HomeMy WebLinkAboutCost Services - City & State - 1974 Gbst Services - City & Mate 9,74
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?LVMR IRTURN TO: _ Att "A"
I* of Cupertino Sea. No. 3735
Torre Avenue COST SIMCR CONTRACT AGBXDUW
Cupectlao, CA. 95014
TES r aade and et*"Od into this , 4th
day► at Sisrtt►o sty ®! Swxamwto.
State of Cadiforoia, by and between the STD PRIMMM DOM,, throno
its duly appolated, qualified and acting ftecutive Officer or his
authorized repreaaetstivoo, hereinafter called the Board, and the
herwisafter called
the Local Agency.
WrTNESSETE
That the parties, for and in consideration of the covenants, conditions,
agreements, and stipulations expressed, and pursuant to authority contained
in Section 15707, Government Code, hereby agree to the conditions as found
in attached "Cost Services Contract Rules and Procedures" marked ,an Exhibit A
and "Written Examination Price List" marked as Exhibit b which are incorporated
herein by reference and made a part hereof. Exhibit B may be amended by the
Board from time to time without renegotiating the contract.
Further, the parties agree that the Board shall, as a normal course of
action, submit invoices covering those s►ervicee rendered during a calendar
month and the Local Agency agrees to pay, such invoices within thirty days
following receipt thereof.
The provisions of the attached fair Employment Practices Addendum, Standard
Form 3 (Af65), are incorporated by reference and matte a part of this contract.
The term of the contract commences October 1, 1974 and terminates
.e. a 1977 This contract away be terminated by either party
upon giving the other party 30 days written notice of termination.
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Section I - CADend cmditicm
In perfandag the O&rvieS Incident to the PLIMIRS, scheduling. preparation,
construction and scoring of written examinations for classifleatlew to be
mutually agreed upon by the Local Agency and the Board. the following provi-
s{aall
8. ScheadulMS of Examinations.
Whenv,ver during the tore of this agrewout, the Local icy
desires the services of the Board in the preparation of a
written examination for a job classificyatloa, the Local Agency
will su1m1t to the Board a request for such services. This
request shall include examination dates and closing dates for
filing applications. 'These dates shall be set by the Local
Agency within the guidelines of the Board to allow sufficient
time for examination scheduling and ptiVaration.
b. Information to be Furnished by Local Agency.
The Local Agency shall supply the Board with a written descrip-
tion of the work performed in the classes for which the Local
Agency desires an examination prepared, including a statement
of the minimum and/or desirable qualifications and the salary
of the class.
C. Notification. of Number of Competitors.
Immediately after the closing date for filing applications, but
not less than 10 working days prior to the examination date,
the Local Agency will notify the Bv.Lrd of the total number of
competitors in each classification.
d. Preparation of Test Materials.
The Board shall construct a written examination, based on the
information furnished by the Local Agency, for each job classi-
fication for which an examination has been requested by the
Local Agency and agreed upon by the Stoard.
e. Tranamittal of Test Materials
'the Board shall transmit to the Local Agency sufficient exami-
nation booklets, instructions for administering the examination
and such other material as the Board may deem necessary.
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Adednistratica of Test and Return of Teat uteri le+.
Im Laxal Agency shall administer the exHOInStUs in sccordsuce
with inetsactions provided by the Board and immediately following.
the examination will retunj to the Board all used aid unused
e7Anination bookleets, keyed booklets, scoring treys, instructions,
and any otter materials finished by the Board and not consumed
(except that in such cases as provided in paragraphs 1(t), 10),
mW I(a) time estensiona may be granted by the Ord).
g. Re-Use.. of Test Material.
The local Agency requesting test material for use on a specific
date will not be allowed to re-use the tests on another date
without prior permission of the Board.
h. Scoring of Tests.
At the discretion of the Local Agency, the responsibility for
the scoring of tests may be delegated to the Board. In such
cases, the Board will score the answer sheets and report the
results, together With a recommended qualifying score, to the
Local Agency within 14 working days after the answer sheets
are returned to the Board, provided that in unusual circum-
strnces involving large numbers of coml .ttitors or unforeseen
difficulties in a,aministration of the test, the Board may
extend the period for receipt of results.
i. Test papers Inspection Under local. Agency Policy.
