HomeMy WebLinkAboutVallco Park Traffic Reduction Study - De Leuw, Cather & Co - 1974 De Leuw, Cattier & Eb.
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AWRL
AGREEMENT _
FOR
ENGINEERING SERVICES
VALLCO PARK TRAFFIC REDUCTION STUDY
THIS AGREEMENT, entered into this � �� day of
19 , by and between the CITY OF CUPERTINO, hereinafter ca; led "CITY",
and OE LEUW, LATHER & COMPANY, an Illinois corporation, with a place of
business at 120 Howard Street, San Francisco, California, 94705, herein-
after called the "CONSULTANT".
WITNESSETH:
WHEREAS, the CITY desires to undertake a study of trw;sit opportun-
ities in and around Vallco Park in order to reduce auto traffic, said
study to identify, investigate and evaluate traffic reduction proposals;
and,
WHEREAS, such a study requires specialized expertise in transportation
planning, transit operations, traffic engineering and traffic management;
and,
WHEREAS, the CITY desires the services of a professional transportation
consultant skilled in these fields; and,
WHEREAS, the CONSULTANT is qualified, experienced and has facilities
to provide the required professional consulting services required;
NOW, THEREFORE, CITY and CONSULTANT agree as follows .
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1• EPLOYMENT OF CONSULTANT
The CITY hereby agrees to engage the CONSULTANT to perform the
technical and professional services as hereinafter set forth.
11. SCOPE OF SERVICES
A. The CONSULTANT shall perform all work necessary to complete.
the services set forth in Appendix A entitled "Scope of Services" attached
hereto and by reference incorporated herein and made a part hereof.
B. The CONSULTANT will furnish one hundred (100) copies of a final
report; ten (10) draft copies of the final report shall be submitted to the
CITY no later than seven (7) months following execution of this Agreement.
Delivery of the final report will be made to the CITY within thirty (30)
days following receipt by CONSULTANT of comments from the CITY.
Ill. SERVICES PROVIDED BY THE CITY
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In cooperation with the CONSULTANT, the CITY will obtain or otherwise
provide:
A. Introduction of the "ONSULTANT to individuals, corporations and
agencies for purposes of obtaining data necessary to the conduct )f the
study.
B. Planning data, policy guidance and technical staff coordination
and review as required for timely completion of the study.
C. City ordinances applicable to the study.
0. Other planning data, surveys, reports or documents in CITY files
applicable to the conduct of the study.
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I V. C011P NSAT I ON
A. It Is estimated that the total cost to COY will not exceed
Fafty-Two Thousand Dollars ($52,000), and CONSULTANT agrees to use its
best efforts to perform the services within such estimated cost. If,
.;; fling for this project has reached seventy-five percent (75%) of
Fi- Tutu Thousand Dollars ($52,000) , CONSULTANT has reason to believe
that the cost to CITY will exceed Fifty-Two Thousand Dollars ($52,000) ,
CONSULTANT shall notify CITY in writing to that effect and give a revised
cost estimate or scope of work.
B. CONSULTANT will terminate work under this Agreement when all
authorized funds are expended. In any event, if CITY authorizes additional
funds, CONSULTANT agrees to perform the services at a total cost to the
CITY not to exceed Sixty-Seven Thousand Dollars ($67,000) .
C. CONSULTANT shall be compensated as follows:
1 . Direct personnel expense shall be compensated at 2.5 times
actual salary cost.
2. Reimbursement for all direct costs incurred in carrying
out the project.
D. CONSULTANT shall submit invoices to CITY every four weeks, show-
ing amounts due calculated as above. CITY shall make payment to CONSULTANT
within thirty (30) days after receipt of CONSULTANT'S invoice.
V. SUSPENSION OR TERMINATION OF SERVICE
The CITY shall have the right to suspend or terminate the rendition
of services authorized under this Agreement at any time. In the event
of such suspension or termination, the CONSULTANT shall be empowered to
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expend additional time to assemble the work in progress for the purpose
of properly filing and closing the job, subject to prior approval by CITY.
I.n no event shall such additional time exceed ten (10) percent of the total
time expended at the time of suspension or termination, nor in any case shall
the total fee exceed Sixty-Seven Thousand Dollars ($67,000). In the event
of such termination, the CITY shall compensate the transportation CO%SUI.TA.ti'T
on the basis of salaries expended prior to the date of termination plus
reasonable termination costs as agreed above.
