the Arts and Culture Commission to promote the arts in the community through participation in one or more events designed for that purpose. • Acknowledge the recognition of the City of Cupertino on any printed advertising, programs or brochures they produce related to the award. Questions? Please email artistawards@cupertino.gov 11 Emerging Artist Award Description The Emerging Artist Award was established to encourage and recognize demonstrations of artistic promise. This award recognizes younger artists as well as those rediscovering their love of artistic expression later in life. Applicants for the Emerging Artist Award will be evaluated on their use of media, tools and working materials. The Commission will also be looking for evidence of creative thought and originality in the artists’ submitted portfolio, including connection to the award program theme. All applicants must include a written personal statement that includes goals, education, training, volunteerism, community involvement and any achievements or awards. Applicants can participate in any of the following artistic categories: Visual Arts, Performing Arts, Literary Arts, or Digital Arts. There is a cash award of $750 for the Emerging Artist platinum winner (1st place). To receive funds, a completed W-9 will be requested. How to Apply • Who may apply: Artists must live in Cupertino or attend high school, college, or art school physically located within Cupertino. • Deadline: Applications must be submitted by Wednesday, October 1 at 4:30 p.m. • Complete Online Application HERE Online Application Requirements 1. Submitted Application 2. Personal Statement (maximum 1 page) 3. One letter of endorsement or support, which includes relationship to artist. 4. Digital portfolio: (saved as PDF, JPG, JPEG, or PNG file) *At least one piece in the portfolio must connect to the 2025 award program theme: 2025 Artist Awards Theme - “Threads that Bind Us” Artists submitting visual art can include up to three pieces that best represent the artists’ body of work. Performing artists’ may submit no more than five minutes worth of performances, film entries may submit no more than five minutes worth of film, and literary artists’ may submit no more than a total of five pages. Artificial Intelligence (AI) generated art is strictly prohibited. Original artwork may be requested at a later date for public display. Submitting pieces from a previous Artist Awards submission is highly discouraged. 12 5. Resume and exhibition record (if any and maximum 2 pages) Winners who receive cash awards must: • Be willing to work with the Arts and Culture Commission to promote the arts in the community through participation in one or more events designed for that purpose. • Acknowledge the recognition of the City of Cupertino on any printed advertising, programs or brochures they produce related to the award. Questions? Please email artistawards@cupertino.gov 13 Young Artist Award Description Each year the Commission presents awards to deserving young artists in recognition of local achievements in the visual arts in the following age groups: Group A: 6-10 years old Group B: 11-14 years old Awards: Three awards (Platinum, Gold, and Silver) are given to each age group. Additionally, a cash prize of $150 is awarded to the Platinum winner. Rules: • All applicants must live in Cupertino or attend an educational institution or art school physically located within Cupertino. Only one entry per artist will be allowed. • Artwork must be completed by the young artists only – parents and teachers cannot assist or participate in the production of the art. • Artwork that does not ﬁt the contest theme and/or does not contest parameters will not be considered. • Artists may use a medium of their choice including digitally created still art. Artificial Intelligence (AI) generated art is strictly prohibited. Original artwork may be requested at a later date for public display. • Artwork and completed application must be submitted by Wednesday, October 1 at 4:30 p.m. Evaluation Criteria: The primary criteria for both age groups will be how effectively and/or creatively the applicant has communicated the contest theme. Evidence of originality as well as effective use of media and tools will also be considered. The theme of the 2025 award program is: “Threads that Bind Us” Complete Online Application HERE Questions? Please email artistawards@cupertino.gov 14 CITY OF CUPERTINO DISTINGUISHED ARTIST AWARD EVALUATION FORM Artist Name Commissioner Name Evaluate the submission on each of the four evaluation criteria indicated below, from 5 points (high) to 1 point (low). Total Points__________/20 - Has the artist demonstrated a high level of skill and/or ability in the selected techniques that they have chosen for their artwork? Do the pieces display an effective use of tools, methods, and working materials? Has the artist used materials and skills to effectively portray what they are trying to convey? Design and Composition - Observe the totality of the artists portfolio. Consider if the following elements and principles are evident in their work. Note that not all principles will apply to every medium. o *Principles: Unity, Balance, Rhythm/Movement, Emphasis, Contrast o *Elements: Line, Shape, Space, Form, Color, Value, Texture o *For additional guidance on the principles and elements, see below the criteria table. Creativity and Originality - Is the work executed in a manner that is unique to the idea expressed? Is there evidence of creative thought? How well has the artist conveyed the contest theme? - Does the personal statement include goals, education, training, volunteerism, community involvement, and/or achievements and awards? 15 Design and Composition Observe the totality of the artists portfolio. Consider if the following elements and principles are evident in their work. Note that not all the principles will apply to every medium. Principles Unity: Do the parts work as a whole? Consider the marks, shapes, colors, values, and textures. Balance: Is there an equal distribution of visual weight? Has symmetrical or asymmetrical balance been created in the shapes, colors, textures, and values? Rhythm/Movement: Is there fluidity of form in three-dimensional works? Are there shapes or directional lines to connect pieces within two-dimensional works? Does your eye travel around the entire picture plane? Emphasis: Is there a defined focal point or center of interest? Contrast: Is there a variety of values, shapes, colors, lines and textures? Elements Line: Is there variety of line? Have lines been used to create texture, perspective, or movement? Shape: Is there variety of shape? Are the shapes used been successfully created and used in the work? Space: Has the illusion of foreground, middle ground, and background shape been successfully created? Form: Has the illusion of depth been successfully created in two-dimensional works? Have appropriate figures been used to represent the ideas within three-dimensional works? Color: Is there a variety of color? Have colors been used to create space or emotion? Value: Is there a defined light source? Have highlights, shadows, and cast shadows been included in the art? Texture: Are there visual or tactile surface characteristics in the work? Does it have a variety of texture and interesting patterns? 16 CITY OF CUPERTINO EMERGING ARTIST AWARD EVALUATION FORM Artist Name Commissioner Name Evaluate the submission on each of the three evaluation criteria indicated below, from 5 points (high) to 1 point (low). Total Points__________/15 - Do the pieces display an effective use of tools, methods, and working materials? Has the artist used materials and skills to make an effective piece for what they are trying to convey? Creativity and Originality - Is the work executed in a manner that is unique to the idea expressed? Is there evidence of creative thought? How well has the artist conveyed the contest theme? Personal Statement - Does the personal statement include goals, education, training, volunteerism, community involvement, and/or achievements and awards? 17 CITY OF CUPERTINO YOUNG ARTIST AWARD EVALUATION FORM Artist Name Commissioner Name Evaluate the submission on each of the three evaluation criteria indicated below, from 5 points (high) to 1 point (low). Evaluation Criteria Points Notes Media/Tools - Has the artist demonstrated a level of skill and ability in the selected techniques? Does the piece display an effective use of tools, methods, and working materials? Has the artist used materials and skills to make an effective piece for what they are trying to convey? Creativity - How well has the artist conveyed the contest theme? Is there evidence of creative thought? Can it be understood by others? - How well does the artist showcase their individuality in the piece? Total Points__________/15 18 2025 Young Artist Submission Group A (6-10 years old) #1 19 20 2025 Young Artist Submission Group A (6-10 years old) #2 21 22 2025 Young Artist Submission Group A (6-10 years old) #3 23