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Home My WebLink AboutTICC 11-5-2025 Searchable PacketCITY OF CUPERTINO TICC AGENDA 10185 North Stelling Road, Quinlan Conference Room Wednesday, November 5, 2025 7:00 PM IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE: Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road. 2) Watch a live stream online at https://youtube.com/@cupertinocitycommission and www.Cupertino.org/webcast. OPTIONS TO PARTICIPATE AND COMMENT: Members of the public wishing to address the Technology, Information, and Communications Commission may do so in the following ways: 1) Appear in person at Quinlan Community Center, Conference Room, 10185 N. Stelling Road: A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item. B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon. C. Speakers must wait to be called and may begin speaking when recognized by the Chair. D. Speakers are limited to three (3) minutes each. However, the Chair may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group of 2 to 5 or more people who are present may have up to 2 minutes per group member, up to 10 minutes maximum. E. Please note that due to cyber security concerns, speakers are not allowed to connect any Page 1 1 TICC 11-5-2025 1 of 19 TICC Agenda November 5, 2025 personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by: a. E-mailing the document to TICC@cupertino.gov by 3:00 p.m. and staff will advance the slides/share the documents during your oral comment. 2) Written communications as follows: A. E-mail comments to TICC@cupertino.gov B. Regular mail or hand delivered addressed to the: Cupertino Technology, Information, and Communications Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Technology, Information, and Communications Commission received by 5:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Technology, Information, and Communications Commission received after the 5:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City’s website by the end of the following business day. 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting: https://cityofcupertino.zoom.us/webinar/register/WN_9mIclCLvQRisbGeSlkaDKQ a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: a. Dial 669-900-6833 and enter WEBINAR ID: 817 1528 5617 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number. C. Via an H.323/SIP room system: H.323 Information: Page 2 2 TICC 11-5-2025 2 of 19 TICC Agenda November 5, 2025 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 817 1528 5617 SIP: 81715285617@zoomcrc.com ROLL CALL APPROVAL OF MINUTES 1.Subject: Approve the September 18, 2025, special meeting minutes. Recommended Action: Approve the September 18, 2025, special meeting minutes. A - Draft Minutes 2.Subject: Approve the October 9, 2025, special meeting minutes. Recommended Action: Approve the October 9, 2025, special meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 3.Subject: Discussion and Brainstorming session on Robotics Initiatives Recommended Action: Provide direction on next steps 4.Subject: TICC 2026 Schedule and Work Plan Review and make recommendations of items for inclusion in the TICC 2026 Schedule and Work Plan A - Schedule and Work Plan 2026 OLD BUSINESS 5.Subject: Provide debrief on Cybersecurity Public Awareness Event Receive debrief on Cybersecurity Public Awareness event from Vice Chair Kumar and Commissioner Donthi STAFF AND COMMISSION REPORTS 6.Subject: Review the 2025 Mayor's Meeting Calendar and confirm attendance for November's meeting Page 3 3 TICC 11-5-2025 3 of 19 TICC Agenda November 5, 2025 Recommended Action: Confirm attendance for the November 19 meeting A - Mayor's Meeting 2025 Calendar 7.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Reports FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 TICC 11-5-2025 4 of 19 CITY OF CUPERTINO Agenda Item Subject: Approve the September 18, 2025, special meeting minutes. Approve the September 18, 2025, special meeting minutes. CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 5 TICC 11-5-2025 5 of 19 DRAFT MINUTES TICC Thursday, September 18, 2025 At 7:06 p.m. Chair Prabir Mohanty called the special TICC meeting to order at the Quinlan Conference Room, 10185 North Stelling Road, and via teleconference and Teleconference Location: Business Center, Fairfield Marriott San Diego Carlsbad, 1929 Palomar Oaks Way, Carlsbad, CA 92011. ROLL CALL Present: Chair Prabir Mohanty, Vice Chair Sudeep Kumar (participated remotely), and Commissioners Balaram Donthi and Mukesh Garg. Absent: Emma Shearin. APPROVAL OF MINUTES 1.Subject: Approval of the July 2, 2025 TICC Minutes Recommended Action: Approve the July 2, 2025 TICC Minutes MOTION: Kumar moved and Donthi seconded to approve the July 2, 2025 TICC Minutes. The motion carried with the following vote: Ayes: Mohanty, Kumar, Donthi, Garg. Noes: None. Abstain: None. Absent: Shearin. POSTPONEMENTS – None ORAL COMMUNICATIONS – None NEW BUSINESS 2.Subject: Receive Presentation on Applications Division Overview Recommended Action: Receive and file Presentation on Applications Division Overview. Chief Technology Officer Teri Gerhardt introduced Business Systems Analyst Maximilian