VI. CILMNGES IN SCOPE OF PROJECT
If conditions necessitate a c,iange in the scope of work, such
change shall be cause for renegotiation of the ec.=:� act or th
portion of the project,
VII. RESPO`:SIBIL IT1 OF CONSULTANT
The CONSULTANT is retained as a professionsl consultant to he :;I-11v
and r ,rees to utilize his professional shill and best Afforts in to per-
formance of the specified services.
`'III. DELAYS
In the event COtiSULTANT is =jelayed in the timely prosecution of techn cal
studies hereunder by CITY, its staff or employees, by other agencies, or is
delayed by an act of God, or through no fault on the part of the CONSULTANT,
CONSULTANT shall present to CITY a written request for an extension of time
for the performance of the study. Approval of such extei.sion of time by CITY
shall not be unreasonably withheld and such additional time as CITY approves
shall be added to the time for completion.
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IX. CONSULTANT AS INDEPENDENT C04TRACTOR
t Is expr• ss l y agreed that In the performance of the services `
necessary for the performance of this Agreement, the CONSULTANT shall be,
and is, an independent contractor. The CONSULTANT has and shall retain
the right to exercise fu➢l control and supervision of the services, and'
full control over the employment, direction, compensation, and discharge
of all persons assisting him in the performance of his services hereunder.
The CONSULTANT shall be solely responsible for all matters relating to
the payment of his employees, including compliance with social security,
withholding, and all other regulations governing -such matters, and shall
be solely responsible for his own acts and those of his subordinates and
employees.
X. NON-ASSIGNMENT OF AGREEMENT
This agreement shall not be assigned, sublet or transferred by the
CONSULTANT in whole, or in part, without the written consent of the CITY.
XI. OWNERSHIP OF DOCUMENTS
The CITY shall become owner of all data, reports and drawings or
other material collected pursuant to this Agreement.
X11. COMPLIANCE WITH FEDERAL, STATE AND MUNICIPAL STATUTES
The CONSULTANT warrants that he has not emp➢oyed or retained any
company or persons, other than a bona fide employee working solely for
the CONSULTANT, to solicit or secure this agreement, and that he has not
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paid or agreed to pay any many or person, other than a bona fide em- '
ployee working solely for the CONSULTANT, any fee, commission, percentage,
brokerage fee, gifts, or any other consideration, contingent upon or re-
suiting from the award or making of this Agreement. For breach or viola-
tion of this warranty, the CITY shall have the right to annul this Agree'-
ment without liability or, in its discretion, to deduct from the Agreement
price or consideration, or otherwise recover, the full amount of such fee,
comm' ssion, percentage, brokerage fee, gift, or contingent fee.
X111 . INTEREST OF PUBLIC OFFICIALS
No member, officer or employee of CITY or of a local public body
during his tenure or for one year thereafter shall have an interest,
direct or indirect, in this Agreement or the proceeds thereof.
IN WITNESS WHEREOF, the CITY, through its duly authorized repre-
sentative, and the CONSULTANT, have affixed their hands the day and year
first above written.
CITY OF CUPERTINO
By
ATTEST: Mayor, City of Cuper4AO
DE LEUW, CATHER b COMPANY
city
clerjr
Approved• By,
City Attorney
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APPEND 1 X A
VALLCO PARK TRAFFIC REDUCTION STUDY
SCOPE OF WORK
This scope of work constitutes a description of the services to be per-
formed by the consultant for the City of Cupertino Vallco Park Traffic .
Reduction Study. This scope of work is provided as planning guidance
for the project, subject to modification as a result of data limitations,
project findings and project review meetings during the course of the
study.
This study is to investigate opportunities for reaching a goal 10to pro-
vide transit for a minimum of 25 percent of the peak hour automobile
traffic generated by Vallco Park for all uses both now and in the future
and ten percent of the total traffic both now and in the future". This
goal was advanced by the- City Council as a part of their considerations
of the Vallco Park Regional Shopping Center Conditions of Approval on
July 16, 1974.
The 25/10 goal will not be easily attained, particularly in the near
term. It will be necessary to take advantage of every available means
in order to meet that objective, including diversion of auto drivers to
other modes and the elimination of some auto trips altogether. Within
this context, the study will look for feasible alternatives for achieving
weekday traffic reduction. The study will address both access trips to
Vallco Park and internal circulation movements within Vallco Park.