If the Local Agency has an officially adopted rule or establishc:!d
policy regarding candidates' privilege of inspecting a keyed copy
of an examination or answer sheets following the examination, and
this rule or policy has been submitted in writing to the Board at
least 10 days prior to the first examination scheduled under this
agreement for which such inspection is desired, the Board will
comply with the inspection privileges as officially recognized by
the Local Agency except that no inspection shall be allowed for
standardized test materials , or tests ?reduplicated as form teats
or semi-form tests, or of questions not scored by an absolute
standard. During key inspection a representative of the Local
Agency personnel or administrative office will be present to
assure that no candidate takes away with him any notes regarding
a test question. Upon request of the Local Agency and when sub-
mitted in writing by a candidate who participated in the examina-
tion, the Board will analyze protests resulting from such review
and recommend the action to be taken by the Local Agency.
J. Test Papers Inspection Under Board Policy.
If the Local Agency has no officially adopted rule or established
policy regarding candidates' privilege of inspecting a keyed copy
of an examination or answer sheet(s) following the examination
and wishes to allow such an inspection srivilege, the following
policy of the bird shall govern:
-Z-
ri 1. 19MMt1on. Impaction of a of the
m t foss gtuastion book, which Is for this Tmrpose
of ampaselng a rewlew of such itew its the cmWUate
my belleve are incorrect or its vWerly keyed, will
be allowed for the five working days tnaedlately
following an examination, providing this has been
K` requested by the Local Agency at least 10 days prior
to the examination. The inspection time allowed a
candidate will not exceed one-half the amount of tine
originally allowed to answer the question during the
administration of the examination. During key inspec-
ti.*n a representative of the personnel or administra-
tive office of the Local Agency will be present to
assure that the candidate takes no notes of any hind
regarding any test materials. Upon request of the
Local Agen%,) and when submitted in writing by a candi-
date who participated in the examination, the Board
will analyze protests resulting from such review and
recommend the action to be taken by the Local Agency.
Z. Answer Sheets) Inspection. Inspection of a candidate's
answer sheet(s), which is for the purpose of detesting
whether any clerical oe other error has been made in
the searing of the answer sheets, shall be allowed for
a 14-calendar-day period I .'lately following the
notification to the candidate of examination results.
Upon request, the Board will. return the candidate's
answer sheet(s) after scoring and a copy of a keyed
answer sheet(s) to the Local Agency. Candidates are
not allowed to review the question booklet during this
inspection period. Not more than one hour will normally
be allowed for answer sheet(s) review, during which time
a representative of the personnel or administrative office
of the Local Agency shall be present to assure that no
changes or marks of any kind are made by the candidate on
his answr sheet(a) or the keyed answer sheet(a).
3. Certain Testa Not to be Own for prey Inspection. Stan-
dardized tests, and tests preduplicated as form tests
and &tad-forty tests,, and questions not scored by an
absolute standard will not be available for keyed copy
inspection nor may candidates be allowed to review
copies of these tests at any time.
k. Retention of Test Material by the Board.
The Board shall, If requested by the Local Agency, retain the
completed question booklets or answer sheet(s) for such reasonable
period of time es the Local Agency's rules may prescribe.
-3-
The Local Axency shall perform all pests of the boss
process the pert of which has vat specifically been
requested of and agreed to by the Board and shall assume
responsibility for the conformity of the ticese process
to ant► laws,1 , rules, or ordinancesfor the
z exandnation as a whole.
U. Extended IlME.
If Vie Local Agency wishes to administer examinations on a
continuous basis for certain mutually agreed capon classes, the
Board may, in its discretion, supply the examination booklets, a
scoring key and instructions for extended usage. hxtended
usage is defined as the Local Agency's retention of examination
booklets and instructions after their initial administration
for the purpose of readministering them. The Local Agency will
score such examinations.
