HomeMy WebLinkAboutCC 11-04-2025 Item No. 10 BBF Golf RFP_Supplemental ReportCC 11-04-2025
Item #10
BBF Golf RFP
Supplemental Report
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: November 4, 2025
Agenda Item #10
Subject
Award a contract to Professional Turf Management for maintenance services at Blackberry
Farm Golf Course for a total not-to-exceed amount of $750,000 and approve a budget
modification in the amount of $125,000.
Recommended Action
1. Award a three-year contract to Professional Turf Management to provide maintenance
services at Blackberry Farm Golf Course in the amount not to exceed $250,000 per year, totaling
$750,000;
2. Authorize the City Manager to execute the contract with Professional Turf Management
when all conditions have been met;
3. Authorize the City Manager to extend the contract for up to two additional years, at an
annual amount not to exceed $250,000, for a five-year total not-to-exceed $1,250,000, provided
pricing and services remain acceptable; and
4. Adopt Resolution No. 25-091, approving budget modification #2526-415, increasing
appropriations by $125,000 in the Blackberry Farm Golf Course Fund funded from the
Enterprise Fund.
Background:
Staff’s responses to questions received from councilmember are shown in italics.
Q1: Have there been irrigation system upgrades been made in recent years?
Staff Response: No upgrades have been made, just patches when needed. In fiscal year 2020, there was a
CIP project that included renovation of the irrigation system. That CIP was defunded to do a feasibility
study in July 2021. The feasibility study resulted in keeping the golf course with minimal renovation. The
Capital Improvement Programs fiscal year 2025-2026, adopted June 2025 shows BBF Golf Renovation:
minimal repairs taking place in fiscal year 2028-2029
(https://www.cupertino.gov/Your-City/Departments/Public-Works/Capital-Improvement-Programs-
Projects CIP books FY 2026, page 9)
Q2: Was the watering previously done by a manual process?
Staff Response: Watering is a dual process. The irrigation system waters and then there is manual spot
watering to ensure the grass is appropriate for play. During the rainy season, the contractor will take into
consideration any rain received and self-water only, to save water. This has been the process for years.
Q3: Would the two bidders that were involved in the RFP process be included in the staff
report?
Staff Response: Both bidding companies are mentioned in the staff report.
Attachments Provided with Original Staff Report:
A.Attachment A - Draft Resolution
B.Attachment B – Draft Agreement
C.Attachment C – Request for Proposal