The basis for measuri-4 reductions in auto traffic will be the weekday
trip generation projections documented in memoranda by Bert J . Viskovich
on July 15, 16 and 26, 1974, addressed to the Mayor, City Council and
City Manager of Cupertino. These memoranda are based on The Vallco Park
Study" of 1971 and The City of Cupertino General Plan Study", as well
as the Vallco Park Regional Supping Center Traffic Impact Study Reports"
of May 24, 1973 and August 17, 1973•
The study area will correspond to the major influence area of Vallco Park
(that Is, will envelope a large proportion of the trips generated by
V llco Park). In the remainder of the study area, the basic transporta-
tion system will be that operated or planned by other agencies; modifica-
tions or additions to that system would be considered to meet the 25/10
goal.
Traffic analyses will be based upon full operation of the Vallco Fashion
Park, currently scheduled for 1977.
De Leuw, Cather S Company.
Traffic inputs, JHK b Associates, 1974.
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1 Mary of Basic Travel 1 reformat ion
•r rss arror.�.�r�. •
Pr' Assembly and review wi l l be made of all relevant data from local, county,
regional and state public agencies, Vallco Park and its tenants and
from recent and ongoing projects of ®e Leuw, Cather & Company in the
area. 11he following data are representative of those to be acquired:
o Traffic patterns and characteristics on principal streets and
roads in the study area.
o Trip generation patters for existing development in Vallco Park.
o Available origin-destination trip data for the study area.
o Existing and planned transit services: service areas, routes,
schedules, fares, patronage, stop locations.
o Existing taxi services: rates, availability.
o Bicycle and pedestrian facilities and usage.
o Planned and committed changes to transit services in the study
area (e.g. , the County-operated Dial-A-Sus system planned to
begin operation in September of this year , and the expansion of
fixed-route system operations currently underway) .
The analysis and evaluation of these data will provide a principal input
to a program to reduce auto travel to and within Vallco Park.
2. Inventory of Candidate Services
An inventory will be made of possible substitute transportation systems
for (a) travel to and (b) trave! within the Vallco Park development .
The following transportation services are representative of those to be
included in the inventory:
a. Access
o Conventional bus service, including express operations.
o Demand-responsive service, such as the planned Countywide Dial-
A-Bus system.
o Employee subscription services (bus pools) such as those provided
at the Lockheed plant.
o Van pooling, use of employer sponsored vehicles driven by employees
for home-to-work travel (an interesting combination of the features
of bus pools and car pools).
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o Car pooling, a comely used home-to-work travel option which has
also been proposed for other types of trips, especially shopping.
o Jitneys or taxi services.
o Park-and-Ride bus service, with shuttle bus operations to the
Vallco Park development.
o Feeder buses to County-wide routes.
o Bicycles, particularly suitable when special lanes or facilities
are available for their use.
o Pedestrian access facilities.
b. Internal Circulation
o Internal shuttle, a bus-type operation for moving people within
the Vallco Park complex.
o People mover systems, a generic name for automated transportation
systems that could move people within the Vallco Park area, nor-
mally over short to medium distances at relatively low speeds.
o Bicycle facilities for circulation.
o Pedestrian facilities for circulation including overpasses across
heavily traveled arterial routes.
These, and other services identified during this effort will represent
options for potential traffic reduction.
3. Inventory of Strategies
This task involves the development of a series of potential strategies ,
actions or policies designed to encourage people to use these options.
These strategies should reflect the basic attitude that the present
driver not be punished for driving but rather, be given incentives to
use the other means of transportation. Representat;on strategies to be
considered are:
o Preferential parking areas: parking spaces closest to offices
or commercial areas reserved for car pools, or provided with a
roof or some other amenity, making them more attractive than
other spaces.
o Validation: Merchants offer vouchers good for free return bus
trips to patrons.
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o Paciage delivery; Merchants offer free delivery services to
Persons Wo sitter evidence of access by t rans i t.
o Preferential bus treatment: Bus lanes and other devices designed
to spayed the flow of buses within Vallco Park and .along heavily
traveled arterials.
o Mairl►aeting and promotion: The pursuit of an active, positively-
sti-uctured mark%;ting and promotion program to generate-strong -
public support for the recommended program. Without that public
support, no program will be able to reach its target in traffic
recluct i on.
o Free or low-fare policies: Fare structure designed to make a
transit system more attractive to certain parts, or all , of the
Vallco Park population (for both internal circulation and access
trips) .