V. Security of Vest Mlaterial.
All test materials supplied by the Board under this agreement
shall be And remain the property of the Board, and shall be kept
confidential. The Local Agency agrees to be responsible for the
security of all test materials supplied to the Agency and agrees
to reimburse the Board for a portion of all of the replacement
costs, as determined by the Board, for test materials that are
lost or whose value for testing purposes, in the opinion of the
Board, may have been destroyed while said test materials were
:iub'ect to the custody of the Local Agency.
o. Examination Charges.
In consideration of the performance by the Board of the various
testin- services the Local Agency agrees to taimburse the Board
in accordance with "Written Examination Price List" (E3deibit B).
Section 11. - Special Services
Upon the request of the Local Agency, the Board, in its discretion, shall
supply any or s.11 of the following special services:
a. Advice and assistance on examining procedures and problems.
b. Preparation and distribution of examination publicity.
C. Distribution, receipt, and appraisal of applications.
d. Preparation, administration and scoring of performance tes+—
e. Advice on and conduct of oral interviews.
€. Preparation of eligible lists.
g. Other technical personnel services.
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T Effective July 1, 1974
- Exhibit 8
tY Cooperative Persounal Services
2w CM LM
Schedule A Sebednle 8
Number of (CPS scored and (Scored by Load
Caudlda esd tabulated)* )*
1 - 10 $ 62 minimum charge $ 52 minimum charge
11 - 100 $ 62 plugs $1.20 $ 52 plus 900
per candidate over 10 per candidate over 10
101 - 200 $170 plus 90e, $133 plus SSC
per candidate over 100 per candidate over 100
201 or ®ore $260 plus 35C $188 plus 250
per candidate over 200 per candidate over 200
SEMI-FORM TEST COST
Schedule A Schedule B
Number of (CPS scored and (Scored by Local
Candidates Scheduled tabulated)* Agency)***
1 - 10 $ 72 minimum charge $ 62 minimum charge
11 - 100 $ 72 plus �1.20 $ 62 plus 90C
per candidate over 10 per candidate over 10
101 - 200 $180 plus 901C. $143 plus 55C
per candidate over 100 per candidate over 100
201 or more $270 plus 35C $198 plus 250
per candidate over 200 per candidate over 200
CUSTOM TEST COST
Schedule A Schedule B
Number of (CPS scored and (Scored by Local
Candidates Scheduled tabulated)* Agency)***'*
1 - 10 $175 $165
11 - 100 $175 plus $1.20 $165 plus 901c
per candidate over 10 per candidate over, 10
101 - 200 $283 plus 90C $246 plus 550
per candidate over 1011 per candidate over 100
201 or more $373 plus 35C $301 plus 250
per candidate over 200 per candidate over 200
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Charges for "Canon Book" Custom examinations will be: fun coat for
the bass atuduation, plus half cost for the added class(es). A
"Commk" examination is one prepared for successive classes in a
series (such as Senior and Supervising Cleric). All competitorre take
the base nation; only cOMPStItors for the higher level take the
last several segmeou.
*Plus an additional charge of 90C per candidate for scoring of typing
performance tests and $1.30 per candidate for scoring of stenographic
performance tests.
**Charges for form tests used by an agency for extended usage shall be
computed at the regular fora test rate plus $125 per year. Please see
page 3 in our Guide to Selection Services.
**1eCharges for semi-form tests used by an agency for extended usage shall
be computed at the regular semi-form test rate plus $150 per year. Please
see page 3 In our Guide to Selection Services.
****The charge for extended usage of custom examinations is $25 per month.
This charge is in addition to the schedule charge for the first usage of
the examination. Please see page 3 in our Guide to Selection Services.
SPECIAL SERVICES
Our listed examination prices cover the costs of normal examination
preparation services. Services beyond the normal scope could result in
additional charges. Examples of such services would include:
1. The preparation of specialized material which can be
utilized In one agency only; for example, material
covering local building codpa, and individual department
rules and regulations.
2. Research and analysis of candidate appeals, if the apreals
are denied. (If an item is found to be faulty, Cooperative
Personnel Services will absorb the cost of analyzing and
responding to the appeal.)