Sloan, Business Systems Analyst Preeti Gupta, and Applications Specialist Sandy Chuang, who gave a presentation. Commissioners asked staff questions, which staff responded to. 3.Subject: Overview of Hybrid Commission Meetings beginning September 2025 ATTACHMENT A 6 TICC 11-5-2025 6 of 19 Recommended Action: Receive Overview of Hybrid Commission Meetings beginning September 2025 Chief Technology Officer Teri Gerhardt gave a presentation and introduced Administrative Assistant Lindsay Nelson. Commissioners asked questions and made comments, which staff responded to. OLD BUSINESS 4.Subject: Receive Cupertino Cybersecurity Public Awareness Subcommittee Final Report from Vice Chair Kumar and Commissioner Donthi Recommended Action: Receive and File Cupertino Cybersecurity Public Awareness Subcommittee Final Report from Vice Chair Kumar and Commissioner Donthi Vice Chair Kumar and Commissioner Donthi gave a presentation. Commissioners asked questions and made comments, which the presenters responded to. 5.Subject: Review TICC 2025 Schedule and Work Plan Recommended Action: Review TICC 2025 Schedule and Workplan Chief Technology Officer Teri Gerhardt gave a presentation. Commissioners asked questions and made comments, which staff responded to. STAFF AND COMMISSION REPORTS 6.Subject: Community Emergency Response Team (CERT) training in October 2025 Recommended Action: Reminder of upcoming Community Emergency Response Team (CERT) training in October 2025 Chief Technology Officer Teri Gerhardt gave a presentation. Commissioners asked questions and made comments, which staff responded to. 7.Subject: Receive Commissioners Report Recommended Action: Receive Commissioners Reports Chair Mohanty reported on the Mayor’s Meeting, including a description of the CREST 7 TICC 11-5-2025 7 of 19 Awards program. Commissioner Donthi announced his role as the Economic Development Committee representative. Chair Mohanty also discussed the collaboration and connection among commission chairs that was highlighted during the Mayor’s Meeting. 8. Subject: Review the 2025 Mayor's Meeting Calendar and confirm attendance for November's meeting Recommended Action: Confirm attendance for the November 19 meeting and provide three bullet points Chair Mohanty announced he was available to attend. FUTURE AGENDA SETTING – None At 8:57 p.m. Chair Mohanty adjourned the special TICC meeting. Minutes prepared by: Lindsay Nelson, Administrative Assistant 8 TICC 11-5-2025 8 of 19 CITY OF CUPERTINO Agenda Item Subject: Approve the October 9, 2025, special meeting minutes. Approve the October 9, 2025, special meeting minutes. CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 9 TICC 11-5-2025 9 of 19 DRAFT MINUTES TICC Thursday, October 9, 2025 At 6:09 p.m. Chair Prabir Mohanty called the special TICC meeting to order at Community Hall, 10350 Torre Ave, Cupertino, CA 95014. CALL TO ORDER Present: Chair Prabir Mohanty, Vice Chair Sudeep Kumar and Commissioner Balaram Donthi Absent: Commissioners Mukesh Garg and Emma Shearin PUBLIC MEETING 1.Subject: Cupertino Cybersecurity Public Awareness Event Recommended Action: Receive City of Cupertino’s Technology, Information, and Communications Commission (TICC) Cybersecurity Public Awareness event to the Community. Other City Commissioners may attend. Chair Mohanty gave opening remarks and introduced Vice Chair Kumar as event Co-host and Commissioner Donthi as Moderator. Vice Chair Kumar took the stage and provided background on the event, and introduced Commissioner Donthi, who highlighted the importance of cybersecurity. Commissioner Donthi began introductions of the Panelists.: Ramesh Gupta is a visionary entrepreneur, technologist, and veteran cybersecurity executive with over four decades of experience leading innovations in network security, identity protection, and enterprise infrastructure. He is the CEO and Co-founder of Identra.ai, a company pioneering in Identity Threat Detection and Response (ITDR) solutions to prevent and remediate identity-driven attacks. With 25 years' experience in cybersecurity and technology leadership, Ilaiy Elangovan leads Cybersecurity Product Development and Innovation at Visa. He is a former CISO for Visa Europe, Ilaiy has deep expertise in securing complex financial ecosystems, building resilient cyber operations, and driving innovation across AI, threat intelligence, and automation. ATTACHMENT A 10 TICC 11-5-2025 10 of 19 Pravat Lall has been a driving force in cybersecurity, leading global product strategy at McAfee to enhance consumer protection and digital safety. With over 25 years in cybersecurity, he’s pioneered innovation in digital security solutions for enterprises and consumers. His thought leadership has elevated public awareness around emerging cyber threats. He is Founder & CEO of SmartHeritance, a secure, all-in-one Personal Legacy Manager that organizes life’s essential details—finances, insurance, expenses, and final wishes—and shares automatically in a time of crisis, or after death, easing stress and preserving clarity for loved ones. Trupti Shiralkar is a seasoned software security leader with 18 years of experience building security and privacy programs