While the above list is not exhaustive, it illustrates the broad range
of policies which can be applied in concert with any particular transporta-
tion system to enhance its potential for meeting the study objectives.
4. Survel
No comprehensive data exist concerning the travel patterns and character-
istics of wnployees in Vallco Park or of patrons and shoppers who support
the existing businesses there. A questionnaire survey will be conducted
in order to acquire that information as well as complementary data con-
cerning the attitudes of Vallco Park tripmakers to possible alternative
travel modes. The survey will focus on those people who regularly work
in the businesses and offices wit`.in the Vallco Park complex . The ques-
tionnaires voill seek from each respondent such information as work hours,
travel frequency and mode, trip types (home-based work, mid-day, shopping,
etc. ) , attitudes toward other travel modes or options, and selected per-
tinent socio-economic characteristics.
Past experience with such types of surveys indicates that a high response:
rate can be expected when it is known that the employers support the
survey. Selected other special-purpose surveys may be conducted in order
to determine relevant information about shoppers and patrons of other
activities in Vallco Park.
5. Patronage Estimates
Estimates of the number of auto users likely to be diverted to alterna-
tive modes of travel will be derived from the outputs of the previous
work elements, supplemented by information derived from other studies.
Past experience indicates that work, shopping, and other trips will have
to be treated separately because of their differing time patterns, sus-
ceptibility to diversion, and other characteristics. The resultant esti-
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rtes of diversion (i.e. , traffic reduction) will be used to compare the
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relative merits of the candidate service alternatives and to structure
-the recommlei program for working toward the 25/10 goal.
Patronage estimates will be developed from two specific items:
a. Results of the attitudinal surveys which will indicate where
preferences may lie, and
b. Mode split relationships used in the Santa Clara County RTDP and
other studies that may be applicable.
Several factors will be considered which affect the patronage or use of
each of the candidate transportation services, as illustrated by the
following:
a. Transit
o Type of area being served.
o Service frequency.
o Marketing and promotional techniques.
o Fare structure.
b. Bicycles
o Trip lengths.
o Density of bicycle network.
o Adequacy of bicycle facilities, such as bicycle lanes and
secure storage facilities.
o Topography and climatic conditions.
C. Car pools
o Commonality of work hours.
o Commonality of residential locations.
o Heed for automobile during the day.
d. Pedestrians
o Trip lengths.
o Adequacy of pedestrian network and facilities.
o Topography and climatic conditions.
The list is not exhaustive in either services to be considered or
factors influencing use; it reflects only the types of issues to be
considered in developing estimates of the traffic reduction potential
of each service.
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�. Econwic Anaiysls
A financial analysis of each alternative will also be performed as an in-
tegral element of the evaluation process. This analysis will develop
estimates of annual cash flow requirements based on capital and opera-
ting costs and revenues. A benefit analysis will also be performed so
that the economic viability of the various transportation services can
be ccWared. The analysis will allocate benefits to those most directly
affected, e.g. , shopping center, employers, city residents.
7. Evaluation of Transport Service Options.
Using the patronage estimates, it will be possible to evaluate each
option in terms of its influence on reducing traffic. Each option will
be analyzed for its compatibility with other options to identify those
that are complementary and those that may be counter-productive.
Traffic reduction potential is the primary criterion on which potential
combinations of transport strategies will be devised. Additional cri-
teria to be applied during the evaluation process include:
o Implementation requirements and feasibility, including time to
develop and implement the proposed option.
o Economic and financial considerations, including capital costs ,
patronage and fare structures, operating costs and revenue°;, and
resulting cash flows.
o Service characteristics. including size of system, trip time and
cost, convenience and general application to the area-
0 Environmental concerns, including visual , noise, vibration impacts,
land requirements, neighborhood disruption and privacy impact on
non-users as well as users.
o Social conditions, including public acceptance of the proposed
systems, personal security, disruption and displacement.
o Operating characteristics ,, such as liability and safety, flexi-
bility, and energy requ i rt,=ents.
o Probable responsible agency or party for operation.
o Adaptability to the Vallco Park development program.
o Ccmrpatibility with future transit improvement programs.
r� Compatiibility with other transit services options.