3. An unusually high amount of technical or clerical staff time
being spent to meet an arrgency's examining need.
4. The payment of such proctor services and arrangement for
out-of-town test administration as might be requested
of Cooperative Personnel Services.
5. The cost of oral interviews, consultation on selection
syetems in general, and other services not directly related
to a specific written examination.
6. Scoring of problem and essay type questions.
rAIMMAR IOSTPOM
Agencies my be billed for volt ftm an a canceled or postponed tkm
nap to this titan are are mtifW of such action. Vader certain eftemetances,
credit may be given for work already performed if the test is tree aed.
S TwS
Pricers of perfoa+mancee teat materials and services vary, depending upon the:
needs of the local agency. For specific Information please contact one
of our offices.
5/74
. E 1�4,, P_RAQ l:S MEIYDUI
1. In the performr anc* of this contract, the Contractor will not discriminate
against any employee or applicant for employment because of race, color, re-
ligion, ancestry, or national origin. The Contractor will take affirmative action
to ensure that applicants are employed, and that employees are treated rearing
employment, without regard to their race, color, religion, ancestry, or national
origin. Such action shalt include, but not be limited to, the following: employ-
ment, upgrading, demotion or transfer; recruitment or recruitment advertisingi
layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. The Contractor shall post in conspic:e4us
places, available to employees and applicants for employment, notices to be pro-
vided by the State setting forth the provisions of this Fair imployment Practices
section.
2. The- Contractor will permit access to his records of employment, employment
advertisements, application forms, and other pertinent data and records by the
State Fair Employment Practice Commission, or any other agency of the State of
California designated by the awarding authority, for the purposes of investigation
to ascertain compliance with the Fair Employment Practices section of this con-
tract.
3. Remedies for Willful violation:
(a) The State may determine a willful violation of the Fair Employ-
ment Practices provision to have occurred upon receipt of a
final judgment having that effect from a court in an action to
which Contractor was a party, o4 upon receipt of a written notice
from the Fair Employment Practices Commission that it has in-
vestigated anti determined that the Contractor has violated the
Fair Employment Practices Act and has issued em order, under
Labor Code Section 1426, which has become: f.nal, or obtained
an injunction under Labor Code Section 1429.
(b) For willful violation of this Fair Employment Practices provision,
the Stag shall have the right to terminate this contract either in
whole or in part, and any loss or damage sustained by the State
in securing the goods or services hereunder shall be borne and
paid for by the Contractor and by his surety under the performance
bond, if any, and the State may deduct from any moneys due or
that thereafter may become due to the Contractor, the difference
between the price named in the contract and the actual cost there-
of to the State.
STD. FORM 3 (4/65)
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RESOLUTION NO. 3735
F O
A RESOLUTL0I4 Of T IM, CITY ICOUNCIi, OF THE CITY OF t.UPERTINO
AUTHORIZING LXFCJTION, OF AN AGREEMENT FOR E-W'{ NATiON
SERVICES BETWEEN THE CITY OF CLTER'T'INO AND THE STATE OF
CALIFORNIA, COOtPEWTIVE PERSONNEL SERVICES D VISTOi
x
WHEREAS, it is necessary to examine the fitness of applicants for positions
with the City in order to select those most qualified; and
11HEREAS, the Personnel Code of the City provides for written tests as c-Lie of
the means to examine applicants; and
WHEXZAS, recent Federal legislation in the fields of equal opportun r.y and
discrimination have made it impractical for small agencies to administer self--
const roc ed written tests; .ind
WHEREAS, the Cooperative Personnel Services of the State of California
Perso:.nel Board provides, throLgh contracr. personnel services to public agencies,
including validated written exam-inations, thereby improving their personnel
selection procadur.es at miniiazl cast;
g NOW, THE.,EI'ORE, BE IT RESOL' ET) that
1. The Director of Administrative Services, William Rti•der, i<: �,uthor-
{.Zed to enter into aria..' rn an agr&f-:-,cnr-, S�tC7t. t as Att jchmer.L
hereto, with the State of califoznia, C.i) ifornia State
Cooperar_ive Personnel :crViCes P,JV4-j(l), far rile i;il,7p0se. . Of
examining services =or t ►:e City of Cupei ti.-3o.