at Fortune 500 companies like Amazon and Datadog. Currently, she is a director of product security at Illumio and serves on the advisory board of Backslash. Trupti specializes in embedding security guardrails and paved roads into fast- paced development environments ensuring innovation in AI and enterprise systems are both scalable and secure The panel discussion ensued, with questions discussed ranging from protecting home networks and families online to understanding emerging technologies, reporting cyber incidents, and promoting digital literacy. After the Panel Discussion concluded, the Q&A portion opened with members of the public engaged actively, asking thoughtful questions that reflected awareness of cybersecurity challenges. The event concluded with the Panel receiving wonderful feedback about how practical and welcoming the session felt. The Cybersecurity event was well attended, with over 60 people in attendance. In attendance and supporting event logistics were Teen Commissioners Sumedha Kumar and Vinay Prakash. Anyone can fall victim to cybercrimes, and the City’s TICC Commission hopes this panel discussion will inform and educate community members, so they can avoid becoming a victim. The full video production of the Cybersecurity Public Awareness may be found on the City’s YouTube channel. link: https://www.youtube.com/watch?v=G3rZIgYeRdo ADJOURNMENT At 7:56 p.m. Vice Chair Kumar adjourned the special TICC special meeting. Minutes prepared by: 11 TICC 11-5-2025 11 of 19 Marilyn Pavlov, Management Analyst 12 TICC 11-5-2025 12 of 19 CITY OF CUPERTINO Agenda Item Subject: Discussion and Brainstorming session on Robotics Initiatives Provide direction on next steps CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 13 TICC 11-5-2025 13 of 19 CITY OF CUPERTINO Agenda Item Subject: TICC 2026 Schedule and Work Plan Review and make recommendations of items for inclusion in the TICC 2026 Schedule and Work Plan CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 14 TICC 11-5-2025 14 of 19 Technology, Information, and Communications Commission 2026 Schedule and Work Plan January 7 7 Meeting July Meeting To be rescheduled Meeting Approve prior meeting minutes Approve prior meeting minutes meeting minutes meeting minutes meeting minutes meeting minutes Elect Chair and Vice Chair positions 2026 Work Plan Summary of Duties Powers Responsibilities of Technology, Information, and Communications Commission Source: Cupertino, CA Municipal Code, Chapter 2.74.060: TICC The Cupertino Technology, Information, and Communications Commission shall have the following duties, powers and responsibilities, and such others as the members shall be entrusted with by the City Council from time to time. The commission shall: 1. Advise the City Council and City Manager on all matters relating to technology, information, and communications within the City of Cupertino; 2. Serve as a liaison between the City, the public and the technology, information, and communications providers in enhancing information and education. Such activities include providing an opportunity for input to residents and disseminating noncommercial, e ducational materials about technology, information, and communications services; 3. Provide support for community access television, especially public and educational access, and give guidance when needed for development and implementation of access channels and programming; 4. Recommend ways to foster the City’s best use of technology, information, and communications infrastructure and services for the maximum benefit of the community; and 5. Provide education to the community on the responsible and safe use of technology, information, and communications infrastructure and services, including cybersecurity education and best practices. (Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996; Ord. 24-2267, Att. A (part), 2024) 15 TICC 11-5-2025 15 of 19 CITY OF CUPERTINO Agenda Item Subject: Provide debrief on Cybersecurity Public Awareness Event Receive debrief on Cybersecurity Public Awareness event from Vice Chair Kumar and Commissioner Donthi CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 16 TICC 11-5-2025 16 of 19 CITY OF CUPERTINO Agenda Item Subject: Review the 2025 Mayor's Meeting Calendar and confirm attendance for November's meeting Confirm attendance for the November 19 meeting CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 17 TICC 11-5-2025 17 of 19 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Mayor’s Meeting 2025 Calendar JANUARY 15 Canceled FEBRUARY Canceled MARCH 19 Mayor’s Mtg. in-person 5-6:30 pm, Quinlan Center Vice Chair Kumar APRIL Canceled MAY 21 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty JUNE Canceled JULY 16 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty AUGUST Canceled SEPTEMBER 17 Mayor’s Mtg., 5-6:30 pm, 5-6:30 pm, Quinlan Center Chair Mohanty OCTOBER Canceled NOVEMBER 19 Mayor’s Mtg., 5-6:30 pm, format tbd, Chair Mohanty DECEMBER Canceled 18 TICC 11-5-2025 18 of 19 CITY OF CUPERTINO Agenda Item Subject: Receive Commissioners Report Receive Commissioners Reports CITY OF CUPERTINO Printed on 10/29/2025Page 1 of 1 19 TICC 11-5-2025 19 of 19