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8. Institutional aedl Funding Analxs is
The principal lrstitutiorial" questions relevant to this project are the
following:
o Who will own and operate the vehicles or other equipment necessary
to provide the recommended services?
o Flow will the proposed services relate to, and support, other trans-
portation services in the area?
o What are the legislative and/or regulatory constraints and limit-
° ations relevant to the service improvements?
From the funding viewpoint it will be necessary to address the following
issues explicitly for each option:
o What are the actual fund requirements necessary to implement the
option?
o Separation of private and public fund requirements.
o What is the timing of these fund requirements, i .e. , in what
years do they occur?
o What sources -- private or public -- are available or can be de-
rived for use in these programs? This issue focuses on techniques
to gather private funds, the eligibility for public funds and the
competition for and distribution of increasingly scarce amounts
of those funds.
9. Ranking of Traffic Reduction Options
Based on the analyses and evaluations performed in the previous tasks,
a relative ranking of options will be developed. That ranking will re-
flect due consideration of the economic, social and institutional aspects
of the option.
10. Final Report
Upon completion of the study ten (10) draft copies of a final report
will be submitted summarizing the analyses and findings of the study.
Following receipt of comments by the City, one hundred (100) -copies of
a final report will be submitted. The report will be structured in a
form to provide guidelines for consideration of traffic reduction pro-
posals and probable implementation and financing -responsibilities. It
is intended that this report provide tedhnical material for traffic re-
duction policy decisions.
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9mr reviets process<-is ul 11 provide for exchange of thoughts,, findings,
and reactions to the traffic reduction program as it evolves. The
specific objectives are:
o To obtain early inputs to the planning effor,
i o To provide review of the technical work and feedback while work
is in progress.
0 To develop the nucleus of support necessary for the successful
Implementation of traffic reduction schemes.
o To provide for timely pclicy decisions as necessary throughout the
project.
To achieve maximium benefits, the review must b,� an ongoing, in-depth
process initiated early in the study. The fo' lowing prinsipies will
guide this process:
o Scheduling of early meetings to describe study objectives ar,d
procedures and to generate interest in the study.
0 Periodic progress meetings throughout the course of the study.
.o Assignment of key project personnel to make all presentations
and to attend all major meetings.
o Provision of adequate opportunity for inputs and response from
affected parties.
0 Between seven and ten mcZtings will be held for the project.
These meetings will be informal workshops with a minimum of
formal presentation.
A technical advisory committee composed of representatives from Vallco
Park, employers, and possibly employees within Vallco Park, may be
established to participate in the above review process with the City
Councii and staff.
RESc"1.i1 ioN no. 3790
A RESOLUTION OF IHE r,.''Y COUNCIL OF TIM Cl i i Or CUPERTI-I-X)
AUTEEORI'�li %, THE EX-" i'ION OF AGREE-MI AI"£ i31 »r&.ii THE CI`i
OF CTUTERT1140 AND DE -d'14, CATIE r c COMP:LIt FOP ENCI -'ELF-
ING SERVICES, VIsLLCO PA" TP- FFIC REl;Zl=lG: STUDY
MHERI;AS, the City desires • underta;:e a study o' transit )Pport�unitics
in and around Vallco Park in o -r to redi,ce auto) tZ`<='f c, said 7tufly to idE�n-
t3_fv, invest4 gate and Evaluate t.raffic re--lu,:t iz,-n prG''.;:!l!7 ; and
!.ME.E l;::S, the Cit%,, desires to cngage t`,e -ervices c.t De L£'i.r.;, Cat-her L
CUiE'7i1y :o lliidGrt:aiiC said StUCIJJ; a-A{.l
as a hay, hc° pre5L: . 1 to t'.r �•:t i ? t .: -
cG:;�lisii:eztcn sai:': stu r:r,ci nt
113VE UE u'; i'l'2f kUC, i.nd Fi:provi'_!1 fi: i,i ✓3.
:%ttornev;
of r u :t r . .. �td a _ December'
Frolich, Jackson, Mevers, Nellis
None
Sparks
None
James E. Jackson
!]tr E7Y (� l.~ 1.r..t�. ♦ l__`�_��.�---. _.�
Pro Tempore
�T_�_ST.
/s/ Wm. E. Ryder
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THIS 19 TO CERTIF* THAT T04L WITHIN
INWMUMCNT 18 A TRUE Als.CORRECT COPY
O! Tl9 ORIGINAL ON FILE IN THIS OFFICE.
ATTEST . 19?�
�PfiY CL;, K OF THE Cl OF CUPERTINO
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