2. 'Che term of this agreprlt nt shall l be for a p-ricci of ,`,n,. -;car from ti.e
date of exec_utivn.
PASSED AND i,,T)OPTED at a regular meeting of the CitN. Cet;r.c j.l tJf thc.
of Cupertino this __ 4th day of ;,esJterrher 1974., by the foliewing
Vote Members of the City Council
AYES: rro?_ich, Jackson, Fevers, :.a 11zs, Sparks
NOES: hone
ABSENT: None
TMIs In ro CERTIFY THAT THE WITHIN
INGTnUMENT IB A TRUE ARID CORRECT COPY
OF TH9 CRIMINAL DIW FILE IN THIS OFr•ICE.
CITY CLERK or TMR CiTV GR6� PENTIND
...�/ I -
®��, erry CLROliC
RESOLUTIM %TO. 3735
A USOL DTI Of II % f°IT1° C;OIT CI OF THE CITY OF CUPER INO
AMORUM 7X1-€;1r!IC'3 (? All ACREGMENT FOR EXAMINATION
SERVICES BETWIZEN THE CITY. OF U ERT1NO AND THE STATE OF
CAL?fiMfA, Ct4CJMATIVE PER,UNNFL SERV7:CES DIVISION
U11SREAS, it is necessary to exanlrte the fitness of applicants for poniti.nns
with the City in order to select those most qualified; and
WHEREAS. the Persornel Code of the City provides for written tests as one of
the means :o examine applicants, ant
WERZ ;, recent Federal legislation in the fields of equal opportunity and
discri-,inatlon have made it im pr:.3cti.cai for si)ai l agencies to administer `-
const rotted writte:l testy; and
44EWEAS, the Cooperativc Personnel Services of the State of California
Fersovn.�l Board provides, through contrzcc, personnel servicf!s to public agencies,
inclu.-l :.ng va.li.dated written examinations, thereby improving their per-onnel
selection proredures at riinin4l cc,st;
N`;W, THE",EYORE, BE IT RESOLVED that
'•.. The Director of Admin i stroti�.�e Services, 'William Ryder, is «u+ har
i.zed to enter, into anki 71gn an agreement, shvtm as Attachm�r.t ",k"
hereto, with the State of California, California State
Cooperative Personnel Services Division, for the purpose:; of
examining services for the City of. Cupertino.
2. The germ of this agr .er,e-nt steal c be for a pericd of one year frotn tee
date of execution.
PASSED AND ADOPTED at a regular meeting of the City Council of t.hL Ci':-
of Cuipr rtiro this b day of _ S4>t't.em�,er 1974, by the folJvwing vo' -2:
Vote Members of the City Council
AYES: r rolich, Jackson, i•ievers, Nell is, Sparks
NOES: None
ABSENT: rune
a
ABSTAIN: None
ATTEST: APPROVED:
/sl Wn. E. Ryder /si 'te J Sparks
City clerk Mayor, City of Cupertino��
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SLAW. CV ci..i A 009MO REAGAN,Go V*"W
ar■nmaw�maar
CAUMMA VAN
COOMATIVE FSWNNEL SMICM
t 31 7 111 51 r!b 5 71'4'if•Olympic 6174.
$actame"ro 95814 LAw A►Wbss '7901g S� �4, C�.if�►�ai�l
October 18, 19'
ti<
. Ellen F,%gnini
Deputy City Clerk `1
City of Cupertino
Department of Administrative SerAces
10300 Torre Avenue
Cupertino, C k 95014
Dear Ms. Pagnint:
We are pleased to return to you the executed copies of the contracts
between your agency and the State Personnel board for the following
services:
Technical
x Examining
Ve my yours,
~ ()fro.) Pauline Pechal
Supervising Clerk 1
3 Copies Enclosed